1 25 4202 https://wsccarchives.org/files/original/836677d3d0c821af1d04cc18265edbb0.pdf 56b4b5f8b4a40dd88b33ab5b3a3546f9 PDF Text Text �A u d i t Report West Shore Community College S c o t t v i l l e . Michigan June 3 0 . 1974 �- -Contents - Auditor's Certificate General Fund - Balance Sheet ~ E x h i b i t A - Statement o f Changes i n Fund E q u i t y ~ E x h i b i t B - Statement o f Fund A c t i v i t i e s - E x h i b i t C - E d u c a t i o n a l A c t i v i t y Cost Center E x p e n d i t u r e s ~ E x h i b i t D - S u p p o r t i v e F u n c t i o n Cost Center E x p e n d i t u r e s - E x h i b i t E - Auxiliary Enterprises - General Fund - E x h i b i t F - Special Project Expenditures _ Exhibit E~l - Comments - General Fund C o n s t r u c t i o n Funds Balance Sheet Exhibit G Statement o f Changes i n Fund E q u i t y - E x h i b i t H Statement o f Fund A c t i v i t i e s Exhibit I Comments - C o n s t r u c t i o n Funds Debt R e t i r e m e n t Funds Balance Sheets Exhibit J Statement o f Fund A c t i v i t i e s Exhibit K Schedule o f Bonded Indebtedness R e s t r i c t e d Funds Balance Sheets Exhibit L - Statement o f Fund A c t i v i t i e s Exhibit M Comments West Shore Community C o l l e g e F o u n d a t i o n ~ Balance Sheet ~ E x h i b i t N - Statement o f Fund A c t i v i t i e s Comments Schedule o f I n s u r a n c e -2 Exhibit 0 �MEMBERS: MICHIGAN ASSOCIATION OF RTIFIEO PUBLIC ACCOUNTANTS OFFICES: 101 MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF RTIFIED PUBLIC ACCOUNTANTS STATE STREET (BOX 201) HART, MICHIGAN 49420 PHONE 873-2843 HART, MICHIGAN 49420 906 E. LUDINGTON AVENUE UUDINGTON, MICHIGAN 49431 PHONE 843-9712 PARTNERS: D N L T. MERSKIN, C.P.A. O AD GUY MERSKIN, C.P.A. GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. 101 6 MICHIGAN AVENUE, BENZONIA BOX 506 BEULAH, MICHIGAN 49617 PHONE 882-4319 September 6, 1974 Board o f T r u s t e e s West Shore Community C o l l e g e S c o t t v i l l e , M i c h i g a n 49454 Gentlemen: We have examined t h e statements o f t h e G e n e r a l , C o n s t r u c t i o n , Debt Retirement, R e s t r i c t e d Funds and t h e West Shore Community C o l l e g e Foundation for the f i s c a l year ended June 3 0 , 1974. Our e x a m i n a t i o n was made i n accordance with g e n e r a l l y accepted a u d i t i n g standards and, a c c o r d i n g l y , i n c l u d e d such t e s t s of the a c c o u n t i n g r e c o r d s and o t h e r such a u d i t i n g procedures as were c o n s i d e r e d necessary i n t h e c i r c u m s t a n c e s , except as i n d i c a t e d i n t h e f o l l o w i n g p a r a g r a p h . Procedures were n o t a p p l i e d t o v e r i f y p r o p e r t y t a x e s r e c e i v a b l e o r accounts receivable from s t u d e n t s . I n our o p i n i o n , s u b j e c t t o t h e p r e c e d i n g p a r a g r a p h , t h e accompanying s t a t e ments p r e s e n t f a i r l y t h e a c t i v i t i e s o f t h e v a r i o u s funds o f t h e West Shore Community College f o r t h e f i s c a l year ended June 30, 1974, i n accordance w i t h g e n e r a l l y accepted fund a c c o u n t i n g p r i n c i p l e s a p p l i e d on a b a s i s c o n s i s t e n t w i t h t h a t o f t h e preceding y e a r . Respectfully submitted, M e r s k i n & Merskin -3- ��Balance Sheet Exhibit A General Fund West Shore Community C o l l e g e June 30 1974 1973 Assets Cash on Hand and i n Bank Accounts Receivable Students (See A u d i t o r ' s C e r t i f i c a t e ) Accounts Receivable - Other Delinquent P r o p e r t y Taxes Receivable (See A u d i t o r ' s C e r t i f i c a t e ) National D i r e c t Student Loans Receivable Due from Other Funds Inventories - At Cost Prepaid Expenses $ 15,678.30 7,590.15 12,749.64 5,628.89 26,865.00 15,166.18 24,798.39 300.00 18,854.30 $115.765.95 $ 77.882.76 42,591.56 31,939.27 48,478.40 1,682.36 1,112.89 2.896.00 69,901.48 33,971.43 65,349.40 29,793.59 $128,700.48 Liabilities $ 15,881.81 8,097.51 19,028.17 $200,307.93 22,810.37 200.00 and Fund E q u i t y liabilities Accounts Payable Accrued C o n t r a c t s Payable - I n s t r u c t o r s P a y r o l l Taxes W i t h h e l d and Accrued Due t o Other Funds Due t o Student A c t i v i t y Groups Other L i a b i l i t i e s Fund E q u i t y - E x h i b i t B (Deficit) 1.292.03 (12,934.53) (122.425.17) $115.765.95 -5" $ 77.882.76 �Statement o f Changes i n Fund E q u i t y Exhibit B General Fund West Shore Community College F i s c a l Year Ended June 30. 1974 1973 Fund Balance - Beginning o f P e r i o d ( D e f i c i t ) $(122,425.17) $( 62,348.76) f o r Year - E x h i b i t C 109.490.64 ( 60.076.41) Fund Balance ( D e f i c i t ) - End o f P e r i o d - E x h i b i t A $( 12.934.13) $(122.425.17) Deduct Net D e f i c i t -6" �Statement o f Fund A c t i v i t i e s Exhibit C General Fund e 1 West Shore Community C o l l e g e 1974 1973 Revenues Local Sources P r o p e r t y Tax Levy I n t e r e s t and P e n a l t i e s on D e l i n q u e n t P r o p e r t y Taxes T u i t i o n - Resident - Non-Resident - Community S e r v i c e s Student S e r v i c e Fees A c t i v i t y Admission Fees - Community - Students Child Day Care Center Rental o f P r o p e r t y and Leases G i f t s and Grants I n t e r e s t Earned on Investments Cost Recovery - Sponsored Programs H o s p i t a l A s s i s t a n c e Program A l l Other $ 446,448.90 $ 232.11 163,509.86 12,714.75 14,826.90 7,906.50 7,318.91 3,758.39 12,256.70 450.00 471.01 298.83 2,715.85 1,041.45 152,973.32 20,366.00 8,518.51 7,913.30 5,958.40 2,199.08 4,016.04 5,635.93 6,101.05 1,336.81 - - $ State and F e d e r a l Sources Direct State Aid Aid t o V o c a t i o n a l E d u c a t i o n Emergency Employment Act R e d i s t r i b u t i o n s Grants - P r o j e c t RITE - Work-Study Program - Library - Placement - N a t i o n a l D i r e c t Student Loan - Veterans - Other $ 4.233.01 677.141.72 463,265.00 33,494.39 7,999.17 $ $ Total Revenues 6,168.00 6.170.97 609.604.45 $ 448,971.00 44,459.90 12,837.17 10,821.00 16,000.00 9,067.00 18,035.00 - 29,398.83 5,000.00 17,035.00 26,865.00 4,211.77 4.389.52 591.658.68 381,205.59 - $ 5.299.00 565.490.07 $1.268.800.40 $ Expenditures Educational A c t i v i t y Cost Centers - E x h i b i t D Supportive F u n c t i o n Cost Centers ~ E x h i b i t E $1,175,094.52 $ 615,515.44 685,760.48 408.402.68 $1.094.163.1.6 $ Excess Revenues from O p e r a t i o n s 415.777.94 .031.293.38 $1 174.637.24 $ 143.801.14 $ 1.374.88 $( 902.04 142.899.10 Add Excess Revenues - A u x i l i a r y E n t e r p r i s e s - B o o k Store $ -7- �Statement o f Fund A c t i v i t i e s Exhibit C General Fund West Shore Community College Page 2 F i s c a l Year Ended June 30. 1974 1973 Deduct Transfers _ 19,014.60 42,081.20 Debt Retirement Fund o f March 3 1 , 1969 - Debt Retirement Fund o f September 1,1969 Excess E x p e n d i t u r e s ~ A u x i l i a r y E n t e r p r i s e s - Snack Bar $ Excess Revenues ( E x p e n d i t u r e s ) f o r P e r i o d $ -8- 66.521 .48 109.490 59,232.40 137,176.20 $5 202.975.51 l( 60.076.41 �J Exhibit D E d u c a t i o n a l A c t i v i t y Cost Center - ExDenditures General Fund West Shore Community C o l l e a e Liberal A r t s and Sciences S a l a r y and Waae Costs I n s t r u c t i o n - F u l l Time - P a r t Time S e c r e t a r i a l and O f f i c e Students Directors Librarians Business and Commerce $190,717.80 28,942.17 $ 42,450.94 15,747.19 - Health Sciences Vocational" Continuin Technical Education $ $ 83,710.1" $ 15,080. - 3,785.65 - - 1,243.74 13,975.00 1,816.25 - 7,664.68 24,272.35 - 23,331.1 - 2,703.7 - - 141. • - $223,445.62 Other Costs. Fringe Benefits Retirement Medical L i f e Insurance Remission o f T u i t i o n Professional Services Maintenance and Repair I n s t r u c t i o n a l M a t e r i a l s and Supplies Placement S e r v i c e s L i n e n and U n i f o r m Subscriptions Forms and S u p p l i e s Audio V i s u a l M a t e r i a l s T r a v e l and Conferences Dues Counseling Rent and R e n t a l s P r i n t i n g and D u p l i c a t i n g C a p i t a l Outlay Other $ 60.014.38 $ 47.155.77 $109,745.4' $ 15.221. $ 26,984.37 3,321.50 2,380.96 938.50 127.20 $ $ $ 11,012.65 $ 1,302.15 K 760.9f 56.50 1' - - - - 81.50 - ... - 1,616.31 65.00 - 374.11 49.00 88.00 814.31 - - 6.00 - - 245.74 1,946.70 1,500.00 341.48 1,445.16 4.1 .418.75 - $ 11.541.90 $ $264,564.37 $ 71,556,25 $ 54.597.44 -9- - 7.441.67 31.1 1,446 389.95 [ 521,02 286.36 - - - 1,046.58 2,538.21 5,413.82 334.23 312.25 16.00 - - - $ Total 6,181.30 779.41 575.30 72.00 - 7,997.25 210 - - 1,226.96 - - 958.45 - 517 - 3.50 - • - - 245.74 2,535.00 417 - - $ 26.489.15 - $ 2.622 $ 17.84^ �Continuing Education (0.17 31.53 Educational Administration Dean o f L i b r a r y and E d u c a t i o n a l Academic Vocational Resources Dean Technical $ 15,080.01 $ - - - 4,649.01 141.18 19,000.00 $ - 45.44 $ 15.221.19 $ 23.790.19 14,451.21 8,822.53 15,500.00 6.109.79 $ 44.883.53 L2.65 32.15 30.96 36.50 $ $ $ 33.74 141.18 - - - - - 31.20 - - 1,446.70 39.95 — 37.29 — 210.28 205.51 - - 38.45 - 26.96 3.50 34,59 $ 17,844.43 2,986.25 578.55 297.94 96.50 - - - 163.40 2,359.01 293.30 - $ 60,441.02 8,516.84 5,156.88 1,794.00 1,613.90 1,599.93 $ 49,360.85 7,095.58 4,852.86 892.00 122.40 1,329.97 14,410.98 6,109.11 1,039.95 5,835.11 6.00 1,839.60 8,392.86 529.50 88.00 6.280.91 $138,392.03 $ 30.558.77 $ 80.711.36 $ 29.393.24 $685,760.48 $615-515.44 - - 5,778.28 - 1,839.60 796.25 100.00 1,584.03 205.00 - - -- - 266.94 417.08 2.623,24 $ $ - - $ - $ 23.112.33 $311,875.78 93,408.03 13,438.77 10,818.32 62,832.20 10.510.00 $502,883.10 $ 35.827.83 - 1,462.91 107.00 - - 3,971.15 141.18 19,000.00 $339,623.60 92,293.24 23,071.37 18,795.45 67,475.00 6.109.79 $547,368.45 6.768.58 - - 45.74 35.00 39.15 4,797.24 1,300.12 518.15 231.50 - 815.52 2,335.52 5,785.91 44.84 3,763.94 253.50 200.66 494.20 813.67 28,301.02 60.79 $112,632.34 56.83 517.98 - 3,034.19 900.88 311.32 383.00 40.00 $ T o t a l Cost Centers F i s c a l Year June 30. 1974 1973 $ - 150.00 17,794.28 239.34 - - - -9a- - 3,853.02 23,274.44 - �Exhibit E SuDDortive F u n c t i o n Cost Center ExDenditures General Fund West Shore Community C o l l e a e Student Personnel S a l a r y and Waae Costs Deans Staff S e c r e t a r i a l and O f f i c e Students Directors Office of t h e Pres i d e n t Board o f Trustees Busine: Office $ $ $ 27,500.00 $ $ 19,0( 10,5' 22,0: 2,1 $ 35.209.91 $ $ 53.7 $ $ 18,128.36 8,174.33 3,622.59 14.667.62 $ 44.592.90 $ $ - $ 5,295.80 1,324.85 689.34 790.00 3,080.00 - 7,709.91 - - - - - - - 2,164.78 - 884.76 - 4,577.29 1,019.89 402.31 463.00 109.28 $ - 1,152.00 m 7,472.60 369.57 - - - - - - - 421.48 702.16 2,021.57 111.50 - 2,600.00 - - 389.34 2,452.00 - - - 8,458.70 1,303.71 244.95 6,659.34 308.40 - - 2,277.60 - - - 1,= 1 8.10 217.74 ] c - ] - 384.04 - ( 485.00 1,196.00 - $ 12.350.94 $ 51.362.59 5 17.507.14 6 $ 70. CM -10 - O $ 17. ID $ 16.152.68 6.222.00 $ 17.507.14 $ 24.388.00 $ 68.980.90 123.25 4,016.32 - - 1,1 - - - 7 2,6 - - - 6,6 1,7 8 - MT Other Costs Fringe Benefits Retirement Group M e d i c a l Group L i f e Insurance Remission o f T u i t i o n Professional Services Contracted Services M a t e r i a l s and S u p p l i e s ~ General Forms Vehicle Groundskeeping _ Maintenance and Repair Equ ipment Vehic l e Plant Gasoline Rentals Insurance - General Subscriptions T r a v e l and Conferences Advertising Catalogs U t i l i t i e s ~ Heat - Electricity Telephone Postage Expense Allowances A c t i v i t y Expenses P r i n t i n g and D u p l i c a t i n g Memberships and Dues Sc h o l a r s h i p s C a p i t a l Outlay Other Student Activities ( �Business Office Cultural Events Spec i a l Projects Exhibit E-l $ 19,000.00 10,500.00 22,027.08 2,193.62 Physical Plant 5,724.81 7.494.90 $ 44.920.57 3,327.55 696.67 310.55 144.00 5,095.45 1,520.69 1,536.76 623.00 7.20 1,192.00 1,334,96 213.45 1,981.74 J_ 26.00 6,678.93 1,737.35 868.20 711.00 2,672.50 1,195.82 $ 1,361.67 31,700.86 12,167.67 954.03 167.07 1,035.35 175.96 10,361.00 186.59 940.10 112.60 236.99 588.41 2,435.94 356.89 11.20 9,692.33 21,341.00 11,727.68 4,777.79 628.71 15.00 166.40 3,767.51 2,985.00 1 18.20 7,113.69 8-07) 17.276.36 70.997.06 $ 390.50 16.046.66 970.50 781-33 84.311.74 7.118.69 $ 50.853,05 $.129.232.31 •10a- $ 46,500.00 64,050.98 41,509.77 16,202.08 44.987.64 $213.250.47 $ 61,937.31 83,359.64 34,540.67 8,667.62 24.466.65 $212.971.i 25,001.02 6,299.45 3,807.16 3,883.00 13,225.19 5,733,48 $ 21,891.86 5,748.26 2," ..14 1,028.50 8,084.76 16,305.79 8,040.91 213.45 3,721.76 3,598.45 4,661.06 22,825,12 34.806.39 4,534.28 53.720.70 T o t a l Cost Centers F i s c a l Year June 30 1974 1973 7,816.63 135.50 141.43 6,014,13 13,529.34 954.03 167.07 1,035.35 175.96 10,361.00 317.94 9,327.62 2,733.78 111.50 9,692.33 21,341.00 11,727.68 4,777.79 2,984.04 8,458.70 6,255.67 3,505.35 10,840,34 3,248.10 7.403.96 $195.152.21 2,183.83 891.42 2,510.58 3,278.95 20,036.17 360.29 12,600.22 3,244.37 7,806,53 10,637.01 22,400.86 13,843.49 3,840.54 1,800.00 6,112.63 3,313,90 3,131.50 7,171,70 6,185.54 1,423.52 $202.806.05 $408.402.68. $415.777, �A u x i l i a r y E n t e r p r i s e s General Fund Exhibit F Statement o f Revenues and E x p e n d i t u r e s West Shore Community C o l l e g e Snack Bar F i s c a l Year Ended June 30 1974 1973 Book S t o r e F i s c a l Year Ended June 30 1974 1973 $ 40.689.61 39.556.04 28.609.44 $ 24.260.83 $ 22,551.28 30.939.57 $ 53,490.85 24.113.33 23,765.52 29,352.32 53,117.84 22.551.28 259.09 14.850.57 $ 15,109.66 685.06 332.36 11.560.49 11,892.85 259.09 $ 29.377.52 30.566.56 14.424.60 $ 11.633.76 Gross Margin on Sales $ 11,312.09 L48 14,184.84 12,627.07 Expenditures ~ D i r e c t Costs S a l a r i e s and Wages Manager Service S t a f f Students $ 5,870.98 2,294.89 $ 8.165.87 5,104.68 1,263.36 964.40 7.332.44 6,306.03 8,689.60 1.074,69 $ 16.070.32 6,095.35 8,991.39 1,296.88 $ .16.383.62 $ 1,061,57 343.35 111.97 72.00 91.72 65.00 21.45 708.71 235.32 102,92 31,50 145.80 65.00 1.50 Revenue - Sales Cpgt o f Sgie.s Beginning Inventory Purchases Ending Inventory Cost of Sales Other Costs Fringe B e n e f i t s ~ Retirement Group M e d i c a l Insurance Group L i f e Insurance Remission o f T u i t i o n Supplies Dues T r a v e l and Conventions Laundry S e r v i c e s Loss on Obsolete I n v e n t o r y Repairs and Maintenance Other $ 1,952.45 252.15 399.35 Excess Revenues Exhibit C 1,644.70 235.32 110.90 181.05 320.65 25.90 234.32 190.25 1,231.90 $ Total Expenditures $ 4.28 1,771.34 36-43 2.559.08 259.58 935.40 3.540.20 $ 9.937.21 .2,891.52 19.610.52 $ 1.374.88 (Expenditures) -11- $( 902.04) $( 5.425.68) 308.54 $ 2.810.36 $ 19.193.98 �Special Project Expenditures Exhibit E - l General Fund West Shore Community College F i s c a l Year Ended June 30. 1974 Salary and Project Rite Veteran Habitat Imorovement Outreac h $ C h i l d Day Care Center T o t a l of A l l Cost Centers $10,825.12 Placement Office $22,825.12 Waae Costs $ - $12,000.00 - - 3,598.45 $ Director Secretarial & Office Staff Students Other Costs Fringe B e n e f i t s Retirement $ Group Medical Insurance Group L i f e Insurance Remission o f Tuition Contracted Services M a t e r i a l s and Supplies 170. 40 Travel P r i n t i n g and Duplicating Scholarships Other 170. 40 $ $ 170.40 $ - - - .154.75 $15,753.20 - $ 3.524.66 - $ $ 1,346.05 - $ $ 1,981.50 - 197.10 4.506.31 $15,528.53 3,524.66 - $ - 3,598.45 3,721.76 4.661.06 $34,806.39 $ 3,327.55 598.76 - - 97.91 696.67 234.52 - - 76.03 310.55 72.00 - - 72.00 144.00 7.20 - - - $11,906.10 $27,659-30 814.40 833.94 7.20 1,981.74 2,435.94 $ 252.70 $ 86.63 390,50 $ 3.630.83 3,767.51 2,985.00 390.50 $16,046.66 $ 252-70 $ 3.611.29 $19,159.36 $50,853.05 - - 3,767.51 2,985.00 - 15.54 71.09 252.70 899.10 1,360.51 - - -12- - - �Comments - General Fund Cash on Hand and i n panks _ Demand D e p o s i t s S t a t e Savings Bank o f S c o t t v i l l e - L u d i n g t o n S t a t e Bank - Manistee Bank and T r u s t Change and P e t t y Cash Funds 311.34 14,790.47 100.00 680.00 $ 15.881.81 AccQunt.s,,Receivable , ~ Students The balance r e p r e s e n t s p r i m a r i l y t u i t i o n and t e x t b o o k d e f e r r a l s unpaid by students f o r past and c u r r e n t y e a r s . $ 8,097.£1 I t i s e s t i m a t e d t h a t a p p r o x i m a t e l y $3,500.00 i s u n c o l l e c t a b l e , At;punts Receivable ,-, Other Federal - Basic Economic O p p o r t u n i t y Grant $ - Supplemental Economic O p p o r t u n i t y Grant - Work Study - Veterans Outreach - Emergency Employment Act R e d i s t r i b u t i o n s State M i c h i g a n Higher E d u c a t i o n A s s i s t a n c e A u t h o r i t y - Placement O f f i c e Grant Delinquent P r o p e r t y Taxes D e t a i l by Years: 714.00 2,764.70 3,184.00 4,211.77 3,151.70 1,000.00 4.002.00 12., 028 -17 Levy 260,905.30 381,205.59 446.448.90 Collec t i o n s Through June 30. 1974 $ 260,761.12 380,630.58 441.539.20 $1.088.559.79 $1.082.930.90 $ 5.628.89 24,113.33 685.06 $ 24,798-39 Year 1969 1973 1974 Inventories - At Cost Bookstore Snack Bar Prepaid Expenses Postage Meter Deposit Balance 144.18 575.01 4.909.70 300.00 National D i r e c t Student Loans Receivable During t h e c u r r e n t p e r i o d t h e c o l l e g e began p a r t i c i p a t i n g i n t h e N a t i o n a l D i r e c t Student Loan Program. The balance r e p r e s e n t s t o t a l loans o u t s t a n d i n g a t June 30, 1974, Due Frpm Other Funds C o n s t r u c t i o n Fund o f 1969 R e s t r i c t e d Funds 5,441.02 9.725.16 15,166-18 Aecpunts Payable The balance i n c l u d e s reimbursement t o Off-Campus Jork Study Employers o f $5,211.40. -13- �Comments ~ General Fund - ( c o n t i n u e d ) Accrued C o n t r a c t s Payable - I n s t r u c t o r s The l i a b i l i t y r e p r e s e n t s t h e J u l y and August payments due on educator's c o n t r a c t s f o r t h e c o n t r a c t year ending August 3 1 , 1974. $ 31.939.27 P a y r o l l Taxes W i t h h e l d and Accrued The balance i s composed o f t h e f o l l o w i n g M i c h i g a n S t a t e Income Tax W i t h h e l d F e d e r a l Income Tax W i t h h e l d R e t i r e m e n t W i t h h e l d and Accrued Other 48.478.40 Due t o Other Fun^s The balance r e p r e s e n t s amounts due t o Debt Retirement 5 ( 1,335.99 6,565.94 41,235.21 658.74) Funds. Other The balance r e p r e s e n t s t h e f e d e r a l p o r t i o n o f unexpended N a t i o n a l D i r e c t Student Loan monies. T h i s amount i s t o be c a r r i e d f o r w a r d as a r e d u c t i o n o f e n t i t l e m e n t s o f the succeeding f i s c a l y e a r . -14- �C o n s t r u c t i o n Funds -15- �Balance Sheet Exhibit C CensttMction Fund, of December 19, 1969 West Shore Community C o l l e g e June 3 0 , 1974 [Assets $ [Cash i n Bank 'Federal C o n s t r u c t i o n G r a n t s R e c e i v a b l e 349.41 10.000.00 $ 10.349.41 L i a b i l i t i e s and Fund E q u i t y liabilities Accounts and C o n s t r u c t i o n Payables D e f e r r e d Income Due t o General Fund Fund E q u i t y - E x h i b i t H $ 19,546.37 10,000.00 5,441.02 _(24,637.98) $ 10,349-41 -16- �Statement o f Changes i n Fund E q u i t y Construction Exhibit H Fund o f December 19. 1969 West Shore Community C o l l e g e F i s c a l Year Ended Jung 3 0 , 1974 496.20 Fund Equity June 3 0 , 1973 Additions Deductions Excess E x p e n d i t u r e s - E x h i b i t I 25.134.18 Fund D e f i c i t June 30. 1974 - E x h i b i t G $(24,637.98) -17- �Exhibit I Statement o f Fund A c t i v i t i e s C o n s t r u c t i o n Fund o f December 19. 1969 West Shore Community C o l l e g e F i s c a l Years Ended June 3 0 , 1970, 1 9 7 1 , 1972, 1973 and 1974 June 30 1970 Revenues Proceeds o f Bond Issue I n t e r e s t Earned on Investments T r a n s f e r from C o n s t r u c t i o n Fund o f March 3 1 , 1969 West Shore Community College Foundation Grants Governmental S t a t e o f Michigan U. S. Government - H.E.W. Equipment Other $1,500,000.00 58.93 pnditure Finance S e r v i c e s A r c h i t e c t s and E n g i n e e r i n g C o n s t r u c t i o n Payments ~ J . C. C o n s t r u c t i o n : Voc. - Tech. Center IMC Other R e l o c a t a b l e B u i l d i n g Payments A d d i t i o n a l Services f o r Buildings Equipment - Voc. - Tech. - S c i e n t i f i c and Lab _ - Audio Visual - Library - Office - Maintenance - Other F u r n i t u r e - Voc. - Tech. - Library L i b r a r y Books S i t e Improvements Land Purchases Transfers Construction _ Fund o f March 3 1 , 1969 General Fund Pre Sale E x p e n d i t u r e s Miscellaneous 10,713.24 13,436.82 107,503.25 121,588.47 17,058.51 5,649.48 2,239.01 898.00 7,500. 117,386. $ 140,991. 34,999.49 452,866.66 142,141.45 16,326.54 17,868.84 57,886.10 35,937.00 18,712.69 6,912.73 23,395.98 5,086.97 31,949.65 11,126.23 21,874.89 18,885.26 13,839.01 43.80 2,814.15 36,113.85 21,775.71 75,792.10 $ 52,239.52 201,310.38 ] 8.00 452.571.92 $1.369.599.01 -18- 16,105.60 278,559.00 43,553.00 $1.822.170.93 Excess,, Revenues. (Expenditgre.sj 1971 $1.126.431.86 ,$( 985,440.26) �June 30 1972 $ 14,767.22 276.82 5.60 1973 $ 1974 59.04 $ 1.60 $ 258,604.00 462,750.00 37,323.44 1.700.00 775,421.48 $ $ 9.49 5.66 1.45 $ - .1.86 $1.090.5.11.19 0.26) i( $ $ 32,826.00 _ $ - 32,912.00 268.85 - - - 1,200.00 - 2,408.40 28,561.20 534.16 - - - - 846.32 4,927.20 12,908.18 — - - $ 315.089.71 ) $( - 86.131.88 $ 68.572.84) $( 558,663.00 656,515.00 37,323.44 .1.700.00 $2,788,969-05 10,713.24 84,416.62 12,140.00 _ - 22,506.55 15,242.98 — •9.52 0.38 _ 23,545.44 - 3.80 4.15 3.85 5.71 23,840.31 32,826.00 _ 5,083.74 906,165.05 426.00 16,006.00 34,822.88 35,808.48 7,696.79 8,955.77 12,958.71 21,338.70 376.70 3,122.84 6.54 8.84 6.10 7.00 2.69 2.73 5.98 6.97 17.559.04 $1,500,000.00 30,990.79 276.82 3,500.00 • u 14,000.00 - _ - - 3,500.00 0.00 5.00 Combined - 57.960.18 565,453.65 1,071,851.94 426.00 65,513.39 52,691.72 2165,483.05 60,692.30 35,726.34 50,671.65 46,166.84 5,463.67 3,122.84 31,993.45 13,940.38 94,249.79 60,831.15 13,839.01 128,031.62 201,310.38 18.00 $2,813,607.03 25.134.18) $( -18a- 24.637.98) �Comments ~ C o n s t r u c t i o n Funds A l l major c o n s t r u c t i o n has been completed as o f June 30, 1973. Qash i n Bank Funds are d e p o s i t e d i n banks as f o l l o w s : L u d i n g t o n S t a t e Bank N a t i o n a l Bank o f L u d i n g t o n Manistee Bank & U u s t 347.41 1.00 1.00 349.41 Pue from General Fund I n accordance w i t h Board a c t i o n o f August 17, 1972, temporary advances were authorized t o be made t o t h e General Fund t o o f f s e t f u t u r e c a p i t a l o u t l a y $ 29.793.59 expenditures. Grant Amount Received as o f June 30 1971 1972-1973 1970 U.S. Government H.E.W. $397,102.00 $ Title I 219,413.00 43,553.00 Title I 40,000.00 State o f Michigan 276,104.00* Spec i a l Equipment 37.323.44 $969.942.44 $43.553.00 $ 92,570.00 24,816.00 $377,247.00 72,319.00 13,184.00 7,500.00 258,604.00 $124.886.00 1974 $19,855.00 10,971.00 2,000.00 37.323.44 $758.677.44 ~ $32.826.00 Unpaid Amount $ 10,000.00 $10.000.00 * I n c l u d e s $10,000.00 g r a n t a p p r o p r i a t e d i n 1970 f o r t h e p l a n n i n g o f academic c l a s s room f a c i l i t i e s which was r e a p p r o p r i a t e d by t h e S t a t e o f Michigan Department o f A d m i n i s t r a t i o n t o a p p l y t o t h e A r t s and Careers Center B u i l d i n g . The unpaid amount i s a l s o shown as D e f e r r e d Income under L i a b i l i t i e s . Accounts and C o n s t r u c t i o n Payables The balance i s composed o f t h e f o l l o w i n g : A r c h i t e c t Fees I n s t r u c t i o n a l Media Center - A r t s and Careers B u i l d i n g -19- $ 7,406.37 12.140.00 $ 19,546.37 �Debt Retirement Fund -20- �Balance Sheets Exhibit J Debt R e t i r e m e n t Funds West Shore Community Collec June 30. 1974 Fund o f March 3 1 , September 1 , 1969 1969 Cash C e r t i f i c a t e s of Deposit Property Taxes Receivable Due from General Fund 286.74 17,493.46 629.60 . S>4£u40 637.04 38,864.33 1,481.91 _ 1.135.96 $ $ 18.956.20 $ 18.956.20 Fund E q u i t y - E x h i b i t K -21- $ 42,119.24 $ 42.119.24 �Exhibit K Statement o f Fund A c t i v i t i e s Debt Retirement Funds West Shore Community C o l l e g e June 3 0 . 1974 Fund o f September 1 March 3 1 , 1969 1969 Revenues T r a n s f e r s from General Fund P r o p e r t y Tax Levy I n t e r e s t on Investments $ 19,014.60 $ 20,000.00 37,910.00 121-20 $ 58.03.1 .20 $ 50,000.00 84,000.00 173.40 $134,173.40 $ 18.951.57 $ 42.083.98 $ Expenditures Bond Redemptions Interest Agent Fees Excess Revenues $ 42,081.20 133,994.18 182.00 $176,257.38 $ 57,889.54 78.63 76,982-77 $ (Expe.ndlture.s) Fund E q u i t y June 30. 1973 Additions Excess Revenues (See Above) 4.63 35.26 $ 18.956.20 42.083.98 $ 42.119.24 Deductions Excess E x p e n d i t u r e s $ $ Fund E q u i t y June 30. 1974 - E x h i b i t J $ 18.956.20 $ 42,119-24 18.951.57 -22- �Schedule o f Bonded Indebtedness Issue of Match L i 1969 On March 1 , 1969, t h e West Shore Community C o l l e g e d i s t r i c t issued $750,000.00 of 1969 Community College b u i l d i n g bonds. The bonds are payable from ad valorem t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e o r amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , of the C o n s t i t u t i o n o f the State of Michigan. The amounts o f p r i n c i p a l and i n t e r e s t payments are as f o l l o w s : $ 18,355.00 17,605.00 16,855.00 16,105.00 15,355.00 14,455.00 13,630.00 12,835.00 11,775.00 10,675.00 9,575.00 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1.425.00 186.982.50 $ $ The bonds are i n $5,000.00 denomination rates as f o l l o w s : Bonds M a t u r i n g 1970 - 1979 1980 1981 - 1982 1983 - 1985 1986 - 1987 1988 - 1989 1990 - 1991 O v e r a l l n e t i n t e r e s t c o s t i s 5.6361 % -23" Interest Payable a $ Payable March 1 , Interest Princ i p a l CD Maturity Year 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 $ 18,355.00 17,605.00 16,855.00 16,105.00 15,355.00 14,455.00 13,630.00 12,835.00 11,775.00 10,675.00 9,575.00 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1,425.00 25,000.00 25,000.00 25,000.00 25,000.00 30,000.00 30,000.00 30,000.00 40,000.00 40,000.00 40,000.00 40,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50.000.00 650.000.00 $ 186.982.50 Annual Requirement $ 18,355.00 60,960.00 59,460.00 57,960.00 56,460.00 59,810.00 58,085.00 56,465.00 64,610.00 62,450.00 60,250.00 58,050.00 65,550.00 62,750.00 59,937.50 57,112.50 54,275.00 51.425.00 $1,023,965.00 each w i t h i n t e r e s t a t v a r i o u s i n t e r e s t 6.00 5.50 5.30 5.50 5.60 5.65 5.70 % % % % % % % �Schedule o f Bonded - Indebtedness (continued) psue o f September 1 . 1969 During December, 1969 t h e c o l l e g e d i s t r i c t s o l d $1,500,000.00 o f bonds d e s i g n a t e d "1969 Community C o l l e g e B u i l d i n g Bonds, S e r i e s I I . " The proceeds are f o r t h e urpose o f e r e c t i n g , f u r n i s h i n g and e q u i p p i n g b u i l d i n g s and s i t e purchase and [development c o s t s . The bonds are payable from ad valorem taxes l e v i e d w i t h o u t l i m i t a t i o n as t o rate or amount, as p r o v i d e d i n S e c t i o n 6, A r t i c l e IX o f t h e C o n s t i t u t i o n o f Michigan of 1963. The annual debt r e q u i r e m e n t s are as f o l l o w s : Maturity Year 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 $ $ Pavable March 1 . Interest Princ i p a l $ 40,500.00 38,250,00 36,000.00 33,750.00 31,500.00 29,250.00 27,000.00 24,000.00 21,000.00 18,000.00 15,000.00 12,000.00 9,000.00 6,000.00 3.000.00 344.250.00 The bonds are i n denominations 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100.000.00 $1,350,000.00 Interest Payable Sept 1 , $ 40,500.00 38,250.00 36,000.00 33,750.00 31,500.00 29,250.00 27,000.00 24,000.00 21,000.00 18,000.00 15,000.00 12,000.00 9,000.00 6,000.00 3,000.00 $ 344.250.00 o f $5,000.00 each w i t h i n t e r e s t a t 6%. -24- Annual Requ irements $ 40,500.00 153,750.00 149,250.00 144,750.00 140,250.00 135,750.00 131,250.00 151,000.00 145,000.00 139,000.00 133,000.00 127,000.00 121,000.00 115,000.00 109,000.00 103.000.00 $7.038,500.00 �Restricted Funds -25- �Balance Sheets Exhibit l R e s t r i c t e d Funds West Shore Community C o l l e g e June 30. 1974 Student Loan Fund Endowment Fund Library Fund Scholarship Fund $ $ $ 680.94 $ 17,992.19 2,000.00 650.00 7.700.00 1.330.94 $ 27.692.19 Assets Savings Accounts Investment - At Cost Loans Receivable - C u r r e n t Due from General Fund C e r t i f i c a t e s o f Deposit 1,284.41 339.68 128.00 83.50 500.QO $ 1.495,91 $ 839.68 $ l i a b i l i t i e s and Fund, E q u i t y Due t o General Fund Fund E q u i t y - E x h i b i t M $ 1.495.91 $ 1.495.91 -26" 839.68 $ 839.68 1.330.94 $ 1.330.94 9,808.66 17.883.53 �Statement o f Fund A c t i v i t i e s Exhibit M R e s t r i c t e d Funds West Shore Community C o l l e g e F i s c a l Year Ended June 30. 1974 Student Loan Fund Endowment Fund Library Fund Scholarship Fund $ $ $ 25.00 $ 15,627.25 25.00 . 67.22 559.01 25.00 $ 92.22 $ 16.186.2.6 Revenues Donations, G i f t s and Grants I n t e r e s t Earned on Investments 11.50 11.50 $ Expenditures Scholarships Allowed $ Excess Revenues (Expenditures) $ u.50 Fund E q u i t y - June 30. 1973 $ 1,484.41 $ $ Additions Excess Revenues - See Above $ s> $ $ 10.978.19 25.00 $ 92.2? $ 5.208.07 $ 814.68 $ 1,238.72 $ 12,675.46 11.50 1,495.91 $ 25.00 839.68 $ 92.22 1,330.94 5.208.07 $ 17,883.53 1.495.91 $ 839.68 $ 1.330.94 $ 17.883.53 Deductions Excess E x p e n d i t u r e s Fund Equity - June 30. 1974 ixhibit L -27- �Comments ~ R e s t r i c t e d Funds The Funds are f o r t h e purpose and t o be a d m i n i s t e r e d as f o l l o w s : Student Loan Fund - For t h e purpose o f p r o v i d i n g t u i t i o n o n l y loans t o s t u d e n t s . The Student F i n a n c i a l A i d s Committee, composed o f t h e Deans o f Business S e r v i c e s , Student Personnel and T e c h n i c a l - V o c a t i o n a l , Academic C u r r i c u l a and t h e P r e s i d e n t , w i l l make t h e d e t e r m i n a t i o n o f e l i g i b i l i t y . There are no p r i n c i p a l o r i n t e r e s t restrictions. Endowment Fund - For t h e purpose o f p r o v i d i n g books and fees t o w o r t h w h i l e s t u d e n t s and o t h e r purposes as proposed and s t i p u l a t e d by t h e d o n o r . The fund w i l l be adm i n i s t e r e d by t h e Student F i n a n c i a l Aids Committee. There are no p r i n c i p a l o r interest restrictions presently. L i b r a r y Fund - For t h e purpose o f p r o v i d i n g books and o t h e r l i b r a r y i n s t r u c t i o n a l media as determined by t h e D i r e c t o r o f t h e I n s t r u c t i o n a l Media C e n t e r , w i t h e x e c u t i v e o f f i c e a p p r o v a l . The funds a r e n o t t o be d i s b u r s e d f o r b u i l d i n g s o r b u i l d i n g improvements. S c h o l a r s h i p Fund - For t h e purpose o f p r o v i d i n g t u i t i o n and o t h e r c o s t s o f a complete course o f study o f f e r e d by t h e c o l l e g e . The fund w i l l be a d m i n i s t e r e d by the Student F i n a n c i a l A i d s Committee. There are no p r i n c i p a l o r i n t e r e s t r e s t r i c t i o n s . The investment i s r e p r e s e n t e d by a Pennsylvania Power Company, F i r s t Mortgage Bond, 8% S e r i e s due October 1 , 2001. The bond i s dated October 2 7 , 1972, and i n t e r e s t i s p a i d on A p r i l 1 and October 1 o f each y e a r . The bond i s a d o n a t i o n from the McGhan f a m i l y and i s d e s i g n a t e d as t h e McGhan S c h o l a r s h i p Fund. -28- ��Balance Sheet Exhibit N West Shore Community College Foundation ..June 3Q, 1974 Assets $_ 2,591.14 Cash i n Bank Fund E q u i t y Balance June 30, 1973 - E x h i b i t 0 $ -30- 2.591.14 �Statement o f Fund A v t i v i t i e s West Shore Community College Exhibit 0 Foundation F i s c a l Year Fnded June 3 0 . 1974 Rs.v.snv.e.s Donations $ Expenditures Contracted Services Other 900.00 10.00 Excess Revenues 910.00 $ Fund Balance - June 3 0 , 1973 - June 3 0 , 1974 1,100*00 190.00 2.401.14 Exhibit N -31- $ 2.591,14 �Comments The Board o f Trustees e s t a b l i s h e d the West Shore Community C o l l e g e Foundation for the purposes o f r e c e i v i n g and managing c o n t r i b u t i o n s from p a t r o n s f o r the good of the i n s t i t u t i o n . A l l c o n t r i b u t i o n s r e c e i v e d were f u l l y u n r e s t r i c t e d as t o e a r n i n g s and p r i n c i p a l . -32- �Supplementary -33 Information �gchedule Qf Insurance West Shore Community C o l l e g e June 3 0 . 1974 P o l i c y No. Company AYA 894152 American and Foreign Insurance Company 712101 76701216 Auto-Owners Limits Coverage Comprehensive Business P o l i c y A l l B u i l d i n g s and P e r s o n a l P r o p e r t y Co-Insurance 90% E x t r a Expense T u i t i o n Fees Audio V i s u a l Equipment D e m o l i t i o n - Each B u i l d i n g B o d i l y I n j u r y - Each Person - Each Occurrence - Aggregate P r o p e r t y Damage - Each Occurrence - Aggregate M e d i c a l Payments - Each Person - Each Occurrence Automobile ~ B o d i l y I n j u r y - Each Person - Each Occurrence P r o p e r t y Damage - Each Occurrence U n i n s u r e d M o t o r i s t - Each Person - Each Occurrence Comprehensive C o l l i s i o n ($100.00 D e d u c t i b l e ) Open Stock B u r g l a r y - 60% Co-Insurance Student Services B u i l d i n g Vocational Technological Building Crime Coverage Employee D i s h o n e s t y Loss I n s i d e Premises Loss Outside Premises D e p o s i t o r s Forgery B o i l e r s and Machinery - p e r a c c i d e n t Fine A r t s and J e w e l r y B i n d e r Commercial Umbrella P o l i c y Each Occurrence Retained L i m i t P S 750066 C Workmen's Compensation Royal Globe I n s . Co. 100,000 300,000 50,000 20,000 40,000 ACV ACV 23,000 20,000 50,000 5,000 5,000 5,000 500,000 1,000,000 10,000 10,000 Non-Owner Occupied B u i l d i n g F i r e , Extended Coverage and A l l Risk 2240 W. Sugargrove Road 2000 W. Sugargrove Road 1758 W. Sugargrove Road -34- 1/1/74-77 30,000 220,000 31,740 25,000 300,000 300,000 300,000 50,000 50,000 1,000 10,000 Statutory 727601 T r e a s u r e r ' s Bond 01686558 - Auto-Owners W F 197596 K $ 3,122,500 Term 1/1/74-77 1/1/74-75 1/1/74-75 1/1/74-75 20,000 15,000 15,000 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportWSCCJune30,1974.pdf Audit Report https://wsccarchives.org/files/original/088097342d44861aeb35b41d29300bd0.pdf e91b1e7bfbdb7232a578c0fbd7f65a5e PDF Text Text �A u d i t Report West Shore Community College Scottville, Michigan June 30. 1968 -1- �--Contents-- Auditor's Certificate Balance Sheet - General Fund Statement o f Fund A c t i v i t i e s - General Fund Investments - General Fund Schedule o f I n s u r a n c e - General Fund Comments - General Fund Balance Sheet - R e s t r i c t e d Funds Statement o f Fund A c t i v i t i e s - R e s t r i c t e d Funds Comments - R e s t r i c t e d Funds �O F F I C E S : M E M B E R S : MICHIGAN TIFIED ASSOCIATION PUBLIC AMERICAN TIFIED ACCOUNTANTS INSTITUTE PUBLIC 101 OF MERSKIN & MERSKIN ACCOUNTANTS C E R T I F I E D P U B L I C A C C O U N T A N T S M I C H I G A N 4 9 4 2 0 PARTNERS: GUY T. MERSKIN, MERSKIN, HART, STREET (BOX MICHIGAN PHONE 201) 49420 873-2843 OF H A R T , DONALD STATE 108 LUDINGTON, PHONE SOUTH RATH MICHIGAN 49431 843-9712 C.P.A. C.P.A. J u l y 9, 1968 Board o f T r u s t e e s West Shore Community College S c o t t v i l l e , Michigan Gentlemen: We have examined t h e statements o f t h e g e n e r a l and r e s t r i c t e d funds f o r t h e f i s c a l year ended June 30, 1968. Our e x a m i n a t i o n was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g standards and a c c o r d i n g l y i n c l u d e d such t e s t s o f t h e accounting r e c o r d s and o t h e r such a u d i t i n g procedures as were considered necessary i n t h e c i r c u m s t a n c e s , except as i n d i c a t e d i n t h e f o l l o w i n g paragraph. Procedures were n o t a p p l i e d t o v e r i f y o r s u p p o r t p r o p e r t y t a x e s r e c e i v a b l e . I n o u r o p i n i o n , s u b j e c t t o t h e p r e c e d i n g paragraph, t h e accompanying s t a t e ments p r e s e n t f a i r l y t h e a c t i v i t i e s o f t h e West Shore Community College f o r t h e f i s c a l year ended June 30, 1968, i n accordance w i t h g e n e r a l l y accepted accounting p r i n c i p l e s . Respectfully submitted, C e r t i f i e d P u b l i c Accountants -3- �-4- �Balance Sheet Exhibit A General Fund West Shore Community C o l l e g e June 30, 1968 Assets Current Assets P e t t y Cash Cash i n Bank - General Investments - U.S. T r e a s u r y B i l l s - E x h i b i t C D e l i n q u e n t P r o p e r t y Taxes R e c e i v a b l e - 1967 Accrued I n t e r e s t R e c e i v a b l e T o t a l C u r r e n t Assets $ 103.88 4,107.09 $ 4,210.97 158,176,68 13,581.65 383.98 $176,353.28 Deferred Expense Prepaid I n s u r a n c e - E x h i b i t D 354.38 $176,707.66 Fund E q u i t y Liabilities Fund E q u i t y Balance June 30, 1968 - E x h i b i t B $ None 176,707.66 $176,707.66 �Statement o f Fund Exhibit B Activities General Fund West Shore Community College F i s c a l Year Ended June 30, 1968 Revenues Local Sources: P r o p e r t y Tax Assessments - 1967 I n t e r e s t and P e n a l t i e s on D e l i n q u e n t P r o p e r t y Tax C o l l e c t i o n s G i f t from Mason - Manistee Community College Fund I n t e r e s t Earned on U.S. T r e a s u r y B i l l s $223,287.00 7.96 417.60 2.778.42 $ 23,820.00 4,000.00 S t a t e Sources: Direct Aid V o c a t i o n Study Grant $226,490.98 27,820.00 $254.310.98 T o t a l Revenues Expenditures Salaries: President Business Manager Professional Staff Services S t a f f Fringe B e n e f i t s - Group Medical Insurance Services - P r o f e s s i o n a l : Audit - Financial A p p r a i s a l and Survey Legal M i s c e l l a n e o u s Surveys Site Consultants Other Services - C u s t o d i a l : Cleaning Other General S u p p l i e s : O f f i c e S t a t i o n e r y and Forms O f f i c e General S u p p l i e s P r i n t i n g and D u p l i c a t i n g Custodial Supplies Rent: A d m i n i s t r a t i v e Space O f f i c e Equipment and Other Utilities Insurance: General Fire Public L i a b i l i t y F i d e l i t y Bonds $ 14 ,999.94 7 ,249.92 4 ,833.28 6 ,134.27 $ 33 ,217.41 450.57 $ $ $ $ $ -6- 50.00 8 ,769.46 145.15 684.61 8 ,017.58 315.00 17 ,981.80 360.00 35.63 395.63 343.40 904.13 697.51 730.00 246.20 140.40 37.94 33.36 147.82 1 ,945.04 81.00 976.20 81.68 359.52 �Statement o f Fund A c t i v i t i e s Exhibit B General Fund West Shore Community College F i s c a l Year Ended June 30, 1968 Expenditures - Continued Memberships and T r a v e l : Professional Organizations Convention Fees S u b s c r i p t i o n s - General Use Books and P e r i o d i c a l s Mileage Allowed T r a v e l Allowances A d v e r t i s i n g and P u b l i c i t y : Bulletins Publications A d v e r t i s i n g - Newspaper Other Communi c a t i o n s : Telephone Postage Other E x p e n d i t u r e s : Maintenance and Other F r e i g h t and Moving Allowances I n t e r e s t and Other Capital Outlay: O f f i c e Equipment Office Furniture $ $ $ $ $ Total Expenditures 917.50 225.55 199.75 183.44 2 ,392.95 2 ,151.19 6,070.38 93.00 47.95 234.48 52.45 427.88 988.21 252.50 1,240.71 152.01 4 ,214.66 212.56 4,579.23 4 ,375.28 5 ,420.99 9,796.27 $ 77,603.32 Excess Revenues and Fund E q u i t y - E x h i b i t A -7- $176,707.66 �Investments Exhibit C General Fund West Shore Community C o l l e g e June 30, 1968 U.S. U.S. U.S. U.S. U.S. U.S. Treasury Treasury Treasury Treasury Treasury Treasury Bills Bills Bills Bills Bills Bills Purchased 5- 13-68 6- 20-68 6-20-68 6-20-68 6-20-68 6-21-68 Effective Interest Rate 5.558% 5.200 5.450 5.450 5.550 5.340 Due 8-15-68 7- 18-68 8- 15-68 9- 12-68 10- 17-68 11- 14-68 -8- Redemption Value $ 30,000.00 55,000.00 15,000,00 11,000.00 19,000.00 30.000.00 $ 29,578.50 54,809.33 14,881.92 10,866.78 18,663.15 29.377.00 $160.000.00 Date $158.176.68 COST �Schedule o f Insurance Exhibit D General Fund West Shore Community College June 30, 1968 P o l i c y No. BT(1)11511 Company and Purpose The T r a v e l e r s I n s u r a n c e CompanyTravel Insurance 31-97-28 Aetna Insurance Company F i r e and Extended Coverage CG88-64-84 Aetna Insurance Company General Automobile L i a b i l i t y , Non - Owned A u t o m o b i l e s , and General Tenant L i a b i l i t y WC39-07-12 Aetna Insurance Company Workmen's Compensation and Employer's L i a b i l i t y EX1-214-50-86-01 D e t r o i t Automobile I n t e r - I n s u r a n c e Exchange - General Automobile L i a b i l i t y - P r e s i d e n t ' s Leased Automobile (Premium Paid by Automobile L e s s o r ) B98150 W o l v e r i n e I n s u r a n c e Company T r e a s u r e r ' s Bond o f Mr. Bruce R. Draper B84577 W o l v e r i n e I n s u r a n c e Company P u b l i c Employees B l a n k e t Bond CPP605390 Wolverine I n s u r a n c e Company Crime P r o t e c t i o n P o l i c y -9- �Term Coverage Death, Dismemberment and Loss o f S i g h t P r i n c i p a l Sum $100,000.00 - L i m i t s $500,000.00 From To 1-23-68 1-23-69 12- 1-67 12- 1-70 9-21-67 9-21-68 9-21-67 9-21-68 12-13-67 12-13-68 Surety o f $10,000.00 9-11-67 9-11-68 Honesty Only $5,000.00 1 - 1-68 1- 1-69 Robbery Robbery Loss o f Subject 1-23-68 1-23-69 Contents and Improvements on O f f i c e s Located a t 101 l / 2 N. Main, S c o t t v i l l e , M i c h i g a n , $10,000.00 w i t h 8 0 % Co-Insurance B o d i l y I n j u r y - Each Person - Each Occurrence - Aggregate P r o p e r t y Damage - Each Occurrence Uninsured M o t o r i s t s - Each Person - Each A c c i d e n t $100,000.00 300,000.00 300,000.00 50,000.00 10,000.00 20,000.00 Statutory B o d i l y I n j u r y - Each Person - Each Occurrence P r o p e r t y Damage - Each Occurrence Uninsured M o t o r i s t s - Each Person - Each A c c i d e n t Medical Payments - Each Person F u l l Coverage Comprehensive Deductible $100.00 $100,000.00 300,000.00 25,000.00 10,000.00 20,000.00 2,000.00 I n s i d e o f Premises $ 10,000.00 Outside o f Premises 10,000.00 Merchandise - Co-Insurance o f 6 0 % t o L i m i t o f $2,000.00 -9a- �--Comments - General Fund-- On March 6, 1967, t h e v o t e r s o f Mason and Manistee c o u n t i e s e l e c t e d t o e s t a b l i s h a Community C o l l e g e t a x i n g d i s t r i c t . The purpose o f t h e d i s t r i c t i s t o develope and o p e r a t e a Community C o l l e g e . The f i r s t t a x was assessed and c o l l e c t ed as o f December 3 1 , 1967 as f o l l o w s : $223,287.00 209.705.35 $ 13,581.65 Gross Levy 1967 C o l l e c t e d t o June 30, 1968 D e l i n q u e n t a t June 30, 1968 F i n a n c i a l o p e r a t i o n s began under t h e d i r e c t i o n o f t h e College on J u l y 3 1 , 1967 w i t h a g i f t o f $417.60 f r o m t h e Mason - Manistee Community College Fund, t h e promoters and developers o f t h e Community College d i s t r i c t e l e c t i o n . Our examin a t i o n d i d n o t i n c l u d e a r e v i e w o f t h e a c t i v i t i e s o f t h e Mason - Manistee Communit y College Fund, b u t was r e s t r i c t e d t o Community College o p e r a t i o n s o n l y . Cash on hand and i n banks was v e r i f i e d by d i r e c t correspondence w i t h t h e d e p o s i t o r y bank and t h e e x a m i n a t i o n o f s u p p o r t i n g documents. R e c e i p t s and d i s bursements were examined from s a t i s f a c t o r y e v i d e n t i a l m a t e r i a l . Investments were v e r i f i e d by a p p r o p r i a t e r e c e i p t s , l e t t e r s and c a n c e l l e d checks, i n a d d i t i o n t o t h e e x a m i n a t i o n o f bank a d v i c e s . D e l i n q u e n t p r o p e r t y t a x e s were computed from t h e best e v i d e n t i a l m a t t e r av a i l a b l e and a r e s u b s t a n t i a l l y c o r r e c t . Accrued I n t e r e s t Receivable i s t h e e s t i m a t e d i n t e r e s t due, a t June 30, 1968, on t h e i n v e s t m e n t s i n U.S. T r e a s u r y B i l l s . Prepaid Insurance r e p r e s e n t s t h e u n e x p i r e d insurance premiums and d e p o s i t s at June 30, 1968. -10- �R e s t r i c t e d Funds -11- �Balance Sheet Exhibit E R e s t r i c t e d Funds West Shore Community College June 30, 1968 Assets Fund Student Loan Endowment Current Assets Investments - S t a t e Savings Bank o f S c o t t v i l l e : Savings Accounts $ C e r t i f i c a t e o f D e p o s i t No. 4559, Dated May 2, 1967, I n t e r e s t a t 5% $ 200.00 $ 90.00 Total $ 500.00 290.00 500.00 200.00 $ 590.00 $ 790.00 $ None $ None $ None $ 200.00 200.00 $ 590.00 590.00 $ 790.00 790.00 Fund E q u i t y Liabilities Fund E q u i t y Balance June 30, 1968 - E x h i b i t F -12- �Statement o f Fund A c t i v i t i e s Exhibit F R e s t r i c t e d Funds West Shore Community College F i s c a l Year Ended June 30, 1968 Fund Student Loan Endowment Revenues G i f t s f r o m Patrons $ 200.00 $ _ Expenditures Excess Revenues and Fund E q u i t v Exhibit E $ -13- 200.00 590.00 Total $ _ $ 590.00 790.00 _ $ 790.00 �--Comments - R e s t r i c t e d Funds-- The amounts p r e s e n t e d on t h e f u n d balance sheet as Endowment Fund and Student Loan Fund a r e r e s t r i c t e d f o r t h e purpose i n d i c a t e d by t h e t i t l e s and are n o t t o be used t o f i n a n c e t h e g e n e r a l o p e r a t i o n s o f t h e c o l l e g e . The savings accounts and c e r t i f i c a t e s o f d e p o s i t were v e r i f i e d by d i r e c t correspondence w i t h t h e bank and t h e e x a m i n a t i o n o f t h e p r o p e r e v i d e n t i a l m a t e r i a l . -14- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportWSCCJune30,1968.pdf Audit Report https://wsccarchives.org/files/original/21d398e7eb3ea4f814523fd5868556c9.pdf fc7a6aca618f7c11bd64da53468a6265 PDF Text Text AUDIT REPORT Franklin C. Pinkelman, C.P.A. Auditor General �Executive Digest The objectives of our audit of West Shore Community College were to evaluate selected college programs and to determine if the college was in compliance with prescribed policies and procedures for the period July I, 1985 through September 30, 1987. The major areas examined were the college's foundation, Job Training/Retraining Investment Fund grants, and student financial aid. Our examination of the college's foundation showed that future revenues from mineral rights should be restricted for general academic purposes. In the Job Training/Retraining Investment Fund area, we determined that the college used fund money for expenditures not provided for in the college's grant proposals. Our review of student financial aid showed that the college should forward delinquent National Direct Student Loans to the collection agency on a timely basis. In the other areas, we determined that the college needs to improve documentation of computer programs and bid openings. The college should also develop written procedures for computer-based activities of the business office and improve internal controls for tuition revenue and allocations of costs. Our audit report includes 12 comments and recommendations including I repeated from our prior audit. The college had complied with many of the recommendations in our prior audit. The college is to be commended for the action taken on our prior audit recommendations. Annual appropriations acts require the principal executive officer of the audited institution to submit a written response to our audit to the House and Senate Appropriations Committees, the Auditor General, the Senate and House Fiscal Agencies, and the Department of Management and Budget. The response is due within 60 days after the audit report has been issued and should specify the action taken by the institution regarding the audit report's recommendations. �S T A T E O F MICHIGAN O F F I C E OF T H E AUDITOR G E N E R A L 333 SOUTH CAPITOL AVENUE-SUITE A L A N S I N G , MICHIGAN 4 8 9 1 3 FRANKLIN C . PINKELMAN, C . P . A . (517) 373-3773 AUDITOR G E N E R A L C H A R L E S S . JONES, C . P . A . DEPUTY June 28, 1988 Board of Trustees West Shore Community College Scottville, Michigan Dear Board Members: This is our report on the audit of West Shore Community College for the period July I, 1985 through September 30, 1987. This report contains our executive digest, description of agency, audit objectives and scope of audit, and comments and recommendations. Our comments and recommendations are organized by major topics. We appreciate the courtesy and cooperation extended to our auditors. Sincerely, Franklin C. Pinkelman, C.P.A. Auditor General ii �TABLE OF CONTENTS WEST SHORE COMMUNITY C O L L E G E INTRODUCTION Page Executive Digest i Report Letter ii Description of Agency I Audit Objectives and Scope of Audit 2 COMMENTS AND RECOMMENDATIONS Foundation 1. Oil Lease Revenue Job Training/Retraining Investment Fund (JTRIF) 3 3 3 2. JTRIF Expenditures 4 3. Grant Documentation 5 Financial Aid 6 4. Collection Procedures 6 5. Student Receivables 6 6. Financial Aid Self-Evaluation 7 Data Processing 7 7. Written Procedures 7 8. Data Processing Programs 8 Internal Controls 9. Purchase Orders 8 8 10. Documentation of Bids 9 11. Cost Allocations 9 12. Cashier's Duties 10 �Description of Agency West Shore Community College is a two-year institution of higher education offering academic, vocational-techni cal, and continuing education programs. established in 1967. The college was The college district includes all of Mason County; most of Manistee County; and parts of Lake, Newaygo, and Oceana Counties. A seven-member Board of Trustees elected at-large from the college district provides direction for the college's overall operation. The college is accredited by the North Central Association of Secondary Schools and Colleges. The college operates under the authority of the Community College Act (Act 331, P.A. 1966), being Sections 389.1 - 389.195 of the Compiled Laws. It receives its support from student tuition and fees, appropriations from the State of Michigan, a 1.5-mill property tax assessment, and federal grants and contracts. For the fiscal year ended June 30, 1987, the college reported current general fund revenue of $3.68 million and expenditures and transfers of $3.61 million. As of September 18, 1987, the college employed 26 full-time faculty, 36 part-time faculty, and 60 administrative and other personnel. The college enrolled 470 full-time students and 693 part-time students in fall semester 1987. I �Audit Objectives and Scope of Audit Our audit of West Shore Community College had the following objectives: 1. To evaluate selected college programs and operations (including selected internal controls) in achieving their intended purposes. 2. To assess college compliance with legislative reporting requirements and State statutes. 3. To determine that the information reported to the Department of Education on the activities classification structure fonns for fiscal year 1986-87 was in compliance with provisions of the annual appropriations act (Act 137, P.A. 1987), the Michigan Community Colleges Activities Classification Structure manual, and the Manual for Uniform Financial Reporting of Michigan Public Community Colleges. Our audit scope was to examine the financial and other records of West Shore Community College for the period July 1, 1985 through September 30, 1987. Our examination was made in accordance with generally accepted government auditing standards and, accordingly, included such tests of the records and such other auditing procedures as we considered necessary in the circumstances. The financial statements of West Shore Community College are audited annually by a certified public accounting firm engaged by the college. 2 �COMMENTS AND RECOMMENDATIONS FOUNDATION Oil Lease Revenue I. In 1983, the Board of Trustees deeded the mineral rights of the college property to the West Shore Community College Foundation. This resulted in oil lease revenue of $18,000 being paid directly to the foundation rather than to the college general fund. The college is the sole beneficiary of funds raised by the foundation. However, the majority of foundation expenditures were not for general academic purposes. For example, during fiscal year 1985-86, 79% of expenditures were for cultural/community events, 18% were for scholarships, and the remaining 3% were for supplies and materials. We question the propriety of transferring college mineral rights to a college foundation when there was no financial consideration given by the foundation nor specific restrictions placed on the proceeds of such money. Revenue derived from college property should be credited to, and be restricted for purposes of, the college general fund. We recommend that the Board of Trustees request the foundation Board of Directors to restrict future mineral rights revenue to general academic purposes. JOB TRAINING/RETRAINING INVESTMENT FUND (JTRIF) The college has a Business and Industrial Development Institute (BIDl). The purpose of BID1 is to coordinate the economic development efforts of the college and the community. received BIDl received JTRIF grants from the Department of Education. Community Growth Alliance (CGA) Commerce. 3 grants from It also the Department of �JTRIF Expenditures 2. The college did not spend JTRIF grants according to established criteria and the college's approved grant proposals: a. The college continuously charged personnel costs for the same staff positions to the fiscal years 1984-85, 1985-86, and 1986-87 JTRIF grants. Although the Department of Education approved the college's budget for personnel expenditures in fiscal years 1984-85 and 1986-87, the grants were not to fund the same positions continuously. The purpose of JTRIF grants is to fund projects which will have an economic impact, such as the creation of additional jobs. The funding of the same positions for three fiscal years was not consistent with the purpose of the grants. b. The college charged personnel costs against JTRIF grants in excess of budgets or without a budget. In fiscal year 1984-85, the college charged $13,090 of personnel costs when the approved budget was $3,100. In fiscal year 1985-86, the college charged $26,579 of personnel costs but there was no budget for personnel costs. In fiscal year 1986-87, the college charged $28,931 of personnel costs when the approved budget was $24,000. c. The college JTRIF grant budget for consulting fees for fiscal year 1986-87 was $22,950. However, we determined that $21,150 of consulting fee money was used for renting a facility and for program administration expenses. Therefore, the college obtained reimbursement for funds spent in expenditure categories not budgeted for. We were informed in discussions with personnel from the Department of Education that community colleges have minimal authority to change the method of spending JTRIF grant money. Significant deviations from approved grant proposals should be submitted to the Department of Education. Department of Education personnel also informed us of the lack of written guidelines for community colleges on the proper expenditure of JTRIF grants. This lack of written guidelines affected the manner that the college spent grant funds. We recommend that the college either obtain retroactive approval from the Department of Education for fiscal years 4 1984-85, 1985-86, and 1986-87 �expenditures which were not provided for under the college's approved grant proposals or reimburse the State for these expenditures. We also recommend that the Department of Education provide written guidelines to community colleges on the allowable expenditure of JTRIF grants. Grant Documentation 3. Our review of the college's grant accounting practices disclosed: a. The college charged the JTRIF and Community Growth Alliance grants $19,920 to rent a facility and $25,552 to rent equipment in fiscal years 1985-86 and 1986-87 without adequate documentation. The documentation did not identify the facility rented and the event involved. The documentation did not show the equipment rented or its purpose. b. The college paid $61,608 of consulting fees during the period February I through September 30, 1987 to the Mason and Manistee Economic Development Offices without a written contract. While progress reports were submitted detailing which businesses were assisted, a written contract signed by each party would help to ensure that the duties and responsibilities of all parties are met. c. Grant records did not identify expenses by category applicable to a specific funding source. Therefore, grant records did not clearly show that grant funds were appropriately spent. The Department of Commerce requires grantees to have effective financial control and accountability over grant funds. Such controls include adequate documentation and written contracts to support expenditures. We recommend that the college improve grant accounting practices by: (a) Supporting expenditures with documentation and written contracts. (b) Identifying the funding source for each expenditure category. 5 �FINANCIAL AID Collection Procedures 4. The college did not forward delinquent National Direct Student Loans (NDSL's) to collection agencies on a timely basis. On September 30, 1987, $30,978 of the NDSL's in repayment status were over six months past due. Collection efforts were not started for $15,144 of these loans. The college's Financial Aid Procedures Manual requires the college to forward NDSL's which are more than three months past due to collection agencies after other collection efforts have proved unsuccessful. Federal regulations also allow the college to forward NDSL's to collection agencies after billing efforts and personal contacts fail. We recommend that the college forward delinquent NDSL's to collection agencies on a timely basis in accordance with established procedures and federal regulations. Student Receivables 5. In our test of 17 student loans, 2 students received financial aid awards of $1,250 and $429 even though they had delinquent loans of $125 and $160 at the time of disbursement of the awards. The Financial Aid Procedures Manual states that the business office should collect from students who owe money to the college before disbursing awards. Because the business office did not collect these two delinquent loans, both loans were assigned to a collection agency which caused the college to incur additional costs. Upon completion of our fieldwork, we were informed that the $125 loan was collected but the $160 loan was still outstanding. We recommend that the college comply with established procedures and collect outstanding debts from students before disbursing financial aid awards to the same students. 6 �Financial Aid Self-Evaluation 6. The college had not performed a formal self-evaluation of its financial aid operations. The college should use the guide developed by the National Association of Student Financial Aid Administrators and conduct a self-evaluation to help ensure effective financial aid operations. The guide has recently been updated to include federal requirements mandated by the Higher Education Amendments of 1986 (P.L. 99-498). We recommend that the college conduct a self-evaluation of its financial aid operations on a periodic basis in accordance with guidelines issued by the National Association of Student Financial Aid Administrators. DATA PROCESSING Written Procedures 7. The business office did not have written procedures for source document preparation, data entry, and batch balancing of the following computer-based activities: Accounting Budget Cash Receipts Payroll Written procedures are important because they provide reference for processing transactions in the manner authorized by management. The lack of written procedures weakens controls because there is no documentation of management's direction and authorization for processing transactions. Also, the lack of written procedures does not ensure continuity of processing when personnel changes occur. We recommend that the college develop written procedures for source document preparation, data entry, and batch balancing operations of the business office. 7 �Data Processing Programs 8. The college needs to improve its documentation of data processing programs. The college had not established standards for documenting data processing programs. As a result, documentation of programs was limited to source code listings, procedures listings, copies of output, and record of programming changes. This level of documentation was not adequate to ensure continuity of processing and maintenance of programs when employee changes occur. Also, it did not provide the basis of how data processing was to be carried out as authorized by management. The college should establish documentation standards for data processing programs to ensure adequate documentation. Documentation standards should provide: a. Program overview and description. b. Program design specifications in the form of flow charts, structure charts, decision tables, and explanations of programming techniques used. c. File descriptions, layouts, explanations of file contents and purpose. d. Report layouts and operating instructions. e. Other information to assist in maintaining the program, such as modifications to the program. We recommend that the college establish program documentation standards and require the data center to implement the standards. INTERNAL CONTROLS Purchase Orders 9. The college needs to improve the handling of purchase orders. Some departments kept only an alphabetical file of purchase orders issued. A file by purchase order number was not kept and we could not account for some purchase orders. The college's procedural statement number 33 states that the pink and gold copies of 8 �the purchase orders should be retained in the ordering department and filed in alphabetical and purchase order number, respectively. The file by purchase order number accounts for and controls the use of purchase orders. We also determined that management did not conduct periodic reviews to ensure that departments adhered to purchase order procedures. This lessens the reliability of the controls provided by the purchase order system. We recommend that the college maintain copies of purchase orders in the appropriate files and initiate periodic reviews to ensure adherence by the various departments to the college's purchase order procedures. Documentation of Bids 10. We determined that the college's procurement of materials and services was appropriate. However, the college should improve records and documentation of bids and awards. We reviewed 4 formal bid openings and noted that the bid folders for 3 of them did not: a. Contain an analysis of the bid results. b. Indicate the time, date, and persons present when the bids were opened. The college should keep detailed records of formal bid openings to provide adequate support for procurement decisions. WE AGAIN RECOMMEND THAT THE COLLEGE KEEP A DETAILED RECORD OF FORMAL BID OPENINGS. Cost Allocations 11. The college has not documented that the amounts charged the auxiliary fund activities for direct and indirect costs were reasonable. During fiscal year 1986-87, the college allocated costs of $1,200 and $600 to the food service operation and bookstore, respectively. These amounts included direct costs, such as insurance and space usage, and indirect costs, such as accounting and personnel administration. 9 �However, the business office costs alone were $380,1 16. We estimate that the auxiliary fund share of business office costs was $24,435. To accurately determine the results of its operations, the college should charge auxiliary fund activities with the full costs of their operations. We recommend that the college determine that the amounts charged the auxiliary fund activities reasonably reflect the full direct and indirect costs of those operations. Cashier's Duties 12. The college has not separated the functions of maintaining the accounts receivable records from the cashiering operations. We found the same situation in our prior audit. The handling of accounts receivable records by the cashier weakens internal control because it results in the cashier performing incompatible duties. The college should separate the handling of accounts receivable records from the cashier to have adequate internal control. The college should realign the duties of the business office staff so that the accounting functions of the cashier are assigned to other employees or install compensating controls to enhance internal control over cash operations. We recommend that the college either realign the duties of cashiering and recordkeeping among different employees or install compensating controls to enhance internal control over cash operations. 10 oag �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportWSCCJuly1985-September301987.pdf Audit Report https://wsccarchives.org/files/original/3f9f24137fbc1e15fac0886038d0897c.pdf 9ab7ad5b87600438f6756e1e811c7a59 PDF Text Text AUDIT REPORT WEST SHORE COMMUNITY COLLEGE J u l y 1, 1972 t h r o u g h J u n e 30, 1974 ALBERT LEE C P . A . Auditor General �AUDIT REPORT » WEST SHORE COMMUNITY COLLEGE J u l y 1, 1972 t h r o u g h J u n e 30, 1974 OFFICE of the AUDITOR G E N E R A L ALBERT LEE C P . A . Auditor General �TABLE OF CONTENTS Page REPORT OF EXAMINATION C o n s t r u c t i o n Fund 2 G e n e r a l Fund 5 Financial Aid 7 Purchasing 12 C a s h and C a s h P r o c e d u r e s 14 T i m e k e e p i n g and P a y r o l l 17 Accounting System 19 T r a v e l Expenses 20 Auto Shop ' 21 Space U t i l i z a t i o n 24 Faculty Utilization 26 Bond I n d e n t u r e s 26 Equipment 27 I n s u r a n c e and Bonding 27 Board M i n u t e s 27 EXHIBITS A - B a l a n c e S h e e t - G e n e r a l Fund 29 B - S t a t e m e n t of Changes i n Fund E q u i t y - G e n e r a l Fund 30 C - S t a t e m e n t of Fund - G e n e r a l Fund 31 Activities D - E d u c a t i o n a l A c t i v i t y Cost Center E x p e n d i t u r e s - G e n e r a l Fund 33 �EXHIBITS con't. E - Supportive Function Cost Center E x p e n d i t u r e s - G e n e r a l Fund E - l - Special Project G e n e r a l Fund Expenditures - Comments - G e n e r a l Fund F - Auxiliary Enterprises General Fund - S t a t e m e n t o f Revenue and E x p e n d i t u r e s G - B a l a n c e S h e e t - C o n s t r u c t i o n Fund of December 19, 1969 H - S t a t e m e n t o f Changes i n Fund E q u i t y - C o n s t r u c t i o n Fund of December 19, 1969 I - S t a t e m e n t o f Fund A c t i v i t i e s C o n s t r u c t i o n Fund o f December 19, 1969 Comments - C o n s t r u c t i o n Funds J - B a l a n c e S h e e t s - Debt Funds Retirement K - S t a t e m e n t of Fund A c t i v i t i e s R e t i r e m e n t Funds Schedule of Bonded L - Balance Indebtedness Sheets - R e s t r i c t e d M - S t a t e m e n t o f Fund A c t i v i t i e s R e s t r i c t e d Funds Comments - R e s t r i c t e d DESCRIPTION OF AGENCY SCOPE OF AUDIT - Debt Funds Funds - �STATE OF MICHIGAN OFFICE OF ALBERT LEE, CP.A. AUDITOR GENERAL Franklin C. Pinkelman, C. P. A. Deputy LANSING March 1 3 , 1975 Board o f T r u s t e e s West S h o r e Community S c o t t v i l l e , Michigan College Gentlemen: Presented for herewith the period J u l y 1, 1972 t h r o u g h J u n e 30, 1974. i n accordance with accordingly Our i s o u r r e p o r t on t h e a u d i t o f West S h o r e Community g e n e r a l l y accepted included such other g o v e r n m e n t a l a u d i t i n g s t a n d a r d s , and a u d i t i n g p r o c e d u r e s a s were t i v e a n a l y s e s , a p p r a i s a l s and recommendations. lic Our e x a m i n a t i o n was made necessary. a u d i t s a r e d i r e c t e d t o p r o v i d e management and t h e L e g i s l a t u r e w i t h review on t h e f i n a n c i a l accounting relating tive, Where p o s s i b l e , we b a s e d o u r I n a d d i t i o n , we a s s e m b l e d data t o p e r f o r m a n c e t o d e t e r m i n e t h a t programs w e r e o p e r a t e d i n a n e f f e c - this We r e q u e s t and e c o n o m i c a l manner. D e t a i l s regarding our examination letter. t h a t you f u r n i s h o u r o f f i c e to t h e B o a r d o f T r u s t e e s The courtesy and staff on t h i s a u d i t and c o o p e r a t i o n with a copy o f your s t a f f ' s e x t e n d e d t o o u r a u d i t o r s by t h e a d m i n i s t r a t o r s i s appreciated. yours, ALBERT L E E , C P . A . Auditor General Th* C>mi Lake Stat* response report. Very t r u l y MICHIGAN objec- s t a t e m e n t s c e r t i f i e d b y a n i n d e p e n d e n t c e r t i f i e d pub- f i r m engaged by t h e c o l l e g e . efficient, follow College �REPORT OF EXAMINATION The f o l l o w i n g Construction I. comments and recommendations r e s u l t from o u r e x a m i n a t i o n : Fund S e c t i o n 7 o f t h e 1973-74 ( a n d t h e two p r e v i o u s appropriations a c t s t a t e s , "...A c o n t r a c t years) community college s h a l l n o t be l e t f o r c o n s t r u c t i o n of any s e l f - l i q u i d a t i n g p r o j e c t a t a community o r j u n i o r c o l l e g e w i t h o u t p r i o r a p p r o v a l t h e r e f o r by t h e l e g i s l a t u r e . " clear i n that a l l p r o j e c t s financed L e g i s l a t i v e intent i s quite from n o n - s t a t e f u n d s r e c e i v e p r i o r l e g i s l a t i v e approval before s t a r t i n g construction. T h i s i n t e n t i s r e i t e r a t e d i n t h e March 28, 1974 l e t t e r C a p i t a l O u t l a y Subcommittee ment." This l e t t e r (JCOS) r e g a r d i n g from t h e J o i n t t h e "Use and F i n a n c i n g s t a t e s , "The u s e and f i n a n c i n g State- s t a t e m e n t s . . . s h a l l be submitted to t h e J o i n t C a p i t a l O u t l a y Subcommittee f o r a r e v i e w and i n f o r mational hearing. authorized A l l n o n - s t a t e funded p r o j e c t s w i l l be r e c o g n i z e d by t h e L e g i s l a t u r e t h r o u g h t h e p a s s a g e o f a c o n c u r r e n t which i s i n i t i a l l y compliance of b i d w i t h t e n t a t i v e l y awarded a c o n t r a c t s p e c i f i c a t i o n s ) to construct heavy equipment program. from n o n - s t a t e s o u r c e s . a building (pending to house i t s The c o l l e g e h a s a l s o s p e n t a p p r o x i m a t e l y on l a n d p u r c h a s e s and s i t e p r e p a r a t i o n . Financing resolution, a p p r o v e d by t h e JCOS." On August 26, 1974, t h e c o l l e g e to c o n s t r u c t and T h i s p r o j e c t i s t o be The c o l l e g e h a s n o t r e c e i v e d S t a t e m e n t s " t o t h e JCOS. 2 financed legislative t h i s b u i l d i n g nor has i t submitted the required $1,100 approval "Use and �We recommend t h a t t h e c o l l e g e comply w i t h a c t s and the g u i d e l i n e s of the n e c e s s a r y approval "Use and conditions of t h e appropriations the J o i n t C a p i t a l O u t l a y Subcommittee by Financing S t a t e m e n t s " and obtaining filing legislative f o r a l l b u i l d i n g c o n s t r u c t i o n p r o j e c t s p r i o r to s t a r t i n g construc- tion. We were s u b s e q u e n t l y i n f o r m e d t h a t a p p r o v a l h a s been o b t a i n e d and that the statements h a v e been s u b m i t t e d . 2. West Shore Community C o l l e g e In f i s c a l y e a r s 1971-72 and g e n e r a l fund $30,899.19 and r e p a i d t h e s e amounts by This s i t u a t i o n has now has experienced $29,793.59, r e s p e c t i v e l y . paying expenditures reversed the i n t e r i m f i n a n c i n g n e c e s s a r y itself. The of to a c c u m u l a t e e x p e n d i t u r e s The fund fund. college general are fund to p r o v i d e that a l l a l s o recommend t h a t the we the interim expenditures general fund be promptly r e i m b u r s e d upon r e c e i p t of c o n s t r u c t i o n g r a n t m o n i e s . were s u b s e q u e n t l y i n f o r m e d t h a t t h e c o l l e g e h a s mendation. 3 of received. i n t o the p r o p e r f u n d , f i n a n c i n g f o r t h e p r o j e c t to the c o n s t r u c t i o n fund and We the t h e c o n s t r u c t i o n fund l a c k s construction grants directly general past. c o l l e g e i s i n the p r o c e s s recommend t h a t t h e c o l l e g e t r a n s f e r amounts n e c e s s a r y be p a i d from the c o n s t r u c t i o n f u n d . The the c o n s t r u c t i o n f o r the p r o j e c t . finance construction costs u n t i l I n order i n the 1972-73, t h e c o n s t r u c t i o n fund advanced c o n s t r u c t i n g a h e a v y equipment b u i l d i n g , and will cash d i f f i c u l t i e s complied w i t h this We recom- �3. The college maintains a building by t h e c o l l e g e ) a s recommended by Colleges. Our within fund do for the the was By allocating and separate cost values recommend t h a t fund fund. expenditure accounts segregated d e t a i l The capital outlay Community information account, to s e v e r a l p r o j e c t s . information f o r e a c h completed p r o j e c t would r e s u l t . the t i m e of "New This f i n a l a c c o u n t i n g of c a p i t a l the p u b l i c a c c o u n t i n g f i r m outlay engaged college. d e t a i l cost the e x p e n d i t u r e a c c o u n t s be i n f o r m a t i o n by p r o j e c t s be c o l l e g e has p r o j e c t and appropriately revised to r e f l e c t that a l l expenditures for allocated. We necessary capital were informed t h a t the e s t a b l i s h e d a c a p i t a l p o s i t i o n fund to a c c o u n t for complied. c o l l e g e has funds i n v e s t e d not in physical properties. Community C o l l e g e s I n order f o r the be construction c h a r g e s to a p r o j e c t , c o s t c o n t r o l would r e d u c e a u d i t We capital that p r o v i d e the n e c e s s a r y a l l appropriate the The (titled charged f o r expenditures r e l a t i n g by 4. t h i s fund d i s c l o s e d i n f o r m a t i o n would f a c i l i t a t e p r o j e c t s and outlay not s i t e fund t h e A c c o u n t i n g Manual f o r P u b l i c i n d i v i d u a l p r o j e c t s i n the Buildings," t y p e of r e v i e w of and requires college A c c o u n t i n g Manual f o r t h a t s u c h a fund be to a c c u r a t e l y a s s e t s from a l l s o u r c e s , e s t a b l i s h e d as required The by we established. r e f l e c t i t s t o t a l investment recommend t h a t a c a p i t a l 4 in position t h e A c c o u n t i n g Manual f o r P u b l i c Colleges. Public fund Community �3. The college maintains a building by t h e c o l l e g e ) a s recommended by Colleges. Our within fund do for the the was By a l l o c a t i n g separate t y p e of cost values recommend t h a t the segregated d e t a i l The capital outlay information account, the t i m e of "New to s e v e r a l p r o j e c t s . information f o r e a c h completed p r o j e c t would r e s u l t . This f i n a l a c c o u n t i n g of c a p i t a l the p u b l i c a c c o u n t i n g f i r m e x p e n d i t u r e a c c o u n t s be i n f o r m a t i o n by p r o j e c t s be c o l l e g e has outlay engaged p r o j e c t and appropriately revised to r e f l e c t that a l l expenditures for allocated. We necessary capital were informed t h a t the e s t a b l i s h e d a c a p i t a l p o s i t i o n fund to a c c o u n t for complied. c o l l e g e has funds i n v e s t e d not in physical properties. Community C o l l e g e s I n order f o r the be fund. Community college. d e t a i l cost capital fund accounts c h a r g e s to a p r o j e c t , c o s t c o n t r o l would r e d u c e a u d i t We construction that expenditure p r o v i d e the n e c e s s a r y a l l appropriate the The (titled charged f o r expenditures r e l a t i n g by 4. t h i s fund d i s c l o s e d i n f o r m a t i o n would f a c i l i t a t e p r o j e c t s and outlay not s i t e fund t h e A c c o u n t i n g Manual f o r P u b l i c i n d i v i d u a l p r o j e c t s i n the Buildings," and r e v i e w of and requires college A c c o u n t i n g Manual f o r t h a t s u c h a fund be to a c c u r a t e l y a s s e t s from a l l s o u r c e s , e s t a b l i s h e d as required The by we Public established. r e f l e c t i t s t o t a l investment in recommend t h a t a c a p i t a l p o s i t i o n t h e A c c o u n t i n g Manual f o r P u b l i c Colleges. 4 fund Community �G e n e r a l Fund 5. The o f f i c i a l refund p o l i c y as stated t u i t i o n refunds i n the college catalog provides f o r i n d e c l i n i n g percentages through the f i r s t four days of classes. Our r e v i e w o f t h e 66 r e f u n d s issued f o r the f a l l q u a r t e r o f 1974 r e v e a l e d t h a t 12 w e r e made i n amounts g r e a t e r t h a n a l l o w e d by c o l l e g e p o l i c y . 12 r e s u l t e d i n e x c e s s r e f u n d s o f $206. We recommend t h a t stated 6. These t h e c o l l e g e comply w i t h t h e o f f i c i a l refund p o l i c y as i n the catalog. T u i t i o n r e c e i v e d f o r t h e summer q u a r t e r , w h i c h o v e r l a p s two f i s c a l y e a r s , i s recorded i n t h e f i s c a l y e a r t h e money i s r e c e i v e d . w i t h t h e summer q u a r t e r a r e r e c o r d e d The summer q u a r t e r i s c o m p r i s e d y e a r and t h e r e m a i n i n g received during Expenditures associated i n the f i s c a l year incurred. o f e i g h t w e e k s ; two weeks a r e i n one f i s c a l s i x i n the succeeding f i s c a l year. t h e two-week p o r t i o n o f t h e summer session. The A m e r i c a n I n s t i t u t e o f C e r t i f i e d P u b l i c A c c o u n t a n t s for c o l l e g e s and u n i v e r s i t i e s s t a t e s , Tuition i s i n i t s audit guide " R e v e n u e s and e x p e n d i t u r e s o f a n a c a d e m i c term, s u c h a s a summer s e s s i o n , w h i c h i s c o n d u c t e d over a fiscal y e a r end, s h o u l d be r e p o r t e d t o t a l l y w i t h i n t h e f i s c a l y e a r i n w h i c h t h e program i s p r e d o m i n a n t l y We recommend t h a t conducted." the c o l l e g e r e c o r d revenue and e x p e n d i t u r e s f o r t h e summer quarter i n the f i s c a l year i n which the quarter i s predominantly 5 conducted. �7. Our review disclosed the f o l l o w i n g items which s e p a r a t e r e v e n u e and e x p e n s e a. s h o u l d be r e f l e c t e d items but which were r e f l e c t e d S p e c i a l fees f o r courses i n bowling, g o l f and c o v e r t h e c o s t of f a c i l i t i e s u s e d to c o n d u c t accounted and f o r i n a " l i a b i l i t y " account. as as follows: skiing are assessed t h e s e c o u r s e s and are Both the c o l l e c t i o n of t h e e x p e n d i t u r e o f them a r e r e c o r d e d i n t h i s a c c o u n t . to fees These fees amounted to $2,081 f o r f i s c a l y e a r 1973-74. b. Welding f e e s a r e r e c o r d e d a s an e x p e n d i t u r e c r e d i t s u p p l i e s account. to t h e w e l d i n g T h e s e f e e s amounted to $3,857 f o r f i s c a l year 1973-74. c. A l l transactions relating in t h e a u t o shop r e v e n u e To p r o p e r l y r e f l e c t golf, to t h e o p e r a t i o n of t h e a u t o shop a r e r e c o r d e d account. r e v e n u e and e x p e n d i t u r e s , we 8. The bowling, s k i i n g and w e l d i n g f e e s , a s w e l l a s f e e s c o l l e c t e d a t t h e a u t o be r e c o r d e d a s r e v e n u e and s o r e f l e c t e d We recommend t h a t were informed shop, on t h e c o l l e g e f i n a n c i a l s t a t e m e n t s . t h a t t h i s recommendation h a s been c o m p l i e d w i t h . c o l l e g e r e c e i v e s g i f t s from i n d i v i d u a l s and p r i v a t e b u s i n e s s and receipts entitling t h e donors to Michigan income t a x c r e d i t s . t i o n o f d o n a t i o n s r e c e i v e d and r e c e i p t s i s s u e d Our issues examina- f o r f i s c a l y e a r s 1972-73 and 1973-74 r e v e a l e d : a. We noted to employees of t h e c o l l e g e f o r s e r v i c e s p e r f o r m e d expenses f o u r i n s t a n c e s where t h e c o l l e g e i s s u e d f o r w h i c h no reimbursement was accepted. r e c o r d e d by t h e c o l l e g e a s d o n a t i o n s n o r was account charged. 6 tax c r e d i t and receipts for travel T h e s e were n e i t h e r the a p p r o p r i a t e expense �b. A t a x c r e d i t r e c e i p t was i s s u e d f o r a t u i t i o n payment f o r a The to t h e payment was credited a c o n t r i b u t i o n and We does n o t t u i t i o n revenue account. T h i s i s not q u a l i f y f o r a M i c h i g a n income t a x c r e d i t . recommend t h a t t h e c o l l e g e p r o p e r l y tax c r e d i t r e c e i p t s o n l y seminar. record d o n a t i o n s r e c e i v e d and for those c o n t r i b u t i o n s issue q u a l i f y i n g f o r such tax credits. Financial 9. The Aid c o l l e g e p a r t i c i p a t e s i n the N a t i o n a l Study, and monies. a. Educational Our To be students school or College age only these i n s t i t u t i o n of h i g h e r programs, f e d e r a l regulations e d u c a t i o n must admit a s regular p e r s o n s h a v i n g a c e r t i f i c a t e of g r a d u a t i o n from a the r e c o g n i z e d secondary equivalent. admission p o l i c y allows or o l d e r , who federal programs d i s c l o s e d : to p a r t i c i p a t e i n t h e s e s p e c i f y t h a t an Work O p p o r t u n i t y G r a n t programs w h i c h a r e funded by r e v i e w of eligible D i r e c t Student Loan, C o l l e g e non-high s c h o o l d e s i r e to p r o f i t g r a d u a t e s , 18 y e a r s from c o l l e g e i n s t r u c t i o n t o of be admitted. We recommend t h a t t h e c o l l e g e r e s o l v e t h e a d m i s s i o n r e q u i r e m e n t with f e d e r a l government r e g u l a t i o n s to p a r t i c i p a t e i n t h e s e b. Federal regulations have n o t a student to i n s u r e the c o l l e g e ' s eligibility f e d e r a l f i n a n c i a l a i d programs. p r o h i b i t a w a r d i n g f i n a n c i a l a i d to s t u d e n t s been a c c e p t e d f o r e n r o l l m e n t . to be conflict attending These r e g u l a t i o n s a l s o c o l l e g e on a f u l l - t i m e b a s i s . 7 As who require stated in �the f i n a n c i a l hours a i d award l e t t e r , a term. financial full time i s determined t o be 12 We s e l e c t e d a random sample o f 25 s t u d e n t s credit receiving a i d and n o t e d : ( 1 ) Two s t u d e n t s w e r e awarded f i n a n c i a l enrollment. a i d before being accepted f o r Thus, a s t u d e n t a c c e p t e d f o r enrollment c o u l d be d e n i e d f i n a n c i a l a i d w h i l e a s t u d e n t who may n o t e n r o l l h a s b e e n awarded financial aid. (2) E l e v e n s t u d e n t s reduced their the f i n a n c i a l a i d o f f i c e . credit The f i n a n c i a l student's full-time status after is It t h e f i r s t week o f c l a s s e s . and r e c e i v e f i n a n c i a l credit hours We recommend No r e v i e w i s made a f t e r period. l e s s t h a n 12 c r e d i t i f he e n r o l l s f o r 12 t h a t t h e c o l l e g e comply w i t h f e d e r a l r e g u l a t i o n s g o v e r n i n g fund a c c o u n t s sources f o r f i n a n c i a l Grant, a i d programs. f o r s c h o l a r s h i p and l o a n m o n i e s p r o v i d e d by R e s t r i c t e d m o n i e s r e c e i v e d from a i d a r e accounted These i n c l u d e the N a t i o n a l D i r e c t Education term this o r more. t h e c o l l e g e and p r i v a t e d o n o r s . Opportunity reviews a t h e "drop and a d d " p e r i o d , w h i c h a i d the next the o p e r a t i o n of t h e s e f i n a n c i a l restricted t h e knowledge o f aid office i s p o s s i b l e f o r a s t u d e n t t o f i n i s h a term w i t h hours The load without f o r i n the college general Student Loan, Supplemental B a s i c Educational Opportunity programs. 8 federal Grant, fund. Educational and Law E n f o r c e m e n t �The A c c o u n t i n g Manual f o r P u b l i c Community C o l l e g e s restricted f o r s p e c i f i c p u r p o s e s or p r o j e c t s a r e t o be the r e s t r i c t e d restricted fund. fund was The restricted and t h a t monies accounted f o r i n a i d programs i n the c o l l e g e p u b l i c the accounting letter. recommend t h a t t h e c o l l e g e comply w i t h Community C o l l e g e s We accounting for f i n a n c i a l a l s o recommended by f i r m i n i t s management We provides t h e A c c o u n t i n g Manual f o r Public a c c o u n t f o r f e d e r a l f i n a n c i a l a i d programs i n the fund. were s u b s e q u e n t l y i n f o r m e d t h a t t h e c o l l e g e has complied w i t h this recommendation. 11. College financial s t a t e m e n t s do not r e f l e c t f e d e r a l funds, r e c e i v e d awarded f o r f i n a n c i a l a i d , a s r e v e n u e and received $23,788 f o r E d u c a t i o n a l Opportunity grants The tions We 12. i n f i s c a l year and student Educational s t a t e s t h a t governmental aid) are t o be included appropria- accounting for f i n a n c i a l complied w i t h the guide, i n revenue. generally accepted account for f e d e r a l grants were informed t h a t the c o l l e g e has I n f i s c a l year college P u b l i c Accountants i n i t s audit recommend t h a t t h e c o l l e g e comply w i t h properly Basic The 1973-74. Universities," ( i n c l u d i n g those for p r a c t i c e s and We O p p o r t u n i t y and A m e r i c a n I n s t i t u t e of C e r t i f i e d "Audit of C o l l e g e s expense items. and aid. recommendation. 1974-75, t h e c o l l e g e r e c e i v e d a v e r b a l p r o m i s e from a donor t h a t he would c o n t r i b u t e $5,000 f o r a s c h o l a r s h i p . 9 The college does �not have w r i t t e n documentation c o n c e r n i n g the s h i p o r when payment from t h e donor i s to be If no funds a r e r e c e i v e d , t h e c o l l e g e w i l l be scholarship from a l t e r n a t e s o u r c e s . distributed to We For the c o l l e g e donors' s c h o l a r s h i p obtain the forced to s u b s i d i z e term of 1974, the $1,263 was conditions and payment t e r m s . We concerning further recommend o b t a i n e d p r i o r to d i s t r i b u t i n g students. college Corrections scholarships c o n d u c t s c l a s s e s f o r i n m a t e s a t Camp S a u b l e , a Department facility, a s a community s e r v i c e . g r a n t e d to i n m a t e s o f statements as f r i n g e b e n e f i t t h i s program a r e shown on expenditures, "remission of A m e r i c a n I n s t i t u t e of C e r t i f i e d P u b l i c A c c o u n t a n t s a u d i t center. u n i v e r s i t i e s s t a t e s that only t u i t i o n a p p l i c a b l e s t a f f and We a l s o noted t h a t We recommend t h a t t h e i r f a m i l i e s i s to be t h e Board of T r u s t e e s t h e Board of T r u s t e e s program, i f i t i s to be the f i n a n c i a l t u i t i o n , " under The college of determined that t u i t i o n Board of T r u s t e e s c o l l e g e s and cost We the t a k e n by scholar- received. w r i t t e n documentation t h a t d o c u m e n t a t i o n f o r f u t u r e g i f t s be The of students. recommend t h a t f u n d s to fall conditions c o n t i n u e d , and has not guide to for courses c h a r g e d to t h i s account. a p p r o v e d t h i s program. approve the o p e r a t i o n t h a t e x p e n d i t u r e s be of this properly recorded. We w e r e s u b s e q u e n t l y i n f o r m e d t h a t e x p e n d i t u r e s a r e now 10 properly recorded. �14. I n our r e v i e w o f f i n a n c i a l a i d , we n o t e d t h a t committee does n o t f o r m a l l y the student f i n a n c i a l a i d a p p r o v e s t u d e n t a i d awarded. We c o u l d n o t l o c a t e any f o r m a l m i n u t e s o f committee m e e t i n g s o r g u i d e l i n e s action t o be t a k e n by t h e committee. in i t s management l e t t e r , by governing The c o l l e g e p u b l i c a c c o u n t i n g recommended t h a t s t u d e n t a i d be f o r m a l l y firm, approved t h e committee. • We recommend t h a t g u i d e l i n e s be e s t a b l i s h e d f o r the student f i n a n c i a l a i d committee g o v e r n i n g i t s a p p r o v a l o f f i n a n c i a l a i d . We a l s o recommend that f o r m a l m i n u t e s be k e p t . 15. The s t u d e n t l o a n fund i s o p e r a t i n g r e s t r i c t i o n s on u s e o f f u n d s . a c c o u n t i n g f i r m ' s management We recommend t h a t of 16. without e s t a b l i s h e d guidelines T h i s was a l s o n o t e d i n t h e c o l l e g e public letter. t h e Board o f T r u s t e e s the student loan o r known establish guidelines f o r operation fund. The f i n a n c i a l a i d o f f i c e h a s t h e r e s p o n s i b i l i t y o f d e t e r m i n i n g each s t u d e n t ' s award and t h e d i s t r i b u t i o n o f f i n a n c i a l a i d c h e c k s a t t i m e o f registration. We r e v i e w e d r e g i s t r a t i o n p r o c e d u r e s f o r t h e f a l l and noted: a. Checks were l e f t term 1974 file b. To u n a t t e n d e d on a s e c r e t a r y ' s d e s k o r i n an u n l o c k e d cabinet. No i d e n t i f i c a t i o n was r e q u i r e d t o p i c k up t h e c h e c k s . i n s u r e a d e q u a t e i n t e r n a l c o n t r o l o v e r f i n a n c i a l a i d c h e c k s , we recommend that the business o f f i c e d i s t r i b u t e t h e c h e c k s and t h a t i d e n t i f i c a t i o n be required. S u b s e q u e n t c o m p l i a n c e w i t h t h i s recommendation was 11 indicated. �17. We n o t e d guarded. i n our r e v i e w o f l o a n f u n d s t h a t n o t e s a r e n o t p r o p e r l y s a f e Deferred t u i t i o n loan notes a r e stored emergency l o a n n o t e s a r e s t o r e d I n i n s u r e adequate stored i n a d e s k drawer and i n a f i l e cabinet. s a f e g u a r d s o v e r l o a n n o t e s , we recommend t h a t t h e y be i n the business o f f i c e We w e r e s u b s e q u e n t l y i n f o r m e d safe. t h a t the c o l l e g e h a s complied w i t h this recommendation. Purchasing 18. The c o l l e g e ' s p u r c h a s i n g p h i l o s o p h y i s t o s e e k maximum e d u c a t i o n a l v a l u e for every d o l l a r and p r o c e d u r e s a. expended. Our r e v i e w o f c o l l e g e p u r c h a s i n g p r a c t i c e s disclosed: The c o l l e g e e s t a b l i s h e d a p o l i c y r e q u i r i n g o v e r $1,500. f o r m a l b i d s on a l l i t e m s Our t e s t sample o f 45 p u r c h a s e o r d e r s d i s c l o s e d o n l y two w e r e i n e x c e s s o f t h i s amount, and t h e r e was no on hand t h a t b i d s had b e e n r e q u e s t e d f o r t h o s e p u r c h a s e s . that documentation Our e x p e n d i - t u r e a n a l y s i s a l s o showed t h a t t h e c o l l e g e p u r c h a s e d v e r y few i t e m s i n t h e $1,500-and-over p r i c e r a n g e . A l o w e r b i d l i m i t would more p u r c h a s e s t o t h e b i d r e q u i r e m e n t subject and would be more s u i t e d to the college's purchasing philosophy. b. Of t h e 45 p u r c h a s e o r d e r s r e v i e w e d , o v e r $500. c. t h r e e w e r e f o r equipment Documentation of p r i c e comparisons The S t a t e p u r c h a s i n g d i v i s i o n i s n o t u t i l i z e d cost savings. 12 items c o u l d n o t be l o c a t e d . a s a s o u r c e of p o s s i b l e �To o b t a i n t h e maximum e d u c a t i o n a l v a l u e f o r e v e r y d o l l a r expended, we recommend that to d e t e r m i n e t h e c o l l e g e r e v i e w and a n a l y z e h i s t o r i c a l d a t a on p u r c h a s e s t h e most e c o n o m i c a l dollar limits for requiring bids. a l s o recommend t h a t t h e c o l l e g e c o n s i d e r a l l a v a i l a b l e v e n d o r s We i n obtain- ing t h e b e s t p o s s i b l e p r i c e , r e g a r d l e s s of the s i z e of the order. Our review of the purchasing a. Purchase orders a r e not routed issuance. brance system disclosed: through Doing s o would f a c i l i t a t e the b u s i n e s s o f f i c e p r i o r to t h e e s t a b l i s h m e n t o f a n encum- s y s t e m and would p r o v i d e a f i l e of outstanding purchase t o be matched w i t h r e c e i v i n g r e p o r t s and i n v o i c e s p r i o r b. t o payment. Vendor i n v o i c e s a r e r e c e i v e d by t h e d e p a r t m e n t s o r d e r i n g t h e merchand i s e r a t h e r than the b u s i n e s s c. orders office. Payment was made on 7 o f 45 p u r c h a s e orders reviewed e v e n though a s i g n e d r e c e i v i n g document was n o t p r e s e n t . d. C r e d i t memos a r e m a i n t a i n e d than by t h e b u s i n e s s o f f i c e . ness o f f i c e , by d e p a r t m e n t s o r d e r i n g m e r c h a n d i s e r a t h e r By m a i n t a i n i n g c r e d i t memos i n t h e b u s i - t h e y c o u l d b e more e f f e c t i v e l y d e d u c t e d from payments due the vendor. To i n c r e a s e i n t e r n a l c o n t r o l and t o e s t a b l i s h g r e a t e r e f f i c i e n c y i n t h e p u r c h a s i n g and a c c o u n t s p a y a b l e and f u n c t i o n s , we recommend t h a t a l l p u r c h a s i n g a c c o u n t s p a y a b l e documents b e r o u t e d d i r e c t l y to the business office f o r t h e m a t c h i n g o f documents and t h a t a l l documents be p r e s e n t p r i o r t o payment. 13 �Cash and C a s h 20. Procedures We examined c a s h bank a c c o u n t balances f o r t h e 1973-74 f i s c a l y e a r and noted t h a t t h e a v e r a g e d a i l y c a s h b a l a n c e By n o t e f f i c i e n t l y u t i l i z i n g investment i d l e c a s h and c a s h f l o a t , 21. $92,000. the c o l l e g e l o s e s income. We recommend t h a t t h e c o l l e g e r e v i e w effort i n t h e bank e x c e e d e d to i n c r e a s e investment Our e x a m i n a t i o n i t s c a s h management program i n a n income by i n v e s t i n g a v a i l a b l e c a s h of c a s h procedures and i n t e r n a l c o n t r o l i n t h e b u s i n e s s o f f i c e d i s c l o s e d that cash control i s centered a u d i t , one p e r s o n bank and p o s t i n g i n one p e r s o n . was r e c e i p t i n g i n m o n i e s r e c e i v e d , p r e p a r i n g receipts report, preparing and p h y s i c a l l y the ledgers. change f u n d s and a p e t t y c a s h balances. At time of the cash t r a n s p o r t i n g deposits to the T h i s same p e r s o n i s r e s p o n s i b l e f o r two fund. I d e a l l y , r e s p o n s i b i l i t i e s s h o u l d be s e p a r a t e d c o n t r o l a l l p h a s e s of any t r a n s a c t i o n . so t h a t no one p e r s o n Even i n a s m a l l o p e r a t i o n , will some s e p a r a t i o n o f r e s p o n s i b i l i t i e s c o u l d be made, s u c h a s : a. H a v i n g a s e c r e t a r y a l s o a c t a s a c a s h i e r c o l l e c t i n g and r e c e i p t i n g a l l monies r e c e i v e d , h a n d l i n g receipts b. t h e change f u n d s and p r e p a r i n g the cash report. Having the cash r e c e i p t s r e p o r t submitted to a second person f o r v e r i f i c a t i o n and r e c o n c i l i a t i o n w i t h bank v a l i d a t e d d e p o s i t slips. We recommend t h a t t h e c o l l e g e r e v i e w and e s t a b l i s h a d e q u a t e c o n t r o l s business o f f i c e cashiering operations. 14 over �22. I n o u r r e v i e w o f l o c a t i o n s r e c e i v i n g c a s h , we n o t e d : a. D u r i n g t h e day, c a s h i s s t o r e d a t two l o c a t i o n s i n t h e b u s i n e s s (in a s a f e and a d e s k d r a w e r ) . unlocked file cabinet. was b. a r e s t o r e d i n an C o l l e g e employees and s t u d e n t s h a v e a c c e s s office. We recommend t h a t t h e c o l l e g e s t r e n g t h e n procedures checks D u r i n g o u r a u d i t , we n o t e d t h a t t h e s a f e and desk a r e l e f t unlocked. to t h e b u s i n e s s Also, blank c a s h and b l a n k i n the business o f f i c e during b u s i n e s s hours. indicated with this check storage Compliance recommendation. D u r i n g r e g i s t r a t i o n , when t h e g r e a t e s t c a s h r e c e i p t s a c t i v i t y we n o t e d t h a t t h e c o l l e g e was n o t making d e p o s i t s on a d a i l y For f a l l office r e g i s t r a t i o n 1974, we n o t e d r e c e i p t s o f o v e r stored overnight occured, basis. $15,000 b e i n g a t the c o l l e g e . We recommend t h a t t h e c o l l e g e make d e p o s i t s more f r e q u e n t l y , i f n o t d a i l y , during periods of high amount h e l d a t t h e c o l l e g e . pliance with c. this cash r e c e i p t s a c t i v i t y The c o l l e g e s u b s e q u e n t l y i n d i c a t e d com- recommendation. The b u s i n e s s o f f i c e does n o t v e r i f y s e q u e n c e on c a s h r e g i s t e r bar to reduce the cash remittances. c a s h r e g i s t e r v a l i d a t i o n number t a p e s accompanying t h e b o o k s t o r e and T h i s s h o u l d be done t o v e r i f y snack that a l l r e c e i p t s received are remitted. We recommend t h a t t h e b u s i n e s s o f f i c e v e r i f y t i o n number s e q u e n c e on c a s h r e g i s t e r and snack bar r e m i t t a n c e s . 15 the cash r e g i s t e r valida- t a p e s accompanying t h e b o o k s t o r e �d. R e c e i p t s f o r c a s h r e m i t t a n c e s a r e n o t i s s u e d by t h e b u s i n e s s o f f i c e to the bookstore, responsibility snack b a r or the auto c e n t e r . f o r m o n i e s d e p o s i t e d s h o u l d be documented. We recommend t h a t r e c e i p t s be i s s u e d business office. The c a s h r e g i s t e r f o r a l l monies r e c e i v e d by t h e We w e r e s u b s e q u e n t l y have been w r i t t e n t o a c c o m p l i s h e. informed a t the bookstore t h i s i s done on a w e e k l y We recommend t h a t t h e b o o k s t o r e r e c o n c i l i a t i o n of c a s h to tape f. t h a t new procedures this. i s not c l e a r e d d a i l y nor i s a recon- c i l i a t i o n made o f c a s h on hand t o r e g i s t e r informed The t r a n s f e r o f tape t o t a l s . We were basis. c a s h r e g i s t e r be c l e a r e d d a i l y and a t o t a l s be made a t t h i s time. No r e c e i p t s a r e i s s u e d a t t h e i n s t r u c t i o n a l media c e n t e r f o r monies received. To e s t a b l i s h a d e q u a t e i n t e r n a l c o n t r o l , we recommend t h e i n s t r u c t i o n a l media c e n t e r be a s s i g n e d prenumbered r e c e i p t s t o be u s e d f o r t h e c o l l e c t i o n o f r e c e i p t s from s i g n s a l e s . college has 5 i n a c t i v e checking accounts The out. C o m p l i a n c e was i n d i c a t e d . t h a t h a v e n o t been c l o s e d The c a s h b a l a n c e f o r t h e s e 5 a c c o u n t s We n o t e d be totals $467. t h a t 4 c h e c k s h a v e b e e n o u t s t a n d i n g f o r o v e r two y e a r s and s h o u l d escheated. We recommend t h a t t h e c o l l e g e c l o s e t h e s e i n a c t i v e bank a c c o u n t s and escheat a l l checks which a r e o u t s t a n d i n g f o r two o r more y e a r s . 16 �24. Mail opening procedures a r e inadequate f o r v e r i f y i n g t h a t m a i l r e c e i p t s are properly and promptly recorded a t a c e n t r a l l o c a t i o n where one the a p p r o p r i a t e following procedures e x i s t a. O n l y one b. T a p e s of r e c e i p t s a r e n o t p e r s o n opens t h e endorsed during We A l l mail i s received d e l i v e r s i t unopened to for areas receiving mail: mail. p r e p a r e d and checks a r e not campus a r e n o t o f f i c e prepares t h e bank We restrictively a l s o noted t h a t checks r e s t r i c t i v e l y endorsed until deposits. recommend t h a t t h e c o l l e g e implement m a i l o p e n i n g p r o c e d u r e s w h i c h will all p e r s o n s o r t s and the m a i l opening p r o c e s s . r e c e i v e d a t some a r e a s on We deposited. offices. The the b u s i n e s s and i n s u r e c o n t r o l of c h e c k s be f u n d s r e c e i v e d by m a i l . restrictively A l s o , we recommend that e n d o r s e d when r e c e i v e d a t a l l campus a r e a s . w e r e s u b s e q u e n t l y i n f o r m e d t h a t a l l c h e c k s a r e now restrictively endorsed. T i m e k e e p i n g and 25. The Payroll c o l l e g e ' s Coordinator of P l a c e m e n t and a l e a d e r s h i p development program d u r i n g r e q u i r e d him to a t t e n d J u l y 8 t o A u g u s t 16. a p p r o v e d by participated in t h e summer of 1974. T h i s program a summer workshop i n a n o t h e r p a r t of t h e S t a t e During t h i s period, a s i f he w e r e w o r k i n g f o r the c o l l e g e . was F i n a n c i a l Aid t h e Dean of Academic and dent. 17 he from received his regular salary His p a r t i c i p a t i o n i n t h i s S t u d e n t S e r v i c e s and the program Presi- �Board p o l i c y s t a t e s t h a t l e a v e s of absence other than s a b b a t i c a l leaves may be g r a n t e d by t h e b o a r d . We recommend t h a t leaves of absence o t h e r than s a b b a t i c a l l e a v e s a p p r o v e d by t h e b o a r d a s r e q u i r e d Our Preparation and posting Ideally, r e s p o n s i b i l i t y s h o u l d be separated t h a t no one p e r s o n c a n c o n t r o l a l l p h a s e s o f any t r a n s a c t i o n . Written authorization i s not provided f o r the addition s t u d e n t s to the p a y r o l l . all of d u t i e s . t h e p a y r o l l , along w i t h the d i s t r i b u t i o n of p a y r o l l checks, i s p e r f o r m e d by one employee. so weaknesses i n control: There i s an inadequate s e p a r a t i o n of b. policy. review of the p a y r o l l process d i s c l o s e d the f o l l o w i n g internal a. by b o a r d be Written authorization o f work s t u d y s h o u l d be p r o v i d e d f o r payroll addititions. We recommend t h a t t h e c o l l e g e r e v i e w p a y r o l l p r o c e d u r e s and e s t a b l i s h adequate s e p a r a t i o n r o l l additions of d u t i e s and p r o v i d e w r i t t e n d o c u m e n t a t i o n f o r p a y - to i n s u r e adequate i n t e r n a l c o n t r o l over p a y r o l l operations. T i m e k e e p i n g i s on a n e g a t i v e b a s i s , e x c e p t f o r h o u r l y e m p l o y e e s , i n t h a t only leave basis, time i s reported. F o r t h o s e employees r e p o r t i n g on a n e g a t i v e t h e i n d i v i d u a l employee does n o t s i g n o r o t h e r w i s e c e r t i f y time worked. We recommend that b a s i s and t h a t time r e p o r t s these be r e q u i r e d r e p o r t s be s i g n e d supervisor. 18 f o r a l l employees on a p o s i t i v e by t h e employee and h i s immediate �28. I n r e v i e w i n g l e a v e r e c o r d s , we n o t e d t h a t t h e c o l l e g e was n o t m a i n t a i n i n g v a c a t i o n and s i c k l e a v e b a l a n c e s on a c u r r e n t b a s i s . A u g u s t 15, 1974 d i s c l o s e d Our r e v i e w on t h a t l e a v e r e c o r d s had n o t been u p d a t e d since April. To e n a b l e t h e c o l l e g e t o e f f e c t i v e l y c o n t r o l s i c k and v a c a t i o n l e a v e time we recommend t h a t l e a v e r e c o r d s be m a i n t a i n e d on a c u r r e n t b a s i s . were informed taining Accounting 29. We t h a t t h e c o l l e g e h a s u p d a t e d i t s l e a v e r e c o r d s and i s m a i n - them on a c u r r e n t basis. System The c o l l e g e a c c o u n t i n g s y s t e m does n o t p r o v i d e f o r encumbrances f o r p u r chase orders issued. When an i n v o i c e i s r e c e i v e d , i t i s compared t o t h e p u r c h a s e o r d e r and r e c e i v i n g r e p o r t and, i f p r o p e r , a c h e c k i s p r e p a r e d . T h i s check i s n o t dated o r s i g n e d . The c h e c k i s p o s t e d to the accounting r e c o r d s a s i f payment were made a t t h a t t i m e , t h u s c h a r g i n g t h e e x p e n s e a c c o u n t and r e d u c i n g t h e c a s h b a l a n c e by t h e amount o f t h e c h e c k . check remains pay i n the accounts payable f i l e u n t i l t h e amount due. A t t h e time o f o u r a u d i t , The funds a r e a v a i l a b l e to t h e s e c h e c k s were h e l d up to 90 d a y s . T h i s s y s t e m r e q u i r e s t h a t a s e p a r a t e "memo" a c c o u n t be m a i n t a i n e d t o reflect The the college's t r u e book c a s h b a l a n c e . c u r r e n t s y s t e m o r i g i n a t e d d u r i n g a p e r i o d o f c a s h c r i s i s and was a n attempt t o s e t a s i d e , o r encumber, f u n d s f o r known p a y a b l e s . A true encumbrance s y s t e m would encumber a t t h e t i m e a p u r c h a s e o r d e r i s w r i t t e n n o t when t h e i n v o i c e i s r e c e i v e d . 19 �We recommend t h e d i s c o n t i n u a n c e o f t h e p r e s e n t p r o c e d u r e by w h i c h to v e n d o r s a r e p r e p a r e d , p o s t e d t o a c c o u n t i n g r e c o r d s a s though but then h e l d pending the a v a i l a b i l i t y of funds. We recommend checks issued, instead t h a t a n encumbrance s y s t e m be e s t a b l i s h e d by w h i c h f u n d s a r e encumbered when a p u r c h a s e o r d e r i s w r i t t e n . Unencumbered b a l a n c e s would t h e n show funds a v a i l a b l e . Travel 30. Expenses Our e x a m i n a t i o n o f t r a v e l expense r e i m b u r s e m e n t s d i s c l o s e d the following deficiencies: a. The n a t u r e and p u r p o s e o f t h e t r i p was n o t s t a t e d on t h e t r a v e l report. A l s o , reimbursements w e r e made t o employees ment e x p e n s e s w i t h o u t p r o p e r d o c u m e n t a t i o n . and a l i s t of persons entertained documentation. for entertain- The r e a s o n f o r t h e e x p e n s e s h o u l d be r e q u i r e d No r e c e i p t s were r e q u i r e d expense f o r normal to provide proper travel expendi- tures . We recommend t h a t p r o p e r d o c u m e n t a t i o n be r e q u i r e d to support travel expenses submitted f o r reimbursement. b. The c o l l e g e expenses. i s s u e s t r a v e l advances T r a v e l advances a r e charged d i r e c t l y than e s t a b l i s h e d ment. t o employees b a s e d on e s t i m a t e d to expenses, a s a r e c e i v a b l e , w i t h no f o l l o w - u p f o r f i n a l rather settle- A l l settlements are voluntary. We recommend t h a t t r a v e l a d v a n c e s be r e c o r d e d a s r e c e i v a b l e s a t t h e time of i s s u e , w i t h p e r i o d i c subsequently informed t h a t f o l l o w - u p made f o r s e t t l e m e n t . this i s now b e i n g done. 20 We w e r e �c. We noted t r a v e l r e i m b u r s e m e n t payments made w i t h o u t r e p o r t s being We d. travel expense approved. recommend t h a t t r a v e l e x p e n s e r e p o r t s be a p p r o v e d p r i o r The u s i n g d e p a r t m e n t s a r e b i l l e d only documentation provided to payment. f o r c o l l e g e snack bar charges. i s the cash r e g i s t e r t a p e s i g n e d by The the employee. We recommend t h a t s n a c k b a r c h a r g e s be a d e q u a t e l y were informed t h a t t h i s i s now being documented. We done. Auto Shop 31. A u t o m o t i v e t e c h n i c a l s t u d e n t s a r e g i v e n e x p e r i e n c e by w o r k i n g on owned v e h i c l e s i n t h e a u t o r e p a i r ments t o m a j o r o v e r h a u l s . Our i n t h e o p e r a t i o n of t h e a u t o a. Procedures b. recommend t h a t p r o c e d u r e s viding and shop w e r e w r i t t e n i n 1970 current operating be reviewed, u p d a t e d and in followed. pro- t o s e c u r e t h e amount of r e p a i r s i n c a s e I t also contains a waiver of l i a b i l i t y against t h e c o l l e g e f o r s a t i s f a c t i o n of c o m p l e t e d r e p a i r work. i n a t i o n of 100 and procedures. form i s u s e d w h i c h c o n t a i n s a s t a t e m e n t f o r a mechanics l i e n o f nonpayment. from minor a d j u s t - shop: longer r e f l e c t A prenumbered j o b o r d e r The work r a n g e s review d i s c l o s e d the f o l l o w i n g weaknesses f o r o p e r a t i o n of t h e a u t o most c a s e s no We shop. privately^ Our job orders d i s c l o s e d the f o l l o w i n g e x c e p t i o n s : 21 students exam- �(1) Twenty-nine of j o b o r d e r s c o u l d n o t be l o c a t e d . j o b o r d e r forms The i s not accounted i n v e n t o r y of b l a n k forms completed Customers cases, c. Our i s s t o r e d i n t h e a u t o shop. The j o b o r d e r form i s u s e d a s a r e c e i p t when payment i s had n o t orders. s i g n e d t h e j o b o r d e r s i n 63 i n s t a n c e s . the j o b o r d e r s were not I n most dated. e x a m i n a t i o n o f 23 r e p a i r o r d e r s f o r p r o p e r p r i c i n g of p a r t s c l o s e d 3 i n s t a n c e s i n which retail We number f o r by t h e b u s i n e s s o f f i c e . r e c e i v e d by t h e a u t o shop f o r completed (2) The s e q u e n c e t h e customer dis- was n o t c h a r g e d t h e r e q u i r e d c o s t p l u s 10%. recommend t h a t a l l j o b o r d e r f o r m s , b o t h b l a n k and t r o l l e d and a c c o u n t e d be d a t e d and s i g n e d by f o r by the b u s i n e s s o f f i c e . the customer completed, be con- E a c h one u s e d s h o u l d a s a u t h o r i z a t i o n to do t h e work r e q u e s t e d and a s a c c e p t a n c e o f t h e terms o f t h e c o l l e g e . t h a t p a r t s u s e d be p r i c e d i n a c c o r d a n c e w i t h approved We also recommend policies. A c c o r d i n g t o c o l l e g e p r o c e d u r e s , j o b o r d e r s a r e t o be p a i d b e f o r e t h e vehicle i s released to the customer. Faculty, staff and s t u d e n t s of t h e a u t o t e c h n i c a l a r e a a r e p e r m i t t e d to t a k e t h e i r c a r s and make payment a t a l a t e r date. T h e s e r e c e i v a b l e s a r e n o t r e c o r d e d on t h e c o l l e g e books. Our review disclosed: a. The b u s i n e s s o f f i c e f i l e amounting t o $719. Our o f u n p a i d j o b o r d e r s c o n t a i n e d 20 j o b o r d e r s review of t h i s f i l e disclosed 9 job orders amounting t o $352 w h i c h had been p a i d and 5 amounting to $192 the customers c l a i m h a v e been p a i d b u t no r e c e i p t s f o r payment 22 which have �been l o c a t e d . The b u s i n e s s o f f i c e h a s a s e c o n d c o n t e s t e d f i l e o f 19 a d d i t i o n a l j o b o r d e r s amounting t o $570 f o r w h i c h t h e c u s t o m e r s c o n t e n d payment h a s been made b u t r e c e i p t s h a v e n o t been b. located. We l o c a t e d 6 c o m p l e t e d and u n p a i d j o b o r d e r s i n t h e a u t o shop. These w e r e from s t u d e n t s i n t h e a u t o t e c h n i c a l a r e a , and c o l l e c t i o n i s t h e r e s p o n s i b i l i t y of t h e i n s t r u c t o r . of The b u s i n e s s o f f i c e was n o t aware these unpaid j o b o r d e r s . We recommend t h a t p r o c e d u r e s be e s t a b l i s h e d and f o l l o w e d w h i c h w i l l a c c o u n t s r e c e i v a b l e o f t h e a u t o shop t o a minimum. hold A l l collections for c o m p l e t e d j o b o r d e r s s h o u l d be i d e n t i f i e d w i t h t h e j o b o r d e r s s o t h a t a c c u r a t e a c c o u n t s r e c e i v a b l e r e c o r d s c a n be m a i n t a i n e d i n t h e b u s i n e s s office. 33. Payments f o r j o b o r d e r s a r e r e c e i v e d a t t h e a u t o shop d u r i n g c l a s s e s when t h e b u s i n e s s o f f i c e i s c l o s e d . lished evening No change f u n d h a s b e e n estab- i n t h e a u t o shop. We recommend t h a t t h e c o l l e g e e s t a b l i s h a change f u n d i n t h e a u t o shop t o f a c i l i t a t e c o l l e c t i o n o f payments. We w e r e s u b s e q u e n t l y i n f o r m e d t h a t p r o c e d u r e s h a v e b e e n implemented t o comply w i t h recommendations 31, 32 and 33. 23 �Space 34. Utilization We r e v i e w e d t h e u s e o f a v a i l a b l e s p a c e d u r i n g t h e f a l l term of 1973. Usage was a s f o l l o w s : Type o f Room Number o f Rooms Average Hours Used P e r Week Classrooms 13 18.69 Laboratories 11 27.45 1 1.00 25 21.84 Auditorium Total 24 �The s c h o o l h a s a r e g u l a r o p e r a t i n g s c h e d u l e from 8:30 a.m. Monday t h r o u g h F r i d a y . day t o 10:00 p.m. The number o f rooms v a c a n t by hour o f t h e day and o f t h e week i s : Classrooms Hour ( 1 3 ) and A u d i t o r i u m Monday 9:30 8:30 _ 9:30 - 10:30 11:30 10:30 11:30 12:30 1:30 12:30 - 2:30 1:30 2:30 - 3:30 3:30 - 4:30 4:30 - 5:30 5:30 - 6:30 7:30 6:30 8:30 7:30 8:30 — 9:30 - - p.m. - - Tuesday Wednesday Thursday Friday 8 8 6 8 10 7 11 13 13 12 10 9 11 a.m. - 11 10 6 14 9 11 11 10 10 12 9 8 10 10 9 8 7 6 6 9 12 13 11 8 4 8 12 11 6 12 8 11 11 10 10 13 10 9 11 8 8 7 11 9 8 12 14 14 14 14 14 14 Laboratories Hour 8:30 9:30 10:30 11:30 12:30 1:30 2:30 3:30 4:30 5:30 6:30 7:30 8:30 Note: - - - Monday 9:30 10:30 11:30 12:30 1:30 2:30 3:30 4:30 5:30 6:30 7:30 8:30 9:30 The (1) 5 4 4 8 5 4 5 8 9 10 7 7 7 a.m. p.m. Tuesday Wednesday (11) Thursday 5 4 4 8 5 4 5 8 9 9 5 4 4 4 3 5 11 7 5 4 7 9 9 5 . 5 5 3 2 3 8 7 6 5 8 8 9 6 5 5 p r e c e d i n g t a b l e s do n o t i n c l u d e a room v a c a n c y for half of the hour. facilities 5 5 4 8 6 5 6 8 10 11 11 11 11 when i t was They a l s o do n o t i n c l u d e t h e u s e o f c o l l e g e f o r e x t e n s i o n c o u r s e s o f f e r e d by o t h e r Also, primary Friday institutions. usage of the a u d i t o r i u m i s not f o r scheduled 25 classes. �We recommend t h a t , i n addition u t i l i z a t i o n of p r e s e n t sidered the Faculty 35. prior facilities to t h e c o n s t r u c t i o n o f new c l a s s r o o m f a c i l i t i e s and conthat documented. Utilization high c o n d u c t s a community s e r v i c e program on campus and a t l o c a l schools. Due t o i n a d e q u a t e r e c o r d s , these we were u n a b l e t o r e v i e w f a c u l t y community s e r v i c e c o u r s e s . determine f a c u l t y contact We be t h o r o u g h l y r e v i e w e d and f u l l y e x i s t i n g and p o t e n t i a l u t i l i z a t i o n be s p e c i f i c a l l y The c o l l e g e for to p o t e n t i a l s f o r growth, the l e v e l of utilization Records were not s u f f i c i e n t to hours f o r a l l c l a s s e s . recommend t h a t t h e c o l l e g e m a i n t a i n s u f f i c i e n t records f o r community s e r v i c e c l a s s e s to f a c i l i t a t e a r e v i e w of f a c u l t y u t i l i z a t i o n . informed t h a t We w e r e t h e c o l l e g e h a s c o m p l i e d w i t h t h i s recommendation. Bond Indentures 36. The bond i n d e n t u r e s f o r b o t h t h e March 1, 1969 and September 1, 1969 bond i s s u e s s p e c i f y t h a t s e p a r a t e for t h e two bond i s s u e s . S e p a r a t e a c c o u n t s f o r t h e two f u n d s h a v e n o t been e s t a b l i s h e d by t h e c o l l e g e . ing firm separates At year-end, the c o l l e g e p u b l i c t h e two bond i s s u e s f o r f i n a n c i a l r e p o r t i n g To comply w i t h t h e c o n d i t i o n s audit f u n d s and a c c o u n t s be s e t up t o a c c o u n t of t h e bond t r u s t i n d e n t u r e s account- purposes. and t o r e d u c e t i m e o f t h e c o l l e g e p u b l i c a c c o u n t i n g f i r m , we recommend t h a t t h e college e s t a b l i s h separate f u n d s and a c c o u n t s f o r t h e two bond i s s u e s . We w e r e i n f o r m e d t h i s h a s b e e n done. 26 �Equipment 37. The c o l l e g e does n o t m a i n t a i n u p d a t e d equipment i n v e n t o r y f i s c a l y e a r 1974-75, t h e c o l l e g e and appraise i t s equipment. equipment i n v e n t o r i e d We recommend t h a t 38. f i r m to For inventory I t i s t h e i n t e n t o f t h e b o a r d t o have t h e and a p p r a i s e d annually. on a current c o n t r o l a l l equipment i t e m s on hand. and Bonding The c o l l e g e h a s e s t a b l i s h e d general fund a r e c h a r g e d . them t o t h e a p p l i c a b l e The an o u t s i d e t h e c o l l e g e m a i n t a i n equipment r e c o r d s b a s i s to e f f e c t i v e l y Insurance contracted records. c o s t of insurance cost cost centers As e x p e n s e s a r e i n c u r r e d , Included the c o l l e g e charges center. coverage i s charged to the c o s t c e n t e r p l a n t , " e v e n though n o t a l l i n s u r a n c e center. to which a l l e x p e n d i t u r e s of t h e c o s t s a r e a t t r i b u t a b l e to t h a t i n t h e amount o f i n s u r a n c e f o r employees o f a l l c o s t c e n t e r s "physical cost expense a r e bonding expenses and t h e t r e a s u r e r o f t h e Board o f Trustees. We recommend that the c o l l e g e a l l o c a t e insurance cost centers to a c c u r a t e l y reflect cost center expense to the a p p l i c a b l e expenditure data. Board M i n u t e s 39. The m i n u t e s o f t h e Board o f T r u s t e e s b a s i s and a r e s i g n e d a r e not always signed o n l y by t h e b o a r d 27 secretary. on a current �Inasmuch a s b o a r d m i n u t e s r e p r e s e n t c o l l e g e m a t t e r s , we be s i g n e d recommend t h a t the o f f i c i a l a c t i o n s of the board i n t h e Board o f T r u s t e e s by b o t h t h e b o a r d c h a i r m a n and 28 the s e c r e t a r y . official minutes �Exhibit A Balance Sheet General Bund West Shore Community C o l l e g e June 30 1974 197? Assets Bank - S t u d e n t s (See A u d i t o r ' s C e r t i f i c a t e ) - Other Taxes R e c e i v a b l e (See A u d i t o r ' s C e r t i f i c a t e ) N a t i o n a l D i r e c t Student Loans R e c e i v a b l e Due from Other Funds I n v e n t o r i e s - At Cost Prepaid Expenses Liabilities $ 15,881.81 8,097.51 19,028.17 $ 15,678.30 7,590.15 12,749.64 5,628.89 26,865.00 15,166.18 24,798.39 300.00 18,854.30 $115,765,95 Cash on Hand and i n Accounts R e c e i v a b l e Accounts R e c e i v a b l e Delinquent Property $ 77,882,76 $ 42,591.56 31,939.27 48,478.40 1,682.36 1,112.89 $ 69,901.48 33,971.43 65,349.40 29,793.59 22,810.37 2QQ.Q0 and Fund E q u i t y Liabilities Accounts Payable Accrued C o n t r a c t s Payable - I n s t r u c t o r s P a y r o l l Taxes W i t h h e l d and Accrued Due t o Other Funds Due t o Student A c t i v i t y Groups Other L i a b i l i t i e s 2,896,QQ $128,700.48 Fund E q u i t y - E x h i b i t B $200,307.93 (12,934,5$) (122.425.17) (Deficit) $115.765.95 $ 77.882.76 This statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 29 �Exhibit B Statement, o f Changes i n Fund E q u i t y General Fund West Shore Community C o l l e g e Fund Balance - B e g i n n i n g o f P e r i o d (Deficit) $(122,425.17) 3 .-H 0 f i s c a l Year 1974 $( 62,348.76) Deduct 109.490.64 Net D e f i c i t ( 60.076.41) f o r Year - E x h i b i t C $( 12.934.53) $(122,425-17) Fund Balance ( D e f i c i t ) - End o f P e r i o d - E x h i b i t A T h i s statement i s as presented i n the West Shore Community C o l l e g e F i n a n c i a l Report. 30 �Exhibit C Statement o f Fund A c t i v i t i e s General Fund Page 1 West Shore Community C o l l e g e F i s c a l Year Ended June 30. 1974 1222 Reveoves Local Sources P r o p e r t y Tax Levy I n t e r e s t and P e n a l t i e s on 'Delinquent P r o p e r t y Taxes T u i t i o n - Resident - Non-Resident - Community S e r v i c e s S t u d e n t S e r v i c e Fees A c t i v i t y Admission Fees - Community - Students C h i l d Day Care Center R e n t a l o f P r o p e r t y and Leases G i f t s and Grants I n t e r e s t Earned on I n v e s t m e n t s Cost Recovery - Sponsored Programs H o s p i t a l A s s i s t a n c e Program A l l Other $ 446,448.90 $ 232.11 163,509.86 12,714.75 14,826.90 7,906.50 7,318.91 3,758.39 12,256.70 450.00 471.01 298.83 2,715.85 $ S t a t e and F e d e r a l Sources D i r e c t State A i d Aid t o Vocational Education Emergency Employment A c t R e d i s t r i b u t i o n s G r a n t s " P r o j e c t RITE - Work-Study Program - Library - Placement - N a t i o n a l D i r e c t Student Loan - Veterans - Other $ $ To/U.l Revenues 4.233.01 677,141.72 463,265.00 33,494.39 7,999.17 29,398.83 5,000.00 17,035.00 26,865.00 4,211.77 4.389.5? 691,658,68 381,205.59 1,041.45 152,973.32 20,366.00 8,518.51 7,913.30 5,958.40 2,199.08 4,016.04 5,635.93 6,101.05 1,336.81 $ 6,168.00 6.170.97 609.604.45 $ 448,971.00 44,459.90 12,837.17 10,821.00 16,000.00 9,067.00 18,035.00 $ 565.490.07 6,299.00 $1,268,800,40 Expenditures E d u c a t i o n a l A c t i v i t y Cost Centers - E x h i b i t D S u p p o r t i v e F u n c t i o n Cost Centers - E x h i b i t E Excess Revenues from O p e r a t i o n s $1.175.094.52 $ $ 685,760.48 408,402,68 $1,094,163,16 615,515.44 415.777.94 $1.031.993.38 $ 174,637.24 $ 143,801,14 $ $ 1,374.88 176,012,12 902.04) 142.899.10 Add Excess Revenues - A u x i l i a r y E n t e r p r i s e s - B o o k S t o r e 31 $ �Exhibit Statement o f Fund A c t i v i t i e s C (continued) General Fund West Shore Community C o l l e g e Page 2 F i s c a l Year Ended Jung 30, 1974 Deduct T r a n s f e r s - Debt R e t i r e m e n t Fund o f March 3 1 , 1969 - Debt R e t i r e m e n t Fund o f September 1,1969 Excess E x p e n d i t u r e s - A u x i l i a r y E n t e r p r i s e s - Snack Bar 1973 19,014.60 42,081.20 $ F.xcess Revenues ( E x p e n d i t u r e s ) f o r P e r i o d $ $ 59,232.40 137,176.20 66,521,4? j . 202,975,51 5.425.68 $ 109.490.64 6.566.91 $( 60.076.41) This statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 32 �Exhibit Educational A c t i v i t y Cost Center General - D Expenditures Fund Wpst. .Shore Community College E d u c a t i n g Administration Liberal A r t s and Sc i e n c e s S a l a r y and Waae C o s t s I n s t r u c t i o n - F u l l Time - P a r t Time S e c r e t a r i a l and O f f i c e Students Directors Librarians Business and Commerce $190,717.80 28,942.17 $ 42,450.94 15,747.19 3,785.65 $223,445.62 $ 1,816.25 6 0 0- 4 . 3 8 1 r Health Sr. i pnr.es VocationalTenhnical Continuing Education Dean o f VocationalTechnical $ 7,664.68 24,272.35 $ 83,710.17 23,331.53 $ $ - $109,745.44 1,243.74 13,975.00 $ 47.155.77 15,080.01 Total Cost, C p n j p n L i b r a r y and Educational Resources Dean $ $ - J""9 Academic 1974 3,971.15 $ 15,221.19. $ 23,790.1,9 $339,623.60 92,293.24 23,071.37 14,451.21 18,795.45 8,822.53 141.18 67,475.00 15,500.00 19,000.00 6.109.79 6.109.79 $547,368.45 $ 44,883.53 $-23.11?. 33 $ $ $ 4,649.01 141.18 19,000.00 141.18 2,703.74 — - 30T 1973 $311,875.78 93,408.03 13,438.77 10,818.32 62,832.20 lo.sin.nn $502.883.1(1 Other Costs Fringe Benefits Retirement Medical L i f e Insurance R e m i s s i o n of T u i t i o n Professional Services M a i n t e n a n c e and R e p a i r I n s t r u c t i o n a l M a t e r i a l s and Supplies Placement S e r v i c e s L i n e n and U n i f o r m Subscriptions Forms and S u p p l i e s Audio V i s u a l M a t e r i a l s T r a v e l and C o n f e r e n c e s Dues Counseling Rent and R e n t a l s P r i n t i n g and D u p l i c a t i n g C a p i t a l Outlay $ 26,984.37 3,321.50 2,380.96 938.50 127.20 - $ - 521.02 286.36 814.31 65.00 - - 1,946.70 1,500.00 — 5,413.82 334.23 312.25 16.00 - 1,046.58 1,616.31 $ 11,012.65 1,302.15 760.96 56.50 - - — • 1,446.70 389.95 7,997.29 — 3,034.19 900.88 311.32 383.00 40.00 — 210.28 205.51 4,797.24 1,300.12 518.15 231.50 - 163.40 2,359.01 $ 2,986.25 578.55 297.94 96.50 293.30 49.00 88.00 3.50 245.74 - 1,226.96 245.74 2,535.00 — 958.45 -6.00 374.11 - $ 60,441.02 8,516.84 5,156.88 1,794.00 1,613.90 1,599.93 7,095.58 4,852.86 892.00 122.40 1,329.97 14,410.98 6,109.11 — 81.50 56.83 — — 5,778.28 — — — 517.98 1,462.91 107.00 — ~ 1,839.60 796.25 100.00 — 1,584.03 205.00 — 1,039.95 5,835.11 6.00 1,839.60 8,392.86 529.50 88.00 — 341.48 1,445.16 • 266.94 417.08 — 150.00 17,794.28 239.34 3,853.02 23,274.44 $ 35,827,83 $ 8.280.91 $138,399.03 $ 80.711.36 $685,780.48 — — $ 11.541.90 $ $264,864.37 $ 71.556.28 $ 54.597.44 7.441.67 . 25.489.15 $ $ 2.623.24 $138,934.59 $ 17.844.43 i n t h e West Shore Community C o l l e g e F i n a n c i a l 33 31.20 — 4].418.75 1 T h i s statement i s as presented Report. 6,181.30 779.41 575.30 72.00 2,538.21 flthpr Total $ $ 8.768.58 $ 30.558.77 $ 99.393.24 815.52 2,335.52 5,785.91 44.84 3,763.94 253.50 200.66 494.20 813.67 28,301.02 60.79 �Exhibit E Supportive Function Cost Center Expenditures General Fund West Shore Community College Student Personnel S a l a r y and Wage Costs Deans Staff S e c r e t a r i a l and Office Students Directors Student Activities Office of the President Board of Business Trustees Office 7,709.91 $ 35.2Q9.91 $ 44,592.90 JL $ 53.720.70 Spec i a l Projects Physical Exhibit E-l Plant Total Cost Centers $ $ 19,000.00 10,500.00 22,027.08 2,193.62 $ 27,500.00 18,128.36 8,174.33 3,622.59 14-667.62 Cultural Events 31,700.86 3,721.76 3,598.45 4,661.06 5,724.81 _I.494.90 22.825.1? $ 34.806.39 !_4L22!k52 3_ F i s c a l Year June 30 1974 1973 46,500.00 64,050.98 41,509.77 16,202.08 $ 61,937.31 83,359.64 34,540.67 8,667.62 44.987.64 24.466.65 $213.250.47 $212.971.89 Other Costs Fringe B e n e f i t s Retirement Group Medical Group L i f e Insurance Remission of T u i t i o n Professional Services Contracted S e r v i c e s M a t e r i a l s and Supplies General Forms Vehicle Groundskeeping Maintenance and Repair Equipment Vehic le Plant Gasoline Rentals Insurance - General Subscriptions T r a v e l and Conferences Advertising Catalogs U t i l i t i e s - Heat - Electricity Telephone Postage Expense Allowances A c t i v i t y Expenses P r i n t i n g and Duplicating Memberships and Dues Scholarships C a p i t a l Outlay Other 5,295.80 1,324.85 689.34 790.00 3,080.00 2,164.78 $ 884.76 4,577.29 1,019.89 402.31 463.00 $ 1,152.00 7,472.69 369.57 109.28 26.00 4,534.28 1,737.35 868.20 711.00 2,672.50 1,195.82 1,334.96 213.45 236.99 $ 3,327.55 696.67 310.55 144.00 -7.20 1,981.74 2,435.94 3,767.51 2,985.00 390.50 $ 5,095.45 1,520.69 1,536.76 623.00 - 1,192.00 - - $ 25,001.02 6,299.45 3,807.16 3,883.00 13,225.19 5,733.48 $ 21,891.86 5,748.26 2,866.14 1,028.50 8,084.76 16,305.79 8,040.91 213.45 7,816.63 135.50 141.43 6,014.13 - 24.388.00 $ 12.350.94 $ 18.152.68 $ 18.20 7.118.69 $ 16.046.66 13,529.34 954.03 167.07 1,035.35 175.96 10,361.00 10,361.00 317.94 9,327.62 356.89 2,733.78 11.20 111.50 9,692.33 9,69:2.33 21,341.00 21,341.00 11,727.68 11,727.68 4,777.79 4,77 7.79 2,984.04 8,458.70 6,255.67 3,505.35 10,840.34 3,248.10 970.50 7.403.96 781 .33 $ 84,31 1 .74 tlQ6.152.21 68.980.90 $ 12.360,94 S 81.362.59 ft 7.118.69 $ 60.853.05 $122^232^1 1,361.67 175.96 702.16 2,021.57 111.50 421.48 8.10 217.74 123.25 4,016.32 186.59 940.10 112.60 588.41 166.40 - 384.04 2,600.00 8,458.70 1,303.71 244.95 6,659.34 308.40 389.34 2,452.00 485.00 1,196.00 628.71 15.00 - 2,277.60 6,222-QO T h i s statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 34 8.07) 12,167.67 954.03 167.07 1,035.35 - 2,183.83 891.42 2,510.58 - 3,278.95 20,036.17 360.29 12,600.22 3,244.37 7,806.53 10,637.01 22,400.86 13,843.49 3,840.54 1,800.00 6,112.63 3,313.90 3,131.50 7,171.70 6,185.54 1,423,52 $202,806.06 4,408.402.68 $415,777.94 - - �Exhibit E - l Special Project Expenditures Genera 1 Fund West Shore Community C o l l e g e F i s c a l Year Ended June 30. 1974 Placement Office Veteran Habitat Improvement Outreach $ $12,000.00 $ C h i l d Day Care Center T o t a l of A l l Cost Centers $10,825.12 Projec t Rite $22,825.12 S a l a r y and Wage Gusts Director Secretarial & Office Staff Students $ - 3,598.45 - 154.75 $15,753.20 Other Costs Fringe B e n e f i t s Retirement $ Group M e d i c a l Insurance Group L i f e Insurance Remission o f Tuition Contracted Services M a t e r i a l s and Supplies Travel P r i n t i n g and Duplicating Scholarships Other $ $ $ $ 1,981.50 $ $ 3.524.66 - $ - 197.10 4.506.31 $15,528.53 3,598.45 3,721.76 4.661.06 $34,806.39 $ 1,346.05 3,524.66 $ 3,327.55 - $ - 598.76 234.52 - 72.00 - 7.20 170.40 $ 170.40 $27,659.30 $ This statement i s as presented Report. 76.03 310.55 72.00 144.00 - 7.20 1,981.74 2,435.94 86.63 390.50 - $ 3.630.83 3,767.51 2,985.00 390.50 $16,046.66 $19,159.36 $50,853.05 252.70 3,767.51 2,985.00 $11,906.10 696.67 814.40 833.94 15.54 71.09 252.70 170.40 97.91 252-70 $ 3.611.29 899.10 1,360.51 - - $ - i n the West Shore Community College F i n a n c i a l 35 �Page 1 o f 2 Comments, -.General Fund Cash, on, Hand and i n Banks Demand Deposits - S t a t e Savings Bank of S c o t t v i l l e - Ludington State Bank - Manistee Bank and T r u s t Change and Petty Cash Funds $ 311.34 14,790.47 100.00 680.00 $ 15.88U81 Accounts Receivable - Students The balance represents p r i m a r i l y t u i t i o n and textbook d e f e r r a l s unpaid by students for past and c u r r e n t y e a r s . $ 8.097.51 It i s estimated that approximately $3,500.00 i s u n c o l l e c t a b l e . Accounts Receivable - Other Federal - Basic Economic Opportunity Grant $ - Supplemental Economic Opportunity Grant - Work Study - Veterans Outreach - Emergency Employment Act R e d i s t r i b u t i o n s State - Michigan Higher Education A s s i s t a n c e A u t h o r i t y - Placement O f f i c e Grant Delinquent Property Taxes Detail by Years: Year 1969 1973 1974 Le.vy 260,905.30 381,205.59 446.448.90 $1,088.559.79 714.00 2,764.70 3,184.00 4,211.77 3,151.70 1,000.00 4.002.00 $ Collections Through June 30. 1974 $ 260,761.12 380,630.58 Balance 144.18 575.01 4,909,70 441,539.20 $ 24,113.33 685.06 $ 5.628.89 $ 24,798,32 3 Iny.entori.es - At Cost Bookstore Snack Bar $1,082.930.90 19,028.17 300.00 Prepaid Expenses Postage Meter Deposit NaUoaai, Direct,.Student, Loans Receivable During the current period the c o l l e g e began p a r t i c i p a t i n g in the National D i r e c t Student Loan Program. The balance r e p r e s e n t s t o t a l loans outstanding a t June 30, 1974. Due, from Other, Funds Construction Fund of 1969 $ Restricted Funds 5,441.02 9.725.16 $ 15.166.ia Accounts Payable The balance includes reimbursement to Off-Campus Work Study Employers of $5,211.40. 36 �Page 2 of Cppnments - General Accrued C o n t r a c t s Payable - I n s t r u c t o r s The l i a b i l i t y r e p r e s e n t s t h e J u l y and August payments due on c o n t r a c t s f o r the c o n t r a c t year ending August 3 1 , 1974. P a y r o l l Taxes W i t h h e l d and Accrued The balance i s composed o f t h e f o l l o w i n g ; M i c h i g a n S t a t e Income Tax W i t h h e l d F e d e r a l Income Tax W i t h h e l d R e t i r e m e n t W i t h h e l d and Accrued Other Due 2 Fund - ( c o n t i n u e d ) $ ( educator's $ 31.939.27 1,335.99 6,565.94 41,235.21 658.74) i _ 48.478.40 t o Other Funds The balance r e p r e s e n t s amounts due t o Debt R e t i r e m e n t Funds. Other The balance r e p r e s e n t s t h e f e d e r a l p o r t i o n o f unexpended N a t i o n a l D i r e c t Student Loan monies. T h i s amount i s t o be c a r r i e d f o r w a r d as a r e d u c t i o n o f e n t i t l e m e n t s o f t h e succeeding f i s c a l y e a r . T h i s statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 37 �Exhibit F A u x i l i a r y E n t e r p r i s e s General Fund Statement o f Revenues and E x p e n d i t u r e s West. Shore Community College Snack Bar F i s c a l Year Ended June 30 1974 1973 Book, stpre F i s c a l Year Ended 1974 1973 $ 40.689.61 $ P8.609.44 £ 24.260.83 $ 23,765.52 29.352.32 $ 53,117.84 22.551.28 $ 259.09 14.850.57 $ 15,109.66 685.06 $ 24,113-33 332.36 11.560.49 $ 11,892.85 259.09 £ 29.377.52 £ 30.566.56 £ 14.424.60 $ 11,633,76 £ 11.312.09 Cost o f Sales Beginning Inventory Purchases $ 39.556.04 $ 22,551.28 30.939.57 $ 53,490.85 Revenue - Sales Ending June 30 $ 8.989.48 £ 14.184.84 $ 12,627.07 $ $ 5,104.68 1,263.36 964.40 7,332.44 $ 6,306.03 8,689.60 1,074.69 £ 16.070.32 $ 6,095.35 708.71 235.32 102.92 31.50 145.80 65.00 1.50 $ $ Inventory Cost of Sales Gross Margin on Sales Expenditures : Direct Costs Only S a l a r i e s and Wages Manager Service S t a f f Students - 5,870.98 2,294.89 - $ 8.165.87 $ $ 1,061.57 343.35 111.97 72.00 91.72 65.00 21-45 $ 8,991.39 1 .296.88 $ 16.383.62 ier Ousts Fringe Benefits ~ Retirement Group M e d i c a l Insurance Group L i f e Insurance Remission o f T u i t i o n Supplies Dues T r a v e l and Conventions Laundry S e r v i c e s Loss on Obsolete I n v e n t o r y R e p a i r s and Maintenance Other - 1,952.45 252.15 399.35 25.90 - - -- 4.28 - 259.58 235.40 3.540.20 Excess Revenues ( E x p e n d i t u r e s ) Exhibit C 320.65 234.32 - 36.43 $ Total Expenditures 190.25 181.05 1,231.90 1,771,34 $ 2,559,08 $ £ 9.937.21 $ 9,891,52 £ 19.610.52 £ 1.374.88 £( - 308.54 3 - 2.810.36 $ 19,193,98 902.04) £( 5.425.68.) £( 6.566.91.) This statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 38 1,644.70 235.32 110.90 �Exhibit G Balance sheet C o n s t r u c t i o n Fund o f December 19. 1969 West Shore Community C o l l e g e Juafi 30, 1974 Assets Cash i n Bank Federal C o n s t r u c t i o n G r a n t s Receivable $ 349.41 —10,000,00 $ 10.349.41 L i a b i l i t i e s and Fund E q u i t y Liabilities Accounts and C o n s t r u c t i o n Payables D e f e r r e d Income Due t o General Fund Fund E q u i t y - E x h i b i t H $ 19,546.37 10,000.00 5,441.02 _(24,637,9§) £ 10,349.41 This statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 39 �Exhibit H Statement o f Changes i n Fund E q u i t y C o n s t r u c t i o n Fund o f December 19. 1969 West. Shore Community C o l l e g e F i s c a l Year Ended June 30. 1974 Fund F o u i t v June SO. 1973 $ 496.20 Additions Deductions Excess E x p e n d i t u r e s _ —25,134.18 Exhibit I Fund D e f i c i t June 30. 1974 - E x h i b i t G $(24,637,9£) This statement i s as presented i n the West Shore Community C o l l e g e Report. 40 Financial �Exhibit I Statement of Fund A c t i v i t i e s C o n s t r u c t i o n Fund of December 19. 1969 West Shore Community C o l l e g e F i s c a l Y e a r s Ended June 30. 1970. 1971. 1972. 1973 and 1974 June 30 Tunc 1971 1970 1972 ]g 30 73 f!omb i npH Revenues Proceeds of Bond I s s u e I n t e r e s t Earned on Investments T r a n s f e r from C o n s t r u c t i o n Fund of March 31, 1969 West Shore Community College Foundation G r a n t s - Governmental S t a t e of Michigan U. S. Government - H.E.W. Equipment Other 278,559.00 43,553.00 £1.822.170.93 £ 107,503.25 - - 121,588.47 17,058.51 5,649.48 2,239.01 898.00 31,949.65 11,126.23 21,874.89 18,885.26 13,839.01 75,792.10 - 18.00 452.571.92 $1,369,599,01 " 7,500.00 117,386.00 £ 258,604.00 462,750.00 37,323.44 1,700.00 775,421.48 £ 14,767.22 276.82 140.991.60 £ 34,999.49 £ - £ 52,239.52 201,310.38 £1.126.431.86 1 L £ 59.04 3,500.00 $ £ - 32,826.00 17,559,04 32.826.On - £ £ 23,545.44 32,912.00 - - - 1,200.00 2,408.40 28,561.20 534.16 - - - 846.32 4,927.20 - — 12,908.18 - - - - — $ £( Q«-s / i z n , ? 6 ) j U 2 l 5 . 0 8 Q . 7 l ) $( 86.131.88 £ - 268.85 - 558,663.00 656,515.00 37,323.44 1,700.00 £2,788,969.05 10,713.24 84,416.62 12,140.00 23,840.31 22,506.55 15,242.98 - £1,500,000.00 30,990.79 276.82 3,500.00 14,000.00 - 5,083.74 906,165.05 426.00 16,006.00 34,822.88 35,808.48 7,696.79 8,955.77 12,958.71 21,338.70 376.70 3,122.84 - - - - 452,866.66 142,141.45 16,326.54 17,868.84 57,886.10 35,937.00 18,712.69 6,912.73 23,395.98 5,086.97 43.80 2,814.15 36,113.85 21,775.71 T h i s statement i s a s presented i n the West Shore Community C o l l e g e F i n a n c i a l Report. 41 - $ 16,105.60 - — £ E x c e s s Revenues ( E x p e n d i t u r e s ) 10,713.24 13,436.82 $ o ao Expenditures Finance S e r v i c e s A r c h i t e c t s and E n g i n e e r i n g C o n s t r u c t i o n Payments _ J . C. C o n s t r u c t i o n : Voc. - Tech. Center IMC Other R e l o c a t a b l e B u i l d i n g Payments A d d i t i o n a l S e r v i c e s for B u i l d i n g s Equipment - Voc. - Tech. - S c i e n t i f i c and Lab - Audio - V i s u a l - Library - Office - Maintenance - Other F u r n i t u r e - Voc. - Tech. - Library L i b r a r y Books S i t e Improvements Land Purchases Transfers C o n s t r u c t i o n Fund of March 31, 1969 G e n e r a l Fund - Pre S a l e Expenditures Miscellaneous $1 ,500,000.00 58.93 - £ 68.572.84) $( 57.960,18 565,453.65 1,071,851.94 426.00 65,513.39 52,691.72 216,483.05 60,692.30 35,726.34 50,671.65 46,166.84 5,463.67 3,122.84 31,993.45 13,940.38 94,249.79 60,831.15 13,839.01 128,031.62 201,310.38 18.00 £2.813.607.03 ?2^1SL) ,$( 24,637-98) �Comments - C o n s t r u c t i o n Funds A l l major c o n s t r u c t i o n has been completed as o f June 30, 1973. Cash i n Bank Funds a r e d e p o s i t e d i n banks as f o l l o w s : L u d i n g t o n S t a t e Bank N a t i o n a l Bank o f L u d i n g t o n Manistee Bank & T i u s t 347.41 1.00 1-00 349.41 Que from General Fund I n accordance w i t h Board a c t i o n o f August 17, 1972, temporary advances were a u t h o r i z e d t o be made t o t h e General Fund t o o f f s e t f u t u r e c a p i t a l o u t l a y expenditures. $ 29,793.59 Grant Amount U.S. Government H.E.W. $397,102.00 $ Title I 219,413.00 43,553.00 Title I 40,000.00 State of Michigan 276,104.00* Spec i a l Equipment 37.323.44 - $969.942.44 Received as o f June 30 1971 .1972-1973 1970 $43,553,00 $ 92,570.00 24,816.00 $377,247.00 72,319.00 13,184.00 7,500.00 1974 258,604.00 - $124,836,00 $19,855.00 10,971.00 2,000.00 - 37,323.44 $768,677,44 Unpaid Amount $ 10,000.00 I $32.826,00 I $10,000,00 * I n c l u d e s $10,000.00 g r a n t a p p r o p r i a t e d i n 1970 f o r t h e p l a n n i n g o f academic c l a s s room f a c i l i t i e s which was r e a p p r o p r i a t e d by t h e S t a t e o f Michigan Department o f A d m i n i s t r a t i o n t o a p p l y t o t h e A r t s and Careers Center B u i l d i n g . The unpaid amount i s a l s o shown as D e f e r r e d Income under L i a b i l i t i e s . Accounts and Construction Payables The balance i s composed o f t h e f o l l o w i n g : A r c h i t e c t Fees - I n s t r u c t i o n a l Media Center - A r t s and Careers B u i l d i n g $ 7,406.37 12.140.00 £ 19.546.37 T h i s statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 42 �Exhibit J Ral anr.s Sheets Debt R e t i r e m e n t Funds West Shore Community C o l l e g e June 30, 1974 Assets Fund o f September 1 March 3 1 , 1969 1969 $ Cash C e r t i f i c a t e s of Deposit P r o p e r t y Taxes Receivable Due from General Fund 286.74 17,493.46 629.60 546.40 S 18.956.20 $ 637.04 38,864.33 1,481.91 1.135.96 $ 42.119.24 Fund Equity $ 18,956-20 $ 42.119.24 Fund E q u i t y - E x h i b i t K T h i s statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 43 �Exhibit Statement K o f Fund A c t i v i t i e s pebt R e t i r e m e n t Funds West Shore Community C o l l e g e June 30. 1974 • March 3 1 , 1969 $ 19,014.60 Revenues T r a n s f e r s from General Fund P r o p e r t y Tax Levy I n t e r e s t on Investments September 1 1969 $ 42,081.20 133,994.18 182.00 £176.257.38 $ Expenditures Bond Redemptions Interest Agent Fees 57,889.54 78.63 76.982.77 $ 20,000.00 $ 58,031.20 £ 50,000.00 84,000.00 173.40 £.134.173.40 Excess Revenues ( E x p e n d i t u r e s ) $ 18.951.57 £ 42.083.98 Fund Equity June 30, 1973 $ £ 37,910.00 121,20 Additions Excess Revenues (See Above) 4.63 35.26 $ 18.956.20 42.083.98 £ 42.119.24 $ £ 18,951,57 Dedueticns Excess E x p e n d i t u r e s $ 18,956,20 $ 42,119,24 Fund E q u i t y June 30. 1974 - E x h i b i t J This statement i s as presented Report. i n the West Shore Community College F i n a n c i a l 44 �Page 1 o f 2 Schedule o f Bonded Indebtedness L&Sllfi n f March 1 . 1969 On March 1 , 1969, t h e West Shore Community C o l l e g e d i s t r i c t i s s u e d $750,000.00 of 1969 Community C o l l e g e b u i l d i n g bonds. The bonds are payable from ad v a l o r e m t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e or amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , of t h e C o n s t i t u t i o n o f the S t a t e o f M i c h i g a n . The amounts o f p r i n c i p a l and i n t e r e s t payments are as f o l l o w s : Maturity Year 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 Payable March 1, Interest Princ i p a 1 $ $ 18,355.00 17,605.00 16,855.00 16,105.00 15,355.00 14,455.00 13,630.00 12,835.00 11,775.00 10,675.00 9,575.00 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1.425.00 * 25,000.00 25,000.00 25,000.00 25,000.00 30,000.00 30,000.00 30,000.00 40,000.00 40,000.00 40,000.00 40,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50.000.00 186,982,50 $ 650.000.00 The bonds are i n $5,000.00 d e n o m i n a t i o n each w i t h r a t e s as f o l l o w s : Bonds M a t u r i n g 1970 1980 1981 1983 1986 1988 1990 Overall net i n t e r e s t - 1979 Interest Payable Sept. 1 . $ 18,355.00 17,605.00 16,855.00 16,105.00 15,355.00 14,455.00 13,630.00 12,835.00 11,775.00 10,675.00 9,575.00 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1,425.00 $ 45 $1.023.965.00 interest at various interest 6.00 5.50 5.30 5.50 5.60 5.65 5.70 - 1982 - 1985 - 1987 - 1989 - 1991 c o s t i s 5.6361 % - 186.982.50 Annual Requirement $ 18,355.00 60,960.00 59,460.00 57,960.00 56,460.00 59,810.00 58,085.00 56,465.00 64,610.00 62,450.00 60,250.00 58,050.00 65,550.00 62,750.00 59,937.50 57,112.50 54,275.00 51,425.00 % % % % % % % �Page 1 of 2 Schedule o f Bonded Indebtedness Issue o f March 1 . 1969 On March 1 , 1969, t h e West Shore Community College d i s t r i c t i s s u e d $750,000.00 of 1969 Community C o l l e g e b u i l d i n g bonds. The bonds are payable from ad v a l o r e m t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e or amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , of t h e C o n s t i t u t i o n o f the S t a t e of Michigan. The amounts o f p r i n c i p a l and i n t e r e s t payments are as f o l l o w s : Maturity Year 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 Payable Marc, h 1 , Interest $ Princ i p a 1 $ 18,355.00 17,605.00 16,855.00 16,105.00 15,355.00 14,455.00 13,630.00 12,835.00 11,775.00 10,675.00 9,575.00 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1.425.00 $ 186.982.50 25,000.00 25,000.00 25,000.00 25,000.00 30,000.00 30,000.00 30,000.00 40,000.00 40,000.00 40,000.00 40,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50.000.00 $ The bonds are i n $5,000.00 denomination r a t e s as f o l l o w s : Bonds M a t u r i n g 1970 - 1979 1980 1981 - 1982 1983 - 1985 1986 - 1987 1988 - 1989 1990 - 1991 O v e r a l l n e t i n t e r e s t c o s t i s 5.6361 % 650.000.00 Interest Payable Sept. 1 . $ 18,355 .00 17,605 .00 16,855 .00 16,105 .00 15,355 .00 14,455 .00 13,630 .00 12,835 .00 11,775 .00 10,675 .00 9,575 .00 8,475 .00 7,075 .00 5,675 .00 4,262 .50 2,850 .00 1,425 .00 $ 186,982,50 $1,023,968.00 each w i t h i n t e r e s t a t v a r i o u s I n t e r e s t 6.00 5.50 5.30 5.50 5.60 5.65 5.70 45 Annual Requirement $ 18,355.00 60,960.00 59,460.00 57,960.00 56,460.00 59,810.00 58,085.00 56,465.00 64,610.00 62,450.00 60,250.00 58,050.00 65,550.00 62,750.00 59,937.50 57,112.50 54,275.00 51,425.00 % % % % % % % �Page 2 of 2 Schedule o f Bonded Indebtedness-(continued) Tssue o f September 1 . 1969 D u r i n g December, 1969 t h e c o l l e g e d i s t r i c t s o l d $1,500,000.00 o f bonds d e s i g n a t e d "1969 Community C o l l e g e B u i l d i n g Bonds, S e r i e s I I . " The proceeds a r e f o r t h e purpose o f e r e c t i n g , f u r n i s h i n g and e q u i p p i n g b u i l d i n g s and s i t e purchase and development c o s t s . The bonds a r e payable from ad valorem taxes l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e or amount, as p r o v i d e d i n S e c t i o n 6, A r t i c l e IX o f t h e C o n s t i t u t i o n o f Michigan o f 1963. The annual debt r e q u i r e m e n t s are as f o l l o w s : Maturity Year 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 Payable March 1. Interest $ Princ i D a l $ - 40,500.00 38,250,00 36,000.00 33,750.00 31,500.00 29,250.00 27,000.00 24,000.00 21,000.00 18,000.00 15,000.00 12,000.00 9,000.00 6,000.00 3.000.00 $ 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100.000.00 344.250.00 $1, 350.000.00 The bonds are i n denominations Interest Payable Sept 1 . $ 40,500.00 38,250.00 36,000.00 33,750.00 31,500.00 29,250.00 27,000.00 24,000.00 21,000.00 18,000.00 15,000.00 12,000.00 9,000.00 6,000.00 3,000.00 Annual Re quirements 40,500.00 $ 153,750.00 149,250.00 144,750.00 140,250.00 135,750.00 131,250.00 151,000.00 145,000.00 139,000.00 133,000.00 127,000.00 121,000.00 115,000.00 109,000.00 103.000.00 $ 344.250.00 $2 .038.500.00 o f $5,000.00 each w i t h i n t e r e s t a t b%. T h i s statement i s as presented i n the West Shore Community College Report. 46 Financial �Exhibit L Balance Sheets R e s t r i c t e d Funds West Shore Community C o l l e g e June 30, 1974 Student Loan Fund Endowment Fund Library Fund $ $ Scholarship Fund Assets 1,284.41 Savings Accounts I n v e s t m e n t - At Cost Loans R e c e i v a b l e - C u r r e n t Due from General Fund C e r t i f i c a t e s o f Deposit 339.68 680.94 $ 17,992.19 2,000.00 660,Q0 7,700.00 128.00 83.50 5QQ,Q0 $ 1.495.91 $ 839,68 $ 1,330.94 $ 27,692,19 L i a b i l i t i e s and Fund E q u i t y $ Due t o General Fund Fund E q u i t y - E x h i b i t M $ This statement Report. 1,495.91 1.330.94 839,68 1,495.91 $ 839.68 $ 9,808.66 17,883,53 1,330.94 $ 27,692,19 i s as presented i n the West Shore Community College F i n a n c i a l 47 �Exhibit Statement M o f Fund A c t i v i t i e s Restricted Funds West Shore Community C o l l e g e F i s c a l Year Fnded June 30. 1974 Student Loan Fund Endowment Library Fund Fund Scholarship Fund Revenues 25.00 D o n a t i o n s , G i f t s and Grants I n t e r e s t Earned on Investments 25-00 11-50 11.50 i _ $ 15,627.25 67.22 559,01 25,Q0 JL 92.22 $ 16,186,26 Expenditures $ 10.978.19 S c h o l a r s h i p s Allowed Excess Revenues ( E x p e n d i t u r e s ) Fund E q u i t y - June 30, 1973 11.50 JL $ 1,484.41 25,00 1. $ 814.68 $ 92.22 $ 5.208.07 $ 1,238.72 $ 12,675.46 92-22 5,208-07 839.68 $ 1,330.94 $ 17,883.53 839.68 $ . .330.94 1 Additions 11,50 Excess Revenues " See Above 1,495.91 25,00 Deductions Excess E x p e n d i t u r e s .Fund Equity ~ June 30, 1974 Exhibit L $ 1,495,91 JL % 17.883.53 T h i s statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 48 �Comments - R e s t r i c t e d Funds The Funds are f o r the purpose and t o be a d m i n i s t e r e d as follows: Student. Loan Fund - For the purpose o f p r o v i d i n g t u i t i o n o n l y loans t o s t u d e n t s . The Student F i n a n c i a l Aids Committee, composed o f the Deans o f Business S e r v i c e s , S t u d e n t Personnel and T e c h n i c a l - V o c a t i o n a l , Academic C u r r i c u l a and t h e P r e s i d e n t , w i l l make the d e t e r m i n a t i o n o f e l i g i b i l i t y . There are no p r i n c i p a l or i n t e r e s t restrictions. Endowment Fund - For t h e purpose o f p r o v i d i n g books and fees t o w o r t h w h i l e s t u d e n t s and o t h e r purposes as proposed and s t i p u l a t e d by t h e donor. The fund w i l l be adm i n i s t e r e d by the Student F i n a n c i a l Aids Committee. There are no p r i n c i p a l or interest restrictions presently. L i b r a r y Fund - For the purpose o f p r o v i d i n g books and o t h e r l i b r a r y i n s t r u c t i o n a l media as d e t e r m i n e d by t h e D i r e c t o r o f the I n s t r u c t i o n a l Media C e n t e r , w i t h e x e c u t i v e o f f i c e a p p r o v a l . The funds are n o t t o be d i s b u r s e d f o r b u i l d i n g s or b u i l d i n g improvements. S c h o l a r s h i p Fund - For t h e purpose o f p r o v i d i n g t u i t i o n and o t h e r c o s t s o f a complete course of study o f f e r e d by the c o l l e g e . The fund w i l l be a d m i n i s t e r e d by t h e Student F i n a n c i a l Aids Committee. There are no p r i n c i p a l or i n t e r e s t r e s t r i c t i o n s . The investment i s r e p r e s e n t e d by a Pennsylvania Power Company, F i r s t Mortgage Bond, 8% S e r i e s due October 1, 2001. The bond i s dated October 27, 1972, and i n t e r e s t i s p a i d on A p r i l 1 and October 1 of each y e a r . The bond i s a d o n a t i o n from t h e McGhan f a m i l y and i s d e s i g n a t e d as the McGhan S c h o l a r s h i p Fund. T h i s statement i s as presented i n the West Shore Community College F i n a n c i a l Report. 49 �DESCRIPTION OF AGENCY West S h o r e Community C o l l e g e was o r g a n i z e d 1966 ( S e c t i o n s 389.1 - 389.195, C.L. 1 9 7 0 ) , 1966" The i n accordance "The Community C o l l e g e A c t of and e s t a b l i s h e d by a v o t e o f t h e p e o p l e community c o l l e g e l e g a l t a x b a s e d i s t r i c t mediate School D i s t r i c t , Manistee School w i t h A c t 331, P.A. on March 6, 1967. i s comprised o f t h e Mason Inter- Intermediate School D i s t r i c t , W a l k e r v i l l e and the Weare-Crystal The c o l l e g e i s e s t a b l i s h e d on a 3 7 5 - a c r e campus l o c a t e d s i x m i l e s n o r t h w e s t o f the C i t y of S c o t t v i l l e . Districts. Facilities include a multipurpose s t u d e n t s e r v i c e s and a d m i n i s t r a t i o n b u i l d i n g , a t e c h n i c a l v o c a t i o n a l c e n t e r and a n i n s t r u c t i o n a l media c e n t e r . The c o l l e g e i s g o v e r n e d by a seven-member B o a r d o f T r u s t e e s e l e c t e d a t l a r g e from t h e c o l l e g e d i s t r i c t . West S h o r e Community C o l l e g e makes e d u c a t i o n beyond t h e h i g h s c h o o l available to a l l students i n t e r e s t e d a program o f h i g h e r Operating tuition, funds level i n , and c a p a b l e o f , b e n e f i t i n g from such education. a r e d e r i v e d from a o n e - m i l l d i s t r i c t and S t a t e o f M i c h i g a n appropriations. 50 t a x assessment, student �SCOPE OF AUDIT The f i n a n c i a l r e c o r d s w e r e examined by a c e r t i f i e d public accounting firm. B a l a n c e s h e e t s and income and e x p e n d i t u r e s t a t e m e n t s w e r e p r e p a r e d by t h e f i r m f o r t h e g e n e r a l o p e r a t i n g f u n d s and o t h e r A p p l i c a b l e p u b l i c a c t s and Board pliance. funds. of T r u s t e e s minutes were reviewed The c o l l e g e p o l i c i e s and o r g a n i z a t i o n p l a n were f o r com- reviewed. Procedures f o r r e c e i v i n g , d e p o s i t i n g and d i s b u r s i n g c a s h w e r e o b s e r v e d and reviewed. R e v e n u e s , t u i t i o n and f e e s , and i n v e s t m e n t s w e r e examined. C o l l e c t i o n procedures and w r i t e - o f f s o f r e c e i v a b l e s were examined. E x p e n d i t u r e s from a l l f u n d s w e r e t e s t e d and replacement Records travel, i n s u r a n c e , maintenance o f v e h i c l e s and equipment, and m i s c e l l a n e o u s e x p e n d i t u r e s . and p r o c e d u r e s ships, National Direct Opportunity including pertaining to f i n a n c i a l a s s i s t a n c e to s t u d e n t s , s c h o l a r - S t u d e n t L o a n s , work s t u d y programs, E d u c a t i o n a l G r a n t s and B a s i c E d u c a t i o n a l O p p o r t u n i t y Grants were reviewed f o r adequacy and p r o p r i e t y . S a l a r y s c h e d u l e s , timekeeping and p a y r o l l p r o c e d u r e s , f r i n g e b e n e f i t s and l e a v e r e c o r d s w e r e examined. S t u d i e s w e r e made o f c l a s s r o o m u t i l i z a t i o n , i n s u r a n c e and equipment purchasing, control. A f o l l o w - u p r e v i e w was made t o d e t e r m i n e t i o n s of the c e r t i f i e d faculty utilization, public compliance accountants. 51 oag with the p r i o r recommenda- �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportJuly1972-June1974.pdf Audit Report https://wsccarchives.org/files/original/dfdf523e6277810747cd5f7087799113.pdf 31d9fb063f020872ba16220b3d8b2611 PDF Text Text West Shore Community College Audit Report S c o t t v i l l e . Michigan F i s c a l Years Ended June 30. 1990 and 1989 MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS HART, MICHIGAN 49420 LUDINGTON, MICHIGAN 49431 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Audit Report S c o t t v i l l e . Michigan F i s c a l Years Ended June 30. 1990 and 1989 1 �1 M E R S K I N & M E R S K I N , P.C. Contents Page West Shore Community College Audited Financial Statements Independent Auditor's Report 3 Comparative Balance Sheet 4-7a Statements o f Changes i n Fund Balance 8- 8a Statements of Current Funds Revenues, Expenditures and Other Changes 9- 9a Notes t o Financial Statements 10-16 SUPPLEMENTAL FINANCIAL INFORMATION D e t a i l s o f General Fund Expenditures and Other Changes 18- 18a D e t a i l s o f A u x i l i a r y Fund 19- 19a D e t a i l s o f Restricted Funds 20- 20a D e t a i l s o f Student Loan Funds 21 Student Loan Funds - Summary o f Loan Transactions 22 D e t a i l s o f Endowment Fund 23- 23a D e t a i l s o f Construction Fund 24- 24a Federal Grant Programs Independent Auditor's Report on Compliance With Laws and Regulations Independent Auditor's Report on I n t e r n a l Controls f o r Federal Grant Programs Schedule o f Active Awards and Expenditures 26 27-28 29 West Shore Community College Foundation Audited Financial Statements Independent Auditor's Report 31 Comparative Balance Sheets 32 Statements of Revenues, Expenditures and Changes i n Fund Balance 33 Notes t o Financial Statements 34 �Merskin & Merskin, P.C. Certified Public Accountants August 9, 1990 Independent Auditor's Report Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 Dear Board Members: We have audited the balance sheet as o f June 30, 1990 and 1989 o f the West Shore Community College and the r e l a t e d statements o f changes i n fund balances and current funds revenues, expenditures, and other changes f o r the years then ended. These general purpose f i n a n c i a l statements are the r e s p o n s i b i l i t y o f West Shore Community College management. Our r e s p o n s i b i l i t y i s t o express an opinion on these general purpose f i n a n c i a l statements based on our a u d i t . We conducted our audit i n accordance w i t h g e n e r a l l y accepted a u d i t i n g standards and Government Audit Standards issued by the Comptroller General o f the United States. Those standards r e q u i r e t h a t we plan and p e r f o r m t h e a u d i t t o o b t a i n reasonable assurance about whether the general purpose f i n a n c i a l statements are free of m a t e r i a l misstatement. An a u d i t includes examining, on a t e s t basis, evidence supporting the amounts and disclosures i n the general purpose f i n a n c i a l statements. An a u d i t also includes assessing the accounting p r i n c i p l e s used and s i g n i f i c a n t estimates made by management, as w e l l as evaluating the o v e r a l l f i n a n c i a l statement presentation. We b e l i e v e t h a t our a u d i t p r o v i d e s a reasonable basis f o r our opinion. I n our o p i n i o n , t h e aforementioned f i n a n c i a l statements r e f e r r e d t o above present f a i r l y , i n a l l material respects, the f i n a n c i a l p o s i t i o n o f West Shore Community College, as o f June 30, 1990 and 1989, and the changes i n fund balances and the current funds revenues, expenditures, and other changes f o r the year then ended, i n conformity w i t h generally accepted accounting p r i n c i p l e s . Our a u d i t was made f o r t h e purpose o f f o r m i n g an o p i n i o n on t h e combined f i n a n c i a l statements taken as a whole. The Supplemental Financial Information i s presented f o r purposes o f a d d i t i o n a l analysis and i s not a required part of the combined f i n a n c i a l statements. Such information has been subjected t o the a u d i t i n g procedures applied i n the examination o f the combined f i n a n c i a l statements and, i n our opinion, i s f a i r l y stated i n a l l material respects i n r e l a t i o n t o the combined f i n a n c i a l statements taken as a whole. 26 N . State Street H a r t , M i c h i g a n 49420 616-873-2111 F A X 616-873-5836 3 906 E . L u d i n g t o n A v e n u e L u d i n g t o n , M i c h i g a n 49431 616-845-6251 F A X 616-845-1028 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet June 30. 1990 and 1989 Assets June 30, 1990 Current Funds U n r e s t r i c t e d Funds: General Fund: Cash and Temporary Investments $ Property Taxes Receivable Accounts Receivable, less allowance f o r possible losses of $1,250.00 f o r 1990 and 1989 r e s p e c t i v e l y Accrued I n t e r e s t Receivable Prepaid Expenses Due From Other Funds - Note G 863,708.99 2,958.98 1989 $ 835,729.60 A u x i l i a r y Fund: Cash Inventories Accounts Receivable 34,364.94 2,772.34 97,760.82 36,116.21 $ 1 ,068,438.81 T o t a l General Fund 89,069.10 2,038.98 69,050.94 41,611.82 $ 1 ,006,743.91 $ T o t a l Current U n r e s t r i c t e d Funds $ 330.00 64,577.51 28,097.85 $ T o t a l A u x i l i a r y Fund 533.30 79,705.65 23,867.37 104,106.32 $ 93,005.36 $1 ,172,545.13 See Notes t o Financial Statements. 4 $1 ,099,749.27 �L i a b i l i t i e s and Fund Balances June 30, 1990 Current Funds U n r e s t r i c t e d Fund: General Fund: Accounts Payable Accrued Payrolls Accrued Expenses Unearned Student T u i t i o n and Fees Deferred Revenue - State Appropriations - Cultural Affairs $ $ Fund Balance: Budgeted f o r Following Year Unallocated T o t a l Fund Balance $ $ 23, 736. 32 167, 940. 72 193, 792. 38 52, 972. 00 126, 922. 00 214. 00 565, 577. 42 133, 857. 00 369, 004. 39 502, 861. 39 1989 $ $ $ $ 51, 692. 54 104, 010. 20 127, 447. 69 48, 123. 00 123, 802. 00 775. 00 455, 850. 43 107, 645. 00 443, 248. 48 550, 893. 48 $ 1 ,068, 438. 81 A u x i l i a r y Fund: Accounts Receivable Accrued Payrolls Accrued Expenses Due t o Other Funds Fund Balance: Budgeted f o r Following Year $1 ,006, 743. 91 $ T o t a l General Fund $ 7, 683. 62 1, 559. 52 3, 556. 17 41, 611. 82 48, 273. 89 49, 695. 19 T o t a l A u x i l i a r y Fund $ T o t a l Current Unrestricted Funds $1 ,172, 545. 13 4a 104, 106. 32 4, 570. 67 1, 701. 66 2, 342. 93 36, 116. 21 $ 93, 005. 36 $1 ,099, 749. 27 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet - Continued June 30, 1990 and 1989 Assets June 30, 1990 Current Funds - Continued R e s t r i c t e d Fund: Cash Accounts Receivable Grants Receivable Accrued I n t e r e s t Receivable Prepaid Expenses 1989 $ 116,996.35 59.00 129,810.94 134.45 8,132.50 $ 5,848.90 79.00 114,480.24 53.50 5,496.55 T o t a l R e s t r i c t e d Fund $ 255,133.24 $ 125,958.19 Total Current Funds $ 1 ,427,678.37 Student Loan Fund: Cash Student Notes Receivable Accrued I n t e r e s t Receivable $ 1 ,225,707.46 $ See Notes t o Financial Statements. 5 314,187.85 $ 290,784.92 78,843.49 159.28 $ 57,466.25 179.75 $ Total Endowment Fund 19,633.77 271,071.55 79.60 $ Endowment Fund: Cash and Temporary Investments Accrued I n t e r e s t Receivable $ $ T o t a l Student Loan Fund 15,387.60 298,781.16 19.09 79,002.77 $ 57,646.00 �L i a b i l i t i e s and Fund Balances June 30, 1990 Current Funds - Continued R e s t r i c t e d Fund: Accounts Payable Deferred Revenue - Grants Accrued Expenses Accrued Payrolls Fund Balance 1989 $ 672.18 233,418.76 1,876.20 750.35 18,415.75 $ 914.65 104,771.22 1,990.26 673.60 17,608.46 T o t a l R e s t r i c t e d Fund $ 255,133.24 $ 125,958.19 T o t a l Current Funds $ 1 ,427,678.37 Student Loan Fund: Accounts Payable $1 ,225,707.46 $ 10.00 $ 169.37 $ $ $ 1,818.36 955.50 2,773.86 311,403.99 $ 1,688.69 1,736.19 3,424.88 287,190.67 T o t a l Fund Balance $ 314,177.85 $ 290,615.55 T o t a l Student Loan Fund $ 314,187.85 $ 290,784.92 $ 79,002.77 $ 57,646.00 $ 79,002.77 $ 57,646.00 Fund Balance: College Student Loan Programs: Restricted Unrestricted Federal Student Loan Programs Endowment Fund: Fund Balance T o t a l Endowment Fund 5a �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet - Continued June 30. 1990 and 1989 June 30, Assets 1990 Plant Funds Construction Fund: Cash and Temporary Investments Due From Other Funds Accrued I n t e r e s t Receivable $ 1989 15,124.57 21.06 32.29 21.06 $ Physical Properties: Land and Improvements Buildings and B u i l d i n g Improvements Furniture and Equipment L i b r a r y Books $ 169,077.72 507.56 55,653.00 60,654.50 299,667.53 $ 285,892.78 36,765.24 54.22 210.45 $ 25,373.02 49.64 37,029.91 $ 25,422.66 $ Total Debt Retirement 203,949.09 476.44 95,242.00 $ Debt Retirement Fund: Cash and Temporary Investments Accrued I n t e r e s t Receivable Property Taxes Receivable 21.06 $ Total Maintenance and Replacement Fund $ $ Maintenance and Replacement Fund: Cash and Temporary Investments Accrued I n t e r e s t Receivable Grants Receivable Prepaid Expenses 15,177.92 $ Total Construction Fund 321,188.80 5,420,490.00 2,744,300.11 301,286.26 $ 300,369.40 5,275,395.99 2,509,857.48 289,066.02 Total Physical Properties $8,787,265.17 $8,374,688.89 Total Plant Funds $9,139,140.53 $8,686,025.39 Agency Fund: Cash and Temporary Investments $ See Notes t o Financial Statements. 6 $ 28, 338.66 $ Total Agency Fund 21,220.67 21,220.67 $ 28, 338.66 �L i a b i l i t i e s and Fund Balances June 30, 1989 1990 Plant Funds Construction Fund: Fund Balance - Restricted Fund Balance - Unrestricted T o t a l Construction $ 21.06 15,177.92 $ 21.06 $ Maintenance and Replacement Fund: Accounts Payable Due t o Other Funds Fund Balance - Unrestricted: Reserve f o r Replacement Reserve f o r Encumbrances Unallocated $ $ Fund 15,156.86 21.06 36,118.00 21.06 $ 1,707.79 21.06 100,000.00 154,764.17 29,399.76 100,000.00 154,077.00 9,451.47 T o t a l Fund Balance $ 263,528.47 $ 284,163.93 T o t a l Maintenance and Replacement Fund $ 299,667.53 $ 285,892.78 $ 197.60 25,225.06 Debt Retirement Fund: Accounts Payable Fund Balance - Restricted $ 37,029.91 $ Physical Properties: Notes Payable - Note C Bond Payable - Note C Fund Balance T o t a l Physical 37,029.91 $ 25,422.66 $ T o t a l Debt Retirement Fund 5,400.00 500,000.00 8, 281,865.17 $ 9,000.00 625,000.00 7 ,740,688.89 $8, 787,265.17 Agency Fund: Accounts Payable P a y r o l l Taxes and Other Deductions Due t o Depositors $8 ,686,025.39 $ T o t a l Plant Funds $8 ,374,688.89 $9, 139,140.53 Properties $ 9,531.86 8,752.92 10,053.88 $ 28,338.66 11,442.29 9,778.38 Total Agency Fund $ 6a 21,220.67 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet - Continued June 30. 1990 and 1989 June 30 Assets 1990 T o t a l A l l Funds Cash and Temporary Investments - Note B Property Taxes Receivable Accounts Receivable Student Notes Receivable Grants Receivable Other Receivables Inventories Prepaid Expenses Land and Improvements Buildings and B u i l d i n g Improvements Furniture and Equipment L i b r a r y Books 1989 1,352,529.30 3,169.43 112,995.47 298,781.16 225,052.94 2,914.75 79,705.65 77,183.44 321,188.80 5,420,490.00 2,744,300.11 301,286.26 $ 10,939,597.31 Total See Notes t o F i n a n c i a l Statements. 7 $ 1,141,797.92 $ 10,252,365.16 62,541.79 271,071.55 172,905.58 870.05 64,577.51 163,911.87 300,369.40 5,275,395.99 2,509,857.48 289,066.02 �/ L i a b i l i t i e s and Fund Balance June 30, 1990 T o t a l A l l Funds Accounts Payable Accrued P a y r o l l Accrued Expenses Unearned Student T u i t i o n and Fees P a y r o l l Taxes and Other Deductions Deferred Revenue Due t o Depositors Notes and Bonds Payable 1989 68,220.12 170,250.59 199,224.75 52,972.00 11,442.29 360,554.76 9,778.38 505,400.00 $ 1,377,842.89 $ 1,237,228.84 33,572.61 1,818.36 311,403.99 79,002.77 Total L i a b i l i t i e s 68,784.48 106,385.46 131,780.88 48,123.00 8,752.92 229,348.22 10,053.88 634,000.00 17,608.46 1,688.69 287,190.67 57,646.00 Fund Balance: Restricted: R e s t r i c t e d Fund A c t i v i t i e s College Student Loan Programs Federal Student Loan Programs Endowment »*•" ««• Debt Retirement Funds $ 389,358.88 $ R e s t r i c t e d Fund Balance Net Investment i n Physical Properties Unrestricted: Budgeted f o r Following Year Used f o r College Student Loan Programs Funds f o r Construction Projects Reserve f o r Replacement Funds f o r Maintenance and Replacement Encumbered - Note D Unencumbered Unallocated 462,827.64 $ 8,281,865.17 $ 7,740,688.89 183,552.19 955.50 21.06 100,000.00 155,918.89 1,736.19 21.06 100,000.00 154,077.00 9,451.47 369,004.39 154,764.17 29,399.76 443,248.48 U n r e s t r i c t e d Fund Balance $ Total $ 10,939,597.31 7a 817,061.61 $ 885,088.55 $ 10,252,365.16 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Statement of Changes i n Fund Balance With Comparative P r i o r Year Totals F i s c a l Year Ended June 30. 1990 Current Funds Additions(Deductions): Current Funds Revenues and Other Changes Federal Grants and Contracts Property Taxes f o r Debt Retirement G i f t s and P r i v a t e Grants Investment Income Student Loan I n t e r e s t Expenditures from Current Funds f o r Equipment and Other C a p i t a l Additions Expenditures f o r C a p i t a l Additions Notes and Bonds Retired Plant Assets Sold or Retired Current Funds Expenditures U n c o l l e c t i b l e Loans C o l l e c t i o n Expense Loan Cancellations Distributions t o Beneficiary Funds Expenditures Not C a p i t a l i z e d I n t e r e s t and Bond Premium Mandatory Transfers: For Matching Grants Other Transfers I n (Out): For Plant Improvements For Miscellaneous Purposes Net Increase (Decrease) f o r the Year $ 4,894,197.30 $ (4,732,167.71) 384,672.05 $ 5,278,869.35 (384,674.75) (5,116,842.46) (5,136.82) (5,136.82) (183,409.86) (21,515.00) $ Fund Balance a t Beginning of Year Fund Balance a t End of Year Total Unrestricted Fund Auxiliary Fund General Fund (48,032.09) $ 550,893.48 $ 502,861.39 See Notes t o F i n a n c i a l Statements. 8 (183,409.86) (20,091.00) 1,424.00 1,421.30 $ 599,167.37 48,273.89 $ 49,695.19 (46,610.79) $ 552,556.58 �Student Loan Fund Restricted Fund $ 948,936.72 Plant Maintenance & Replacement Fund Construction Fund Endowment Fund Combined Totals - A l l Funds Funds Debt Retirement Fund $ 36,527.00 145,693.00 June 30, Physical Properties 1990 $ 6,227,806.07 197,093.00 $ 5,786,233.21 141,835.88 161,152.89 35,570.77 22,505.79 4,775.56 14,873.00 212,347.98 435.00 23,324.02 3,643.08 232,781.99 121,350.67 161,152.89 20,470.77 5,017.96 100.00 666.85 4,775.56 15,000.00 156.86 14,253.71 2,410.41 232,781.99 (199,223.29) 199,223.29 128,600.00 (19,429.00) (128,600.00) (19,429.00) (6,116,873.71) (1,477.00) (1,122.32) (19,966.79) (1,477.00) (1,122.32) (19,966.79) (5,362.96) 1,077.82 18,415.75 183,409.86 (36,164.00) 1,231.00 $ 17,608.46 | (3,999.53) (236,120.30) (53,900.00) 4,059.00 50,824.00 807.29 (1,693.95) (40,537.50) (31,225.54) (5,262,001.64) (396.50) (994.06) (2,625.00) (5,362.96) (130,298.69) (40,537.50) (1,000,031.25) (128,604.74) 1989 23,562.30 $ 290,615.55 $ 314,177.85 21,356.77 $ 79,002.77 8a $ 21.06 57,646.00 $ 15,156.86 $ 15,177.92 (20,635.46) 4,200.00 $ 284,163.93 $ 263,528.47 11,804.85 25,225.06 $ 37,029.91 $ 541,176.28 $ 546,618.10 7,740,688.89 9,015,136.32 $ 8,281,865.17 $ 9,561,754.42 $ 697,907.27 8,317,229.05 $ 9,015,136.32 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Statement of Current Funds Revenues. Expenditures and Other Changes With Comparative Figures f o r P r i o r Year F i s c a l Year Ended June 30. 1990 General Fund Revenues and Other Changes T u i t i o n and Fees Property Taxes State A p p r o p r i a t i o n Federal Grants and Contracts State Grants and Contracts P r i v a t e G i f t s , Grants & Contracts I n d i r e c t Cost Recoveries Investment Income Sales & Services of A u x i l i a r y A c t i v i t i e s Other Sources $ 765,458.05 2 ,265,924.13 1 ,398,825.00 84,573.97 Auxiliary Fund $ - 37,167.17 113,593.16 66,933.89 - 384,672.05 161,721.93 T o t a l Revenues & Other Changes $4 ,894,197.30 Mandatory Transfers I n (Out) For Matching Grants $ $4 ,732,167.71 T o t a l Expenditures $ $2 ,066,739.10 232,773.63 443,274.64 588,270.50 689,557.43 711,552.41 Expenditures and Transfers Instruction Public Service I n s t r u c t i o n a l Support Student Services I n s t i t u t i o n a l Administration Physical Plant Operations $ $ $ (183,409.86) T o t a l Expenditures and Transfers $4 ,942,229.39 Revenues and Other Changes Over (Under) Expenditures and Transfers $ $ (21,515.00) See Notes t o F i n a n c i a l Statements. 9 384,672.05 -- 384,674.75 (5,136.82) $ Other Transfers I n (Out) For Plant Improvements For Miscellaneous Purposes ---- 384,674.75 - 1,424.00 $ 383,250.75 (48,032.09) $ 1,421.30 �Total Unrestricted Funds $ Memorandum Only June 30, 1990 1989 Total Total Current Current Funds Funds Restricted Fund 765,458.05 2,265,924.13 1,398,825.00 84,573.97 $ 17,793.07 765,458.05 2,265,924.13 1,398,825.00 907,966.25 102,503.00 58,128.76 91,921.26 72,892.57 384,672.05 179,515.00 823,392.28 102,503.00 20,961.59 (21,671.90) 5,958.68 37,167.17 113,593.16 66,933.89 384,672.05 161,721.93 $ 763,117.20 2,174,811.72 1,341,550.00 857,869.46 50,228.38 47,565.23 (5,737.75) 65,508.95 317,811.19 173,508.83 $5,278,869.35 $ 948,936.72 $6,227,806.07 $5,786,233.21 $2 ,066,739.10 232,773.63 443,274.64 972,945.25 689,557.43 711,552.41 $ 41 ,377.62 205 ,923.02 7 ,181.83 745 ,548.78 $2 ,108,116.72 438,696.65 450,456.47 1 ,718,494.03 689,557.43 711,552.41 $ 1 ,773,357.93 316,425.30 398,966.60 1 ,486,983.19 704,382.87 581,885.75 $5 ,116,842.46 $1,000 ,031.25 $6 ,116,873.71 $5 ,262,001.64 $ - (5,136.82) $ 1 ,077.82 $ (183,409.86) $ (20,091.00) 50,824.00 1 ' $5,325,480.14 $ ' $ 948,129.43 (46,610.79) $ 807.29 $ (4,059.00) $ (2,000.00) $ (183,409.86) $ (287,758.23) 30,733.00 22,756.00 "w' • $6, 273,609.57 $ $5,529,003.87 (45,803.50) $ 9a 257,229.34 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Page 1 Notes t o F i n a n c i a l Statements Note A - Summary of S i g n i f i c a n t Accounting P o l i c i e s The f i n a n c i a l statements have been prepared i n accordance w i t h the a c c o u n t i n g p r i n c i p l e s o u t l i n e d i n the American I n s t i t u t e of C e r t i f i e d Public Accountants' a u d i t g u i d e , A u d i t s of Colleges and U n i v e r s i t i e s , and the Manual f o r Uniform F i n a n c i a l Reporting - Michigan Public Community Colleges. E n t i t y : West Shore Community College, established i n 1967, i s located near Scott v i l l e , Michigan. The College p r o v i d e s e d u c a t i o n a l s e r v i c e s t o r e s i d e n t s of Manistee and Mason Counties as w e l l as p o r t i o n s o f Lake, Oceana and Newaygo Counties. The College i s governed by a seven member Board which i s elected by residents of the aforementioned counties who are located w i t h i n the College's District. Fund C l a s s i f i c a t i o n s : The accounts of the College are organized on the basis of funds, each of which i s considered a separate accounting e n t i t y . The operations of each fund are accounted f o r w i t h a separate set of self-balancing accounts t h a t comprise i t s assets, l i a b i l i t i e s , fund e q u i t y , revenues, and expenditures, as app r o p r i a t e . Resources are a l l o c a t e d t o and accounted f o r i n i n d i v i d u a l funds based upon the purposes f o r which they are t o be spent and the means by which spending a c t i v i t i e s are c o n t r o l l e d . The various funds are grouped, i n the f i n a n c i a l s t a t e ments i n t h i s r e p o r t , i n t o current funds and other funds as follows: The c u r r e n t funds, c o n s i s t i n g of the General, A u x i l i a r y , and R e s t r i c t e d (use r e s t r i c t e d by donor or supporting agency) Funds, are used t o account f o r transact i o n s r e l a t e d to the i n s t r u c t i o n a l and academic programs, including r e s t r i c t e d purpose contracts and grants, research, extension and departmental programs and the a u x i l i a r y a c t i v i t i e s which provide services t o the student body, f a c u l t y and s t a f f , and p u b l i c . The Statement o f Current Funds Revenues, Expenditures and Other Changes i s a statement of f i n a n c i a l a c t i v i t i e s of current funds r e l a t e d t o the c u r r e n t r e p o r t i n g year. I t does not purport t o present the r e s u l t s of operat i o n s or the net income or loss f o r the year. The non-current funds and t h e i r functions are described as follows: (1) Student Loan Fund i s used to account f o r transactions r e l a t e d t o loans t o students; (2) Endowment Fund i s used t o account f o r g i f t s which allow only the income thereon t o be expended; (3) Plant Fund i s used t o account f o r transactions r e l a t i n g t o i n vestment i n i n s t i t u t i o n a l p r o p e r t i e s , indebtedness i n c u r r e d i n the f i n a n c i n g thereof and reserves f o r maintenance and replacements; (4) Agency Fund i s used t o account f o r amounts withheld from p a y r o l l s , employer's p o r t i o n of p a y r o l l taxes and various p a y r o l l b e n e f i t s , f o r amounts held i n custody f o r students, Colleger e l a t e d organizations or others. 10 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Notes t o Financial Page 2 Statements Note A - Summary of S i g n i f i c a n t Accounting P o l i c i e s - continued Method of Accounting: The accompanying f i n a n c i a l statements have been prepared on the accrual basis w i t h the f o l l o w i n g exceptions, which i s common p r a c t i c e i n c o l leges and u n i v e r s i t i e s : (1) i n t e r e s t on student loans are recorded when received, and (2) R e s t r i c t e d Fund revenue i s recognized only to the extent expended. I n v e s t m e n t s and I n s t i t u t i o n a l P r o p e r t i e s : I n v e s t m e n t s and i n s t i t u t i o n a l p r o p e r t i e s are stated at cost or market value a t date of g i f t . Amounts expended d i r e c t l y from c u r r e n t funds f o r equipment or other c a p i t a l a d d i t i o n s are included i n expenditures or t r a n s f e r s of such funds and are c a p i t a l i z e d w i t h i n the Plant Fund. Depreciation i s not provided on physical p r o p e r t i e s . Inventories: I n v e n t o r i e s are stated at the lower of cost or market on a f i r s t - i n f i r s t - o u t basis. Revenue Recognition: A l l revenues and r e l a t e d expenditures incurred i n connection w i t h the c u r r e n t summer session are deferred a t June 30. R e s t r i c t e d Fund revenues are recognized only t o the extent expended. The State o f Michigan appropriates funds t o the College f o r operations covering the State's f i s c a l year, October 1 through September 30. Since the College's f i s c a l year i s from J u l y 1 through June 30, revenue from the S t a t e i s recognized proportionately. T o t a l Columns: T o t a l columns on the Combined Statements are captioned (Memorandum Only) t o i n d i c a t e t h a t they are presented only t o f a c i l i t a t e f i n a n c i a l analysis. Data i n these columns do not present f i n a n c i a l p o s i t i o n or changes i n f i n a n c i a l p o s i t i o n i n conformity w i t h g e n e r a l l y accepted accounting p r i n c i p l e s . Neither i s such data comparable to a consolidation. I n t e r f u n d e l i m i n a t i o n s have not been made i n the aggregation of t h i s data. Note B - Cash and Temporary Investments Cash balances consist of the f o l l o w i n g : June 30, 1990 Cash C e r t i f i c a t e s of Deposit Totals $ 705,436.48 647.092.82 $1.352.529.30 11 1989 $ 530,442.74 611.355.18 $1.141.797.92 �M E R S K I N & M E R S K I N , P.C. Page 3 West Shore Community College Notes t o Financial Statements Note C - Bonds and Notes Payable The p r i n c i p a l and i n t e r e s t on notes are payable from General Fund revenues. The p r i n c i p a l and i n t e r e s t on bonds are payable from property taxes assessed f o r debt retirement. The o b l i g a t i o n s are generally c a l l a b l e , bear i n t e r e s t a t rates varying from 5.1% t o 10% and mature a t various dates through 1996. The minimum annual p r i n c i p a l and i n t e r e s t payments due w i t h i n one year from June 30, 1990 aggregate $162,238; w h i l e payments due w i t h i n one year from June 30, 1989 aggregated $169,737. 1. Bonds Payable Issue of March 1, 1969 On March 1, 1969, the West Shore Community College D i s t r i c t issued $750,000 of 1969 Community College Building Bonds. The bonds are payable from ad valorem taxes, l e v i e d without l i m i t a t i o n as t o rate or amount as provided by Section 6, A r t i c l e I I , of the Constitution of the State o f Michigan. The amounts of p r i n c i p a l and i n t e r e s t payments are as follows: Maturity Year 1990 1991 Payable March 1, Interest Principal Interest Payable Sept. 1, Annual Requirement $ 1.425.00 $ 50.000.00 $ 1,425.00 - $ $ 1.425.00 $ 50.000.00 $ 1.425.00 $ 52.850.00 The bonds are i n $5,000 denomination each w i t h rates as f o l l o w s : Bonds Maturing 1990-1991 1,425.00 51.425.00 interest a t various i n t e r e s t 5.70% Issue of February 1. 1975 On February 1, 1975, the West Shore Community College D i s t r i c t issued $1,000,000 of 1975 Community College B u i l d i n g Bonds. The bonds are payable from ad valorem taxes, l e v i e d without l i m i t a t i o n as t o rate or amount as provided by Section 6, A r t i c l e I I , of the Constitution of the State o f Michigan. Amounts of p r i n c i p a l and i n t e r e s t payments are as follows: 12 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Page 4 Notes t o Financial Statements Note C - Bonds and Notes Payable - continued 1. Bonds Payable - continued Maturity Year Interest Rate 1990 1991 1992 1993 1994 1995 1996 6.200 6.400 6.550 6.700 6.800 6.900 6.900 Interest Payable Sept. 1, Payable March 1. Interest Principal $ _ $ $15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 $ 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75.000.00 53,512.50 $450,000.00 $53,512.50 Annual Requirement $ 15,093.75 102,787.50 97,931.25 92,962.50 87,900.00 82,762.50 77.587.50 $557,025.00 The bonds are issued i n $5,000 denominations. 2. Notes Payable - Other long-term debt o f the College includes a note payable t o State Savings Bank of S c o t t v i l l e on a t r a c t o r purchase. The $18,000 note which matures on December 3, 1991, c a r r i e s i n t e r e s t o f 6.25%. The p r i n c i p l e and i n t e r e s t payments remaining on the note are as follows: Year 1990- 91 1991- 92 Interest $ 600.00 300.00 900.00 $ 13 Principal $ $ 3,600.00 1.800.00 5.400.00 �M E R S K I N & M E R S K I N , P.C. Page 5 West Shore Community College Notes t o F i n a n c i a l Statements Note C - Bonds and Notes Payable - continued 2. Notes Payable - continued P r i n c i p a l m a t u r i t i e s of the Bonds and Notes Payable f o r each of the f i v e years succeeding June 30, 1990, are as f o l l o w s : Year Ending June 30. 1991 1992 1993 1994 1995 and Thereafter Maturity Amount $128,600 76,800 75,000 75,000 150,000 $505.400 The f o l l o w i n g i s a summary of long-term debt transactions of the College f o r the year ended June 30, 1990: Outstanding 7/01/89 Plant Fund Notes Payable State Savings Bank of Scottville - Tractor $ Retired Issued 9,000.00 $ $ 3,600.00 Outstanding 6/30/90 $ 5,400.00 Bonds Payable 1969 Community College B u i l d i n g Bonds 100,000.00 50,000.00 50,000.00 1975 Community College B u i l d i n g Bonds 525.000.00 75,000.00 450.000.00 Totals $ 634.000.00 $ $128.600.00 $ 505.400.00 Note D - Encumbrances Encumbrances are budget commitments r e l a t e d t o unperformed contracts f o r goods or services. Encumbrances outstanding a t year-end are reservations of fund balance f o r subsequent years' expenditure and are noted as Reserve f o r Encumbrances i n the Maintenance and Replacement Fund i n the amount of $154,077 f o r the year ended June 30, 1990; and $154,764 f o r the year ended June 30, 1989. 14 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Page 6 Notes t o Financial Statements Note E - Retirement Contributions The College p a r t i c i p a t e s i n the Michigan Public School Employees Retirement System which i s a defined c o n t r i b u t i o n pension plan. The retirement s t a t u t e required t h a t the College c o n t r i b u t e 9.00% of the aggregate annual compensation paid t o a l l employees who are members of the Retirement System. The employees covered by the p l a n i n c l u d e : a l l t e a c h i n g and non-teaching employees, employees paid from Federal Funds, students working summer months but not a t t e n d i n g classes, and students working i n a school other than the one they are e n r o l l e d i n and attending class. During t h e year ended June 30, 1990, t h e College c o n t r i b u t e d $249,268 t o t h e retirement system based on t o t a l current year covered s a l a r i e s of $2,769,644. The t o t a l p a y r o l l f o r the current year was $2,797,698. Member Investment Plan: E f f e c t i v e January 1, 1987, members o f MPSERS may i r revocably e l e c t t o contribute a percentage of t h e i r gross wages on a tax deferred b a s i s t o a "member investment p l a n " (MIP) which q u a l i f i e s them f o r a d d i t i o n a l benefits. The c o n t r i b u t i o n rate w i l l be f i x e d a t 4% f o r wages received through December 31, 1989 and f o r wages received January 1, 1990 and l a t e r , the r a t e w i l l be permanently reduced t o 3.9%. This applies t o current MIP members and employees h i r e d through December 31, 1989 who e l e c t MIP. E f f e c t i v e January 1, 1990, employees f i r s t h i r e d on or a f t e r January 1, 1990 and r e t u r n i n g members who d i d not work between January 1, 1987 and December 31, 1989 w i l l a u t o m a t i c a l l y be provided w i t h MIP membership a t the f o l l o w i n g graduated cont r i b u t i o n s : 3.0% of the f i r s t $5,000; 3.6% of $5,001 through $15,000; and 4.3% o f a l l wages over $15,000. Three years a f t e r the i n i t i a l date of h i r e , a member may i r r e v o c a b l y e l e c t t o discontinue p a r t i c i p a t i o n i n the MIP, pending IRS approval. During the year ended June 30, 1990, employee c o n t r i b u t i o n s t o MIP were $55,107 based on t o t a l current year covered s a l a r i e s of $1,396,280 and t o t a l p a y r o l l of $2,797,698. Note F - Contracts/Commitments Contracts have been l e t f o r r o o f i n g replacement i n the amount of $81,318; basement f l o o r waterproofing i n the amount of $10,262; and energy systems update i n the amount of $31,890; a l l of which w i l l be financed by a v a i l a b l e resources. 15 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Page 7 Notes t o Financial Statements Note G - I n t e r f u n d Payables-Receivables Fund General Fund A u x i l i a r y Fund Plant Fund Maintenance-Replacement Due t o $ $ 41,611 21 $ 16 - 41.632 Due From 41,611 - $ 21 41.632 �M E R S K I N & M E R S K I N , P.C. SUPPLEMENTAL FINANCIAL INFORMATION 17 �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of General Fund Expenditures and Other Changes F i s c a l Year Ended June 30, 1990 Salaries and Wages Instruction: General Business and Public Service Trade, I n d u s t r i a l and Technical Health Occupations Total Instruction 655,867.89 315,983.39 224,591.29 238,005.78 $1 ,434,448.35 $ Public Service: C u l t u r a l A r t s Program Recreation Center Total Public Service $ $ I n s t r u c t i o n a l Support: I n s t r u c t i o n a l Media Center Instructional Administration T o t a l I n s t r u c t i o n a l Support $ $ Student Services: Student Personnel Student F i n a n c i a l Aid Total Student Services $ $ Instructional Administration: Board of Trustees President's O f f i c e & Public Information Business Services Total I n s t r u c t i o n a l A d m i n i s t r a t i o n 32,693.57 79,695.62 112,389.19 71,850.88 225,905.01 297,755.89 224,300.33 49,380.17 273,680.50 Supplies and Expenses $ $ $ $ $ $ $ $ $ $ $ 272,274.43 $ $ 272,274.43 $ $ I n t e r n a l Service Operations: Data Processing Duplication $ $ Physical Plant Operations: Physical Plant Energy Services Total Physical Plant Operations 116,697.07 218,685.60 335,382.67 38,888.36 $ $ E l i m i n a t i o n of Rebilled Charges Net I n t e r n a l Service $ Totals - - 38,888.36 $ (38,888.36) - $2,725,931.03 18 $ 260,617.01 134,718.32 103,757.41 81,249.34 580,342.08 90,886.48 29,201.96 120,088.44 39,461.45 78,805.25 118,266.70 155,080.92 136,237.17 291,318.09 72,952.53 50,313.38 188,745.33 312,011.24 235,505.09 164,335.06 399,840.15 8,372.32 51,660.48 60,032.80 (60,032.80) - $1,821,866.70 �Capital Outlay Transfers $ 44,382.57 1,000.02 6,566.08 $ - $ 51,948.67 $ - $ - $ I 296.00 296.00 $ Total 960,867.47 451,701.73 334,914.78 319,255.12 $2 ,066,739.10 $ $ $ $ - $ $ 15,777.38 11,474.67 27,252.05 $ - $ $ 23,271.91 $ $ $ 23,271.91 $ $ 5,136.82 5,136.82 $ 123,580.05 109,193.58 232,773.63 127,089.71 316,184.93 443,274.64 402,653.16 190,754.16 593,407.32 $ 261,958.00 $ $ 3,767.00 38,396.52 42,163.52 $ 29,432.30 291,390.30 $ $ 39,437.83 $ 4,977.25 $ $ 39,437.83 $ 4,977.25 $ $ 4,376.45 $ $ 4,376.45 (4,376.45) $ - 51,637.13 51,660.48 $ 103,297.61 (103,297.61) $ - $ $ $ $ 184,369.98 $ - 301,504.37 334,910.53 170,777.45 475,259.75 980,947.73 552,194.60 164,335.06 716,529.66 $ - $5 ,033,672.08 18a �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of A u x i l i a r y Fund F i s c a l Year Ended June 30, 1990 Activity Bookstore Food Service Fund Balance 7/01/89 Salaries and Wages Revenues Expenditures Supplies & Expenses Capital Outlay $ 48,273.89 - $244,854.79 139,817.56 $ 23,241.15 41,295.63 $206,228.50 94,984.50 $14,337.72 4,587.25 $ 48,273.89 $384,672.35 $ 64,536.78 $301,213.00 $18,924.97 19 �Revenues Over (Under) Expenditures $ $ Transfers I n (Out) 1,047.42 $ (1,049.82) 1,424.00 (2.40) $ 1,424.00 Fund Balance 6/30/90 $ 49,321.31 374.18 $ 49,695.49 19a �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of R e s t r i c t e d Funds F i s c a l Year Ended June 30. 1990 Balance 7/01/89 Instruction Various Grants $ 54,203.62 Public Service Various Grants 135,805.95 I n s t r u c t i o n a l Support Various Grants Student Services Various Grants Revenues Private Gifts, Grants & Contracts Governmental Grants & Contracts $ Indirect Costs (Deduct) Other $(12,826.00) $ 1,000.00 17,793.07 7,181.83 17,608.46 728,703.88 19,961.59 $17,608.46 $925,895.28 $20,961.59 20 (8,845.90) 5,958.68 $(21,671.90) $23,751.75 �Expenditures Salaries and Wages Total $ 41,377.62 154,599.02 7,181.83 $ Supplies & Expenses $ 41,377.62 40,329.95 - Capital Outlay $ - Transfers I n (Out) Total $ 41,377.62 149,629.82 15,963.25 205,923.02 282.10 6,899.73 $ Balance 6/30/90 $ - 51,324.00 7,181.83 745,778.25 12,615.68 728,433.25 4,499.85 745,548.78 577.82 18,415.75 $948,936.72 $52,945.63 $919,722.79 $27,362.83 $1,000,031.25 $51,901.82 $18,415.75 20a �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of Student Loan Funds F i s c a l Year Ended June 30. 1990 Contributions & Other Balance 7/01/89 College Loan Funds R e s t r i c t e d Funds: Luzer Memorial Veterans Loan Fund $ U n r e s t r i c t e d Funds: Emergency Student Loan Fund T o t a l College Loan Funds 1,688.69 $ 1,736.19 $ 3,424.88 - Interest Income $ 100.00 $ 100.00 119.67 $ (10.00) 182.06 $ Balance 6/30/90 Deductions 1,062.75 301.73 $ 1,052.75 $ 1,818.36 955.50 $ 2,773.86 Federal Student Loan Funds National D i r e c t Student Loans T o t a l Student Loan Funds 287,190.67 40,586.00 5,140.68 21,513.36 311,403.99 $290,615.55 $ 40,686.00 $ 5,442.41 $22,566.11 $314,177.85 21 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Student Loan Fund - Summary o f Loan Transactions F i s c a l Year Ended June 30, 1990 College Student Loan Funds Luzer Emergency Memorial Student Veterans Loan Fund Loan Fund Loans Outstanding a t 7/01/89 Loans Granted During Fiscal 1990 571.25 5,495.00 $ 6,066.25 Deduct: Loan Payments Cancellation o f Indebtedness Loans Defaulted t o Federal Gov't. Other Defaulted Loans (4,791.25) (1,085.00) Loans Outstanding at 6/30/90 Federal National Direct Student Loans $270,500.05 80,110.00 $350,610.05 (31,660.10) (392.00) (19,966.79) Total $ 271,071.30 85^605.00 $356,676.30 (36,451.35) (1,477.00) (19,966.79) 190.00 381 63 30 2 21 384 121 78 12 21 391 Outstanding a t 6/30/90 $298,781.16 3 58 48 10 Number o f Loans: Outstanding a t 7/01/89 Granted During Year Paid I n F u l l During Year Cancelled Loans Defaulted Loans $298,591.16 394 The above loans outstanding have not been reduced by an allowance f o r d o u b t f u l accounts. 22 �M E R S K I N & M E R S K I N , P.C. West Shore Community college D e t a i l s of Endowment Fund Fiscal Year Ended June 30. 1990 Balance 7/01/89 Metal Works Scholarship $ 10,000.00 Income from Investments Gifts $ 5,000.00 $ 977.10 Distribution of Endowment Income $ 977.10 - 12,250.00 467.57 467.57 Dow Scholarship 10,000.00 - 675.70 675.70 Martin M a r i e t t a Scholarship 10,000.00 695.70 695.70 185.72 530.72 347.85 347.85 224.60 224.60 Garber Scholarship - McGhan Scholarship 2,345.00 Plank Memorial Scholarship 5,000.00 K i l l e n Memorial Scholarship 3,225.00 Maclean Memorial Scholarship 7,076.00 100.00 495.27 495.27 10,000.00 3,020.77 907.16 907.16 100.00 41.29 41.29 C u l t u r a l Arts Endowment Welding Scholarship Totals _ $ 57,646.00 $ 23 20,470.77 $ 5,017.96 $ 5,362.96 �Transfers I n (Out) $ - Principal Balance 6/30/90 $ 15,000.00 12,250.00 10,000.00 10,000.00 2,000.00 5,000.00 3,225.00 7,176.00 13,020.77 1,231.00 $ 1,331.00 1,231.00 $ 79,002.77 23a �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of Construction Fund F i s c a l Year Ended June 30. 1990 Balance 7/01/89 Contributions and Other Investment Income Unexpended Appropriations f o r Plant: Appropriated Construction Funds $ Unappropriated Construction Funds $ 15,000.00 21.06 $ 24 21.06 $ $ 15,000.00 156.86 - $ 156.86 �Expenditures Not Capitalized Transfers I n (Out) Balance 6/30/90 $ 15,156.86 21.06 $ 15,177.92 24a �M E R S K I N & M E R S K I N , P.C. Supplemental Financial Information Federal Grant Programs 25 �Merskin & Merskin, P.C. Certified Public Accountants August 9, 1990 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH LAWS AND REGULATIONS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 W have audited the f i n a n c i a l statements o f West Shore Community College as o f and e f o r the year ended June 30, 1990, and have issued our r e p o r t thereon dated August 9, 1990. We conducted our audit i n accordance w i t h generally accepted a u d i t i n g standards and Government A u d i t i n g Standards, issued by the C o m p t r o l l e r General o f t h e U n i t e d States and the provisions of the O f f i c e of Management and Budget's (0MB) Compliance Supplement- Uniform Requirements f o r Grants t o State and Local Governments. Certain programs operated by the College were not included i n 0MB's Compliance Supplement Uniform Requirements f o r Grants t o State and Local Governments. For these programs we reviewed the terms and conditions set f o r t h i n the award agreements and determined the major compliance requirements t o be t e s t e d ; the p r o v i s i o n s of 0MB's C i r c u l a r A-110, Uniform Requirements f o r Grants t o U n i v e r s i t i e s , Hospitals and Other Non-Profit Organizations. Those standards r e q u i r e t h a t we plan and perform the a u d i t t o obtain reasonable assurance about whether the general purpose f i n a n c i a l statements are free of material misstatement. Compliance w i t h laws, regulations, contracts and grants applicable t o West Shore Community College i s the r e s p o n s i b i l i t y o f College's management. As part of obtaining reasonable assurance about whether the f i n a n c i a l statements are free of material misstatement, we performed t e s t s o f West Shore Community College's compliance w i t h c e r t a i n p r o v i s i o n s o f laws, regulations, c o n t r a c t s and grants. However, our object i v e was not t o provide an opinion on o v e r a l l compliance w i t h such provisions. The r e s u l t s o f our t e s t s indicate t h a t , w i t h respect t o the items tested, West Shore Community College complied, i n a l l material respects, w i t h the provisions r e f e r r e d to i n the preceding paragraph. With respect t o items not t e s t e d , nothing came t o our a t t e n t i o n t h a t caused us t o believe t h a t West Shore Community College had not complied, i n a l l material respects, w i t h those p r o v i s i o n s . This r e p o r t i s intended f o r the information o f West Shore Community College, the cognizant agency and other Federal agencies. This r e s t r i c t i o n i s not intended t o l i m i t the d i s t r i b u t i o n of t h i s report, which i s a matter o f p u b l i c record. 26 N . State Street H a r t , M i c h i g a n 49420 616-873-2111 F A X 616-873-5836 26 906 E . L u d i n g t o n A v e n u e L u d i n g t o n , M i c h i g a n 49431 616-845-6251 F A X 616-845-1028 �Merskin & Merskin, P.C Certified Public Accountants August 9, 1990 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROLS FOR FEDERAL GRANT PROGRAMS Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 We have audited the f i n a n c i a l statements o f the West Shore Community College f o r the year ended June 30, 1990, and have issued our r e p o r t thereon dated August 9, 1990. As p a r t o f our a u d i t , we made a study and e v a l u a t i o n o f the i n t e r n a l cont r o l systems, including applicable i n t e r n a l a d m i n i s t r a t i v e c o n t r o l s , used i n adm i n i s t e r i n g federal f i n a n c i a l assistance programs t o t h e extent we considered necessary t o evaluate the systems as r e q u i r e d by g e n e r a l l y accepted a u d i t i n g standards, Government Auditing Standards, issued by the Comptroller General o f the United States, and the provisions o f 0MB C i r c u l a r A-110, Uniform Requirements f o r Grants t o U n i v e r s i t i e s . Hospitals and Other Non-profit Organizations. For the purpose o f t h i s report, we have c l a s s i f i e d the s i g n i f i c a n t i n t e r n a l accounting c o n t r o l s i n the f o l l o w i n g categories: Receipts/Revenues Cash Disbursements Purchases and P a y r o l l Our study and evaluation o f the i n t e r n a l c o n t r o l systems used s o l e l y i n administ e r i n g these Federal f i n a n c i a l assistance programs o f West Shore Community College d i d not extend beyond t h i s p r e l i m i n a r y review phase. The management o f t h e West Shore Community College i s r e s p o n s i b l e f o r establ i s h i n g and maintaining i n t e r n a l c o n t r o l systems used i n administering federal f i n a n c i a l assistance programs. I n f u l f i l l i n g t h a t r e s p o n s i b i l i t y , estimates and judgments by management are required t o assess the expected b e n e f i t s and r e l a t e d costs o f c o n t r o l procedures. The o b j e c t i v e s o f i n t e r n a l c o n t r o l systems used i n administering federal f i n a n c i a l assistance programs are t o provide management w i t h reasonable, but not absolute, assurance t h a t , w i t h respect t o federal f i n a n c i a l assistance programs, resource use i s consistent w i t h laws, r e g u l a t i o n s , and p o l i c i e s ; resources are safeguarded against waste, loss, and misuse; and r e l i a b l e data are obtained, maintained, and f a i r l y disclosed i n reports. Because o f i n h e r e n t l i m i t a t i o n s i n any system o f i n t e r n a l accounting and adm i n i s t r a t i v e c o n t r o l s used i n a d m i n i s t e r i n g f e d e r a l f i n a n c i a l a s s i s t a n c e programs, e r r o r s or i r r e g u l a r i t i e s may nevertheless occur and not be detected. Also, p r o j e c t i o n o f any evaluation o f the systems t o f u t u r e periods i s subject t o the r i s k t h a t procedures may become inadequate because o f changes i n conditions or t h a t the degree o f compliance w i t h the procedures may d e t e r i o r a t e . 26 N . State Street H a r t , M i c h i g a n 49420 616-873-2111 F A X 616-873-5836 27 906 E . L u d i n g t o n A v e n u e L u d i n g t o n , M i c h i g a n 49431 616-845-6251 F A X 616-845-1028 �MERSKIN & MERSKIN, P.C. Single Audit Act Page 2 Our study and evaluation was more l i m i t e d than would be necessary t o express an opinion on the i n t e r n a l c o n t r o l systems used i n a d m i n i s t e r i n g the federal f i n a n c i a l assistance programs of West Shore Community College. Accordingly, we do not express an o p i n i o n on the i n t e r n a l c o n t r o l systems used i n a d m i n i s t e r i n g t h e federal f i n a n c i a l assistance programs o f West Shore Community College. Further, we do not express an opinion on the i n t e r n a l c o n t r o l systems used i n administering the f e d e r a l f i n a n c i a l assistance programs of the College. This r e p o r t does not a f f e c t our r e p o r t s on the f i n a n c i a l statements and on the College's compliance w i t h laws and r e g u l a t i o n s dated August 9, 1990. This r e p o r t i s intended s o l e l y f o r the use o f West Shore Community College, the cognizant agency and other Federal agencies and should not be used f o r any other purpose. This r e s t r i c t i o n i s n o t i n t e n d e d t o l i m i t t h e d i s t r i b u t i o n o f t h i s r e p o r t , which i s a matter of p u b l i c record. MERSKIN'& MERSKIN, 28 P.C. �M E R S K I N & M E R S K I N , P.C. West Shore Community College Federal Programs Schedule of Active Awards and Expenditures F i s c a l Year Ended June 30. 1990 Grant Expenditure Project Code Amount of Award JT&R - BIDI JT&R - BIDI JTPA - BIDI - W Central . JTPA - BIDI - W Central . JTRIF Competitive Train JTRIF Competitive Train JTPA Northwest Annual I n t e r e s t Grant FiveCAP CDA Project FY 1989 FY 1990 3759/2011033 3850/2011043 FY 1989 FY 1990 FY 1987-1988 5-5-00699-0 FY 1990 107,800.00 113,060.00 20,000.00 20,000.00 63,758.00 149,994.00 222.09 14,873.00 8,355.32 18,833.05 78,163.02 3,750.00 18,198.90 35,720.00 23,136.00 222.09 14,873.00 8,355.32 Vocational Education: Special Needs Special Needs Single Parent Single Parent Sex Equity Local Administration Local Administration Program Improvement A n c i l l a r y Post Sec. 3L18/8826 3L10/9026 3L39/1428 3L30/4029 3L40/2029 3N28/8528 3N29/8558 3P10/6729 3R19/6704 18,750.00 18,823.00 22,116.00 22,508.00 1,804.00 16,500.00 16,500.00 50,451.00 25,000.00 (1,950.00) 11,099.93 (28.77) 22,116.44 1,554.25 485.00 14,500.00 50,451.00 19,139.05 Grant T i t l e Total $ 690,514.41 29 $ 318,618.28 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation 30 �Merskin & Merskin, P.C. Certified Public Accountants August 9, 1990 Board o f D i r e c t o r s West Shore Community College Foundation S c o t t v i l l e , Michigan 49454 We have a u d i t e d t h e balance sheet as o f June 30, 1990 and 1989 o f West Shore Community College Foundation, and the r e l a t e d statements of revenues, expenditures and changes i n fund balances f o r the years then ended. These f i n a n c i a l statements are the r e s p o n s i b i l i t y o f the College's management. Our respons i b i l i t y i s t o express an opinion on these general purpose f i n a n c i a l statements based on our a u d i t . We conducted our audit i n accordance w i t h generally accepted a u d i t i n g standards. Those standards require t h a t we plan and perform the a u d i t t o obtain reasonable assurance about whether t h e general purpose f i n a n c i a l statements are f r e e o f m a t e r i a l misstatement. An audit includes examining, on a t e s t basis, evidence supporting the amounts and disclosures i n the general purpose f i n a n c i a l s t a t e ments. An a u d i t also includes assessing the accounting p r i n c i p l e s used and s i g n i f i c a n t estimates made by management, as w e l l as evaluating the o v e r a l l f i n a n c i a l statement presentation. We believe t h a t our a u d i t provides a reasonable basis f o r our opinion. In our opinion, the f i n a n c i a l statements r e f e r r e d t o above present f a i r l y , i n a l l m a t e r i a l respects, the f i n a n c i a l p o s i t i o n o f West Shore Community College Foundat i o n as o f June 30, 1990 and 1989, f o r the years then ended i n conformity w i t h g e n e r a l l y accepted accounting p r i n c i p l e s . 26 N . State Street H a r t , M i c h i g a n 49420 616-873-2111 F A X 616-873-5836 31 906 E . L u d i n g t o n A v e n u e L u d i n g t o n , M i c h i g a n 49431 616-845-6251 F A X 616-845-1028 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation Comparative Balance Sheets June 30. 1990 and 1989 June 30, 1990 1989 Assets Cash and Temporary Investments Accrued I n t e r e s t Receivable $ 214,784.19 465.29 $ 215,249.48 T o t a l Assets $ 200,795.24 637.23 $ 201,432.47 L i a b i l i t i e s and Fund Balance Liabilities Accounts Payable Deferred Revenue - C u l t u r a l Events Total L i a b i l i t i e s $ Fund Balance Restricted Unrestricted T o t a l Fund Balance $ - 1,052.50 1,052.50 $ $ 67.92 250.00 317.92 $ 69,000.00 145,196.98 $ 214,196.98 $ 215,249.48 T o t a l L i a b i l i t i e s and Fund Balance See Notes t o the Financial Statements. 32 61 ,000.00 140 ,114.55 $ 201 ,114.55 $ 201 ,432.47 $ �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation Statements of Revenues. Expenditures and Changes i n Fund Balance F i s c a l Years Ended June 30, 1990 and 1989 June 30 1989 1990 Revenues Donations I n t e r e s t Income - Investments $ Restricted Fund Balance - June 30, 1989 Add: Excess Revenues $ Fund Balance - June 30, 1990 Add: Excess Revenues $ Fund Balance - June 30, 1990 $ $ 69,803.21 2,139.63 44,487.94 37,291.59 630.00 $ 3,227.89 42,104.63 14,288.98 84,549.16 $ 59,621.50 $ Excess Revenues (Expenditures) 97,631.59 $ T o t a l Expenditures 54,517.17 15,286.04 $ Expenditures M a t e r i a l and Supplies Special Programs Scholarships Membership Dues $ $ T o t a l Revenues 81,743.22 15,888.37 13,082.43 $ 10,181.71 Unrestricted Total $ 129,932.84 10,181.71 $ 190,932.84 61,000.00 8,000.00 $ 140,114.55 5,082.43 $ 201,114.55 69^000.00 $ 145,196.98 $ 214,196.98 61,000.00 See Notes t o Financial Statements. 33 10,181.71 13,082.43 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation Notes t o Financial Statements Entity The West Shore Community College Foundation was e s t a b l i s h e d i n 1971 f o r the purpose o f : 1. Securing g i f t s or loans of property, works o f a r t , h i s t o r i c a l papers, e t c . 2. Fund r a i s i n g by means of loan, g i f t s , grant and bequest f o r a broad v a r i e t y of purposes, i n c l u d i n g i n s t r u c t i o n and research, establishment of endowments, scholarships, f e l l o w s h i p s , professorships, academic chairs, c u l t u r a l events and f o r b u i l d i n g s , equipment and other f a c i l i t y of a l l kinds. 3. To act i n the capacity o f a f i d u c i a r y or t r u s t e e i n c a r r y i n g out these purposes and objectives. The College i s the sole b e n e f i c i a r y o f any donations t o , or funds raised by, the Foundation. Note A - Accounting P o l i c i e s : The income and expenses of the West Shore Community College Foundation are accounted f o r by the accrual method of accounting. 34 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportFYendedJune301990and1989.pdf Audit Report https://wsccarchives.org/files/original/07850e5696202817abfa5c1096552b07.pdf d314a828346770e1ef23c9d975c06422 PDF Text Text West Shore Community College Audit Report S c o t t v i l l e , Michigan Fiscal Years Ended June 30, 1985 and 1984 M E R S K I N & M E R S K I N Certified Public Accountants Hart, Michigan 49420 Ludington, Michigan 49431 Beulah, Michigan 49617 T r a v e r s e City, Michigan 49684 �West Shore Community College Audit Report S c o t t v i l l e , Michigan Fiscal Years Ended June 30, 1985 and 1984 -1- �MERSKIN & M E R S K I N , P.C. Contents West Shore Community College Audited Financial Statements Accountants' Report Balance Sheets Statement of Changes in Fund Balance Statement of Revenues, Expenditures and Other Changes Notes to Financial Statements Supplemental Financial Information Details o f General Fund Expenditures and Other Changes Details of A u x i l i a r y Fund Details of Restricted Funds D e t a i l s of Student Loan Funds Student Loan Fund - Summary o f Loan Transactions Details of Endowment Fund Bonds Payable Schedules of Bonds Payable Details of Construction Fund A u d i t o r s ' Comments on Compliance for Attachment P Audits A u d i t o r s ' Comments on Internal Control f o r Attachment P Audits Federal Projects Schedule of Active Awards Schedule of Expenditures �M E R S K I N & M E R S K I N , P.C. Contents Page West Shore Community College Foundation Audited Financial Statements Accountants' Report 3 2 Balance Sheet 3 3 Statement of Revenues, Expenditures and Changes in Fund Balance 3Zt Notes to Financial Statements 3 5 -3- �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 PARTNERS: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. GERALD E. THORNE, C.P.A DALE L. FITCH, C.P.A. KERRY E. CLARK, C.P.A. DAVID L. HATCH, C.P.A. 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 August 20, 1985 Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 Dear Board Members: W have examined the balance sheet as of June 30, 1985 and 1984 of the West e Shore Community College and the r e l a t e d statements of changes in fund balances and revenues and expenditures f o r the years then ended. Our examination was made in accordance with generally accepted a u d i t i n g standards and, accordingly, included such tests of the accounting records and such other a u d i t i n g procedures as we considered necessary in the circumstances. In our opinion, the aforementioned f i n a n c i a l statements present f a i r l y the f i n a n c i a l position of the West Shore Community College a t June 30, 1985 and 1984, and the changes in fund balances and the current revenues and expenditures for the years then ended, in conformity w i t h generally accepted accounting p r i n c i p l e s . Our examination was made f o r the purpose of forming an opinion on the combined f i n a n c i a l statements taken as a whole. The supplemental f i n a n c i a l informat i o n is presented for purposes of a d d i t i o n a l analysis and is not a required part o f the combined f i n a n c i a l statements. Such information has been subjected to the a u d i t i n g procedures applied in the examination of the combined f i n a n c i a l s t a t e ments and, in our opinion, i t is f a i r l y stated in a l l material respects in r e l a t i o n to the combined f i n a n c i a l statements taken as a whole. Respectfully submitted, Merskin & Merskin -4- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet June 30, 1985 and 1984 Assets 1985 Current Funds Unrestricted: General Fund: Cash and Temporary Investments - Note B Investments - Note E Property Taxes Receivable Accounts Receivable, Less Allowance o f $2,505.81 in 1985 and $5,085.20 i n 1984 Grants Receivable Prepaid Expenses June 30, 1984 853,390.25 2,140.44 74,498.28 $705,022.07 2,140.44 5,138.40 15,970.08 14,439.28 26,181.03 18,959.38 13,989.26 12,747.76 $757,997.31 Total General Fund $ 986,619.36 A u x i l i a r y Fund Cash - Note B Inventories $ 272.00 77,360.95 $ Total A u x i l i a r y Fund $ 77,632.95 $ 76,146.06 Total Current Unrestricted Funds $1,064,252.31 $834,143.37 See Notes to Financial Statements. -5- 270.00 75,876.06 �L i a b i l i t i e s and Fund Balances Current Funds Unrestricted Funds: General Fund: Accounts Payable Accrued Payrolls Accrued Expenses Unearned Student T u i t i o n and Fees Deferred Revenue - Grants - State Appropriations Due to Other Funds Fund Balance: Budgeted for Following Year Unallocated 1985 $ June 30, 1984 86,523.36 80,686.10 82,715.17 47,767.85 36,536.94 111,295.00 56,011.22 $ 37,869.53 70,897.14 85,602.95 40,700.00 218.99 105,718.00 63,536.76 28,726.02 456,357.70 36,929.00 316,524.94 Total Fund Balance $ 485,083.72 $353,453.94 Total General Fund $ 986,619.36 $757,997.31 $ 15,745.27 1,050.08 5,265.46 39,441.23 A u x i l i a r y Fund Accounts Payable Accrued Payrolls Accrued Expenses Due to Other Funds Fund Balance: Budgeted for Following Year $ 7,801.96 782.43 2,394.43 39,052.02 16,130.91 26,115.22 Total A u x i l i a r y Fund $ 77,632.95 $ 76,146.06 Total Current Unrestricted Funds $1,064,252.31 $834,143.37 -5a- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet Continued June 30, 1985 and 1984 Assets June 30, 19W Current Funds Continued Restricted Fund:~ Cash - Note B Accrued I n t e r e s t Receivable Grants Receivable Endowment Income Receivable Prepaid Expenses 42,770.87 327.04 11,841.00 $ 14,122.88 10,879.02 26,922.92 2,394.78 12,583.27 65,817.93 $ 56,023.85 $1,130,070,24 $890,167.22 $ 32,977.71 151,308.13 467.31 $ 35,970.93 135,237.57 $ 184,753.15 $171,208.50 $ 10,113.37 61.63 $ 12,384.50 135.28 $10,175.00 $ 12,519.78 Total R e s t r i c t e d Fund Total Current Funds Student Loan Fund Cash - Note B Student Notes Receivable Accured I n t e r e s t Receivable Total Student Loan Fund Endowment Fund Cash and Temporary Investments Accrued I n t e r e s t Receivable Total Endowment Fund See Notes to Financial Statement. -6- �L i a b i l i t i e s and Fund Balances 1555 Current Funds - Continued R e s t r i c t e d Fund: Accounts Payable Deferred Revenue - Grants Fund Balance Total Restricted Fund June 30, im 90.00 42,297.05 23,430.88 65,817.93 1,627.43 1,695.00 52,701.42 $ 56,023.85 $1,130,070.24 $890,167.22 $ $ $ $ Total Current Funds Student Loan Fund Accounts Payable Fund Balance: College Student Loan Programs: Restricted Unrestricted $ 11.08 $ $ 1,296.47 280.08 1.575.55 183,176.60 184,753.15 $ 184,753.15 $171,208.50 $ $ Federal Student Loan Programs Total Fund Balance Total Student Loan Fund Endowment Fund Due to Other Funds Fund Balance $ Total Endowment Fund $ -6a- 10,175.00 10,175.00 1,558.85 1,160.44 $ 2,719.29 168,478.13 $171,197.42 $ 2,394.78 10,125.00 $ 12,519.78 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet Continued June 30, 1985 and 1984 Assets 1985 Plant Funds Construction Fund Due From Other Funds June 30, 1934 $ 21.06 $ 21.06 $ 21.06 $ 21.06 Maintenance and Replacement Fund Cash and Temporary Investments - Note B Accrued I n t e r e s t Receivable Due From Other Funds $ 93,740.83 598.80 $ 154,530.07 Total Maintenance and Replacement Fund $ 94,339.63 $ 160,702.36 Debt Retirement Fund Cash and Temporary Investments - Note B Accrued I n t e r e s t Receivable Property Taxes Receivable $ 72,569.50 831.49 14,779.34 $ 73,205.12 88,180.33 $ Total Construction Fund Total Debt Retirement Fund $ Physical Properties Land and Improvements Buildings and Building Improvements Furniture and Equipment 6,172.29 1,074.11 74,279.23 $ 250,874.11 $ 250,874.11 5,067,531.96 5,044,124.90 1,949,619.65 1,788,273.08 Total Physical Properties $7,268,025.72 $7,083,272.09 Total Plant Funds $7,450,566.74 $7,318,274.74 Agency Fund Cash - Note B Due from Other Funds $ 2,735.10 95,452.45 $ 2,227.21 96,395.43 Total Agency Fund $ 98,187.55 $ 98,622.64 See Notes to Financial Statement. -7- �L i a b i l i t i e s and Fund Balances Plant Funds Construction Fund Fund Balance - U n r e s t r i c t e d 1985 June 30, 1984 $ 21.06 21.06 $ 21.06 $ 2,018.20 21.06 $ 6,574.55 80,000.00 7,822.45 4,477.92 Maintenance and Replacement Fund Accounts Payable Due to Other Funds Fund Balance - U n r e s t r i c t e d Reserve for Replacement Reserve f o r Encumbrances Unallocated $ $ Total Construction Fund 21.06 $ 80,000.00 53,540.48 20,587.33 Total Fund Balance $ 92,300.37 $ 154,127.81 Total Maintenance and Replacement Fund $ 94,339.63 $ 160,702.36 $ 88,180.33 $ 74,279.23 $ 88,180.33 $ 74,279.23 $ 27,000.00 450,000.00 1. 5, 791,025.72 $ Total Physical Properties $7,268,025.72 $7,083,272.09 Total Plant Funds $7,450,566.74 $7,318,274.74 Debt Retirement Fund Fund Balance - R e s t r i c t e d Total Debt Retirement Fund Physical Properties Notes Payable Bonds Payable Fund Balance Agency Fund Accounts Payable Payroll Taxes and Other Deductions Due to Depositors 39,000.00 1,640,000.00 5,404,272.09 $ -7a- $ 1,666.77 96,395.43 560.44 $ Total Agency Fund 854.00 95,449.95 1,883.60 98,187.55 $ 98,622.64 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Comparative Balance Sheet Continued June 30, 1985 and 1984 Assets T9ST Total A l l Funds Cash and Temporary Investments Marketable S e c u r i t i e s Property Taxes Receivable Accounts Receivable Student Notes Receivable Other Receivables Inventories Prepaid Expenses Land and Improvements Buildings and Building Improvements Furniture and Equipment June 30, $1,108,569.63 2,140.44 89,277.62 15,970.08 151,308.13 28,566.55 77,360.95 37,060.05 250,874.11 5,067,531.96 1,949,619.65 $8,778,279.17 Total See Notes to Financial Statement. -8- $ 997,732.78 2,140.44 6,212.51 18,959.38 135,237.57 41,047.46 75,876.06 25,331.03 250,874.11 5,044,124.90 1,788,273.08 $8,385,809.32 �L i a b i l i t i e s and Fund Balances 1985 Total A l l Funds Accounts Payable Accrued Payrolls Accrued Expenses Unearned Student T u i t i o n and Fees Payroll Taxes and Other Deductions Deferred Revenue Due to Depositors Notes and Bonds Payable Total June 30, 105,230.83 81,736.18 87,980.63 47,767.85 95,449.95 190,128.99 1,883.60 1,477,000.00 1984 $ $2,087,178.03 $2,139,516.13 23,430.88 1,296.47 183,176.60 10,175.00 88,180.33 Liabilities $ 55,551.32 71,679.57 87,997.38 40,700.00 96,395.43 107,631.99 560.44 1,679,000.00 52,701.42 1,558.85 168,478.13 10,125.00 74,279.23 Fund Balance: Restricted Restricted Fund College Student Federal Student Endowment Funds Debt Retirement Activities Loan Programs Loan Programs Funds $ Restricted Fund Balance Net Investment in Physical Properties 306,259.28 $5,791,025.72 Unrestricted: Budgeted f o r Following Year $ Used f o r College Student Loan Programs Funds f o r Construction Projects Reserve f o r Replacement Funds f o r Maintenance and Replacement - Encumbered Unencumbered Unallocated 307,142.63 $5,404,272.09 44,856.93 280.08 21.06 80,000.00 7,822.45 4,477.92 456,357.70 $ 63,044.22 1,160.44 21.06 80,000.00 53,540.48 20,587.33 316,524.94 593,816.14 $ 534,878.47 U n r e s t r i c t e d Fund Balance $ Total $8,778,279.17 -8a- $ $8,385,809.32 �M E R S K I N & M E R S K I N , P.C. West Share Commity College Statement of Changes in Find Balances Fiscal Year Ended Jwe 30, 1985 Additions (Deductions): Current Funds Revenues & Otter Changes Federal Q*ants & Contracts Property Taxes for Debt Retirement Gifts and Private Q-ants Investment Income Student Loan Interest Expenditures From Current Funds for Equipment and Otter Capital Additions Expenditures for Capital Additions Notes and Bonds Retired Plant Assets Sold or Retired Current Funds Expenditures Uncollectable Loans Collection Expense Loan Cancellations Achrinistrative Costs Distributions to Beneficiary Funds Expenditures Not Capitalized Interest and Bond Premium Mandatory Transfers: For Matching Q*ants Otter Transfers In (Out): For Plant Improvements For Miscellaneous Purposes Net Increase (Decrease) for the Year Find Balance at Beginning of Year Find Balance at End of Year General Find Fiscal Year Ended June 30, 1985 Total Auxiliary Uhrestricted Restricted Find Find Find Student Loan Find $3,365,330.96 $ 315,596.13 $3,680,927.09 $ 580,736.24 $ 6,481.88 1,915.77 (3,370,777.61) (360,782.09) (3,731,559.70) (489,300.35) (2,671.00) (2,671.00) (36,375.00) 139,747.43 $ 131,629.78 $ 353,453.94 $ 485,083.72 $ 35,201.65 174,949.08 379,569.16 16,130.91 $ 501,214.63 $ See Notes to Financial Statements. -9- 26,710.00 (936.93) (83,394.50) (9,984.31) $ 121,645.47 $ (29,270.54) $ 26,115.22 (19,407.40) (815.51) (1,329.01) 52,701.42 13,555.73 171,197.42 23,430.88 $ 184,753.15 �Endowment Fund Fiscal Year Ended June 30, 1985 Debt Construe- Maintenance & tion Replacement Retirement Physical Fund Fund Properties Fund $ - $ $ 43,869.00 - $4,261,663.33 $1,165,938.99 58,742.00 79,152.94 $ 14,873.00 271,964.44 50.00 46,622.13 1,915.77 271,964.44 50.00 1,698.54 21,149.21 17,292.50 266,267.66 (48,564.00) (1,698.54) (190,000.00) Combined Total All Funds Fiscal Year Ended June 30, 1984 Combined Total All Funds 48,564.00 190,000.00 (118,078.03) 281,269.18 125.00 25,095.91 2,135.29 266,267.66 79,915.01 (118,078.03) (92,730.00) (4,220,860.05) (3,902,370.50) (19,407.40) (1,651.00) (815.51) (756.71) (1,329.01) (5,605.10) (6,181.53) (1,698.54) (578.84) (99,650.00) (578.84) (99,650.00) (1,370.99) (2,056.97) (110,400.00) 12,336.00 936.93 (91,554.58) $ 50.00 $ 10,125.00 $ 10,175.00 $ $ (61,827.44) $ 21.06 21.06 $ 154,127.81 92,300.37 $ 13,901.10 $ 386,753.63 $ 444,807.95 $ 510,509.52 74,279.23 5,404,272.09 6,246,293.19 5,735,783.67 88,180.33 $5,791,025.72 $6,691,101.14 $6,246,293.19 -9a- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Statement of Current Funds Revenues, Expenditures and Other Changes Fiscal Year Ended June 30, 1985 Fiscal Year Auxiliary Fund General Fund Revenues and Other Changes T u i t i o n and Fees Property Taxes State Appropriations Federal Grants and Contracts State Grants and Contracts Private G i f t s , Grants and Contracts I n d i r e c t Cost Recoveries Endowment Income Investment Income Sales & Services of A u x i l i a r y A c t i v i t i e s Other Sources Decrease i n R e s t r i c t e d Revenues Held f o r Future Expenditure $ 630,061.86 1,360,137.20 1,087,950.00 149,727.84 10,177.59 32,185.50 9,730.10 $ 30,990.30 315,596.13 54,370.57 $3,365,330.96 Total Expenditures Mandatory Transfers In (Out) For Matching Grants $ $3,370,777.61 Expenditures and Transfers Instruction Public Service I n s t r u c t i o n a l Support Student Services In s t i tu t i ona1 Admi n i s t r a t i on Physical Plant Operations $ $1,377,943.34 155,441.85 356,845.44 432,645.55 527,003.15 520,898.28 Total Revenues and Other Changes $ $ Other Transfers In (Out) For Plant Improvements For Miscellaneous Purposes 315,596.13 360,782.09 360,782.09 - (2,671.00) $ 139,747.43 35,201.65 Total Expenditures and Transfers $3,233,701.18 $ 325,580.44 Revenues and Other Changes Over (Under) Expenditures and Transfers $ $ (9,984.31) 131,629.78 The Notes to the Financial Statements are an i n t e g r a l part of t h i s statement. -10- �Ended June 30, 1985 Total Unrestricted Funds $ 630,061.86 1,360,137.20 1,087,950.00 149,727.84 10,177.59 32,185.50 9,730.10 Total Current Funds Restricted Fund $ $ 488,571.11 80,000.00 12,343.26 (9,730.10) 1,698.54 7,853.43 630,061.86 1,360,137.20 1,087,950.00 638,298.95 90,177.59 44,528.76 Fiscal Year Ended 6/30/84 Total Current Funds $ 651,986.87 1,330,461.59 994,249.00 678,185.76 101,739.00 35,640.39 - 1,698.54 38,843.73 315,596.13 54,370.57 1,370.99 20,650.02 310,603.25 41,052.12 29,270.54 30,990.30 315,596.13 54,370.57 29,270.54 74,989.67 $3,680,927.09 $ 610,006.78 $4,290,933.87 $4,240,928.66 $1,377,943.34 155,441.85 356,845.44 793,427.64 527,003.15 520,898.28 $ 35,780.25 $1,301,848.19 6,000.00 447,520.10 $1,413,723.59 155,441.85 362,845.44 1,240,947.74 527,003.15 520,898.28 $3,731,559.70 $ 489,300.35 $4,220,860.05 $3,902,370.50 $ (2,671.00) $ (936.93) (83,394.50) 174,949.08 $3,559,281.62 $ $ $ 121,645.47 (36,375.00) $ 610,006.78 - (39,046.00) 359,549.29 1,224,098.50 477,274.22 539,600.30 $ (936.93) 91,554.58 (40,852.33) (47,315.50) (78,407.50) $4,169,288.40 $4,068,945.83 $ $ 121,645.47 -10a- 171,982.83 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Notes to Financial Note A - S i g n i f i c a n t Accounting Page 1 Statements Policies The f i n a n c i a l statements have been prepared generally in accordance w i t h the accounting p r i n c i p l e s o u t l i n e d in the American I n s t i t u t e of C e r t i f i e d Public Accountants' a u d i t guide, Audits of Colleges and U n i v e r s i t i e s , and the Manual f o r Uniform Financial Reporting—Michigan Public Community Colleges. Fund C l a s s i f i c a t i o n s : The accounts of the College r e p o r t i n g purposes into the f o l l o w i n g seven funds: are summarized for f i n a n c i a l The current funds, consisting of the General, A u x i l i a r y , and Restricted (use r e s t r i c t e d by donor or supporting agency) Funds, are used to account f o r transact i o n s r e l a t e d to the i n s t r u c t i o n a l and academic programs, including r e s t r i c t e d purpose contracts and grants, research, extension and departmental programs and the a u x i l i a r y a c t i v i t i e s which provide services to the student body, f a c u l t y and s t a f f and p u b l i c . The Statement of Current Funds Revenues, Expenditures and Other Changes is a statement of f i n a n c i a l a c t i v i t i e s of current funds r e l a t e d to the c u r r e n t r e p o r t i n g year. I t does not purport to present the results of operations or the net income or loss for the year. The noncurrent funds and t h e i r functions are described as follows: (1) Student Loan Fund is used to account f o r transactions r e l a t e d to loans to students; (2) Endowment Fund is used to account f o r g i f t s which allow only the income thereon to be expended; (3) Plant Fund is used to account f o r transactions r e l a t i n g to i n vestment in i n s t i t u t i o n a l p r o p e r t i e s , indebtedness incurred in the financing thereof and reserves f o r maintenance and replacements; (4) Agency Fund is used to account for amounts withheld from p a y r o l l s , employer's portion of p a y r o l l taxes and various payroll b e n e f i t s , for amounts held in custody for students, Colleger e l a t e d organizations or others. Investments and I n s t i t u t i o n a l Properties: Investments and i n s t i t u t i o n a l propert i e s are stated a t cost or market value a t date of g i f t . Amounts expended d i r e c t l y from current funds for equipment or other c a p i t a l additions are included in expenditures or transfers of such funds and are c a p i t a l i z e d within the Plant Fund. Inventories: Inventories are stated a t the lower of cost or market. Revenue Recognition: A l l revenues and r e l a t e d expenditures incurred in connection w i t h the current summer session are deferred a t June 30. Restricted Fund revenues are recognized only to the extent expended. -11- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Page 2 Notes to Financial Statements Note B - Cash and Temporary Investments Cash balances consist of the f o l l o w i n g : Cash C e r t i f i c a t e s of Deposit Totals June 30, 1985 1984 ~ 1 41,331.71 $ 63,574.66 1,067,237.92 934,158.12 $1,108,569.63 $ 997,732.78 Note C - Bonds, Notes Payable and Capitalized Leases Payable The p r i n c i p a l and i n t e r e s t on bonds and notes are payable from property taxes assessed for debt retirement. The o b l i g a t i o n s are generally c a l l a b l e , bear i n t e r e s t a t rates varying from 5.1% to 7% and mature a t various dates through 1996. The minimum annual p r i n c i p a l and i n t e r e s t payments due w i t h i n one year from June 30, 1985 aggregate $288,800. Note D - Retirement Plans The College by statute p a r t i c i p a t e s in the Michigan Public School Employees Retirement Fund and makes c o n t r i b u t i o n on behalf of i t s e l i g i b l e employees. Such c o n t r i b u t i o n s amounted to $310,975 in 1985. Note E - Investments Investments are 46 shares of Dow Chemical market value a t June 30, 1985 i s $1,645.00. -12- Company common stock. Aggregate �Other Financial Information -13- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Details o f General Fund Expenditures and Other Changes Fiscal Year Ended June 30, 1985 Salaries And Wages Instruction: General Business and Public Service Trade, I n d u s t r i a l and Technical Health Occupations Totals $ $ Public Service: Business and I n d u s t r i a l Development I n s t i t u t e C u l t u r a l Arts Program Total s $ $ 13,090.21 12,128.59 25,216.00 $ 174,708.02 57,546.00 232,254.02 $ 148,337.14 41,412.41 169,749.55 $ $ $ 97,829.14 142,443.47 240,272.61 $ $ 249,030.51 $ $ 249,030.51 $ $ I n s t r u c t i o n a l Support: In s t r uc t i ona1 Admi n i s t r a t i o n I n s t r u c t i o n a l Media Center Totals $ 409,292.97 210,077.89 140,707.00 150,975.19 911,053.05 Supplies and Expenses 37,120.15 $ $ $ $ Student Services: Student Personnel Student Financial Aid Total s $ I n s t i tu t i ona1 Admi ni s tra t i on: Board of Trustees P r e s i d e n t ' s Office and Public Information Business Services Totals Physical Plant Operations: Physical Plant Energy Services Total s I n t e r n a l Service Operations: Data Processing Dupl i cation $ $ $ $ 132,869.99 105,556.39 63,409.94 51,702.50 353,538.82 75,789.32 45,820.48 121,609.80 70,043.66 35,349.59 105,393.25 126,554.41 116,254.35 242,808.76 40,062.69 40,758.43 182,165.03 262,986.15 132,151.31 130,667.57 262,818.88 17,838.95 16,165.43 34,004.38 (34,004.38) $ -14- $ $1,847,578.54 Totals 37,120.15 $ (37,120.15) $ Elimination of Rebilled Charges Net I n t e r n a l Service $1,349,155.66 - �Capital Outlay $ $ $ $ $ $ Transfers 2,626.62 34,718.50 74,711.66 1,294.69 113,351.47 $ 7,894.25 719.00 8,613.25 $ 5,645.95 13,552.22 19,198.17 $ $ $ $ $ - 544,789.58 350,352.78 278,828.60 203,972.38 $1,377,943.34 $ $ $ $ $ $ $ 2,671.00 2,671.00 $ 35,201.65 $ $ 1,284.00 10,837.00 11,623.39 23,744.39 $ 35,201.65 $ $ 9,048.89 $ $ 9,048.89 $ $ $ $ $ 87.24 87.24 $ _ Total - 61,790.25 $ 2,126.00 63,916.25 $ (63,916.25) $ $ $ 174,043.41 $ - - 37,872.65 $ $ $ 96,773.78 58,668.07 155,441.85 250,397.63 106,447.81 356,845.44 274,891.55 160,425.00 435,316.55 76,548.34 149,424.57 336,231.89 562,204.80 390,230.71 130,667.57 520,898.28 116,749.35 18,291.43 $ 135,040.78 (135,040.78) $ - $ $3,408,650.26 -14a- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Details of A u x i l i a r y Fund Fiscal Year Ended June 30, 1985 Fund Balance 7/1/84 Activity Recreation Center Bookstore Food Service $ Revenues Expenditures Salaries Supplies and and Wages Expenses - $ 35,962.95 $ 41,449.31 $ 29,715.29 17,934.46 178,146.55 19,660.79 150,035.11 8,180.76 101,486.63 37,807.73 65,805.86 $ 26,115.22 $315,596.13 $ 98,917.83 $245,556.26 -15- �Expenditures Equipment Revenues & Other Over (Under) Capital Cost Expenditures $ - Fund Balance 6/30/85 Transfers In (Out) $(35,201.65) $ 35,201.65 $ 3,885.72 4,564.93 (6,368.48) 16,130.91 12,422.28 (14,549.24) 6,368.48 - $ 16,308.00 $(45,185.96) $ 35,201.65 $ 16,130.91 �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of Restricted Funds Fiscal Year Ended June 30, 1985 Balance 7/1/84 Instruction Various Grants $ 82,361.35 $ Public Service Various Grants Plant Improvement Various Grants Other $ (2,245.10) $ 35,664.00 I n s t r u c t i o n a l Support Various Grants Student Services Various Grants Revenues Governmental Private Indirect Private Grants and G i f t s , Grants Costs Contracts & Contracts (Deduct) 6,000.00 51,764.49 444,545.76 12,343.26 (7,485.00) 9,551.97 $568,571.11 $ 12,343.26 $ (9,730.10) $9,551.97 936.93 $ 52,701.42 -16- �Expenditures Total $ 80,116.25 Salaries and Wages $ 5,319.95 Supplies and Expenses $ 30,460.30 Capi t a l Outlay $ - Total Transfers In (Out) Balance 6/30/85 $ 35,780.25 $ (44,336.00) $ 35,664.00 - - 6,000.00 - 6,000.00 6,000.00 458,955.99 - 447,520.10 447,520.10 (35,664.00) - - - - (39,769.50) 23,430.88 (936.93) $580,736.24 $ 5,319.95 $483,980.40 $ $489,300.35 $(120,706.43) $ 23,430.88 �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of Student Loan Funds Fiscal Year Ended June 30, 1985 Balance 7/1/84 College Loan Funds Restricted Funds Luzor Memorial Veterans Loan Fund $ U n r e s t r i c t e d Funds: $ Interest Income $ 1,160.44 Emergency Student Loan Fund Total College Loan Funds 1,558.85 Contributions and Other $ 2,719.29 278.62 243.14 $ $ 521.76 Federal Student Loan Funds National D i r e c t Student Loans Total Student Loan Fund 168,478.13 26,710.00 $171,197.42 $ 26,710.00 -17- 7,875.89 $ 8,397.65 �Balance 6/30/85 Deductions $ 541.00 $ 280.08 1,123.50 $ 1,664.50 1,296.47 $ 1,576.55 19,887.42 183,176.60 $ 21,551.92 $184,753.15 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Student Loan Fund - Summary of Loan Transactions Fiscal Year Ended June 30, 1985 College Student Loans Luzor Memorial Emergency Veterans Student Loan Fund Loan Fund Loans Outstanding a t 7/1/84 $ Loans Granted During Fiscal 1985 $ Number o f Loans: Outstanding a t 7/1/84 Granted During Year Outstanding a t 6/30/85 435.00 $134,375.57 2,307.50 57,900.00 2,742.50 $192,275.57 1,636.50 - 21,978.03 1,329.01 25,348.53 1,329.01 541.00 $ 427.00 $ 1,948.00 2,375.00 $ 1,106.00 17,760.40 - 17,760.40 1,647.00 $151,208.13 $151,308.13 278 80 358 31 2 22 294 144 303 304 100.00 5 15 20 14 -5 1 $ 11 49 60 38 - 22 $135,237.57 62,155.50 $197,393.07 The above loans outstanding have not been reduced by an allowance for doubtful amounts. -18- 00 Paid i n Full During Year Cancelled Loans Defaul ted Loans Total 1,734.00 - Deduct: Loan Payments Cancellation o f Indebtedness Loans Defaulted to Federal Government Other Defaulted Loans Loans Outstanding a t 6/30/85 Federal National Direct Student Loans 83 2 49 �M E R S K I N & M E R S K I N , P.C. West Shore Community College D e t a i l s of Endowment Fund Fiscal Year Ended June 30, 1985 Balance 7/1/84 Fund Gifts Income From Investments Endowment Funds McGhan Scholarship $ 2,000.00 Plank Memorial Scholarship 3,125.00 160.00 5,000.00 K i l l en Memorial Scholarship $ Totals $ 10,125.00 -19- 951.44 50.00 $ 50.00 587.10 $ 1,698.54 �Distributions of Endowment Transfers Income In (Out) 160.00 $ - Principal Balance 6/30/85 $ 2,000.00 951.44 5,000.00 587.10 $ - 3,175.00 1,698.54 $ $ 10,175.00 -19a- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Notes and Bonds Payable Year Ended June 30, 1985 Interest Rate Plant Fund Notes Payable State Savings Bank of S c o t t v i l l e Telephone System Bonds Payable 1969 Community College Building Bonds 10.0 % 1987 Outstanding 7/1/84 " $ 39,000.00 5.3 to 6.0% 1978-1991 340,000.00 6.0% 1978-1991 500,000.00 5.1 to 7.0% 1979-1996 800,000.00 1969 Community College B u i l d i n g BondsSeries I I 1975 Community College B u i l d i n g Bonds Maturity Date Totals $1,679,000.00 A l l bonds are payable from ad valorem taxes, levied without l i m i t a t i o n as to rate or amount as provided by Section 6, A r t i c l e I I , of the Constitution of the State of Michigan. -20- �Retired $ 12,000.00 Outstanding 6/30/85 " $ 27,000.00 40,000.00 300,000.00 100,000.00 400,000.00 50,000.00 750,000.00 $202,000.00 $1,477,000.00 �M E R S K I N & M E R S K I N , P.C, West Shore Community College Schedule of Bonds Payable Issue of March 1 , 1969 On March 1, 1969, the West Shore Community College d i s t r i c t issued $750,000 o f 1969 Community Collge Building Bonds. The bonds are payable from ad valorem taxes, levied without l i m i t a t i o n as to rate or amount as provided by Section 6, A r t i c l e I I , of the C o n s t i t u t i o n of the State of Michigan. The amounts of p r i n c i p a l and i n t e r e s t payments are as f o l l o w s : Maturity Year 1985 1986 1987 1988 1989 1990 1991 $ $ Payable March 1, Interest Principal - 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1,425.00 29,762.50 $ 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 $300,000.00 Interest Payable Sept. 1, $ 8,475.00 7,075.00 5,675.00 4,262.50 2,850.00 1,425.00 - $ 29,762.50 Annual Requirement $ 8,475.00 65,550.00 62,750.00 59,937.50 57,112.50 54,275.00 51,425.00 $359,525.00 The bonds are in $5,000 denomination each with i n t e r e s t a t various i n t e r e s t rates as f o l l o w s : Bonds Maturing 1986-1987 1988-1989 1990-1991 -21- 5.60% 5.65% 5.70% �M E R S K I N & M E R S K I N , P.C. West Shore Community College Schedule of Bonds Payable Issue of September 1, 1969 During December, 1969, the college d i s t r i c t sold $1,500,000 o f bonds designated "1969 Community College Building Bonds, Series I I " . The proceeds are f o r the purpose of e r e c t i n g , furnishing and equipping buildings and s i t e purchase and development costs. The bonds are payable from ad valorem taxes levied without l i m i t a t i o n as to r a t e or amount, as provided in Section 6, A r t i c l e IX of the Constitution of Michigan o f 1963. The annual debt requirements are as f o l l o w s : Payable March 1, Interest Principal $ 1 12,000.00 100,000.00 9,000.00 100,000.00 6,000.00 100,000.00 3,000.00 100,000.00 Interest Payable Sept. 1, $ 12,000.00 9,000.00 6,000.00 3,000.00 - Annual Requirement $ 12,000.00 121,000.00 115,000.00 109,000.00 103,000.00 $ Maturity Year 1985 1986 1987 1988 1989 $ 30,000.00 $460,000.00 30,000.00 $400,000.00 The bonds are i n denominations of $5,000 each with i n t e r e s t a t 6%. -22- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Schedule of Bonds Payable Issue of February 1 , 1975 On February 1 , 1975, the West Shore Community College d i s t r i c t issued $1,000,000 o f 1975 Community College b u i l d i n g bonds. The bonds are payable from ad valorem taxes, l e v i e d without l i m i t a t i o n as to rate or amount as provided by Section 6, A r t i c l e I I , of the Constitution of the State of Michigan. Amounts of p r i n c i p a l and i n t e r e s t payments are as f o l l o w s : Ma t u r i t y Year 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 Interest Rate - 5.450 5.650 5.850 6.050 6.200 6.400 6.550 6.700 6.800 6.900 6.900 Payable March 1, Interest Principal $ $ - 23,925.00 22,562.50 21,150.00 19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 158,256.25 $ 50,000.00 50,000.00 50,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 $750,000.00 The bonds are issued i n $5,000 denominations. -23- Interest Payable Sept. 1, $ 23,925.00 22,562.50 21,150.00 19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 - $158,256.25 Annual Requirement $ 23,925.00 96,487.50 93,712.50 90,837.50 112,106.25 107,512.50 102,787.50 97,931.25 92,962.50 87,900.00 82,762.50 77,587.50 $1,066,512.50 �MERSKIN & M E R S K I N , P.C. West Shore Community College D e t a i l s of Construction Fund Fiscal Year Ended June 30, 1985 Balance 7/1/84 Investment Income Expendi tures Not Capi t a l i z e d $ $ Unexpended Appropriations f o r P l a n t : Unappropriated Construction Funds $ 21.06 -24- �Transfers In (Out) $ - Balance 6/30/85 $ 21.06 �Supplementary Financial Information Federal Projects -25- �M E R S K I N & M E R S K I N , P.C. AUDITOR'S COMMENTS O COMPLIANCE F R N O ATTACHMENT P AUDITS August 20, 1985 Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 W have examined the combined f i n a n c i a l statements of the West Shore Community e College f o r the year ended June 30, 1985, and have issued our r e p o r t thereon dated August 20, 1985. Our examination was made in accordance with generally accepted a u d i t i n g standards; the provisions of Standards f o r Audit of Governmental Organizat i o n s , Programs, A c t i v i t i e s and Functions, promulgated by the U.S. Comptroller Gene r a l , as they pertain to f i n a n c i a l and compliance a u d i t s ; the provisions of the O f f i c e of Management and Budget's (0MB) Compliance Supplement - Uniform Requirements of Programs f o r Grants to State and Local Governments. Certain programs operated by the College were not included in OMB's Complia"nce Supplement - Uniform Requirements f o r Grants to State and Local Governments. For these programs we r e viewed the terms and conditions set f o r t h in the award agreements and determined the major compliance requirements to be tested; the provisions of OMB's Circular A-102, Uniform Administrative Requirements f o r Grants-in-Aid to State and Local Governments, Attachment P, Audit Requirements, and accordingly, included such tests o f the accounting records and such other a u d i t i n g procedures as we considered necessary in the circumstances. Based on our examination, we found t h a t , f o r the items tested, the College complied with the material terms and conditions of the federal grant agreements, w i t h no questioned costs evident. Further, based on our examination and the procedures r e f e r r e d to above, nothing came to our a t t e n t i o n to i n d i c a t e t h a t the College had not complied with the s i g n i f i c a n t compliance terms and conditions of the grants r e f e r r e d to above. This report i s intended s o l e l y f o r the use of West Shore Community College, the cognizant a u d i t agency, and other federal a u d i t agencies and should not be used f o r any other purpose. Respectfully submitted, Merskin & Merskin -26- �MERSKIN & MERSKIN, P.C. AUDITOR'S COMMENTS O INTERNAL CONTROL N FOR ATTACHMENT P AUDITS August 20, 1985 Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 W have examined the combined f i n a n c i a l statements of the West Shore Community e College f o r the year ended June 30, 1985, and have issued our r e p o r t thereon dated August 20, 1985. As part of our examination, we made a study and evaluation of the system of i n t e r n a l accounting control of the College to the extent we considered necessary to evaluate the system as required by generally accepted a u d i t i n g standards and the standards f o r f i n a n c i a l and compliance audits contained i n the U.S. General Accounting Office Standards f o r Audit of Governmental Organizations, Programs, A c t i v i t i e s and Functions. For the purpose of t h i s r e p o r t , we have c l a s s i f i ed the s i g n i f i c a n t i n t e r n a l accounting controls in the f o l l o w i n g categories; revenue/receipts, purchases, and payroll disbursements. The purpose of our study and evaluation was to determine the nature, t i m i n g , and extent of the a u d i t i n g procedures necessary f o r expressing an opinion on the e n t i t y ' s f i n a n c i a l statements. Our study evaluation was more l i m i t e d than would be necessary to express an opinion on the system of i n t e r n a l accounting control taken as a whole or on any of the categories of controls i d e n t i f i e d above. The management of the College i s responsible f o r establishing and maintaining a system of i n t e r n a l accounting c o n t r o l . In f u l f i l l i n g t h i s r e s p o n s i b i l i t y , e s t i mates and judgments by management are required to assess the expected benefits and r e l a t e d costs of control procedures. The objectives of a system are to provide management with reasonable, but not absolute, assurance that assets are safeguarded a g a i n s t loss from unauthorized use or d i s p o s i t i o n , and that transactions are executed in accordance with management's a u t h o r i z a t i o n and recorded properly to permit the preparation of f i n a n c i a l statements in accordance with generally accepted accounting p r i n c i p l e s . Because of inherent l i m i t a t i o n s in any system of i n t e r n a l accounting c o n t r o l , errors or i r r e g u l a r i t i e s may nevertheless occur and not be det e c t e d . Also, projection of any evaluation of the system to future periods i s subj e c t to the r i s k that procedures may become inadequate because of changes i n condit i o n s or that the degree of compliance w i t h the procedures may d e t e r i o r a t e . -27- �Page 2 Our study and evaluation made for the l i m i t e d purpose described in the f i r s t paragraph would not necessarily disclose a l l material weaknesses in the system. Accordingly, we do not express an opinion on the system of i n t e r n a l accounting cont r o l of the College taken as a whole or on any of the categories of c o n t r o l s i d e n t i f i e d in the f i r s t paragraph. This report does not a f f e c t our report on August 20, 1985. the f i n a n c i a l statements dated This report is intended solely for the use of West Shore Community College, the cognizant a u d i t agency, and other federal a u d i t agencies and should not be used f o r any other purpose. Respectfully submitted, Merskin & Merskin -28- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Federal Programs Schedule of Active Awards Fiscal Year Ended June 30, 1985 Project Code Grant T i t l e JTPA 8 JTPA 10 Vocational Education Quick S t a r t Grant Quick S t a r t Grant Quick S t a r t Grant Rural Occupational Dean's Grant Vocational Education 32G5 32K5 32K5 32K5 33C5 Total Grant Awards Amount of Award 14,928.82 10,173.20 3,581.00 8,359.00 23,614.00 9,960.00 10,000.00 225.25 7878 416319 416308 416334 80104 $ -29- 80,841.27 �MERSKIN & MERSKIN, P.C. West Shore Community College Federal Programs Expenditures Fiscal Year Ended June 30, 1985 Amount o f Grant Grant T i t l e Grant Expendi ture JTPA 8 JTPA 10 Vocational Education Quick S t a r t Quick S t a r t Quick S t a r t Rural Occupational Dean's Grant Vocational Education $ 14,928.82 10,173.20 3,581.00 8,359.00 23,614.00 9,960.00 10,000.00 225.25 ; 14,928.82 10,173.20 3,581.00 7,571.00 22,396.00 1,852.85 6,000.00 225.25 Total $ 80,841.27 $ 66,728.12 -30- �West Shore Community College Foundation -31- �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 PARTNERS: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. GERALD E. THORNE. C.P.A DALE L. FITCH, C.F.A. KERRY E. CLARK, C.P.A. DAVID L. HATCH, C.P.A. 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 August 20, 1985 Board o f Directors West Shore Community College Foundation W have examined the balance sheet as of June 30, 1985 and 1984 of the West e Shore Community College Foundation and the related statements of revenues, expendi t u r e s and changes in fund balance f o r the years then ended. Our examination was made in accordance with generally accepted a u d i t i n g standards and, accordingly, included such tests of the accounting records and such other a u d i t i n g procedures as we considered necessary in the circumstances. In our opinion, the aforementioned f i n a n c i a l statements present f a i r l y the f i n a n c i a l position of the West Shore Community College Foundation a t June 30, 1985 and 1984, and the changes in fund balances and the current revenues and expenditures for the years then ended, in conformity with generally accepted accounting p r i n c i p l e s applied on a basis consistent with that of the preceding year. Respectfully submitted, Merskin & Merskin -32- �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation Balance Sheet June 30, 1985 June 30 1985 1984 Assets Cash and Temporary Investments Accrued I n t e r e s t Receivable $152,921.56 1,029.91 $136,251.83 $153,951.47 $136,251.83 Liabilities Accounts Payable $ $ Fund Balance Restricted Unrestricted $ 50,000.00 103,821.36 $ 50,100.00 86,151.83 Total Fund Balance $153,821.36 $136,251.83 Total $153,951.47 $136,251.83 Total Assets L i a b i l i t i e s and Fund Balance See Notes to the Financial Statements. -33- 130.11 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ended June 30, 1985 1985 Revenues Donations Membership Dues I n t e r e s t Income - Investments - Land Contracts $ 35,031.81 - Fund Balance - June 30, 1983 2,745.41 32,357.00 5,505.00 $ 1,053.33 337.00 8,429.59 $ 9,819.92 $ 17,569.53 $ 18,945.72 Unrestricted $ 67,076.11 Total $117,306.11 19,075.72 Restricted $ 50,230.00 $ 28,765.64 $ 40,607.41 Excess Revenues (Expenditures) 25.00 16,522.15 653.90 $ Total Expenditures 19,075.72 Excess Revenues (130.00) Excess (Expenditures) Fund Balance - June 30, 1984 $ 50,100.00 Excess (Expenditures) Fund Balance - June 30, 1985 : (100.00) $ See Notes to Financial Statements. -34- 50,000.00 $ (130.00) 86,151.83 $136,251.83 17,669.53 Add: Excess Revenues Deduct: $ 11,564.59 $ 58,176.94 Expenditures M a t e r i a l s and Supplies Special Programs Scholarships Deduct: 1984 23,145.13 Total Revenues Add: June 30, 17,669.53 = $ 103,821.36 (100.00) $153,821.36 �M E R S K I N & M E R S K I N , P.C. West Shore Community College Foundation Notes to Financial Statements General The West Shore Community College purposes o f : Foundation was established in 1971 f o r the 1. Securing etc. g i f t s or loans of property, works of a r t , h i s t o r i c a l papers, 2. Fund r a i s i n g by means of loan, g i f t s , grant and bequest for a broad v a r i ety of purposes, including i n s t r u c t i o n and research, establishment of endowments, scholarships, f e l l o w s h i p s , professorships, academic c h a i r s , c u l t u r a l events and for b u i l d i n g s , equipment and other f a c i l i t y of a l l kinds. 3. To a c t in the capacity of a f i d u c i a r y or trustee in carrying out these purposes and o b j e c t i v e s . The College is the sole beneficiary of any donations t o , or funds raised by the Foundation. Note A - Accounting Policies The income and expenses of the West Shore Community College accounted for according to the accrual method of accounting. -35- Foundation are � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportFYEndedJune301985and1984.pdf Audit Report https://wsccarchives.org/files/original/83cdd995f3b62ec1ce990bfdde11159b.pdf 88a6984142deeb5d25c958cbd68c5ec1 PDF Text Text West Shore Community C o l l e g e A u d i t Report S c o t t v i l l e , Michigan F i s c a l Years Ended June 30, 1988 and 1987 MERSKIN & MERSKIN, P.C. Certified Public Accountants Hart, Michigan 49420 Ludington, Michigan 49431 Beulah, Michigan 49617 �MERSKIN & M E R S K I N , P C. West Shore Community College A u d i t Report S c o t t v i l l e , Michigan F i s c a l Years Ended June 30, 1988 and 1987 1 �MERSKIN & M E R S K I N , P.C. Contents Page West Shore Community C o l l e g e Audited Financial Auditor's Statements Report 3 Comparative Balance Sheets 4-7a Statement o f Changes i n Fund Balance 8-8a Statement o f Revenues, E x p e n d i t u r e s and Other Changes 9-9a Notes t o F i n a n c i a l Statements 10-16 SUPPLEMENTAL FINANCIAL INFORMATION D e t a i l s o f General Fund E x p e n d i t u r e s and Other Changes 18-18a D e t a i l s o f A u x i l i a r y Fund 19-19a D e t a i l s o f R e s t r i c t e d Funds 20-20a D e t a i l s o f S t u d e n t Loan Funds 21 S t u d e n t Loan Fund - Summary o f Loan T r a n s a c t i o n s 22 D e t a i l s o f Endowment Fund 23-23a D e t a i l s o f Construction 24-24a Fund F e d e r a l Grant Programs Auditor's Comments on Compliance W i t h Laws and R e g u l a t i o n s Auditor's Comments on I n t e r n a l C o n t r o l f o r F e d e r a l Grant Programs Schedule o f A c t i v e Awards/Expenditures 26 27-28 29 West Shore Community C o l l e g e Foundation A u d i t e d F i n a n c i a l Statements Auditor's Report 31 Balance Sheet 32 Statement o f Revenues, E x p e n d i t u r e s and Changes i n Fund Balance 33 Notes t o F i n a n c i a l Statements 34 2 �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 PRINCIPALS: GERALD E, THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. KERRY E. CLARK, C.P.A. 1980-1987 OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 August 1 1 , 1988 Board o f T r u s t e e s West Shore Community C o l l e g e S c o t t v i l l e , Michigan 49454 Dear Board Members: We have examined t h e balance sheet as o f June 30, 1988 and 1987 o f t h e West Shore Community C o l l e g e and t h e r e l a t e d s t a t e m e n t s o f changes i n f u n d balances and c u r r e n t funds revenues, e x p e n d i t u r e s , and o t h e r changes f o r t h e years t h e n ended. Our e x a m i n a t i o n was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g s t a n d a r d s and t h e s t a n d a r d s f o r f i n a n c i a l and compliance a u d i t s c o n t a i n e d i n t h e Standards f o r A u d i t o f Governmental O r g a n i z a t i o n s . Programs, A c t i v i t i e s and F u n c t i o n s , i s s u e d by the U.S. General A c c o u n t i n g O f f i c e and, a c c o r d i n g l y , i n c l u d e d such t e s t s o f t h e acc o u n t i n g r e c o r d s and such o t h e r a u d i t i n g procedures as we c o n s i d e r e d necessary i n the c i r c u m s t a n c e s . I n our o p i n i o n , t h e aforementioned f i n a n c i a l statements present f a i r l y t h e f i n a n c i a l p o s i t i o n o f t h e West Shore Community C o l l e g e a t June 30, 1988 and 1987, and t h e changes i n f u n d balances and t h e c u r r e n t f u n d revenues, e x p e n d i t u r e s , and o t h e r changes f o r t h e y e a r s t h e n ended, i n c o n f o r m i t y w i t h g e n e r a l l y accepted acc o u n t i n g p r i n c i p l e s a p p l i e d on a c o n s i s t e n t b a s i s . Our e x a m i n a t i o n was made, f o r t h e purpose o f f o r m i n g an o p i n i o n on t h e combined f i n a n c i a l s t a t e m e n t s t a k e n as a whole. The Supplemental F i n a n c i a l I n f o r m a t i o n i s p r e s e n t e d f o r purposes o f a d d i t i o n a l a n a l y s i s and i s n o t a r e q u i r e d p a r t o f t h e combined f i n a n c i a l statements. Such i n f o r m a t i o n has been s u b j e c t e d t o t h e a u d i t i n g procedures a p p l i e d i n t h e e x a m i n a t i o n o f t h e combined f i n a n c i a l s t a t e m e n t s and, i n our o p i n i o n , i t i s f a i r l y s t a t e d i n a l l m a t e r i a l r e s p e c t s i n r e l a t i o n t o t h e comb i n e d f i n a n c i a l s t a t e m e n t s t a k e n as a whole. Respectfully submitted, MERSKIN & MERSKIN, P.C. 3 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Comparative Balance Sheet June 30. 1988 and 1987 Assets June 30, 1988 C u r r e n t Funds U n r e s t r i c t e d Fund: General Fund: Cash and Temporary I n v e s t m e n t s - Note B P r o p e r t y Taxes R e c e i v a b l e Accounts R e c e i v a b l e , l e s s allowance f o r p o s s i b l e l o s s e s o f $1,250.00 and $1,350.00 respectively P r e p a i d Expenses Due From Other Funds $ 38,055.83 112,013.11 61.546.32 669,719.79 100,356.42 40,406.91 90,988.50 35.582.12 A u x i l i a r y Fund Cash - Note B Inventories T o t a l A u x i l i a r y Fund T o t a l C u r r e n t U n r e s t r i c t e d Funds Statements. $ 795.799.37 $ 937.053.74 $ T o t a l General Fund See Notes t o F i n a n c i a l $ 584,184.11 - 1987 276.00 109.812.40 $ _ 252.00 86.860.20 $ 110,088.40 $ 87,112.20 $ 905,887.77 $1.024.165.94 �L i a b i l i t i e s and Fund Balances June 30, 1988 C u r r e n t Funds U n r e s t r i c t e d Fund: General Fund Accounts Payable Accrued P a y r o l l s Accrued Expenses Unearned S t u d e n t T u i t i o n and Fees D e f e r r e d Revenue - Grants - State Appropriations - Cultural Affairs $ $ Fund Balance: Budgeted f o r F o l l o w i n g Unallocated T o t a l Fund Balance Year $ $ 106,021.83 89,308.16 98,488.72 65,659.70 3,534.58 119,832.00 26.00 482,870.99 $ 51,411.00 250,138.98 301,549.98 $ 86,524.00 367,658.75 454,182.75 $ 795,799.37 $ 937,053.74 $ 6,329.33 1,087.70 966.97 61,546.32 $ 10,564.74 1,236.92 4,578.57 35,582.12 $ T o t a l General Fund A u x i l i a r y Fund Accounts Payable Accrued P a y r o l l s Accrued Expenses Due t o Other Funds Fund Balance: Budgeted f o r F o l l o w i n g 56,710.09 102,676.31 127,930.11 63,659.00 798.13 130,458.00 12,017.75 494,249.39 1987 Year $ 40,158.08 35,149.85 T o t a l A u x i l i a r y Fund $ 110,088.40 $ T o t a l C u r r e n t U n r e s t r i c t e d Funds ? 905,887.77 $1 ,024,165.94 4a 87.112.20 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Comparative Balance Sheet - Continued June 30. 1988 and 1987 June 30, Assets 1988 C u r r e n t Funds - Continued R e s t r i c t e d Fund: Cash - Note B Accrued I n t e r e s t R e c e i v a b l e Grants R e c e i v a b l e P r e p a i d Expenses s 1987 12,721.41 6.39 47,422.38 14,902.54 $ $ 1,966.93 - 40,413.35 16,555.03 T o t a l R e s t r i c t e d Fund $ 75,052.72 T o t a l C u r r e n t Funds $ 980,940.49 $1 ,083.101.25 $ 30,128.92 237,901.22 9.27 $ 21,951.54 209,817.79 80.37 $ 268,039.41 $ 231,849.70 $ 57,391.93 19.07 $ 10,298.50 36.50 $ 57,411.00 $ 10.335.00 Student Loan Fund Cash - Note B S t u d e n t Notes R e c e i v a b l e Accrued I n t e r e s t R e c e i v a b l e T o t a l S t u d e n t Loan Fund Endowment Fund Cash and Temporary Investments Accrued I n t e r e s t R e c e i v a b l e Note B T o t a l Endowment Fund See Notes t o F i n a n c i a l Statements. 5 58.935.31 �L i a b i l i t i e s and Fund Balance June 30. 1987 1988 C u r r e n t Funds - C o n t i n u e d R e s t r i c t e d Fund: Accounts Payable D e f e r r e d Revenue - Grants Accrued Expenses Accrued P a y r o l l s Fund Balance $ 2,848.52 51,821.50 2,237.82 306.45 17,838.43 $ $ T o t a l R e s t r i c t e d Fund $ 75,052.72 T o t a l C u r r e n t Funds $ 980.940.49 S t u d e n t Loan Fund Accounts Payable $ $ F e d e r a l S t u d e n t Loan Programs 16,922.01 58,935.31 $1,083,101.25 $ $ Fund Balance: C o l l e g e S t u d e n t Loan Programs: Restricted Unrestricted 42,013.30 1,387.58 1.580.51 2,968.09 265,071.32 13.34 $ 1,480.04 1.113.84 2,593.88 229,242.48 $ T o t a l Fund Balance $ 268,039.41 $ 231.836.36 T o t a l S t u d e n t Loan Fund $ 268,039.41 $ 231.849.70 $ 57.411.00 $ 10.335.00 $ 57,411.00 $ 10,335.00 Endowment Fund Fund Balance T o t a l Endowment Fund 5a �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Comparative Balance Sheet - Continued June 30. 1988 and 1987 Assets June 30 1988 P l a n t Funds C o n s t r u c t i o n Fund: Due From Other Funds 1987 $ T o t a l Maintenance and Replacement Fund Debt R e t i r e m e n t Fund: Cash and Temporary I n v e s t m e n t s - Note B Accrued I n t e r e s t R e c e i v a b l e P r o p e r t y Taxes R e c e i v a b l e T o t a l Debt R e t i r e m e n t Fund 21.06 21.06 $ 21.06 $ 259,670.04 59.78 1.619.00 $ 124,104.16 453.40 $ Maintenance and Replacement Fund: Cash and Temporary I n v e s t m e n t s - Note B Accrued I n t e r e s t R e c e i v a b l e Grants R e c e i v a b l e $ $ T o t a l C o n s t r u c t i o n Fund 21.06 261,348.82 $ 124.557.56 $ 73,858.23 23.44 $ 90,647.94 307.94 18.611.70 - $ $ 109,567.58 $ Physical Properties: Land and Improvements B u i l d i n g s and B u i l d i n g Improvements F u r n i t u r e and Equipment L i b r a r y Books 73,881.67 254,483.74 267,452.21 5, 2, 377,072.48 275.616.23 $ 250,874.11 264,659.01 5, 2,180,613.82 263.080.19 Total Physical Properties $8,174,624.66 $7, 959,227.13 T o t a l P l a n t Funds $8, 509.876.21 $8,193,373.33 Agency Fund: Cash and Temporary I n v e s t m e n t s - Note B Accounts R e c e i v a b l e T o t a l Agency Fund See Notes t o F i n a n c i a l $ $ Statements. 6 24,071.58 275.00 S 24,346.58 $ 59,200.06 59,200.06 �L i a b i l i t i e s and Fund Balance June 30. 1987 1988 P l a n t Funds C o n s t r u c t i o n Fund: Fund Balance - U n r e s t r i c t e d Total Construction $ 21.06 21.06 $ 21.06 $ Maintenance and Replacement Fund: Accounts Payable Due t o Other Funds Fund Balance - U n r e s t r i c t e d : Reserve f o r Replacement Reserve f o r Encumbrances Unallocated $ $ Fund 21.06 15,023.00 21.06 $ 28,199.53 21.06 80,000.00 160,676.00 5.628.76 80,000.00 16,276.00 60.97 T o t a l Fund Balance $ 246.304.76 $ 96,336.97 T o t a l Maintenance and Replacement Fund $ 261.348.82 $ 124,557.56 $ 73.881.67 $ 109,567.58 $ 73,881.67 $ 109.567.58 $ 12,600.00 850,000.00 7, 312,024.66 $ 19,200.00 1 ,050,000.00 6 ,890,027.13 Debt R e t i r e m e n t Fund: Fund Balance - R e s t r i c t e d T o t a l Debt R e t i r e m e n t Fund Physical Properties: Notes Payable Bonds Payable Fund Balance Total Physical Total Plant $8,174,624.66 Funds Agency Fund: Accounts Payable P a y r o l l Taxes and Other Deductions Due t o D e p o s i t o r s $7 .959,227.13 $8, 509,876.21 Properties $8,193,373.33 $ 6a $ 280.97 49,310.33 9.608.76 $ T o t a l Agency Fund 5,479.85 8,840.82 10,025.91 24.346.58 $ 59.200.06 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Comparative Balance Sheet - Continued June 30. 1988 and 1987 June 30, Assets 1987 1988 T o t a l A l l Funds Cash and Temporary I n v e s t m e n t s P r o p e r t y Taxes R e c e i v a b l e Accounts R e c e i v a b l e Student Notes R e c e i v a b l e Other R e c e i v a b l e s Inventories P r e p a i d Expenses Land and Improvements B u i l d i n g s and B u i l d i n g Improvements F u r n i t u r e and Equipment L i b r a r y Books $1,042,302.22 38,330.83 237,901.22 49,159.33 109,812.40 126,915.65 254,483.74 5,267,452.21 2,377,072.48 275.616.23 See Notes t o F i n a n c i a l Statements. 7 978,140.92 118,968.12 40,406.91 209,817.79 41,291.56 86,860.20 107,543.53 250,874.11 5,264,659.01 2,180,613.82 263.080.19 $9.779.046.31 Total $ $9.542.256.16 �L i a b i l i t i e s and Fund Balance June 30, 1988 T o t a l A l l Funds Accounts Payable Accrued P a y r o l l Accrued Expenses Unearned Student T u i t i o n and Fees P a y r o l l Taxes and Other D e d u c t i o n s D e f e r r e d Revenue Due t o D e p o s i t o r s Notes and Bonds Payable Total 86,390.79 104,070.46 131,134.90 63,659.00 8,840.82 195,095.38 10,025.91 862.600.00 Liabilities 1987 $ 145,080.41 90,545.08 103,067.29 65,659.70 49,310.33 165,405.88 9,608.76 1.069.200.00 $1.461.817.26 $1.697.877.45 $ 17,838.43 1,387.58 265,071.32 57,411.00 73.881.67 $ R e s t r i c t e d Fund Balance $ 415.590.00 $ Investment i n Physical P r o p e r t i e s $7.312.024.66 $6.890,027.13 $ $ Fund Balance Restricted: R e s t r i c t e d Fund College Student Federal Student Endowment Debt R e t i r e m e n t Net Activities Loan Programs Loan Programs Funds Unrestricted: Budgeted f o r F o l l o w i n g Year Used f o r C o l l e g e Student Loan Programs Funds f o r C o n s t r u c t i o n P r o j e c t s Reserve f o r Replacement Funds f o r Maintenance and Replacement Encumbered Unencumbered 91,569.08 1,580.51 21.06 80,000.00 16,922.01 1,480.04 229,242.48 10,335.00 _ 109.567.58 160,676.00 5,628.76 250,138.98 367.547.11 121,673.85 1,113.84 21.06 80,000.00 3,426.00 12,910.97 367.658.75 Unallocated $ 589.614.39 $ 586.804.47 U n r e s t r i c t e d Fund Balance $9.779.046.31 Total 7a $9.542.256.16 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Statement of Changes i n Fund Balances With Comparative P r i o r Year T o t a l s F i s c a l Year Ended June 30, 1988 Current Funds General Auxiliary Fund Fund Total Unrestricted Fund Student Loan Fund Restricted Fund Additions(Deductions): Current Funds Revenues and Other Changes F e d e r a l Grant & C o n t r a c t s Property Taxes f o r Debt $3,744,770.20 $ 322,858.37 $4,067,628.57 $779,295.86 $ 40,000.00 Retirement G i f t s and P r i v a t e Grants Investment Income Student Loan I n t e r e s t Expenditures from Current 400.00 1,076.09 3,149.30 Funds f o r Equipment and Other C a p i t a l Additions Expenditures f o r C a p i t a l Additions Notes and Bonds R e t i r e d Plant A s s e t s Sold or R e t i r e d Current Funds Expenditures U n c o l l e c t i b l e Loans C o l l e c t i o n Expense Loan C a n c e l l a t i o n s D i s t r i b u t i o n s to B e n e f i c i a r y <3,749,721.97> <319,556.14> <4,069,278.11> <782,423.44> <155.00> <702.10> <12,009.24> Funds Expenditures Not C a p i t a l i z e d I n t e r e s t and Bond Premium Mandatory T r a n s f e r s : 4,444.00 <4,444.00> <4,444.00> For Matching Grants Other T r a n s f e r s I n (Out): <133,287.00> For Plant Improvements - <9.950.00> For Miscellaneous Purposes <133,287.00> 1.706.00 <8.244.Q0> 4.044.00 Net I n c r e a s e (Decrease) f o r the Year $ <152.632.77> $ 5.008.23 $ <147.624.54> $ 916.42 $ 36.203.05 Fund Balance a t Beginning of Year $ 454.182.75 $ 35,149.85 $ 489,332.60 $ 16,922.01 $ 231.836.36 Fund Balance a t End of Year $ 301.549.98 $ 40,158.08 $ 341,708.06 $ 17,838.43 $ 268.039.41 See Notes t o F i n a n c i a l Statements. 8 �Plant Funds Construction Fund Endowment Fund Maintenance & Replacement Fund $ - Combined T o t a l s - A l l Funds Debt Retirement Fund $ $ June 30, 1988 1987 $4,846,924.43 $4,691,988.64 166,316.00 59,582.00 209,758.07 111,443.00 - Physical Properties 3,149.30 262,944.12 618.00 20,391.68 1,767.14 114,797.50 118,609.13 14,873.00 209,758.07 47,076.00 47,476.00 2,931.54 18,513.07 8,237.82 6,267.62 114,797.50 <103,000.03> 103,000.03 204,200.00 <204,200.00> <38,450.00> <4,851,701.55> <4,558,937.63> <155.00> <702.10> <12,009.24> <4,693.50> <510.57> <847.00> <2,931.54> <2,931.54> <760.64> <934.60> <65,650.00> <934.60> <65,650.00> <1,791.43> <77,275.00> 133,287.00 4,200.00 $ 47.076.00 $_10,335.00 $ $ 57.411.00 $ $ 149.967.79 $ <35,685.91> $ 21.06 $ $ 109,567.58 $6.890.027.13 $7,844,378.71 $7.371,330.30 21.06 $ 246.304.76 $ $7,312.024.66 $8.317,229.05 $7.843.965.24 $_ 96.336.97 73,881.67 8a 421.997.53 $ 472.850.34 $ 472.634.94 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Statement o f C u r r e n t Funds Revenues. E x p e n d i t u r e s and Other Changes With Comparative F i g u r e s f o r P r i o r Year F i s c a l Year Ended June 30. 1988 F i s c a l Year General Auxiliary Fund Fund Revenues and Other Changes T u i t i o n and Fees P r o p e r t y Taxes State Appropriation F e d e r a l Grants and C o n t r a c t s S t a t e Grants and C o n t r a c t s P r i v a t e G i f t s , Grants & C o n t r a c t s I n d i r e c t Cost Recoveries Endowment Income I n v e s t m e n t Income Sales & S e r v i c e s o f A u x i l i a r y A c t i v i t i e s Other Sources Decrease i n R e s t r i c t e d Revenues Held f o r F u t u r e E x p e n d i t u r e $ $ — 33,602.00 2,074.63 — 53,617.07 - 322,858.37 98,071.24 - $3,744,770.20 Expenditures $ 322,858.37 $ $3,749,721.97 E x p e n d i t u r e s and T r a n s f e r s Instruction Public Service I n s t r u c t i o n a l Support Student S e r v i c e s I n s t i t u t i o n a l Administration Physical Plant Operations $ $1,620,115.13 146,373.73 360,033.41 420,345.18 635,910.13 566.944.39 T o t a l Revenues and Other Changes Total 734,509.80 1,429,824.80 1,304,725.00 88,345.66 319,556.14 - - 319,556.14 Mandatory T r a n s f e r s I n ( O u t ) For M a t c h i n g Grants $ Other T r a n s f e r s I n ( O u t ) For P l a n t Improvements For M i s c e l l a n e o u s Purposes $ <133,287.00> <9,950.00> $ T o t a l E x p e n d i t u r e s and T r a n s f e r s $3,897,402.97 $ 317.850.14 $ <152.632.77> $ 5.008.23 Revenues and Other Changes Over E x p e n d i t u r e s and T r a n s f e r s <4.444.00> $ 1.706.00 (Under) 9 �Total Unrestricted Funds $ Memorandum Only June 30, 1988 1987 Total Total Current Current Funds Funds Restricted Fund 734,509.80 1,429,824.80 1,304,725.00 88,345.66 $ 704,167.61 47,160.05 16,430.44 <7,576.18> 33,602.00 2,074.63 53,617.07 322,858.37 98,071.24 3,881.65 15,232.29 734,509.80 $ 666,084.81 1,429,824.80 1,411,752.82 1,304,725.00 1,249,175.00 792,513.27 767,901.87 47,160.05 28,373.00 50,032.44 63,571.30 <5,501.55> 760.64 51,618.42 57,498.72 316,819.27 322,858.37 135,931.51 113,303.53 $4.067.628.57 $ 779.295.86 $4.846.924.43 $4.691.988.64 $1,620,115.13 146,373.73 360,033.41 739,901.32 635,910.13 566.944.39 $ 14,306.33 156,560.01 517.66 611,039.44 $1,634,421.46 302,933.74 360,551.07 1,350,940.76 635,910.13 566.944.39 $1,523,182.25 305,171.46 347,502.61 1,227,762.89 606,337.02 548.981.40 $4.069.278.11 $ 782.423.44 $4.851.701.55 $4.558.937.63 $ <4.444.00> $_ $ <133,287.00> $ <8.244.00> $4.215.253.11 $ $ <147.624.54> $_ $ 4.044.00 778.379.44 916.42 <4.444.00> $_ $ <133,287.00> $ <4.200.00> $4.993.632.55 $4.609.591.42 $ <146.708.12> $ 9a <50,653.79> - 82.397.22 �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e Notes t o F i n a n c i a l Page 1 Statements Note A - Summary o f S i g n i f i c a n t A c c o u n t i n g P o l i c i e s The f i n a n c i a l s t a t e m e n t s have been p r e p a r e d i n a c c o r d a n c e w i t h t h e a c c o u n t i n g p r i n c i p l e s o u t l i n e d i n t h e American I n s t i t u t e o f C e r t i f i e d P u b l i c A c c o u n t a n t s ' a u d i t g u i d e , A u d i t s o f C o l l e g e s and U n i v e r s i t i e s , and t h e Manual f o r U n i f o r m F i n a n c i a l R e p o r t i n g — M i c h i g a n P u b l i c Community C o l l e g e s . Entity: West Shore Community C o l l e g e , e s t a b l i s h e d i n 1967, i s l o c a t e d near S c o t t v i l l e , Michigan. The C o l l e g e p r o v i d e s e d u c a t i o n a l s e r v i c e s t o r e s i d e n t s o f M a n i s t e e and Mason c o u n t i e s as w e l l as p o r t i o n s o f Lake, Oceana and Newaygo Counties. The C o l l e g e i s governed by a seven member Board which i s e l e c t e d by r e s i d e n t s o f t h e a f o r e m e n t i o n e d c o u n t i e s who are l o c a t e d w i t h i n t h e C o l l e g e ' s D i s trict. Fund C l a s s i f i c a t i o n s : The accounts o f t h e C o l l e g e are o r g a n i z e d on t h e b a s i s o f f u n d s , each o f which i s c o n s i d e r e d a s e p a r a t e a c c o u n t i n g e n t i t y . The o p e r a t i o n s of each f u n d are accounted f o r w i t h a s e p a r a t e s e t o f s e l f - b a l a n c i n g accounts t h a t comprise i t s a s s e t s , l i a b i l i t i e s , fund e q u i t y , revenues, and e x p e n d i t u r e s , as appropriate. Resources are a l l o c a t e d t o and accounted f o r i n i n d i v i d u a l funds based upon t h e purposes f o r which t h e y are t o be spent and t h e means by which spending a c t i v i t i e s are c o n t r o l l e d . The v a r i o u s funds are grouped, i n t h e f i n a n c i a l s t a t e ments i n t h i s r e p o r t , i n t o c u r r e n t funds and o t h e r funds as f o l l o w s : The c u r r e n t f u n d s , c o n s i s t i n g o f t h e G e n e r a l , A u x i l i a r y , and R e s t r i c t e d ( u s e r e s t r i c t e d by donor o r s u p p o r t i n g agency) Funds, are used t o account f o r t r a n s a c t i o n s r e l a t e d t o t h e i n s t r u c t i o n a l and academic programs, including restricted purpose c o n t r a c t s and g r a n t s , r e s e a r c h , e x t e n s i o n and d e p a r t m e n t a l programs and the a u x i l i a r y a c t i v i t i e s which p r o v i d e s e r v i c e s t o t h e s t u d e n t body, f a c u l t y and s t a f f , and p u b l i c . The S t a t e m e n t o f C u r r e n t Funds Revenues, E x p e n d i t u r e s and Other Changes i s a statement o f f i n a n c i a l a c t i v i t i e s o f c u r r e n t funds r e l a t e d t o the c u r r e n t r e p o r t i n g year. I t does n o t p u r p o r t t o p r e s e n t t h e r e s u l t s o f operat i o n s o r t h e n e t income o r l o s s f o r t h e year. The n o n - c u r r e n t funds and t h e i r f u n c t i o n s are d e s c r i b e d as f o l l o w s : (1) Student Loan Fund i s used t o account f o r t r a n s a c t i o n s r e l a t e d t o l o a n s t o s t u d e n t s ; ( 2 ) Endowment Fund i s used t o account f o r g i f t s which a l l o w o n l y t h e income t h e r e o n t o be expended; (3) P l a n t Fund i s used t o account f o r t r a n s a c t i o n s r e l a t i n g t o i n vestment i n i n s t i t u t i o n a l p r o p e r t i e s , indebtedness i n c u r r e d i n the f i n a n c i n g t h e r e o f and r e s e r v e s f o r maintenance and replacements; (4) Agency Fund i s used t o account f o r amounts w i t h h e l d from p a y r o l l s , employer's p o r t i o n o f p a y r o l l t a x e s and v a r i o u s p a y r o l l b e n e f i t s , f o r amounts h e l d i n custody f o r s t u d e n t s , C o l l e g e r e l a t e d organizations or others. 10 �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e Notes t o F i n a n c i a l Page 2 Statements Note A - Summary o f S i g n i f i c a n t A c c o u n t i n g P o l i c i e s - c o n t i n u e d Method o f A c c o u n t i n g : The accompanying f i n a n c i a l statements have been p r e p a r e d on t h e a c c r u a l b a s i s w i t h t h e f o l l o w i n g e x c e p t i o n s , which i s common p r a c t i c e i n c o l l e g e s and u n i v e r s i t i e s : ( 1 ) i n t e r e s t on s t u d e n t loans are r e c o r d e d when r e c e i v e d , and ( 2 ) R e s t r i c t e d Fund revenue i s r e c o g n i z e d o n l y t o t h e e x t e n t expended. I n v e s t m e n t s and I n s t i t u t i o n a l P r o p e r t i e s : I n v e s t m e n t s and institutional p r o p e r t i e s are s t a t e d a t c o s t o r market v a l u e a t d a t e o f g i f t . Amounts expended d i r e c t l y from c u r r e n t funds f o r equipment o r o t h e r c a p i t a l a d d i t i o n s are i n c l u d e d i n e x p e n d i t u r e s o r t r a n s f e r s o f such funds and are c a p i t a l i z e d w i t h i n t h e P l a n t Fund. D e p r e c i a t i o n i s n o t p r o v i d e d on p h y s i c a l p r o p e r t i e s . Inventories: I n v e n t o r i e s are s t a t e d a t t h e lower o f c o s t o r market. Revenue R e c o g n i t i o n : A l l revenues and r e l a t e d e x p e n d i t u r e s i n c u r r e d i n c o n n e c t i o n w i t h t h e c u r r e n t summer s e s s i o n are d e f e r r e d a t June 30. R e s t r i c t e d Fund revenues are r e c o g n i z e d o n l y t o t h e e x t e n t expended. The S t a t e o f M i c h i g a n a p p r o p r i a t e s funds t o t h e C o l l e g e f o r o p e r a t i o n s c o v e r i n g t h e S t a t e ' s f i s c a l y e a r , October 1 t h r o u g h September 30. Since t h e C o l l e g e ' s f i s c a l y e a r i s f r o m J u l y 1 t h r o u g h June 30, r e v e n u e f r o m t h e S t a t e i s r e c o g n i z e d proportionately. T o t a l Columns: T o t a l columns on t h e Combined Statements are c a p t i o n e d "Memorandum Only" t o i n d i c a t e t h a t t h e y are p r e s e n t e d o n l y t o f a c i l i t a t e f i n a n c i a l a n a l y s i s . Data i n these columns do n o t p r e s e n t f i n a n c i a l p o s i t i o n o r changes i n f i n a n c i a l p o s i t i o n i n c o n f o r m i t y w i t h g e n e r a l l y accepted a c c o u n t i n g p r i n c i p l e s . Neither i s such d a t a comparable t o a c o n s o l i d a t i o n . I n t e r f u n d e l i m i n a t i o n s have n o t been made i n t h e a g g r e g a t i o n o f t h i s d a t a . Note B - Cash and Temporary Cash balances Investments c o n s i s t of the f o l l o w i n g : June 30, 1988 Cash C e r t i f i c a t e s of Deposit Totals $ 1987 461,196.77 581.105.45 $ 223,771.16 754.369.76 $1.042.302.22 $ 978.140.92 II �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Page 3 Notes t o F i n a n c i a l Statements Note C - Taxes R e c e i v a b l e The c o l l e c t i n g C o u n t i e s f u n d t h e C o l l e g e ' s d e l i n q u e n t r e a l p r o p e r t y t a x r o l l . N o r m a l l y , t h e f i n a l d i s t r i b u t i o n i s r e c e i v e d p r i o r t o June 30 o f each year. For the year ended June 30, 1987, however, t h e d e l i n q u e n t r e a l p r o p e r t y t a x d i s t r i b u t i o n o f $118,968 was n o t r e c e i v e d u n t i l August 1987. The c u r r e n t year d e l i n q u e n t tax d i s t r i b u t i o n was r e c e i v e d p r i o r t o June 30, 1988; hence, t h e r e i s no r e l a t e d receivable a t t h a t date. Note D - Bonds and Notes Payable The p r i n c i p a l and i n t e r e s t on n o t e s a r e payable from General Fund revenues. The p r i n c i p a l and i n t e r e s t on bonds a r e payable from p r o p e r t y t a x e s assessed f o r debt retirement. The o b l i g a t i o n s a r e g e n e r a l l y c a l l a b l e , bear i n t e r e s t a t r a t e s v a r y i n g from 5.1% t o 10% and mature a t v a r i o u s d a t e s t h r o u g h 1996. The minimum annual p r i n c i p a l and i n t e r e s t payments due w i t h i n one year from June 30, 1988 aggregate $278,900, w h i l e payments due w i t h i n one y e a r f r o m June 30, 1987 a g g r e g a t e d $272,050. 1. Bonds Payable I s s u e o f March 1, 1969 On March 1, 1969, t h e West Shore Community C o l l e g e D i s t r i c t i s s u e d $750,000 o f 1969 Community C o l l e g e B u i l d i n g Bonds. The bonds a r e payable from ad valorem t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e o r amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , o f the C o n s t i t u t i o n of the State o f Michigan. The amounts o f p r i n c i p a l and i n t e r e s t payments a r e as f o l l o w s : Maturity Year 1988 1989 1990 1991 Payable March 1, Interest Principal Interest Payable Sept. 1, Annual Requirement $ 4,262.50 2,850.00 1.425.00 $ 50,000.00 50,000.00 50,000.00 $ 4,262.50 2,850.00 1,425.00 - $ $ 8.537.50 $150.000.00 $ 8.537.50 $167.075.00 The bonds a r e i n $5,000 d e n o m i n a t i o n each w i t h r a t e s as f o l l o w s : Bonds M a t u r i n g 1988-1989 1990-1991 12 4,262.50 57,112.50 54,275.00 51,425.00 interest at various 5.65% 5.70% interest �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e Page 4 Notes t o F i n a n c i a l Statements Note D - Bonds and Notes Payable - c o n t i n u e d 1. Bonds Payable - c o n t i n u e d I s s u e o f September 1, 1969 D u r i n g December 1969, t h e c o l l e g e d i s t r i c t s o l d $1,500,000 o f bonds d e s i g n a t e d "1969 Community C o l l e g e B u i l d i n g Bonds, S e r i e s I I " . The proceeds a r e f o r t h e p u r p o s e o f e r e c t i n g , f u r n i s h i n g and e q u i p p i n g b u i l d i n g s , s i t e p u r c h a s e and development c o s t s . The bonds a r e p a y a b l e from ad v a l o r e m t a x e s l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e o r amount, as p r o v i d e d i n S e c t i o n 6, A r t i c l e IX o f t h e C o n s t i t u t i o n o f M i c h i g a n o f 1963. The a n n u a l d e b t r e q u i r e m e n t s a r e as f o l l o w s : Maturity Year 1988 1989 Payable March 1. Interest Principal Interest Payable Sept. 1, Annual Requirement $ 3.000.00 $ 100.000.00 $ 3,000.00 - $ 3,000.00 103.000.00 $ 3.000.00 $100.000.00 $ 2.000.00 $106.000.00 The bonds a r e i n d e n o m i n a t i o n s o f $5,000 each w i t h i n t e r e s t a t 6%. 13 �West Shore Community C o l l e g e Notes t o F i n a n c i a l Page 5 Statements Note D - Bonds and Notes Payable - c o n t i n u e d 1. Bonds Payable - c o n t i n u e d I s s u e o f February 1. 1975 On February 1, 1975, t h e West Shore Community C o l l e g e D i s t r i c t i s s u e d $1,000,000 o f 1975 Community C o l l e g e B u i l d i n g Bonds. The bonds a r e payable from ad valorem t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e o r amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , o f t h e C o n s t i t u t i o n o f t h e S t a t e o f M i c h i g a n . Amounts o f p r i n c i p a l and i n t e r e s t payments a r e as f o l l o w s : Maturity Year 1988 1989 1990 1991 1992 1993 1994 1995 1996 Interest Rate 5.850 % 6.050 6.200 6.400 6.550 6.700 6.800 6.900 6.900 Payable March 1, Interest Principal $ $ 19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2.587.50 $ 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 90,618.75 $600,000.00 Interest Payable Sept. 1. $19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 $90,618.75 Annual Requirement $ 19,687.50 112,106.25 107,512.50 102,787.50 97,931.25 92,962.50 87,900.00 82,762.50 77,587.50 $781,237.50 The bonds a r e i s s u e d i n $5,000 d e n o m i n a t i o n s . 2. Notes Payable - Other l o n g - t e r m debt o f t h e C o l l e g e i n c l u d e s a note payable t o S t a t e Savings Bank o f S c o t t v i l l e on a t r a c t o r purchase. The $18,000 n o t e which matures on December 3, 1991, c a r r i e s i n t e r e s t o f 6.25%. The C o l l e g e r e t i r e d t h e $3,000 balance o f a t e l e p h o n e system n o t e , p a y a b l e t o t h e same bank, d u r i n g t h e c u r r e n t year. 14 �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e Page 6 Notes t o F i n a n c i a l Statements Note D - Bonds and Notes Payable - c o n t i n u e d 2. Notes Payable - c o n t i n u e d M a t u r i t i e s o f t h e Bonds and Notes Payable f o r each o f t h e f i v e June 30, 1988, a r e as f o l l o w s : Year Ending June 30, 1989 1990 1991 1992 1993 1994 and T h e r e a f t e r years succeeding Maturity Amount $229,000 129,000 129,000 75,000 75,000 225.000 $862,000 The f o l l o w i n g i s a summary year ended June 30, 1988: o f l o n g - t e r m debt t r a n s a c t i o n s o f t h e C o l l e g e f o r t h e Outstanding 7/01/87 P l a n t Fund Notes Payable S t a t e Savings Bank o f Scottville - Telephone System - Tractor $ Issued 3,000.00 16,200.00 $ - Outstanding 6/30/88 Retired $ 3,000.00 4,200.00 $ 12,000.00 Bonds Payable 1969 Community C o l l e g e B u i l d i n g Bonds 200,000.00 - 50,000.00 150,000.00 1969 Community C o l l e g e B u i l d i n g Bonds Series I I 200,000.00 - 100,000.00 100,000.00 1975 Community C o l l e g e B u i l d i n g Bonds 650.000.00 - 50.000.00 600.000.00 Totals $1.069.200.00 15 $ $207.200.00 $ 862.000.00 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Notes t o F i n a n c i a l Page 7 Statements Note E - R e t i r e m e n t C o n t r i b u t i o n s The C o l l e g e p a r t i c i p a t e s i n t h e Michigan P u b l i c School Employees R e t i r e m e n t System. The r e t i r e m e n t s t a t u t e r e q u i r e s t h a t t h e C o l l e g e c o n t r i b u t e 9.35% o f t h e agg r e g a t e annual compensation p a i d t o a l l employees who a r e members o f t h e R e t i r e ment System. The employees c o v e r e d by t h e p l a n i n c l u d e : a l l t e a c h i n g and n o n - t e a c h i n g employees, employees p a i d from Federal Funds, s t u d e n t s w o r k i n g summer months b u t n o t a t t e n d i n g c l a s s e s , and s t u d e n t s w o r k i n g i n a s c h o o l o t h e r t h a n t h e one t h e y a r e e n r o l l e d i n and a t t e n d i n g c l a s s . D u r i n g t h e y e a r ended June 30, 1988, t h e C o l l e g e c o n t r i b u t e d r e t i r e m e n t system on b e h a l f o f i t s e l i g i b l e employees. $214,624 t o the Note F - Contracts/Commitments C o n t r a c t s have been l e t f o r r o o f i n g replacement i n t h e amount o f $96,800; i n s t a l l a t i o n o f h e a t i n g s y s t e m i n t h e amount o f $5,300; w a t e r w e l l d r i l l i n g i n t h e amount o f $5,100; swimming p o o l r e - t i l i n g and p o o l vacuum i n t h e amount o f $36,785; a l l o f which w i l l be f i n a n c e d by a v a i l a b l e r e s o u r c e s . 16 �MERSKIN & M E R S K I N , P.C. SUPPLEMENTAL FINANCIAL INFORMATION 17 �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e D e t a i l s o f General Fund E x p e n d i t u r e s and Other Changes F i s c a l Year Ended June 30, 1988 Salaries and Wages Instruction General Business and P u b l i c S e r v i c e Trade, I n d u s t r i a l and T e c h n i c a l H e a l t h Occupations Total I n s t r u c t i o n 537,982.89 265,834.95 154,085.29 230.564.70 $1,188,467.83 $ Public Service R e c r e a t i o n Center C u l t u r a l A r t s Program Total Public Service $ $ I n s t r u c t i o n a l Support I n s t r u c t i o n a l Media Center Instructional Administration T o t a l I n s t r u c t i o n a l Support $ $ Student S e r v i c e s Student Personnel Student F i n a n c i a l A i d T o t a l Student Services $ $ Instructional Administration Board o f T r u s t e e s President's O f f i c e & Public Information Business S e r v i c e s Total I n s t r u c t i o n a l Administration $ $ Physical Plant Operations Physical Plant Energy S e r v i c e s Total Physical Plant Operations $ $ I n t e r n a l Service Operations Data P r o c e s s i n g Duplication $ $ E l i m i n a t i o n o f R e b i l l e d Charges Net I n t e r n a l S e r v i c e 5 Totals 21,852.88 44,532.66 66.385.54 63,174.28 185.135.79 248.310.07 147,088.92 51,635.77 198,724.69 108,539.40 173,725.05 282,264.45 250,900.97 250,900.97 $ $ $ $ $ $ $ $ $ $ $ $ 32,982.06 $ 32,982.06 $ <32.982.06> S $2.235.053.55 18 Supplies and Expenses 179,375.93 102,843.61 63,443.44 76,308.49 421,971.47 61,428.93 18,139.26 79,568.19 37,563.22 61.490.86 99,054.08 102,249.96 114.427.67 216,677.63 69,553.13 55,327.26 213.604.35 338,484.74 140,755.34 141.018.06 281.773.40 11,702.31 32.524.96 44,227.27 <44.227.27> - $1,437,529.51 �Capital Outlay $ $ $ $ $ $ $ $ Transfers 2,325.11 364.46 1,251.00 5.735.26 9.675.83 $ 420.00 420.00 $ - $ Total 719,683.93 369,043.02 218,779.73 312.608.45 $1,620,115.13 $ $ - i _ $ 12,152.13 517.13 12,669.26 $ $ 3,522.72 1,420.14 4.942.86 $ $ - $ $ $ 4.444.00 4.444.00 $ $ 141,007.00 $ $ 7,041.81 8.119.13 15.160.94 $ 10,612.00 151.619.00 $ $ 34,270.02 $ 4,200.00 $ $ 34.270.02 $ 4.200.00 $ $ 14,438.80 $ - 14,438.80 $ <14.438.80> $ - $ $ $ ? 77,138.91 $ 160,263.00 $ $ 83,701.81 62.671.92 146,373.73 112,889.63 247,143.78 360.033.41 252,861.60 171,927.58 424.789.18 210,560.13 170,908.47 406,060.53 787.529.13 430,126.33 141.018.06 571,144.39 59,123.17 32.524.96 91,648.13 <91,648.13> $ $3 ,909,984.97 18a �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e D e t a i l s o f A u x i l i a r y Fund F i s c a l Year Ended June 30. 1988 Activity Bookstore Food S e r v i c e Fund Balance 7/01/87 Revenues Expenditures Salaries Supplies & and Wages Expenses Capital Outlay $ 35,149.85 - $215,147.42 107.710.95 $ 24,046.89 45.921.40 $177,067.88 70.380.57 $ $ 35,149.85 $322,858.37 $ 69.968.29 $247.448.45 $ 2,139.40 19 400.00 1,739.40 �Revenues Over <Under> Expenditures Transfers I n <0ut> $ 13,632.65 $ <10,330. 42> oo o $ l l 706.00 3,302.23 $ Fund Balance 6/30/88 624.42> $ 330.42 $ 40,158.08 40,158.08 �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e Details of Restricted Funds F i s c a l Year Ended June 30, 1988 Balance 7/01/87 Instruction V a r i o u s Grants Governmental Grants & Contracts $ 14,306.33 $ Revenues Private Gifts, Grants & Contracts $ Indirect Costs <Deduct> Other $ $ Public Service V a r i o u s Grants - 137,283.72 - - 15,232. 29 I n s t r u c t i o n a l Support V a r i o u s Grants - 517.66 - - - <7,576.18> 3.881. 65 Student S e r v i c e s V a r i o u s Grants 16,922.01 599.219.95 16,430.44 $ 16.922.01 $751.327.66 $ 16.430.44 20 $ <7.576.18> $ 19,113.94 �Expenditures Total $ 14,306.33 152,516.01 517.66 Salaries and Wages $ Supplies & Expenses - $ 14,306.33 43,624.92 Capital Outlay 110,760.34 - $ Transfers I n <Out> Total - $ 14,306.33 2,174.75 156,560.01 517.66 - - $ - 4,044.00 517.66 - $ Balance 6/30/88 611.039.44 611.955.86 4.195.50 606.843.94 $779.295.86 $ 47,820.42 $732.428.27 $ 2.174.75 20a $782.423.44 $ 4.044.00 17,838.43 $ 17.838.43 �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e D e t a i l s o f Student Loan Funds F i s c a l Year Ended June 30. 1988 Balance 7/01/87 C o l l e g e Loan Funds R e s t r i c t e d Funds: Luzer Memorial Veterans Loan Fund $ U n r e s t r i c t e d Funds: Emergency S t u d e n t Loan Fund T o t a l C o l l e g e Loan Funds 1,480.04 Contributions Other $ 1.113.84 $ 2,593.88 Interest Income $ 400.00 $ 400.00 F e d e r a l S t u d e n t Loan Funds National Direct S t u d e n t Loans 229.242.48 $231.836.36 $ 44.844.00 21 $ $ 291.71 5.00 $ 315.00 182.89 44.444.00 T o t a l S t u d e n t Loan Funds 108.82 Balance 6/30/88 Deductions $ 320.00 1,583.86 1.381.73 $ 2,965.59 3.933.68 $ 12.546.34 265.073.82 4.225.39 $ 12.866.34 $268,039.41 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e S t u d e n t Loan Fund - Summary o f Loan T r a n s a c t i o n s F i s c a l Year Ended June 30. 1988 College Student Loan Funds Luzer Memorial Emergency Veterans Student Loan Fund Loan Fund Loans O u t s t a n d i n g a t 7/01/87 Loans Granted D u r i n g F i s c a l 1988 Deduct: Loan Payments C a n c e l l a t i o n o f Indebtedness Loans D e f a u l t e d t o F e d e r a l Gov't. Other D e f a u l t e d Loans } 100.00 750.00 850.00 <750.00> <100.00> Loans O u t s t a n d i n g a t 6/30/88 $ $ Federal National Direct Student Loans 189.00 720.25 909.25 <189.00> <377.00> $209,528.79 62.865.00 $272,393.79 <22,826.58> 405.00 <12,414.24> Total $209,817.79 64.335.25 $274,153.04 <23,765.58> <72.00> <12,414.24> 343.25 1 8 8 O u t s t a n d i n g a t 6/30/88 $237.901.22 5 57 47 324 72 28 1 15 330 137 83 1 25 6 Number o f Loans: O u t s t a n d i n g a t 7/01/87 Granted D u r i n g Year Paid I n F u l l D u r i n g Year C a n c e l l e d Loans D e f a u l t e d Loans $237.557.97 352 358 The above l o a n s o u t s t a n d i n g have n o t been reduced by an allowance f o r d o u b t f u l 22 accounts. �MERSKIN & MERSKIN, P.C. West Shore Community C o l l e g e D e t a i l s o f Endowment Fund F i s c a l Year Ended June 30. 1988 Balance 7/01/87 Gifts M e t a l Works S c h o l a r s h i p Dow Distribution of Endowment Income Income from Investments $ 514.52 $ 514.52 10,000.00 Martin M a r i e t t a Scholarship 639.11 639.11 10,000.00 Scholarship 580.91 580.91 McGhan S c h o l a r s h i p 2,110.00 160.00 160.00 Plank Memorial S c h o l a r s h i p 5,000.00 315.39 315.39 K i l l e n Memorial S c h o l a r s h i p 3,225.00 203.15 203.15 Maclean Memorial S c h o l a r s h i p s 7,076.00 243.69 243.69 Martin Marietta Cultural Arts 10.000.00 274.77 274.77 Totals $ 23 2.931.54 $ 2.931.54 �Transfers I n <Out> Principal Balance 6/30/88 $ 10,000.00 10,000.00 10,000.00 2,110.00 5,000.00 3,225.00 7,076.00 10.000.00 $ 57.411.00 �MERSKIN & M E R S K I N , P.C. West Shore Community College D e t a i l s o f C o n s t r u c t i o n Fund F i s c a l Year Ended June 30, 1988 Balance 7/01/87 Investment Income Expenditures Not Capitalized Unexpended A p p r o p r i a t i o n s f o r P l a n t : Unappropriated C o n s t r u c t i o n Funds $ 24 21.06 $ - $ - �Transfers I n <Out> $ Balance 6/30/88 $ 21.06 �Supplemental F i n a n c i a l I n f o r m a t i o n Federal Grant Programs 25 �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A, GUY MERSKIN, C.P.A. MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 PRINCIPALS: GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. KERRY E. CLARK, C.P.A. 1980-1987 August 1 1 , 1988 AUDITOR'S COMMENTS ON COMPLIANCE WITH LAWS AND REGULATIONS Board o f T r u s t e e s West Shore Community C o l l e g e S c o t t v i l l e , M i c h i g a n 49454 We have examined t h e f i n a n c i a l s t a t e m e n t s o f t h e West Shore Community C o l l e g e f o r t h e year ended June 30, 1988, and have i s s u e d o u r r e p o r t t h e r e o n d a t e d August 1 1 , 1988. Our e x a m i n a t i o n was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g s t a n d a r d s ; t h e p r o v i s i o n s o f Standards f o r A u d i t o f Governmental Org a n i z a t i o n s , Programs. A c t i v i t i e s and F u n c t i o n s , promulgated by t h e U.S. Compt r o l l e r G e n e r a l , as t h e y p e r t a i n t o f i n a n c i a l and compliance a u d i t s ; t h e p r o v i s i o n s o f t h e O f f i c e o f Management and B u d g e t ' s (0MB) C o m p l i a n c e Supplement U n i f o r m Requirements o f Programs f o r Grants t o S t a t e and L o c a l Governments. Cert a i n p r o g r a m s o p e r a t e d by t h e C o l l e g e were n o t i n c l u d e d i n 0MB's C o m p l i a n c e Supplement - U n i f o r m Requirements f o r Grants t o S t a t e and L o c a l Governments. For t h e s e programs we reviewed t h e terms and c o n d i t i o n s s e t f o r t h i n t h e award agreements and d e t e r m i n e d t h e major compliance r e q u i r e m e n t s t o be t e s t e d ; t h e p r o v i s i o n s o f OMB's C i r c u l a r A-110, Uniform Requirements f o r Grants t o U n i v e r s i t i e s . H o s p i t a l s and Other N o n - P r o f i t O r g a n i z a t i o n s and, a c c o r d i n g l y , i n c l u d e d such t e s t s o f t h e a c c o u n t i n g r e c o r d s and such o t h e r a u d i t i n g procedures as we cons i d e r e d necessary i n t h e circumstances. Based on o u r e x a m i n a t i o n , we found t h a t , f o r t h e items t e s t e d , t h e C o l l e g e c o m p l i e d w i t h t h e m a t e r i a l terms and c o n d i t i o n s o f t h e f e d e r a l g r a n t agreements, w i t h no q u e s t i o n e d c o s t s e v i d e n t . F u r t h e r , based on o u r e x a m i n a t i o n and t h e p r o cedures r e f e r r e d t o above, n o t h i n g came t o o u r a t t e n t i o n t o i n d i c a t e t h a t t h e C o l l e g e had n o t complied w i t h t h e s i g n i f i c a n t compliance terms and c o n d i t i o n s o f t h e g r a n t s r e f e r r e d t o above. T h i s r e p o r t i s i n t e n d e d s o l e l y f o r t h e use o f West Shore Community C o l l e g e , t h e c o g n i z a n t a u d i t agency, and o t h e r f e d e r a l a u d i t agencies and s h o u l d n o t be used f o r any o t h e r purpose. Respectfully submitted, MERSKIN & MERSKIN, P.C. �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 PRINCIPALS: GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. August 1 1 , 1988 KERRY E. CLARK, C.P.A. 1980-1987 AUDITOR'S COMMENTS ON INTERNAL CONTROL FOR FEDERAL GRANT PROGRAMS Board o f T r u s t e e s West Shore Community C o l l e g e S c o t t v i l l e , Michigan 49454 We have examined t h e f i n a n c i a l s t a t e m e n t s o f t h e West Shore Community C o l l e g e f o r t h e year ended June 30, 1988, and have i s s u e d o u r r e p o r t t h e r e o n d a t e d August 1 1 , 1988. As p a r t o f o u r e x a m i n a t i o n , we made a s t u d y and e v a l u a t i o n o f t h e system o f i n t e r n a l a c c o u n t i n g c o n t r o l o f t h e C o l l e g e t o t h e e x t e n t we cons i d e r e d necessary t o e v a l u a t e t h e system as r e q u i r e d by g e n e r a l l y accepted a u d i t i n g s t a n d a r d s and t h e standards f o r f i n a n c i a l and compliance a u d i t s c o n t a i n e d i n t h e U.S. General Accounting O f f i c e Standards f o r A u d i t o f Governmental O r g a n i z a t i o n s , Programs, A c t i v i t i e s and F u n c t i o n s . For t h e purpose o f t h i s r e p o r t , we have c l a s s i f i e d t h e s i g n i f i c a n t i n t e r n a l a c c o u n t i n g c o n t r o l s i n t h e f o l l o w i n g c a t e g o r i e s ; r e v e n u e / r e c e i p t s , purchases, and p a y r o l l d i s b u r s e m e n t s . The purpose o f o u r s t u d y and e v a l u a t i o n was t o d e t e r m i n e t h e n a t u r e , t i m i n g , and e x t e n t o f t h e a u d i t i n g p r o c e d u r e s n e c e s s a r y f o r e x p r e s s i n g an o p i n i o n o n t h e e n t i t y ' s f i n a n c i a l statements. Our s t u d y and e v a l u a t i o n was more l i m i t e d t h a n would be n e c e s s a r y t o e x p r e s s an o p i n i o n on t h e s y s t e m o f i n t e r n a l a c c o u n t i n g c o n t r o l t a k e n as a whole o r on any o f t h e c a t e g o r i e s o f c o n t r o l s i d e n t i f i e d above. The management o f t h e C o l l e g e i s r e s p o n s i b l e f o r e s t a b l i s h i n g and m a i n t a i n i n g a system o f i n t e r n a l a c c o u n t i n g c o n t r o l . I nf u l f i l l i n g this responsibility, e s t i m a t e s a n d j u d g m e n t s b y management a r e r e q u i r e d t o a s s e s s t h e e x p e c t e d b e n e f i t s and r e l a t e d c o s t s o f c o n t r o l procedures. The o b j e c t i v e s o f a system a r e t o p r o v i d e management w i t h reasonable, b u t n o t a b s o l u t e , assurance t h a t a s s e t s a r e s a f e g u a r d e d a g a i n s t l o s s f r o m u n a u t h o r i z e d use o r d i s p o s i t i o n , and t h a t t r a n s a c t i o n s a r e executed i n accordance w i t h management's a u t h o r i z a t i o n and r e corded p r o p e r l y t o p e r m i t t h e p r e p a r a t i o n o f f i n a n c i a l s t a t e m e n t s i n accordance w i t h g e n e r a l l y accepted a c c o u n t i n g p r i n c i p l e s . Because o f i n h e r e n t l i m i t a t i o n s i n any s y s t e m o f i n t e r n a l a c c o u n t i n g c o n t r o l , e r r o r s o r i r r e g u l a r i t i e s may n e v e r t h e l e s s occur and n o t be d e t e c t e d . A l s o , p r o j e c t i o n o f any e v a l u a t i o n o f the system t o f u t u r e p e r i o d s i s s u b j e c t t o t h e r i s k t h a t procedures may become inadequate because o f changes i n c o n d i t i o n s o r t h a t t h e degree o f compliance w i t h the procedures may d e t e r i o r a t e . 27 �MERSKIN & M E R S K I N , P.C. Page 2 Our s t u d y and e v a l u a t i o n made f o r t h e l i m i t e d p u r p o s e d e s c r i b e d i n t h e f i r s t paragraph would n o t n e c e s s a r i l y d i s c l o s e a l l m a t e r i a l weaknesses i n t h e system. A c c o r d i n g l y , we do n o t express an o p i n i o n on t h e system o f i n t e r n a l acc o u n t i n g c o n t r o l o f t h e C o l l e g e taken as a whole o r on any o f t h e c a t e g o r i e s o f c o n t r o l s i d e n t i f i e d i n t h e f i r s t paragraph. T h i s r e p o r t does n o t a f f e c t August 1 1 , 1988. our r e p o r t on t h e f i n a n c i a l statements dated T h i s r e p o r t i s i n t e n d e d s o l e l y f o r t h e use o f West Shore Community C o l l e g e , the c o g n i z a n t a u d i t agency, and o t h e r f e d e r a l a u d i t agencies and s h o u l d n o t be used f o r any o t h e r purpose. Respectfully submitted, MERSKIN & MERSKIN, P.C. �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e F e d e r a l Programs Schedule o f A c t i v e Awards/Expenditures F i s c a l Year Ended June 30. 1988 Project Code Grant T i t l e JT&R JT&R JTPA JTPA JTPA JTPA JTPA JTPA Annual BIDI BIDI BIDI - W C e n t r a l BIDI - W Central B I D I - Northwest Quick S t a r t Quick S t a r t 1987 1988 38582011022 38682011004 1987 545703 38572011012 38582011023 5-5-00699-0 Interest V o c a t i o n a l Education: S p e c i a l Needs S p e c i a l Needs S i n g l e Parent Sex E q u i t y Local Administration Program Improvement Program Improvement 3L178628 3L188726 3L381399 3L481606 3N288528 3P176629 3P186658 Total Amount o f Award $ 9,683.99 60,000.00 13,000.00 10,000.00 8,744.79 11,866.00 4,040.00 14,000.00 14,873.00 2,033.58 10,000.00 8,830.00 1,516.00 16,500.00 <146.00> 49.619.00 $ 234.560.36 29 Grant Expenditure $ 9,683.99 57,148.98 13,257.63 8,744.00 8,022.70 1,356.04 4,040.00 12,941.00 14,873.00 2,033.58 7,910.99 8,634.93 1,458.47 16,500.00 <146.00) 49.619.00 $ 216.078.31 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Foundation �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. MERSKIN & M E R S K I N , P.C. CERTIFIED PUBLIC ACCOUNTANTS 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 PRINCIPALS: GERALD E THORNE, C.P.A. DALE L FITCH, C.P.A. DAVID L. HATCH, C.P.A. KERRY E. CLARK, C.P.A. 1980-1987 OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 August 1 1 , 1988 ° ' Board o f D i r e c t o r s West Shore Community C o l l e g e Foundation S c o t t v i l l e , Michigan 49454 We have examined t h e balance sheet as o f June 30, 1988 and 1987 o f t h e West Shore Community College Foundation and t h e r e l a t e d s t a t e m e n t s o f revenues, expend i t u r e s and changes i n f u n d balance f o r t h e y e a r s t h e n ended. Our e x a m i n a t i o n was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g s t a n d a r d s and, a c c o r d i n g l y , i n c l u d e d such t e s t s o f t h e a c c o u n t i n g r e c o r d s and such o t h e r a u d i t i n g p r o cedures as we c o n s i d e r e d necessary i n t h e c i r c u m s t a n c e s . I n our opinion, the aforementioned f i n a n c i a l statements present f a i r l y t h e f i n a n c i a l p o s i t i o n o f t h e West Shore Community C o l l e g e Foundation a t June 30, 1988 and 1987, and t h e changes i n f u n d balances and t h e c u r r e n t revenues and exp e n d i t u r e s f o r t h e years t h e n ended, i n c o n f o r m i t y w i t h g e n e r a l l y accepted acc o u n t i n g p r i n c i p l e s a p p l i e d on a b a s i s c o n s i s t e n t w i t h t h a t o f t h e p r e c e d i n g year. Respectfully submitted, �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e F o u n d a t i o n Balance Sheet June 30. 1988 June 30, 1988 1987 $ 204,688.99 68.85 $ 183,969.63 780.58 $ 204.757.84 $ 184.750.21 Assets Cash and Temporary I n v e s t m e n t s Accrued I n t e r e s t Receivable T o t a l Assets L i a b i l i t i e s and Fund Balance Liabilities Accounts Payable D e f e r r e d Revenue - C u l t u r a l Events Total L i a b i l i t i e s $ $ Fund Balance Restricted Unrestricted T o t a l Fund Balance 35.00 13,790.00 13.825.00 $ $ 4.18 - 4.18 $ 61,000.00 129.932.84 $ 190,932.84 $ 204,757.84 T o t a l L i a b i l i t i e s and Fund Balance See Notes t o t h e F i n a n c i a l Statements. 32 60,000.00 124.746.03 $ 184,746.03 $ 184.750.21 $ �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Statement o f Revenues, E x p e n d i t u r e s and Changes i n Fund Balance F i s c a l Years Ended June 30, 1988 and 1987 June 30, 1988 Revenues Donations I n t e r e s t Income - Investments 51 ,624.43 13 .704.24 $ 65 ,328.67 $ 5,132.65 44,802.00 50,756.44 1.103.00 $ 2,876.51 44,768.97 19,330.33 455.00 $ 101.794.09 $ 67.430.81 $ $ <2.102.14> CM Expenditures <Expenditures> Restricted Fund Balance - June 30, 1986 Deduct: Excess <Expenditures> Fund Balance - June 30, 1987 Add: Excess Revenues Fund Balance - June 30, 1988 $ $ 107, 980. 90 Expenditures M a t e r i a l and S u p p l i e s S p e c i a l Programs Scholarships Membership Dues Excess Revenues 95, 578. 44 402. 46 $ T o t a l Revenues Total 1987 $ 60,000.00 $ 60,000.00 1.000.00 61.000.00 $ 33 6.186.91 Unrestricted Total $ 126,848.17 $ 186,848.17 <2.102.14> <2.102.14> $ 124,746.03 $ 184,746.03 6.186.81 5.186.81 $ 129.932.84 $ 190.932.84 �MERSKIN & M E R S K I N , P.C. West Shore Community C o l l e g e Notes t o F i n a n c i a l Foundation Statements General The West Shore Community C o l l e g e Foundation was e s t a b l i s h e d i n 1971 f o r t h e p u r poses o f : 1. Securing g i f t s o r l o a n s o f p r o p e r t y , works o f a r t , h i s t o r i c a l papers, e t c . 2. Fund r a i s i n g by means o f l o a n , g i f t s , g r a n t and bequest f o r a broad v a r i e t y o f purposes, i n c l u d i n g i n s t r u c t i o n and r e s e a r c h , e s t a b l i s h m e n t o f endowments, s c h o l a r s h i p s , f e l l o w s h i p s , p r o f e s s o r s h i p s , academic c h a i r s , c u l t u r a l e v e n t s and f o r b u i l d i n g s , equipment and o t h e r f a c i l i t y o f a l l k i n d s . 3. To a c t i n t h e c a p a c i t y o f a f i d u c i a r y o r t r u s t e e i n c a r r y i n g o u t these p u r poses and o b j e c t i v e s . The C o l l e g e i s t h e s o l e b e n e f i c i a r y o f any d o n a t i o n s t o , o r funds r a i s e d by, t h e Foundation. Note A - Accounting P o l i c i e s : The income and expenses o f t h e West Shore Comm u n i t y C o l l e g e Foundation a r e accounted f o r by t h e a c c r u a l method o f a c c o u n t i n g . 34 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportFYendedJune30,1988and1987.pdf Audit Report https://wsccarchives.org/files/original/19d97446a6bb10e4839a7589b834e039.pdf a0e458ad18f19dfc2eaed05b1cc6d685 PDF Text Text West Shore Community College A u d i t Report S c o t t v i l l e , Michigan F i s c a l Years Ended June 30, 1987 and 1986 M E R S K I N & M E R S K I N , P.C. Certified Public Accountants Hart, Michigan 49420 Ludincton, Michigan 43431 Manistee, Michigan 49660 Bauiah, Michigan 49617 Traverse City, Michigan 49684 �MERSKIN & MERSKIN, P.C. West Shore Community College A u d i t Report S c o t t v i l l e , Michigan F i s c a l Years Ended June 30, 1987 and 1986 -1- �MERSKIN & MERSKIN, P.C. Contents P a ge West Shore Community College Audited Financial Statements Accountants' Report 4 Balance Sheets 5 Statement o f Changes i n Fund Balance 9_9a Statement o f Revenues, E x p e n d i t u r e s and Other Changes Notes t o F i n a n c i a l Statements Supplemental F i n a n c i a l _ 8 a 10-lOa 11-13 Information D e t a i l s o f General Fund E x p e n d i t u r e s and Other Changes 15-I5a D e t a i l s o f A u x i l i a r y Fund 16-16a D e t a i l s o f R e s t r i c t e d Funds 17-17a D e t a i l s o f Student Loan Funds 18-18a Student Loan Fund - Summary o f Loan T r a n s a c t i o n s 19 D e t a i l s o f Endowment Fund 20-20a Notes and Bonds Payable 2l-21a Schedules o f Bonds Payable 22-24 D e t a i l s o f C o n s t r u c t i o n Fund 25-25a Federal Grant Programs Auditors' Comments on Compliance f o r Federal Grant Programs 2 7 Auditors' Comments on I n t e r n a l C o n t r o l 28 Schedule o f A c t i v e Awards/Expenditures -2- f o r Federal Grant Programs 3 0 �MERSKIN & MERSKIN, P.C. Contents Page West Shore Community College Foundation Audited Financial Statements Accountants' Report 32 Balance Sheet 33 Statement o f Revenues, E x p e n d i t u r e s and Changes i n Fund Balance 34 Notes t o F i n a n c i a l Statements 35 -3- �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 MERSKIN & MERSKIN, P.C. CERTIFIED PUBLIC ACCOUNTANTS 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 August 13, 1987 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 PRINCIPALS: GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 KERRY E. CLARK, C.P.A. 1980-1987 234 PARKDALE AVENUE MANISTEE, MICHIGAN 49660 PHONE: 616-723-6582 Board o f T r u s t e e s West Shore Community College S c o t t v i l l e , Michigan 49454 Dear Board Members: We have examined t h e balance sheet as o f June 30, 1987 and 1986 o f t h e West Shore Community College and t h e r e l a t e d statements o f changes i n fund balances and c u r r e n t funds revenues, e x p e n d i t u r e s , and o t h e r changes f o r t h e y e a r s then ended. Our e x a m i n a t i o n was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g standards and t h e standards f o r f i n a n c i a l and compliance a u d i t s c o n t a i n e d i n t h e Standards f o r A u d i t o f Governmental O r g a n i z a t i o n s , Programs, A c t i v i t i e s and F u n c t i o n s , Ts^ sued by t h e U.S. General Accounting O f f i c e , and a c c o r d i n g l y , i n c l u d e d such t e s t s o f t h e a c c o u n t i n g r e c o r d s and such o t h e r a u d i t i n g procedures as we c o n s i d e r e d necessary i n t h e circumstances. I n our o p i n i o n , t h e aforementioned f i n a n c i a l statements p r e s e n t f a i r l y t h e f i n a n c i a l p o s i t i o n o f t h e West Shore Community College a t June 30, 1987 and 1986, and t h e changes i n fund balances and t h e c u r r e n t fund revenues, e x p e n d i t u r e s , and o t h e r changes f o r t h e y e a r s then ended, i n c o n f o r m i t y w i t h g e n e r a l l y accepted acc o u n t i n g p r i n c i p l e s a p p l i e d on a c o n s i s t e n t b a s i s . Our e x a m i n a t i o n was made f o r t h e purpose o f f o r m i n g an o p i n i o n on t h e comb i n e d f i n a n c i a l statements taken as a whole. The supplemental f i n a n c i a l i n f o r m a t i o n i s presented f o r purposes o f a d d i t i o n a l a n a l y s i s and i s n o t a r e q u i r e d p a r t o f t h e combined f i n a n c i a l statements. Such i n f o r m a t i o n has been s u b j e c t e d t o t h e a u d i t i n g procedures a p p l i e d i n t h e e x a m i n a t i o n o f t h e combined f i n a n c i a l s t a t e ments and, i n our o p i n i o n , i t i s f a i r l y s t a t e d i n a l l m a t e r i a l r e s p e c t s i n r e l a t i o n t o t h e combined f i n a n c i a l statements taken as a whole. Respectfully submitted, MERSKIN & MERSKIN, P.C. -4- �MERSKIN & MERSKIN, P.C. West Shore Community Comparative College Balance Sheet June 30, 1987 and 1986 Assets June 30, Current Funds U n r e s t r i c t e d Fund: General Fund: Cash and Temporary Investments - Note B Investments - Note E Property Taxes Receivable Accounts Receivable, l e s s allowance f o r p o s s i b l e l o s s e s o f $1,350.09 & $2,365.81 r e s p e c t i v e l y Grants Receivable Prepaid Expenses Due from Other Funds T o t a l General 100,356.42 $696,142.44 2,140.44 76,817.86 40,406.91 25,465.27 62,420.07 22,580.14 90,988.50 35,582.12 $ Total Current Unrestricted Funds Statements. -5- $ 87,112.20 $102,732.00 $1,024,165.94 T o t a l A u x i l i a r y Fund 252.00 86,860.20 $ A u x i l i a r y Fund Cash - Note B Inventories Grants Receivable 937,053.74 $ Fund See Notes t o F i n a n c i a l 669,719.79 $885,566.22 $988,298.22 322.00 88,210.00 14,200.00 �L i a b i l i t i e s and Fund Balances June 30, 1986 Current Funds U n r e s t r i c t e d Fund: General Fund: Accounts Payable Accrued P a y r o l l s Accrued Expenses Unearned Student T u i t i o n and Fees D e f e r r e d Revenue - Grants - State A p p r o p r i a t i o n s - Cultural Affairs Due t o Other Funds Fund Balance: Budgeted f o r F o l l o w i n g Year Unallocated $ 106,021.83 89,308.16 98,488.72 65,659.70 3,534.58 119,832.00 26.00 $ 85,732.50 82,639.95 93,737.86 43,711.00 44,581.69 115,581.00 39,066.13 86,524.00 \ 3,651.00 367,658.75 ! 376,865.09 T o t a l Fund Balance $ 454,182.75 $380,516.09 T o t a l General Fund $ 937,053.74 $885,566.22 $ 10,564.74 1,236.92 4,578.57 35,582.12 $ 10,173.97 1,048.99 5,491.36 62,238.11 35,149.85 23,779.57 87,112.20 $102,732.00 $1,024,165.94 $988,298.22 A u x i l i a r y Fund Accounts Payable Accrued P a y r o l l s Accrued Expenses Due t o Other Funds Fund Balance: Budgeted f o r F o l l o w i n g Year $ T o t a l A u x i l i a r y Fund Total Current U n r e s t r i c t e d Funds �MERSKIN & MERSKIN, P.C. West Shore Community College Comparative Balance Sheet - Continued June 30, 1987 and 1986 Assets June 30, Current Funds Continued R e s t r i c t e d Fund:' Cash - Note B Accrued I n t e r e s t Receivable Grants Receivable Endowment Income Receivable Prepaid Expenses 1,966.93 $ 40,413.35 20,360.22 109.78 8,870.18 16,555.03 14,683.71 T o t a l R e s t r i c t e d Fund $ T o t a l C u r r e n t Funds $1,083,101.25 $1,032,322.11 $ 21,951.54 209,817.79 80.37 $ 49,941.92 182,064.89 178.75 $ 231,849.70 $ 232,185.56 $ 10,298.50 36.50 $ 10,141.68 33.32 $ 10,335.00 $ 10,175.00 Student Loan Fund Cash - Note B Student Notes Receivable Accrued I n t e r e s t Receivable T o t a l Student Loan Fund Endowment Fund Cash and Temporary Investments Accrued I n t e r e s t Receivable Note B T o t a l Endowment Fund See Notes t o F i n a n c i a l Statement. -6- 58,935.31 $ 44,023.89 �L i a b i l i t i e s and Fund Balances C u r r e n t Funds - Continued R e s t r i c t e d Fund: Accounts Payable D e f e r r e d Revenue - Grants Fund Balance T o t a l R e s t r i c t e d Fund T987 $ $ June 30, 1986 - 42,013.30 16,922.01 58,935.31 $1,083,101.25 T o t a l C u r r e n t Funds Student Loan Fund Accounts Payable Fund Balance: College Student Loan Programs: Restricted Unrestricted $ $ 930.38 23,945.25 19,148.26 44,023.89 $1,032,322.11 $ 13.34 $ 629.93 $ 1,480.04 1,113.84 $ 2,593.6$ $ 1,174.18 979.38 2,153.56 229,402.07 $ Federal Student Loan Programs T o t a l Fund Balance 229,242.48 $ Endowment Fund Due t o Other Funds Fund Balance $ 231,565.63 $ T o t a l Student Loan Fund 231,836.36 231,849.70 $ 232,185.56 $ T o t a l Endowment Fund $ -6a- - $ 10,335.00 $ 10,335.00 - 10,175.00 10,175.00 �MERSKIN & MERSKIN, P.C. West Shore Community College Comparative Balance Sheet - Continued June 30, 1987 and 1986 Assets June 30, 1986 1987 P l a n t Funds C o n s t r u c t i o n Fund Due From Other Funds Total Construction $ Total Physical Properties 124,104.16 453.40 $ 130,690.12 387.34 62,800.00 124,557.56 $ 193,877.46 90,647.94 307.94 18,611.70 $ 87,905.69 312.26 15,232.42 109,567.58 $ 103,450.37 $ Physical Properties Land and Improvements B u i l d i n g s and B u i l d i n g Improvements F u r n i t u r e and Equipment L i b r a r y Books 21.06 $ T o t a l Debt Retirement Fund $ $ Debt Retirement Fund Cash and Temporary Investments - Note B Accrued I n t e r e s t Receivable Property Taxes Receivable 21.06 $ T o t a l Maintenance and Replacement Fund 21.06 $ Maintenance and Replacement Fund Cash and Temporary Investments - Note B Accrued I n t e r e s t Receivable Grants Receivable $ $ Fund 21.06 250,874.11 5,264,659.01 2,180,613.82 263,080.19 $ 250,874.11 5,159,714.25 2,013,352.05 251,477.61 $7,959,227.13 $8,193,373.33 T o t a l P l a n t Funds Agency Fund Cash - Note B Due from Other Funds $7,675,418.02 $7,972,766.91 $ See Notes t o F i n a n c i a l Statement. -7- $ 7,109.90 101,304.24 $ T o t a l Agency Fund 59,200.06 59,200.06 $ 108,414.14 �June 30, L i a b i l i t i e s and Fund Balances 1966 1987 P l a n t Funds C o n s t r u c t i o n Fund Fund Balance - U n r e s t r i c t e d Total Construction $ 21.06 21.06 $ 21.06 $ Maintenance and Replacement Fund Accounts Payable Due t o Other Funds Fund Balance - U n r e s t r i c t e d Reserve f o r Replacement Reserve f o r Encumbrances Unallocated $ $ Fund 21.06 28,199.53 21.06 $ 1,590.10 21.06 80,000.00 16,276.00 60.97 80,000.00 95,178.00 17,088.30 T o t a l Fund Balance $ 96,336.97 $ 192,266.30 T o t a l Maintenance and Replacement Fund $ 124,557.56 $ 193,877.46 $ 109,567.58 $ 103,450.37 $ 109,567.58 $ 103,450.37 $ 19,200.00 1, 050,000.00 6, 890,027.13 $ 15,000.00 1,250,000.00 6,410,418.02 Debt Retirement Fund Fund Balance - R e s t r i c t e d T o t a l Debt Retirement Fund Physical Properties Notes Payable Bonds Payable Fund Balance Total Physical Total Plant $7,959,227.13 Funds Agency Fund Accounts Payable P a y r o l l Taxes and Other Deductions Due t o D e p o s i t o r s $7,675,418.02 $8,193,373.33 Properties $7,972,766.91 $ -7a- $ 410.40 101,816.12 6,187.62 $ T o t a l Agency Fund 280.97 49,310.33 9,608.76 59,200.06 $ 108,414.14 �MERSKIN & MERSKIN, P.C. West Shore Community College Comparative Balance Sheet - Continued June 30, 1987 and 1986 Assets June 30, T o t a l A l l Funds Cash and Temporary Investments Marketable S e c u r i t i e s P r o p e r t y Taxes Receivable Accounts Receivable Student Notes Receivable Other Receivables Inventories Prepaid Expenses Land and Improvements B u i l d i n g s and B u i l d i n g Improvements F u r n i t u r e and Equipment L i b r a r y Books $ 118,968.12 40,406.91 209,817.79 41,291.56 86,860.20 107,543.53 250,874.11 5,264,659.01 2,180,613.82 263,080.19 See Notes t o F i n a n c i a l Statement. -8- $1,002,613.97 2,140.44 92,050.28 25,465.27 182,064.89 149,311.70 88,210.00 37,263.85 250,874.11 5,159,714.25 2,013,352.05 251,477.61 $9,542,256.16 Total 978,140.92 $9,254,538.42 �L i a b i l i t i e s and Fund Balances T o t a l A l l Funds Accounts Payable Accrued P a y r o l l Accrued Expenses Unearned Student T u i t i o n and Fees P a y r o l l Taxes and Other Deductions D e f e r r e d Revenue Due t o D e p o s i t o r s Notes and Bonds Payable Total 1MT June 30, 145,080.41 90,545.08 103,067.29 65,659.70 49,310.33 165,405.88 9,608.76 1,069,200.00 1986 ; $1,697,877.45 $1,883,208.12 16,922.01 1,480.04 229,242.48 10,335.00 109,567.58 Liabilities $ 19,148.26 1,174.18 229,402.07 10,175.00 103,450.37 99,467.28 83,688.94 99,229.22 43,711.00 101,816.12 184,107.94 6,187.62 1,265,000.00 Fund Balance: Restricted R e s t r i c t e d Fund College Student Federal Student Endowment Funds Debt Retirement Activities Loan Programs Loan Programs Funds R e s t r i c t e d Fund Balance Net Investment i n P h y s i c a l $ Properties 367,547.11 $6,890,027.13 Unrestricted: $ Budgeted f o r F o l l o w i n g Year Used f o r College Student Loan Programs Funds f o r C o n s t r u c t i o n P r o j e c t s Reserve f o r Replacement Funds f o r Maintenance and Replacement - Encumbered - Unencumbered Unallocated 363,349.88 $6,410,418.02 121,673.85 1,113.84 21.06 80,000.00 3,426.00 12,910.97 367,658.75 $ 27,430.57 979.38 21.06 80,000.00 95,178.00 17,088.30 376,865.09 586,804.47 $ 597,562.40 U n r e s t r i c t e d Fund Balance $ Total $9,542,256.16 -8a- $ $9,254,538.42 �MERSKIN & MERSKIN, P.C. West Shore Cotmiunity College Statement of Changes i n Fund Balances With Comparative Prior Year Totals Fiscal Year Ended June 30, 1987 Additions (Deductions): Current Funds Revenues & Other Changes Federal Grants & Contracts Property Taxes for Debt Retirement Gifts and Private Grants Investment Income Student Loan Interest Expenditures From Current Funds for Equipment and Other Capital Additions Expenditires for Capital Additions Notes and Bonds Retired Plant Assets Sold or Retired Current Funds Expenditures Uncollectable Loans Collection Expense Loan Cancellations Administrative Costs Distributions to Beneficiary Funds Expenditures Not Capitalized Interest and Bond Premium Mandatory Transfers: For Matching Grants Other Transfers In (Out): For Plant Improvements For Miscellaneous Purposes Net Increase (Decrease) f o r the Year Fund Balance at Beginning of Year Fund Balance at End of Year General Fund Auxiliary Fund Current Funds Total Unrestricted Fund Restricted Fund Student Loan Fund $3,679,556.48 $ 316,819.27 $3,996,375.75 $ 695,612.89 $ 350.00 4,214.66 1,767.14 (3,566,260.03) (308,174.99) (3,874,435.02) (684,502.61) (4,693.50) (510.57) (847.00) (39,152.00) (477.79) $ 73,666.66 $ 380,516.09 $ 454,182.75 $ 2,726.00 11,370.28 $ 23,779.57 (39,152.00) 2,248.21 85,036.94 $ 404,295.66 35,149.85 $ 489,332.60 $ See Notes to Financial Statements. -9- (13,750.00) (2,639.72) $ 19,148.26 280.73 231,555.63 16,508.54 $ 231,836.36 �Endowment Fund Plant Funds Construe- Maintenance & Debt tion Replacement Retirement Fund Fund Fund - $ 44,709.00 $ Combined Totals - A l l Funds Physical Properties 262,944.12 618.00 20,391.68 1,767.14 7,366.52 118,609.13 (199,449.98) (200,000.00) (760.64) 1986 $4,691,988.64 $4,638,265.52 59,582.00 96,477.00 14,873.00 262,944.12 108.00 8,049.86 160.00 760.64 June 30 1987 199,449.98 200,000.00 (38,450.00) 276,501.11 750.00 35,056.22 2,882.25 118,609.13 343,680.99 (38,450.00) (1,650.00) (4,558,937.63) (4,611,652.68) (4,693.50) (7,132.57) (510.57) (2,099.98) (847.00) (760.64) (1,791.43) (77,275.00) (1,791.43) (77,275.00) (1,558.80) (489.90) (88,800.00) 52,902.00 (2,248.21) $ 160.00 $ 10,175.00 $10,335.00 $ - $ 21.06 21.06 $ (95,929.33) $ 192,266.30 96,336.97 $ 6,117.21 $ 479,609.11 $ 472,634.94 $ 680,229.16 103,450.37 6,410,418.02 7,371,330.30 6,691,101.14 109,567.58 $6,890,027.13 $7,843,965.24 $7,371,330.30 -9a- �MERSKIN & MERSKIN, P.C. West Shore Community College Statement o f C u r r e n t Funds Revenues, Expenditures and Other Changes With Comparative F i g u r e s f o r P r i o r Year F i s c a l Year Ended June 30, 1987 F i s c a l Year General Fund Revenues and Other Changes T u i t i o n and Fees P r o p e r t y Taxes State A p p r o p r i a t i o n Federal Grants and C o n t r a c t s S t a t e Grants and C o n t r a c t s P r i v a t e G i f t s , Grants and C o n t r a c t s I n d i r e c t Cost Recoveries Endowment Income Investment Income Sales & Services o f A u x i l i a r y A c t i v i t i e s Other Sources Decrease i n R e s t r i c t e d Revenues Held f o r Future Expenditure T o t a l Revenues and Other $ $ 44,400.97 17,981.01 51,263.49 316,819.27 135,931.51 Changes $3,679,556.48 $ $3,566,260.03 Expenditures $ $1,507,954.15 140,045.40 347,502.61 415,439.45 606,337.02 548,981.40 Expenditures and T r a n s f e r s cpe In s t r u c t i o n P u b l i c Service I n s t r u c t i o n a l Support Student Services Institutional Administration P h y s i c a l P l a n t Operations Total 666,084.81 1,411,752.82 1,249,175.00 102,966.87 Auxi1iary Fund $ 316,819.27 308,174.99 308,174.99 Mandatory T r a n s f e r s I n (Out) For Matching Grants Other T r a n s f e r s I n (Out) For P l a n t Improvements For M i s c e l l a n e o u s Purposes (36,903.79) (2,726.00) T o t a l E x p e n d i t u r e s and T r a n s f e r s Revenues and Other Changes Over E x p e n d i t u r e s and T r a n s f e r s See Notes t o F i n a n c i a l 2,726.00 $3,605,889.82 $ 305,448.99 $ $ 11,370.28 (Under) Statements. -10- 73,666.66 �Ended June 30, 1987 Total Unrestricted Funds $ 666,084.81 1,411,752.82 1,249,175.00 102,966.87 Total Current Funds Restricted Fund $ $ 664,935.00 28,373.00 19,170.33 (17,981.01) 760.64 354.93 44,400.97 17,981.01 51,263.49 316,819.27 135,931.51 666,084.81 1,411,752.82 1,249,175.00 767,901.87 28,373.00 63,571.30 F i s c a l Year Ended 6/30/86 Total Current Funds $ 612,894.67 1,384,948.24 1,171,725.00 723,103.88 236,837.21 61,245.52 760.64 51,618.42 316,819.27 135,931.51 1,308.80 41,188.41 322,138.10 82,875.69 $3,996,375.75 $ 695,612.89 $4,691,988.64 $4,638,265.52 $1,507,954.15 140,045.40 347,502.61 723,614.44 606,337.02 548,981.40 $ 15,228.10 165,126.06 $1,523,182.25 305,171.46 347,502.61 1,227,762.89 606,337.02 548,981.40 $1,492,304.35 331,773.77 365,728.97 1,230,550.86 574,145.66 617,149.07 $3,874,435.02 $ $4,558,937.63 $4,611,652.68 504,148.45 684,502.61 (44,444.44) (36,903.79) (13,750.00) $3,911,338.81 $ $ $ 85,036.94 698,252.61 (50,653.79) $4,609,591.42 (2,639.72) $ 82,397.22 -10a- (85,404.00) 2,034.01 $4,739,467.11 $ (101,201.59) �MERSKIN & MERSKIN, P.C. West Shore Community College Notes t o F i n a n c i a l Note A - Summary o f S i g n i f i c a n t Accounting Page 1 Statements Policies The f i n a n c i a l statements have been prepared g e n e r a l l y i n accordance w i t h the acc o u n t i n g p r i n c i p l e s o u t l i n e d i n the American I n s t i t u t e o f C e r t i f i e d P u b l i c Account a n t s ' a u d i t g u i d e , A u d i t s o f Colleges and U n i v e r s i t i e s , and the Manual f o r Uniform F i n a n c i a l R e p o r t i n g — M i c h i g a n P u b l i c Community Colleges. E n t i t y : West Shore Community C o l l e g e , e s t a b l i s h e d i n 1967, i s l o c a t e d near S c o t t v i l l e , Michigan. The College p r o v i d e s e d u c a t i o n a l s e r v i c e s t o r e s i d e n t s of Manistee and Mason c o u n t i e s as w e l l as p o r t i o n s o f Lake, Oceana and Newaygo Counties. The College i s governed by a seven member board which i s e l e c t e d by r e s i d e n t s o f the aforementioned c o u n t i e s who are l o c a t e d w i t h i n the College's s e r v i c e area. Fund C l a s s i f i c a t i o n s : The accounts o f t h e College are r e p o r t i n g purposes i n t o t h e f o l l o w i n g seven funds: summarized f o r f i n a n c i a l The c u r r e n t funds, c o n s i s t i n g o f the General, A u x i l i a r y , and R e s t r i c t e d (use r e s t r i c t e d by donor or s u p p o r t i n g agency) Funds, are used t o account f o r t r a n s a c t i o n s r e l a t e d t o t h e i n s t r u c t i o n a l and academic programs, i n c l u d i n g r e s t r i c t e d purpose c o n t r a c t s and g r a n t s , r e s e a r c h , e x t e n s i o n and departmental programs and the a u x i l i a r y a c t i v i t i e s which p r o v i d e s e r v i c e s t o the s t u d e n t body, f a c u l t y and s t a f f and p u b l i c . The Statement o f C u r r e n t Funds Revenues, E x p e n d i t u r e s and Other Changes i s a statement o f f i n a n c i a l a c t i v i t i e s o f c u r r e n t funds r e l a t e d t o the c u r r e n t r e p o r t i n g year. I t does not p u r p o r t t o p r e s e n t the r e s u l t s o f o p e r a t i o n s or the net income or l o s s f o r the y e a r . The n o n c u r r e n t funds and t h e i r f u n c t i o n s are d e s c r i b e d as f o l l o w s : ( 1 ) Student Loan Fund i s used t o account f o r t r a n s a c t i o n s r e l a t e d t o loans t o s t u d e n t s ; ( 2 ) Endowment Fund i s used t o account f o r g i f t s which a l l o w only the income thereon t o be expended; ( 3 ) P l a n t Fund i s used t o account f o r t r a n s a c t i o n s r e l a t i n g t o i n vestment i n i n s t i t u t i o n a l p r o p e r t i e s , indebtedness i n c u r r e d i n the f i n a n c i n g t h e r e o f and r e s e r v e s f o r maintenance and replacements; ( 4 ) Agency Fund i s used t o account f o r amounts w i t h h e l d from p a y r o l l s , employer's p o r t i o n o f p a y r o l l taxes and v a r i o u s p a y r o l l b e n e f i t s , f o r amounts held i n custody f o r s t u d e n t s , C o l l e g e r e l a t e d o r g a n i z a t i o n s or o t h e r s . Investments and I n s t i t u t i o n a l P r o p e r t i e s : Investments and i n s t i t u t i o n a l p r o p e r t i e s are s t a t e d a t c o s t or market value a t date o f g i f t . Amounts expended d i r e c t l y from c u r r e n t funds f o r equipment or o t h e r c a p i t a l a d d i t i o n s are i n c l u d e d i n exp e n d i t u r e s or t r a n s f e r s o f such funds and are c a p i t a l i z e d w i t h i n the P l a n t Fund. D e p r e c i a t i o n i s not p r o v i d e d on p h y s i c a l p r o p e r t i e s . Inventories: I n v e n t o r i e s are s t a t e d a t t h e lower o f c o s t or market. Revenue R e c o g n i t i o n : A l l revenues and r e l a t e d e x p e n d i t u r e s i n c u r r e d i n c o n n e c t i o n w i t h the c u r r e n t summer s e s s i o n are d e f e r r e d a t June 30. R e s t r i c t e d Fund revenues a r e recognized o n l y t o t h e e x t e n t expended. -11- �MERSKIN & MERSKIN, P.C. West Shore Community College Notes t o F i n a n c i a l Page 2 Statements The S t a t e o f Michigan a p p r o p r i a t e s funds t o t h e College f o r o p e r a t i o n s c o v e r i n g the s t a t e ' s f i s c a l y e a r , October 1 t h r o u g h September 30. Since t h e College's f i s c a l year i s from J u l y 1 t h r o u g h June 30, revenue from t h e S t a t e i s r e c o g n i z e d proportionately. Note B - Cash and Temporary Investments Cash balances c o n s i s t o f t h e f o l l o w i n g : Cash C e r t i f i c a t e s o f Deposit 1387 June 30, 1986 268,856.49 733,757.48 $ $ $ Totals 223,771.16 754,369.76 978,140.92 $1,002,613.97 Note C - Bonds, Notes Payable and C a p i t a l i z e d Leases Payable The p r i n c i p a l and i n t e r e s t on notes a r e payable from General Fund revenues. The p r i n c i p a l and i n t e r e s t on bonds are payable from p r o p e r t y taxes assessed f o r debt retirement. The o b l i g a t i o n s are g e n e r a l l y c a l l a b l e , bear i n t e r e s t a t r a t e s v a r y i n g from 5.1% t o 7% and mature a t v a r i o u s dates through 1996. The minimum annual p r i n c i p a l and i n t e r e s t payments due w i t h i n one year from June 30, 1987 aggregate $272,850, w h i l e payments due w i t h i n one year from June 30, 1986 aggregate $277,275. Note D - R e t i r e m e n t C o n t r i b u t i o n s The C o l l e g e p a r t i c i p a t e s i n t h e Michigan P u b l i c School Employees R e t i r e m e n t System. The r e t i r e m e n t s t a t u e r e q u i r e s t h a t t h e College c o n t r i b u t e 9.35% o f t h e aggregate annual compensation p a i d t o a l l employees who are members o f t h e R e t i r e ment System. The employees covered by the plan i n c l u d e : a l l t e a c h i n g and nonteaching employees, employees p a i d from Federal Funds, s t u d e n t s working summer months b u t not a t t e n d i n g c l a s s e s and s t u d e n t s working i n a school o t h e r than t h e one they a r e e n r o l l e d i n and a t t e n d i n g c l a s s . D u r i n g the y e a r ended June 30, 1987, t h e College c o n t r i b u t e d $283,511 t o t h e r e t i r e m e n t system on b e h a l f o f i t s e l i g i b l e employees. -12- �MERSKIN & MERSKIN, P.C. West Shore Community College Notes t o F i n a n c i a l Page 3 Statements Note E - Investments Investments o f 46 shares o f Dow Chemical common stock was disposed o f on June 25, 1987, a t t h e then c u r r e n t market value l e s s s a l e s commission and SEC f e e . The n e t amount r e a l i z e d was $3,936.03. Aggregate market value a t June 30, 1986, was $4,278.00. Note F - R e p o r t i n g Change To meet S t a t e o f Michigan r e p o r t i n g r e q u i r e m e n t s , g r a n t revenue and e x p e n d i t u r e s f o r t h e Business and I n d u s t r i a l I n s t i t u t e and t h e Community Growth A l l i a n c e a r e b e i n g r e p o r t e d f o r f i s c a l 1987 i n t h e R e s t r i c t e d Fund and t h e Agency Fund respect i v e l y r a t h e r than the General Fund as i n f i s c a l 1986. The the e f f e c t o f t h i s r e p o r t i n g change i s n o t c o n s i d e r e d t o have a m a t e r i a l e f f e c t on f i n a n c i a l statements. -13- �MERSKIN & MERSKIN, P.C. Supplemental F i n a n c i a l -14- Information �MERSKIN & MERSKIN, P.C. West Shore Community College D e t a i l s o f General Fund E x p e n d i t u r e s and Other Changes F i s c a l Year Ended June 30, 1987 Salaries And Wages Instruction: General Business and P u b l i c S e r v i c e Trade, I n d u s t r i a l and T e c h n i c a l Health Occupations Totals S u p p l i e s and Expenses 502,828.11 229,858.53 167,690.73 183,750.56 $ $1,084,127.93 $ 395,120.20 40,553.18 16,384.56 $ 14,803.14 65,082.35 $ 158,696.39 89,906.31 88,326.30 58,191.20 Public Service: R e c r e a t i o n Center C u l t u r a l A r t s Program Total s $ $ 56,937.74 $ 79,885.49 I n s t r u c t i o n a l Support: I n s t r u c t i o n a l Media Center Instructional Administration Totals $ 52,815.81 180,121.32 $ $ 232,937.13 31,770.56 61,565.19 $ 93,335.75 $ 135,777.87 48,030.22 $ $ 183,508.09 $ 101,954.19 118,271.40 220,225.59 Student S e r v i c e s : Student Personnel Student F i n a n c i a l A i d Totals I n s t i t u t i onal Admi n i s t r a t i on: Board o f Trustees P r e s i d e n t ' s O f f i c e and P u b l i c I n f o r m a t i o n Business S e r v i c e s Totals $ - 113,347.36 169,341.14 $ 77,048.08 47,644.17 192,554.11 $ 317,246.36 247,087.31 $ $ 247,087.31 $ 145,620.29 134,923.53 280,543.82 $ I n t e r n a l Service O p e r a t i o n s : Data Processing Duplication $ $ Physical Plant Operations: Physical Plant Energy Services Totals 282,688.50 30,210.08 - $ 30,210.08 $ $ E l i m i n a t i o n o f R e b i l l e d Charges Net I n t e r n a l S e r v i c e - (30,210.08) $ Totals - $2,087,586.70 -15- $ 18,378.87 30,489.33 48,868.20 (48,868.20) - $1,386,357.21 �Capital Outlay Transfers $ - $ 14,009.87 197.71 13,652.58 845.86 28,706.02 $ $ 3,222.17 $ - $ 3,222.17 $ $ 19,260.23 1,969.50 21,229.73 $ $ $ $ $ $ 10,425.65 980.12 11,405.77 $ $ $ $ $ $ $ $ $ 15,576.00 41,878.00 $ - $ 21,350.27 $ $ 21,350.27 $ $ 26,015.75 $ 26,015.75 $ (26,015.75) $ - 92,316.12 $ 26,302.00 $ $ 675,534.37 319,962.55 269,669.61 242,787.62 $1,507,954.15 $ $ $ $ - $ 3,757.23 2,644.93 6,402.16 $ - Total $ _ - 41,878.00 $ 58,578.49 81,466.91 140,045.40 103,846.60 243,656.01 347,502.61 248,157.71 167,281.74 415,439.45 103,350.08 164,748.76 380,116.18 648,215.02 414,057.87 134,923.53 548,981.40 74,604.70 30,489.33 $ 105,094.03 (105,094.03) $ $ - $3,608,138.03 -15a- �MERSKIN & MERSKIN, P.C. West Shore Community College D e t a i l s o f A u x i l i a r y Fund F i s c a l Year Ended June 30, 1987 Activity Bookstore Food Service Fund Balance 7/1/86 Revenues Expenditures Salaries Supplies and and Wages Expenses $ 20,961.64 $207,282.80 $ 23,429.35 $161,031.03 2,817.93 109,536.47 46,193.02 68,165.58 $ 23,779.57 $316,819.27 $ 69,622.37 $229,196.61 -16- �Expenditures Capital Outlay $ 1,039.85 Revenues Over (Under) Expenditures $ 21,782.57 8,316.16 $ 9,356.01 Transfers In (Out) $ (7,594.36) $ 35,149.85 (13,138.29) $ 8,644.28 Fund Balance 6/30/87 - 10,320.36 $ 2,726.00 $ 35,149.85 -16a- �Details of Restricted Funds F i s c a l Year Ended June 30, 1987 Balance 7/1/86 Instruction Various Grants Revenues Governmental Private Indirect Grants and G i f t s , Grants Costs Contracts & Contracts (Deduct) $ 22,220.47 $ P u b l i c Service Various Grants $ Other $ (6,992.37) $ 181,276.06 (3,600.00) I n s t r u c t i o n a l Support Various Grants Student Services Various Grants 19,148.26 489,811.47 19,170.33 (8,349.54) 1,115.57 $ 19,148.26 $693,308.00 $ 19,170.33 $(18,941.91) $1,115.57 -17- �Expenditures Total $ 15,228.10 Salaries and Wages $ Supplies and Expenses Capital Outlay $ - Total 475.00 $ 14,753.10 177,676.06 20,178.90 131,450.56 12,296.60 163,926.06 501,747.83 4,142.25 500,245.30 - 504,387.55 - $694,651.99 $ 24,796.15 $646,448.96 -17a- - Balance 6/30/87 (13,750.00) $12,296.60 $ 15,228.10 $ Transfers I n (Out) $ 16,508.54 $683,541.71 $ (13,750.00) $ 16,508.54 �MERSKIN & MERSKIN, P.C. West Shore Community College D e t a i l s o f Student Loan Funds F i s c a l Year Ended June 30, 1987 Balance 7/1/86 College Loan Funds R e s t r i c t e d Funds Luzer Memorial Veterans Loan Fund $ 1,174.18 U n r e s t r i c t e d Funds: Emergency Student Loan Fund T o t a l C o l l e g e Loan Funds Contributions and Other $ 979.38 $ 2,153.56 Interest Income $ 350.00 $ 350.00 110.86 188.46 $ 299.32 Federal Student Loan Funds N a t i o n a l D i r e c t Student Loans Total Student Loan Fund 229,402.07 $231,555.63 -18- 5,682.48 $ 350.00 $ 5,981.80 �Balance 6/30/87 Deductions $ (195.00) $ 404.00 $ 209.00 5,842.07 $ 6,051.07 1,480.04 1,113.84 $ 2,593.88 229,242.48 $231,836.36 �MERSKIN & MERSKIN, P.C. West Shore Community College Student Loan Fund - Summary o f Loan T r a n s a c t i o n s F i s c a l Year Ended June 30, 1987 College Student Loans Luzer Memorial Emergency Veterans Student Loan Fund Loan Fund Loans O u t s t a n d i n g a t 7/1/86 $ Loans Granted During F i s c a l 1987 1 Deduct: Loan Payments C a n c e l l a t i o n o f Indebtedness Loans D e f a u l t e d t o Federal Government Other D e f a u l t e d Loans Loans O u t s t a n d i n g a t 6/30/87 Number o f Loans: O u t s t a n d i n g a t 7/1/86 Granted During Year Paid i n F u l l During Year C a n c e l l e d Loans D e f a u l t e d Loans O u t s t a n d i n g a t 6/30/87 200.00 1,602.00 1,802.00 $ 1 (1,702.00) - 100.00 3,738.50 3,838.50 Total $181,764.89 57,249.00 $239,013.89 $182,064.89 62,589.50 $244,654.39 (3,139.50) - 100.00 $ (23,944.60) (847.00) (28,786.10) (847.00) (510.00) $ Federal National Direct Student Loans (4,693.50) - (4,693.50) (510.00) 189.00 $209,528.79 $209,817.79 2 17 1 47 319 60 322 124 18 - 37 6 47 2 6 102 2 12 1 5 324 330 The above loans o u t s t a n d i n g have n o t been reduced by an allowance f o r d o u b t f u l amounts. -19- �MERSKIN & MERSKIN, P.C. West Shore Community College D e t a i l s o f Endowment Fund F i s c a l Year Ended June 30, 1987 Balance 7/1/86 Fund Gifts Income From Investments Endowment Funds McGhan S c h o l a r s h i p Plank Memorial K i l i e n Memorial Totals Scholarship Scholarship $ 2,000.00 $ 110.00 $ 160.00 5,000.00 - 364.49 3,175.00 50.00 236.15 $ 10,175.00 $ 160.00 $ 760.64 i -20- �Distributions o f Endowment T r a n s f e r s Income In (Out) 160.00 $ - Principal Balance 6/30/87 $ 2,110.00 364.49 - 5,000.00 236.15 - 3,225.00 - $ 10,335.00 760.64 $ -20a- �West Shore Community College Notes and Bonds Payable F i s c a l Year Ended June 30, 1987 Interest Rate Plant Fund Notes Payable State Savings Bank o f S c o t t v i l l e Telephone System Tractor Bonds Payable 1969 Community College B u i l d i n g Bonds 1969 Community College B u i l d i n g Series I I 1987 1991 Outstanding 7/1/86 " $ 15,000.00 5.3 t o 6.0% 1978-1991 250,000.00 6.0% 1978-1989 300,000.00 5.1 t o 7.0% 1979-1996 700,000.00 Bonds- 1975 Community College B u i l d i n g Bonds Totals 10.00 % 6.25 Maturity Date $1,265,000.00 A l l bonds are payable from ad valorem t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e or amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , o f t h e C o n s t i t u t i o n o f t h e S t a t e o f Michigan. �Issued $ 18,000.00 Retired $ 12,000.00 1,800.00 Outstanding 6/30/87 $ 3,000.00 16,200.00 50,000.00 100,000.00 200,000.00 50,000.00 $ 18,000.00 200,000.00 650,000.00 $213,800.00 $1,069,200.00 -21a- �MERSKIN & MERSKIN, P.C. West Shore Community College Schedule o f Bonds Payable Issue o f March 1 , 1969 On March 1 , 1969, t h e West Shore Community College d i s t r i c t issued $750,000 o f 1969 Community C o l l g e B u i l d i n g Bonds. The bonds a r e payable from ad valorem t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e or amount as p r o v i d e d by Section 6, A r t i c l e I I , o f t h e C o n s t i t u t i o n o f t h e S t a t e o f Michigan. The amounts o f p r i n c i p a l and i n t e r e s t payments are as f o l l o w s : Maturity Year 1987 Interest Payable Sept. 1 , Payable March 1 , Interest Principal 1 1988 1989 1990 1991 = 1 — - — $ 5,675.00 Annual Requirement $ 5,675.Oo 5,675.00 4,262.50 2,850.00 1,425.00 $ 50,000.00 50,000.00 50,000.00 50,000.00 4,262.50 2,850.00 1,425.00 - 59,937.50 57,112.50 54,275.00 51,425.00 14,212.50 $200,000.00 $ 14,212.50 $228,425.00 The bonds a r e i n $5,000 denomination each w i t h i n t e r e s t a t v a r i o u s i n t e r e s t r a t e s as f o l l o w s : Bonds M a t u r i n g 1986-1987 1988-1989 1990-1991 -22- 5.60% 5.65% 5.70% �MERSKIN & MERSKIN, P.C. West Shore Community College Schedule o f Bonds Payable Issue o f September 1 , 1969 During December, 1969, t h e c o l l e g e d i s t r i c t s o l d $1,500,000 o f bonds d e s i g n a t e d "1969 Community College B u i l d i n g Bonds, S e r i e s I I " . The proceeds a r e f o r the purpose o f e r e c t i n g , f u r n i s h i n g and e q u i p p i n g b u i l d i n g s , s i t e purchase and development c o s t s . The bonds a r e payable from ad valorem t a x e s l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e o r amount, as p r o v i d e d i n S e c t i o n 6, A r t i c l e IX o f t h e C o n s t i t u t i o n o f Michigan o f 1963. The annual debt requirements a r e as f o l l o w s : Maturity Year 1987 1 1988 1989 Payable March 1, Interest Principal = 1 — - — 6,000.00 3,000.00 $ 9,000.00 $200,000.00 $ 100,000.00 100,000.00 Interest Payable Sept. 1 , 6,000.00 Annual Requirement $ 6,000.00 3,000.00 $ 109,000.00 103,000.00 9,000.00 $218,000.00 The bonds are i n denominations o f $5,000 each w i t h i n t e r e s t a t 6%. -23- �MERSKIN & MERSKIN, P.C. West Shore Community College Schedule o f Bonds Payable Issue o f February 1 , 1975 On February 1 , 1975, t h e West Shore Community College d i s t r i c t issued $1,000,000 o f 1975 Community College b u i l d i n g bonds. The bonds a r e payable from ad valorem t a x e s , l e v i e d w i t h o u t l i m i t a t i o n as t o r a t e or amount as p r o v i d e d by S e c t i o n 6, A r t i c l e I I , o f t h e C o n s t i t u t i o n o f t h e S t a t e o f Michigan. Amounts o f p r i n c i p a l and i n t e r e s t payments a r e as f o l l o w s : Maturity Year Interest Rate 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 5.650% 5.850 6.050 6.200 6.400 6.550 6.700 6.800 6.900 6.900 Payable March 1, Interest P r i nci pal $ _ 21,150.00 19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 $ 111,768.75 The bonds a r e i s s u e d i n $5,000 $ 50,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00 $650,000.00 denominations. -24- Interest Payable Sept. 1 , $ 21,150.00 19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 Annual Requirement $ 21,150.00 90,837.50 112,106.25 107,512.50 102,787.50 97,931.25 92,962.50 87,900.00 82,762.50 77,587.50 $ 873,537.50 $111,768.75 �MERSKIN & MERSKIN, P.C. West Shore Community College D e t a i l s o f C o n s t r u c t i o n Fund F i s c a l Year Ended June 30, 1987 Balance 7/1/86 Investment Income Unexpended A p p r o p r i a t i o n s f o r P l a n t : U n a p p r o p r i a t e d C o n s t r u c t i o n Funds 21.06 -25- $ Expenditures Not Capitalized �Transfers In (Out) $ Balance 6/30/87 $ 21.06 �Supplemental F i n a n c i a l Information Federal Grant Programs -26- �MEMBERS: MICHIGAN ASSOCIATION OF 1TIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF VTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. MERSKIN & M E R S K I N , P.C CERTIFIED PUBLIC ACCOUNTANTS August 13, 1987 PRINCIPALS: GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. KERRY E. CLARK, C.P.A. 1980-1987 AUDITOR'S COMMENTS ON COMPLIANCE WITH OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 234 PARKDALE AVENUE MANISTEE, MICHIGAN 49660 PHONE: 616-723-6582 LAWS AND REGULATIONS Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 We have examined t h e f i n a n c i a l statements o f t h e West Shore Community College f o r t h e y e a r ended June 30, 1987, and have i s s u e d our r e p o r t thereon dated August 13, 1987. Our examination was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g s t a n d a r d s ; t h e p r o v i s i o n s o f Standards f o r A u d i t o f Governmental O r g a n i z a t i o n s , Programs, A c t i v i t i e s and F u n c t i o n s , promulgated by t h e U.S. C o m p t r o l l e r General, as they p e r t a i n t o f i n a n c i a l and compliance a u d i t s ; t h e p r o v i s i o n s o f t h e O f f i c e o f Management and Budget's (0MB) Compliance Supplement - Uniform Requirements o f Programs f o r Grants t o S t a t e and Local Governments. C e r t a i n programs operated by t h e C o l l e g e were n o t i n c l u d e d i n 0MB's Compliance Supplement - Uniform Requirements f o r Grants t o State and Local Governments. For these programs we reviewed t h e terms and c o n d i t i o n s s e t f o r t h i n t h e award agreements and determined t h e major compliance requirements t o be t e s t e d ; t h e p r o v i s i o n s o f 0MB's C i r c u l a r A-110, U n i f o r m Requirements f o r Grants t o U n i v e r s i t i e s , H o s p i t a l s and Other N o n - P r o f i t O r g a n i z a t i o n s , and a c c o r d i n g l y , i n c l u d e d such t e s t s o f t h e a c c o u n t i n g r e c o r d s and such o t h e r a u d i t i n g procedures as we c o n s i d e r e d necessary i n the c i r c u m s t a n c e s . Based on our e x a m i n a t i o n , we found t h a t , f o r t h e items t e s t e d , t h e College c o m p l i e d w i t h the m a t e r i a l terms and c o n d i t i o n s o f t h e f e d e r a l g r a n t agreements, w i t h no questioned c o s t s e v i d e n t . F u r t h e r , based on our examination and t h e p r o cedures r e f e r r e d t o above, n o t h i n g came t o our a t t e n t i o n t o i n d i c a t e t h a t t h e C o l l e g e had n o t complied w i t h t h e s i g n i f i c a n t compliance terms and c o n d i t i o n s o f t h e g r a n t s r e f e r r e d t o above. T h i s r e p o r t i s i n t e n d e d s o l e l y f o r t h e use o f West Shore Community C o l l e g e , t h e c o g n i z a n t a u d i t agency, and o t h e r f e d e r a l a u d i t agencies and should n o t be used f o r any o t h e r purpose. Respectfully submitted, MERSKIN & MERSKIN, P.C. -27- �MEMBERS: MICHIGAN ASSOCIATION OF RTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF RTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. MERSKIN & M E R S K I N , P.C. CERTIFIED PUBLIC ACCOUNTANTS August 13, 1987 PRINCIPALS: GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 KERRY E. CLARK, C.P.A. 1980-1987 234 PARKDALE AVENUE MANISTEE, MICHIGAN 49660 PHONE: 616-723-6582 AUDITOR'S COMMENTS ON INTERNAL CONTROL FOR FEDERAL GRANT PROGRAMS Board o f Trustees West Shore Community College S c o t t v i l l e , Michigan 49454 We have examined t h e f i n a n c i a l statements o f t h e West Shore Community College f o r t h e year ended June 30, 1987, and have i s s u e d our r e p o r t thereon dated August 13, 1987. As p a r t o f our e x a m i n a t i o n , we made a study and e v a l u a t i o n o f t h e system o f i n t e r n a l accounting c o n t r o l o f t h e College t o the e x t e n t we considered necessary t o e v a l u a t e the system as r e q u i r e d by g e n e r a l l y accepted a u d i t i n g standards and t h e s t a n d a r d s f o r f i n a n c i a l and compliance a u d i t s c o n t a i n e d i n t h e U.S. General Acc o u n t i n g O f f i c e Standards f o r A u d i t o f Governmental O r g a n i z a t i o n s , Programs, A c t i v i t i e s and F u n c t i o n s . For t h e purpose o f t h i s r e p o r t , we have c l a s s i f i e d t h e s i g n i f i c a n t i n t e r n a l a c c o u n t i n g c o n t r o l s i n t h e f o l l o w i n g c a t e g o r i e s ; revenue/ r e c e i p t s , purchases, and p a y r o l l disbursements. The purpose o f our study and e v a l u a t i o n was t o determine t h e n a t u r e , t i m i n g , and e x t e n t o f t h e a u d i t i n g procedures necessary f o r expressing an o p i n i o n on t h e e n t i t y ' s f i n a n c i a l s t a t e m e n t s . Our study e v a l u a t i o n was more l i m i t e d than would be necessary t o express an o p i n i o n on t h e system o f i n t e r n a l a c c o u n t i n g c o n t r o l taken as a whole or on any o f t h e c a t e g o r i e s o f c o n t r o l s i d e n t i f i e d above. The management o f t h e College i s r e s p o n s i b l e f o r e s t a b l i s h i n g and m a i n t a i n i n g a system o f i n t e r n a l a c c o u n t i n g c o n t r o l . In f u l f i l l i n g this responsibility, e s t i mates and judgments by management a r e r e q u i r e d t o assess t h e expected b e n e f i t s and r e l a t e d c o s t s o f c o n t r o l procedures. The o b j e c t i v e s o f a system a r e t o p r o v i d e management w i t h reasonable, b u t n o t a b s o l u t e , assurance t h a t assets are safeguarded a g a i n s t l o s s from u n a u t h o r i z e d use o r d i s p o s i t i o n , and t h a t t r a n s a c t i o n s a r e exec u t e d i n accordance w i t h management's a u t h o r i z a t i o n and recorded p r o p e r l y t o p e r m i t t h e p r e p a r a t i o n o f f i n a n c i a l statements i n accordance w i t h g e n e r a l l y accepted a c c o u n t i n g p r i n c i p l e s . Because o f i n h e r e n t l i m i t a t i o n s i n any system o f i n t e r n a l a c c o u n t i n g c o n t r o l , e r r o r s or i r r e g u l a r i t i e s may n e v e r t h e l e s s occur and n o t be det e c t e d . A l s o , p r o j e c t i o n o f any e v a l u a t i o n o f t h e system t o f u t u r e p e r i o d s i s subj e c t t o t h e r i s k t h a t procedures may become inadequate because o f changes i n c o n d i t i o n s o r t h a t t h e degree o f compliance w i t h t h e procedures may d e t e r i o r a t e . -28- �MERSKIN & MERSKIN, P.C. Page 2 Our study and e v a l u a t i o n made f o r t h e l i m i t e d purpose d e s c r i b e d i n t h e f i r s t paragraph would n o t n e c e s s a r i l y d i s c l o s e a l l m a t e r i a l weaknesses i n t h e system. A c c o r d i n g l y , we do n o t express an o p i n i o n on t h e system o f i n t e r n a l a c c o u n t i n g cont r o l o f t h e College taken as a whole or on any o f t h e c a t e g o r i e s o f c o n t r o l s i d e n t i f i e d i n t h e f i r s t paragraph. T h i s r e p o r t does n o t a f f e c t August 13, 1987. our r e p o r t on t h e f i n a n c i a l statements dated T h i s r e p o r t i s intended s o l e l y f o r t h e use o f West Shore Community C o l l e g e , t h e c o g n i z a n t a u d i t agency, and o t h e r f e d e r a l a u d i t agencies and should n o t be used f o r any o t h e r purpose. Respectfully submitted, MERSKIN & MERSKIN, P.C. -29- �MERSKIN & MERSKIN, P.C. West Shore Community Federal College Programs Schedule o f A c t i v e Awards/Expenditures F i s c a l Year Ended June 30, 1987 Project Code Grant T i t l e 3856201104 38572011012 38672011003 Amount o f Award Grant Expenditure JTPA - Quick S t a r t JTPA - Quick S t a r t JTPA - B . I . D . I . - West C e n t r a l JTPA - B . I . D . I . - Northwest Agribusiness - B.I.D.I. FCMS - Labor Mgt. Council - B.I.D.I, MCCOEES Enhancement JTPA - Region 8 - M i n i Grant Local A d m i n i s t r a t i o n JTPA - Quick S t a r t Basic Dispatcher T r a i n i n g 3N278103 545703 32A36053 5,000.00 24,000.00 30,000.00 32,414.80 375.46 7,206.75 1,200.00 2,000.00 14,398.00 11,866.00 3,760.47 V o c a t i o n a l Education: - Handicapped/Disadvantaged - S i n g l e Parent - Sex E q u i t y - Program Improvement JT & R - B . I . D . I . - Maint. & Replacement JT & R - B . I . D . I . 3L178628 3L371368 3L471568 3P176629 1987 1987 1986 10,516.00 10,614.00 1,594.00 43,509.00 68,950.00 13,750.00 9,659.92 7,000.92 10,614.00 972.34 43,509.00 59,266.01 13,750.00 9,659.92 $ 290,814.40 $248,982.19 Total -30- $ 5,000.00 11,945.00 30,000.00 23,670.01 375.00 5,206.00 1,200.00 2,000.00 14,398.00 6,655.52 3,760.47 �MERSKIN & MERSKIN, P.C. West Shore Community College -31- Foundation �MEMBERS: MICHIGAN ASSOCIATION OF ERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF ERTIFIED PUBLIC ACCOUNTANTS OF COUNSEL: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 MERSKIN & M E R S K I N , P.C. 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 CERTIFIED PUBLIC ACCOUNTANTS August 13, 1987 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 PRINCIPALS: GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. DAVID L. HATCH, C.P.A. 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 KERRY E. CLARK, C.P.A. 1980-1987 234 PARKDALE AVENUE MANISTEE, MICHIGAN 49660 PHONE: 616-723-6582 Board o f D i r e c t o r s West Shore Community College Foundation We have examined t h e balance sheet as o f June 30, 1987 and 1986 o f the West Shore Community College Foundation and t h e r e l a t e d statements o f revenues, expendi t u r e s and changes i n fund balance f o r t h e y e a r s then ended. Our e x a m i n a t i o n was made i n accordance w i t h g e n e r a l l y accepted a u d i t i n g standards and, a c c o r d i n g l y , i n c l u d e d such t e s t s o f t h e a c c o u n t i n g r e c o r d s and such o t h e r a u d i t i n g procedures as we considered necessary i n t h e c i r c u m s t a n c e s . I n our o p i n i o n , t h e aforementioned f i n a n c i a l statements p r e s e n t f a i r l y the , f i n a n c i a l p o s i t i o n o f t h e West Shore Community College Foundation a t June 30, 1987 and 1986, and t h e changes i n fund balances and t h e c u r r e n t revenues and exp e n d i t u r e s f o r t h e y e a r s then ended, i n c o n f o r m i t y w i t h g e n e r a l l y accepted acc o u n t i n g p r i n c i p l e s a p p l i e d on a b a s i s c o n s i s t e n t w i t h t h a t o f t h e p r e c e d i n g year. Respectfully submitted MERSKIN & MERSKIN, P.C. -32- �MERSKIN & MERSKIN, P.C. West Shore Community College Foundation Balance Sheet June 30, 1987 and 1986 June 30 1987 Assets Cash and Temporary Investments Accrued I n t e r e s t Receivable 1986 $183,969.63 780.58 $186,070.74 781.83 $184,750.21 $186,852.57 Liabilities Accounts Payable $ $ Fund Balance Restricted Unrestricted $ 60,000.00 124,746.03 $ 60,000.00 126,848.17 $184,746.03 $186,848.17 $184,750.21 $186,852.57 T o t a l Assets Liabilities and Fund Balance T o t a l Fund Balance Total L i a b i l i t i e s and Fund Balance See Notes t o t h e F i n a n c i a l Statements. -33- 4.18 4.40 �MERSKIN & MERSKIN, P.C. West Shore Community College Foundation Statement o f Revenues, E x p e n d i t u r e s and Chan ges i n Fund Balance F i s c a l Years Ended June 30, 1987 and 1986 June 30, 1987 Revenues Donations Membership Dues I n t e r e s t Income - Investments Rental Income - F a c i l i t i e s Total $ 51,624.43 $ 52,139.07 (455.00) 13,704.24 24,401.08 18,000.00 Revenues $ 64,873.67 (Expenditures) $ Excess Revenues $ Excess ( E x p e n d i t u r e s ) Fund Balance - June 30, 1987 See Notes t o F i n a n c i a l $ 61,513.34 Unrestricted Total 60,000.00 $ 103,821.36 $153,821.36 10,000.00 Fund Balance - June 30, 1986 Deduct: 1,848.67 48,409.10 11,255.57 $ (2,102.14) $ 33,026.81 Restricted Fund Balance - June 30, 1985 Add: $ 2,876.51 44,768.97 19,330.33 $ 66,975.81 Expenditures Excess Revenues $ 94,540.15 $ Expenditures M a t e r i a l s and S u p p l i e s Special Programs Scholarships Total 1986 $ Statements. -34- 23,026.81 33,026.81 60,000.00 $ 126,848.17 $186,848.17 - 60,000.00 (2,102.14) $ 124,746.03 (2,102.14 $184,746.03 �MERSKIN & MERSKIN, P.C. West Shore Community College Notes t o F i n a n c i a l Note 1 - Summary o f S i g n i f i c a n t Accounting A. Foundation Statements Policies Entity The West Shore Community College Foundation poses o f : gifts was e s t a b l i s h e d i n 1971 f o r t h e pur- 1. Securing etc. o r loans o f p r o p e r t y , works o f a r t , h i s t o r i c a l 2. Fund r a i s i n g by means o f l o a n , g i f t s , g r a n t and bequest ety o f purposes, i n c l u d i n g i n s t r u c t i o n and r e s e a r c h , endowments, s c h o l a r s h i p s , f e l l o w s h i p s , p r o f e s s o r s h i p s , c u l t u r a l events and f o r b u i l d i n g s , equipment and o t h e r kinds. 3. To a c t i n t h e c a p a c i t y o f a f i d u c i a r y purposes and o b j e c t i v e s . or t r u s t e e papers, f o r a broad v a r i establishment of academic c h a i r s , f a c i l i t i e s of a l l i n carrying o u t these The College i s t h e s o l e b e n e f i c i a r y o f any donations t o , o r funds r a i s e d by t h e Foundation. B. Basis o f Accounting The income and expenses o f t h e West Shore Community College counted f o r a c c o r d i n g t o t h e a c c r u a l method o f a c c o u n t i n g . -35- Foundation are ac- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportFYendedJune30,1987and1986.pdf Audit Report https://wsccarchives.org/files/original/3ec74b08d1407247c3b3e67ba385c50b.pdf e64d331229bdce700258d604fa743b5c PDF Text Text �W e s t Shore Community College Audit Report S c o t t v i l l e , Michigan Fiscal Years Ended June 3 0 , 1986 and 1985 -1- �MERSKIN & MERSKIN, P.C. Contents Page West Shore Community College Audited Financial Statements Accountants' Report 4 Balance Sheets 5-8a Statement of Changes in Fund Balance 9-9a Statement of R e v e n u e s , Expenditures a n d Other Changes 10-10a Notes to Financial Statements 11-12 Supplemental Financial Information Details of General Fund Expenditures and Other Changes 14-14a Details of Auxiliary Fund 15-15a Details of Restricted Funds 16-16a Details of Student Loan Funds 17-17a Student Loan Fund - Summary of Loan Transactions 18 Details of Endowment Fund 19-19a Bonds Payable 20-20a Schedules of Bonds Payable 21-23 Details of Construction Fund 24-24a Federal Grant Programs Auditors' Comments on Compliance for Federal G r a n t Programs Auditors' Comments on Internal Control for Federal G r a n t Programs Schedule of Active Awards/Expenditures -2- 26 27-28 29 �MERSKIN & MERSKIN, P.C. Contents Page West Shore Community College Audited Financial Foundation Statements Accountants' Report 31 Balance Sheet 32 Statement of R e v e n u e s , Expenditures and Changes in Fund Balance 33 Notes to Financial S t a t e m e n t s 3Zt -3- �MEMBERS: MICHIGAN ASSOCIATION OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS MERSKIN & MERSKIN, P.C. PARTNERS: DONALD T. MERSKIN, C.P.A. GUY MERSKIN, C.P.A. GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. KERRY E. CLARK, C.P.A. DAVID L. HATCH, C.P.A. CERTIFIED PUBLIC ACCOUNTANTS A u g u s t 2 7 , 1986 JACQUE SWAIN, C.P.A. OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 234 PARKDALE AVENUE MANISTEE, MICHIGAN 49660 PHONE: 616-723-6582 Board of Trustees West Shore Community College Scottville, Michigan 49454 Dear Board Members: We have examined the balance sheet as of June 3 0 , 1986 and 1985 o f the W e s t Shore Community College and the related statements of changes in fund balances and revenues and expenditures for the years then e n d e d . Our examination w a s made in accordance with generally accepted auditing standards and the standards for f i n a n cial and compliance a u d i t s contained in the Standards for Audit of Governmental Organizations, P r o g r a m s , Activities and F u n c t i o n s , issued by the U . S . General A c counting Office, and a c c o r d i n g l y , included such tests of the accounting records and such other auditing procedures as we considered necessary in the c i r c u m stances. In our opinion, the aforementioned financial statements p r e s e n t fairly the financial position of the W e s t Shore Community College a t June 3 0 , 1986 and 1 9 8 5 , and the changes in fund balances and the current revenues and expenditures for the years then ended, in conformity with generally accepted accounting p r i n c i p l e s . Our examination w a s made for the purpose of forming an opinion on the c o m bined financial statements taken as a w h o l e . The supplemental financial i n f o r m a tion is presented for purposes of additional analysis and is not a required part of the combined financial s t a t e m e n t s . Such information has been subjected to the auditing procedures applied in the examination of the combined financial s t a t e ments and, in our o p i n i o n , it is fairly stated in all material respects in r e l a tion to the combined financial statements taken as a w h o l e . MERSKIN & M E R S K I N , P.C. -4- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Comparative Balance S h e e t June 3 0 , 1986 and 1985 Assets June 3 0 , 1566 C u r r e n t Funds Unrestricted Fund: General Fund: Cash and Temporary Investments - Note B Investments - Note E Property Taxes Receivable Accounts R e c e i v a b l e , Less Allowance of $2,365.81 in 1986 and $2,505.81 in 1985 Grants Receivable Prepaid Expenses Total General Fund $696,142.44 2,140.44 76,817.86 1985 $ 25,465.27 62,420.07 22,580.14 853,390.25 2,140.44 74,498.28 15,970.08 14,439.28 26,181.03 $885,566.22 $ 986,619.36 $ 322.00 88,210.00 14,200.00 $ 272.00 77,360.95 - Total Auxiliary Fund $102,732.00 $ 77,632.95 Total C u r r e n t Unrestricted F u n d s $988,298.22 $1,064,252.31 Auxiliary Fund C a s h - hote B Inventories Grants Receivable See Notes to Financial Statements. �Liabilities and Fund Balances June 3 0 , 1985 1986 Current Funds Unrestricted Fund: General Fund: Accounts Payable Accrued Payrolls Accrued Expenses Unearned S t u d e n t Tuition a n d Fees Deferred Revenue - Grants - State Appropriations Due to Other Funds Fund Balance: Budgeted for Following Year Unallocated $ 85,732.50 82,639.95 93,737.86 43,711.00 44,581.69 115,581.00 39,066.13 $ 86,523.36 80,686.10 82,715.17 47,767.85 36,536.94 111,295.00 56,011.22 28,726.02 456,357.70 3,651.00 376,865.09 Total Fund Balance $380,516.09 $ 485,083.72 Total General Fund $885,566.22 $ 986,619.36 $ $ 15,745.27 1,050.08 5,265.46 39,441.23 Auxiliary Fund Accounts Payable Accrued Payrolls Accrued Expenses Due to Other Funds Fund Balance: Budgeted for Following 10,173.97 1,048.99 5,491.36 62,238.11 16,130.91 23,779.57 Year 77,632.95 Total Auxiliary Fund $102,732.00 $ Total Current Unrestricted Funds $988,298.22 $1,064,252.31 -5a- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Comparative Balance Sheet Continued June 3 0 , 1986 and 1985 Assets June 3 0 , 1986 C u r r e n t Funds Continued Restricted Fund: C a s h - Note ti Accrued Interest Receivable Grants Receivable E n d o w m e n t Income Receivable Prepaid Expenses $ 1985 20,360.22 109.78 8,870.18 42,770.87 327.04 11,841.00 14,683.71 10,879.02 Total Restricted Fund $ Total C u r r e n t Funds $1,032,322.11 $1,130,070.24 $ 49,941.92 182,064.89 178.75 $ 32,977.71 151,308.13 467.31 $ 232,185.56 $ 184,753.15 $ 10,141.68 33.32 $ 10,113.37 61.63 10,175.00 $ 10,175.00 S t u d e n t Loan Fund Cash - Note B S t u d e n t Notes Receivable Accured Interest Receivable Total S t u d e n t Loan Fund E n d o w m e n t Fund Cash and Temporary Investments Accrued Interest Receivable Total Endowment Fund See Notes to Financial S t a t e m e n t . -6- 44,023.89 $ 65,817.93 �Liabilities and Fund Balances June 3 0 , 1985 Current Funds - Continued Restricted Fund: Accounts Payable Deferred Revenue - Grants Fund Balance Total Restricted Fund $ 930.38 23,945.25 19,148.26 44,023.89 $ $ $ 90.00 42,297.05 23,430.88 65,817.93 $1,032,322.11 629.93 $ $ 1,174.18 979.38 $ $ Student Loan Fund Accounts Payable Fund Balance: College Student Loan Programs: Restricted Unrestricted $1,130,070.24 $ Total Current Funds 2,153.56 $ - Federal Student Loan Programs Total Fund Balance 229,402.07 $231,555.63 $ 1,296.47 280.08 1,576.55 183,176.60 184,753.15 Total Student Loan Fund $232,185.56 $ 184,753.15 $ $ Endowment Fund Due to Other Funds Fund Balance Total Endowment Fund $ 10,175.00 -6a- - 10,175.00 10,175.00 $ 10,175.00 �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Comparative Balance Sheet Continued June 3 0 , 1986 and 1985 Asse ts June 3 0 , 1986 P l a n t Funds C o n s t r u c t i o n Fund Due From Other Funds Total Construction Fund Maintenance and Replacement Fund C a s h and Temporary Investments - Note B A c c r u e d Interest Receivable G r a n t s Receivable Total Maintenance and R e p l a c e m e n t Fund D e b t R e t i r e m e n t Fund C a s h and Temporary Investments - Note B A c c r u e d Interest Receivable Property Taxes Receivable Total D e b t Retirement Fund Physical Properties Land and Improvements Buildings and Building Improvements Furniture and Equipment Library Books Total Physical Properties Total P l a n t Funds Agency Fund Cash - Note B Due from Other Funds Total Agency Fund See Notes to Financial S t a t e m e n t . 1985 $ 21.06 $ 21.06 $ 21.06 $ 21.06 $ 130,690.12 387.34 62,800.00 $ 93,740.83 598.80 $ 193,877.46 $ 94,339.63 $ 87,905.69 312.26 15,232.42 $ 72,569.50 831.49 14,779.34 $ 103,450.37 $ 88,180.33 $ 250,874.11 5,159,714.25 2,013,352.05 251,477.61 $ 250,874.11 5,067,531.96 1,706,619.65 243,000.00 $7,675,418.02 $7,268,025.72 $7,972,766.91 $7,450,566.74 $ 7,109.90 101,304.24 $ 2,735.10 95,452.45 $ 108,414.14 $ 98,187.55 �June 3 0 , Liabilities and Fund Balances 1985 1986 Plant Funds Construction Fund Fund Balance - Unrestricted $ 21.06 21.06 $ 21.06 $ Maintenance and Replacement Fund Accounts Payable Due to Other Funds Fund Balance - Unrestricted Reserve for Replacement Reserve for Encumbrances Unallocated $ $ Total Construction Fund 21.06 1,590.10 21.06 $ 2,018.20 21.06 80,000.00 95,178.00 17,088.30 80,000.00 7,822.45 4,477.92 Total Fund Balance $ 192,266.30 $ 92,300.37 Total Maintenance and R e p l a c e m e n t Fund $ 193,877.46 $ 94,339.63 $ 103,450.37 $ 88,180.33 $ 103,450.37 $ 88,180.33 $ 15,000.00 1,250,000.00 6,410,418.02 $ 27,000.00 1,450,000.00 5,791,025.72 Debt Retirement Fund Fund Balance - Restricted Total Debt Retirement Fund Physical Properties Notes Payable Bonds Payable Fund Balance Total Physical Properties $7,675,418.02 $7,268,025.72 Total Plant Funds $7,972,766.91 $7,450,566.74 Agency Fund Accounts Payable Payroll Taxes and Other D e d u c t i o n s Due to Depositors $ -7a- $ 854.00 95,449.95 1,883.60 $ Total Agency Fund 410.40 101,816.12 6,187.62 108,414.14 $ 98,187.55 �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Comparative Balance S h e e t Continued June 3 0 , 1986 a n d 1985 June 3 0 , Assets 1986 Total All Funds C a s h and Temporary Investments M a r k e t a b l e Securities P r o p e r t y Taxes Receivable A c c o u n t s Receivable S t u d e n t Notes Receivable O t h e r Receivables Inventories P r e p a i d Expenses Land and Improvements B u i l d i n g s and Building Improvements F u r n i t u r e and Equipment L i b r a r y Books 1985 $1,002,613.97 2,140.44 92,050.28 25,465.27 182,064.89 149,311.70 88,210.00 37,263.85 250,874.11 5,159,714.25 2,013,352.05 251,477.61 $9,254,538.42 Total See Notes to Financial S t a t e m e n t . -8- $1,108,569.63 2,140.44 89,277.62 15,970.08 151,308.13 28,566.55 77,360.95 37,060.05 250,874.11 5,067,531.96 1,706,619.65 243,000.00 $8,778,279.17 �June 3 0 , Liabilities and Fund Balances 1985 Total All Funds Accounts Payable Accrued Payrolls Accrued Expenses Unearned Student Tuition and Fees Payroll Taxes and Other Deductions Deferred Revenue Due to Depositors Notes and Bonds Payable 99,467.28 83,688.94 99,229.22 43,711.00 101,816.12 184,107.94 6,187.62 1,265,000.00 $ 105,230.83 81,736.18 87,980.63 47,767.85 95,449.95 190,128.99 1,883.60 1,477,000.00 $1,883,208.12 $2,087,178.03 19,148.26 1,174.18 229,402.07 10,175.00 103,450.37 Total Liabilities 23,430.88 1,296.47 183,176.60 10,175.00 88,180.33 Fund Balance: Restricted Restricted Fund College Student Federal Student Endowment Funds Debt Retirement Activities Loan Programs Loan Programs Funds $ Restricted Fund Balance Net Investment in Physical 363,349.88 $6,410,418.02 Properties $ 306,259.28 $5,791,025.72 Unrestricted: Budgeted for Following Year $ Used for College S t u d e n t Loan Programs Funds for Construction Projects Reserve for Replacement Funds for Maintenance and R e p l a c e m e n t - Encumbered - Unencumbered Unallocated 27,430.57 979.38 21.06 80,000.00 95,178.00 17,088.30 376,865.09 $ 44,856.93 280.08 21.06 80,000.00 7,822.45 4,477.92 456,357.70 Unrestricted Fund Balance $ 597,562.40 $ 593,816.14 Total $9,254,538.42 -8a- $8,778,279.17 �MERSKIN & M E R S K I N , P.C. West Share C q m n i t y College Statement of Changes in Fund Balances Fiscal Year Ended Jure 30, 1986 General Find Additions (Deductions): Current Funds Revenues & Other Changes Federal Grants & Contracts Property Taxes for Debt Retirement Gifts and Private Qtmts Investment Income Student Loan Interest Expenditures From Current Funds for Equipment and Other Capital Additions Expenditures for Capital Additions Notes and Bonds Retired Plant Assets Sold or Retired Current Funds Expenditures Uncollectable Loans Collection Expense Loan Cancellations Adm'nistrative Costs Distributions to Beneficiary Funds Expenditures Not Capitalized Interest and Bond Premium Mandatory Transfers: For Patching Quants Other Transfers In (Out): For Plant Improvements For Miscellaneous Purposes Net Increase (Decrease) for the Year Fiscal Year Ended June 30, 1986 Total Auxiliary Lhrestricted Restricted Fund Fund Find $3,664,112.67 $ 322,138.10 $3,986,250.77 $ 652,014.75 $ 500.00 8,208.34 2,882.25 (3,760,865.87) (314,489.44) (4,075,355.31) (536,297.37) (7,132.57) (2,099.98) (4,444.44) (4,444.44) (40,000.00) 44,444.44 (85,404.00) 82,034.01 (85,404.00) 82,034.01 (80,000.00) - $ (104,567.63) $ Fund Balanoe at Beginning of Year Fund Balance at End of Year Student Loan Find 7,648.66 $ (96,918.97) $ (4,282.62) $ 501,214.63 23,430.88 485,083.72 $ 16,130.91 380,516.09 $ 23,779.57 $ 404,295.66 $ See Notes to Financial Statements. -9- 19,148.26 46,802.48 184,753.15 $ 231,555.63 �Endowment Fund Combined Total All Funds Fiscal Year Ended June 30, 1985 Combined Total All Funds $4,638,265.52 96,477.00 54,261,663.33 58,742.00 276,501.11 750.00 35,056.22 2,882.25 271,964.44 50.00 46,622.13 1,915.77 343,680.99 266,267.66 Fiscal Year Ended Jine 30, 1986 Construe- Maintenance & Debt tion Replacement Retirement Physical Fund Fund Fund Properties $ $ 81,604.00 $ 14,873.00 276,501.11 250.00 1,308.80 12,353.25 13,185.83 343,680.99 (77,361.31) (200,000.00) 77,361.31 200,000.00 (1,650.00) (1,650.00) (118,078.03) (4,611,652.68) (4,220,860.05) (7,132.57) (19,407.40) (2,099.98) (815.51) (1,329.01) (1,558.80) (1,558.80) (489.90) (88,800.00) (489.90) (88,800.00) (1,698.54) (578.84) (99,650.00) 680,229.16 $ 444,807.95 85,404.00 (2,034.01) $ - $ 10,175.00 $ 10,175.00 $ $ 21.06 99,965.93 $ 15,270.04 $ 92,300.37 88,180.33 619,392.30 $ 5,791,025.72 6,691,101.14 6,246,293.19 21.06 $ 192,266.30 $ 103,450.37 $6,410,418.02 $7,371,330.30 $6,691,101.14 -9 a- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College S t a t e m e n t of Current F u n d s R e v e n u e s , Expenditures a n d Other Changes Fiscal Year Ended June 3 0 , 1986 Fiscal Year General Fund Revenues and Other Changes Tuition and Fees Property Taxes State Appropriations Federal Grants and Contracts State G r a n t s and Contracts Private G i f t s , Grants and C o n t r a c t s Indirect C o s t Recoveries E n d o w m e n t Income I n v e s t m e n t Income Sales & Services of Auxiliary A c t i v i t i e s Other Sources Decrease in Restricted Revenues Held for Future Expenditure $ — 322,138.10 82,875.69 $3,664,112.67 Mandatory Transfers In (Out) For Matching Grants $ $3,760,865.87 Expenditures $ $1,468,215.05 331,773.77 361,823.97 407,758.35 574,145.66 617,149.07 Expenditures and Transfers Instruction Public Service Instructional Support S t u d e n t Services Institutional Administration Physical P l a n t Operations $ $ Other T r a n s f e r s In (Out) For P l a n t Improvements For M i s c e l l a n e o u s Purposes (4,444.44) $ $3,768,680.30 322,138.10 314,489.44 314,489.44 _ - (85,404.00) 82,034.01 Total Expenditures and Transfers Revenues and Other Changes Over E x p e n d i t u r e s and Transfers $ 34,638.50 Total Revenues and Other Changes Total 612,894.67 1,384,948.24 1,171,725.00 162,785.94 156,837.21 48,409.10 8,998.32 Auxiliary Fund $ 314,489.44 (104,567.63) $ 7,648.66 (Under) $ The Notes to the Financial Statements are an integral part of this s t a t e m e n t . -10- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College S t a t e m e n t of Current F u n d s R e v e n u e s , Expenditures and Other Changes Fiscal Year Ended June 3 0 , 1986 Fiscal Year General Fund Revenues and Other Changes Tuition and Fees Property Taxes State Appropriations Federal Grants and Contracts State G r a n t s and Contracts Private G i f t s , Grants and C o n t r a c t s Indirect C o s t Recoveries E n d o w m e n t Income I n v e s t m e n t Income Sales & Services of Auxiliary A c t i v i t i e s Other Sources Decrease in Restricted Revenues Held for Future Expenditure Total Revenues and Other Changes $ 34,638.50 322,138.10 82,875.69 Mandatory Transfers In (Out) For Matching Grants $3,664,112.67 $ $ $3,760,865.87 Expenditures $ $ Other T r a n s f e r s In (Out) For P l a n t Improvements For M i s c e l l a n e o u s Purposes (4,444.44) $ $3,768,680.30 322,138.10 314,489.44 314,489.44 _ - (85,404.00) 82,034.01 Total Expenditures and Transfers Revenues and Other Changes Over E x p e n d i t u r e s and Transfers 612,894.67 1,384,948.24 1,171,725.00 162,785.94 156,837.21 48,409.10 8,998.32 $1,468,215.05 331,773.77 361,823.97 407,758.35 574,145.66 617,149.07 Expenditures and Transfers Instruction Public Service Instructional Support S t u d e n t Services Institutional Administration Physical P l a n t Operations Total $ Auxiliary Fund $ 314,489.44 (104,567.63) $ 7,648.66 (Under) $ The Notes to the Financial Statements are an integral part of this s t a t e m e n t . �Ended June 3 0 , 1986 Total Unrestricted Funds $ 612,894.67 1,384,948.24 1,171,725.00 162,785.94 156,837.21 48,409.10 8,998.32 Total Current Funds Restricted Fund $ $ - 560,317.94 80,000.00 12,836.42 (8,998.32) 1,308.80 6,549.91 - 34,638.50 322,138.10 82,875.69 $ - - 630,061.86 1,360,137.20 1,087,950.00 638,298.95 90,177.59 44,528.76 - 1,308.80 41,188.41 322,138.10 82,875.69 - - 612,894.67 1,384,948.24 1,171,725.00 723,103.88 236,837.21 61,245.52 Fiscal Year Ended 6/30/85 Total Current Funds 1,698.54 38,843.73 315,596.13 54,370.57 - 29,270.54 $3,986,250.77 $ 652,014.75 $4,638,265.52 $4,290,933.87 $1,468,215.05 331,773.77 361,823.97 722,247.79 574,145.66 617,149.07 $ 24,089.30 $1,492,304.35 331,773.77 365,728.97 1,230,550.86 574,145.66 617,149.07 $1,413,723.59 155,441.85 362,845.44 1,240,947.74 527,003.15 520,898.28 $4,075,355.31 $ $4,611,652.68 $4,220,860.05 $ - (4,444.44) $ $ 536,297.37 $ (96,918.97) $ (40,000.00) $ (44,444.44) (80,000.00) (85,404.00) 82,034.01 $4,083,169.74 - 3,905.00 508,303.07 (85,404.00) 2,034.01 656,297.37 $4,739,467.11 (4,282.62) $ (101,201.59) -10a- $ (39,046.00) (936.93) 91,554.58 $4,169,288.40 $ 121,645.47 �MERSKIN & MERSKIN, P.C. West Shore Community College Notes to Financial Note A - Summary of Significant Accounting Page 1 Statements Policies The financial statements have been prepared generally in accordance with accounting principles outlined in the American Institute of Certified Public countants' a u d i t g u i d e , Audits of Colleges and U n i v e r s i t i e s , and the Manual Uniform Financial Reporting—Michigan Public Community C o l l e g e s . Fund Classifications: The accounts of the College are reporting purposes into the following seven funds: summarized for the Acfor financial The current f u n d s , consisting of the G e n e r a l , A u x i l i a r y , and Restricted (use r e stricted by donor or supporting a g e n c y ) F u n d s , are used to account for t r a n s a c tions related to the instructional and academic p r o g r a m s , including restricted purpose contracts and g r a n t s , r e s e a r c h , extension and departmental programs and the auxiliary activities which provide services to the student body, faculty and staff and public. The Statement of C u r r e n t Funds R e v e n u e s , Expenditures and Other Changes is a statement of financial a c t i v i t i e s of current funds related to the current reporting y e a r . It does not p u r p o r t to present the results of operations or the net income or loss for the y e a r . The noncurrent funds and their functions are described as follows: (1) S t u d e n t Loan Fund is used to a c c o u n t for transactions related to loans to s t u d e n t s ; (2) Endowment Fund is used to a c c o u n t for gifts which allow only the income thereon to be expended; (3) P l a n t Fund is used to a c c o u n t for transactions relating to i n vestment in institutional p r o p e r t i e s , indebtedness incurred in the financing thereof and reserves for maintenance and r e p l a c e m e n t s ; (4) Agency Fund is used to account for amounts withheld from p a y r o l l s , employer's portion of payroll taxes and various payroll b e n e f i t s , for amounts held in custody for students, C o l l e g e related organizations or o t h e r s . Investments and Institutional P r o p e r t i e s : Investments and institutional ties are stated at cost or market value a t date of g i f t . Amounts expended ly from current funds for equipment or other capital additions are included penditures or transfers of such funds and are capitalized within the P l a n t Inventories: properdirectin e x Fund. Inventories are stated a t the lower of cost or m a r k e t . Revenue Recognition: All revenues and related expenditures incurred in connection with the current summer session are deferred a t June 3 0 . Restricted Fund revenues are recognized only to the extent e x p e n d e d . -11- �MERSKIN & MERSKIN, P.C. W e s t Shore Community Notes to Financial Note B - Cash and Temporary College Page 2 Statements Investments Cash balances consist of the following: Cash Certificates of Deposit June 3 0 , $ Totals 268,856.49 733,757.48 $1,002,613.97 1 41,331.71 1,067,237.92 $1,108,569.63 Note C - Bonds, Notes Payable and Capitalized Leases Payable The principal and interest on bonds and notes are payable from property taxes assessed for debt retirement. The obligations are generally c a l l a b l e , bear i n t e r e s t at rates varying from 5.1% to 7% and mature a t various dates through 1 9 9 6 . The minimum annual principal and interest payments due within one year from June 3 0 , 1986 aggregate $ 2 7 7 , 2 7 5 . Note D - Retirement Plans The College by statute participates in the Michigan Public School E m p l o y e e s Retirement Fund and makes contributions on behalf of its eligible e m p l o y e e s . Such contributions amounted to $337,345 in 1 9 8 6 . Note E - Investments Investments are 46 shares of Dow Chemical market value at June 3 0 , 1986 is $ 4 , 2 7 8 . 0 0 . Company common stock. Aggregate Note F - Litigation The college has been named as a third party defendant by a company seeking to recover previously paid property taxes in Bankruptcy C o u r t . The original claim w a s for $744.01. An out-of-court s e t t l e m e n t was negotiated and all claims dropped for $83.68 which was paid in A u g u s t , 1 9 8 6 . -12- �Other Financial -13- Information �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Details o f General Fund Expenditures and Other Changes Fiscal Year Ended June 3 0 , 1986 Salaries And Wages Instruction: General Business and Public Service T r a d e , Industrial and Technical H e a l t h Occupations Total s $ $ Public Service: R e c r e a t i o n Center Business & Industrial D e v e l o p m e n t Institute Cultural Arts Program Totals Instructional S u p p o r t : Instructional Media Center Instructional Administration Totals $ $ $ 48,723.84 32,462.60 8,651.61 89,838.05 65,168.18 183,237.28 $ $ $ $ $ 132,855.10 87,028.19 57,595.85 70,506.72 347,985.86 18,458.90 143,663.12 61,224.57 223,346.59 37,117.54 67,077.97 104,195.51 248,403.46 $ $ 139,827.73 45,315.94 $ 104,888.66 116,421.07 $ Student Services: S t u d e n t Personnel S t u d e n t Financial Aid Totals Institutional A d m i n i s t r a t i o n : Board of Trustees P r e s i d e n t ' s Office and Public Business Services Totals $ 420,353.79 229,321.06 113,498.96 186,378.87 949,552.68 Supplies and Expenses 185,143.67 $ 221,309.73 $ 63,993.67 42,150.32 186,777.31 $ 109,733.65 158,126.03 Information $ 292,921.30 268,221.92 $ $ 268,221.92 t 193,665.63 146,781.54 340,447.17 $ Internal Service O p e r a t i o n s : Data Processing Dupl i cation $ $ Physical Plant O p e r a t i o n s : Physical Plant Energy Services Totals 267,859.68 35,492.20 $ 16,881.23 1—35,492.20 Elimination of Rebilled Charges N e t Internal Service 1—16,881.23 (35,492.20) 1 = $2,009,021.46 Totals -14- (16,881.23) 1 = $1,530,206.16 �Capital Outlay $ 1,974.31 $ 168,134.20 568.00 $ $ 170,676.51 $ 16,293.49 2,295.64 $ $ 18,689.13 $ $ 9,223.00 $ $ 9,223.1)0 $ $ 709.95 595.00 1,304.95 $ - _ - $ 8,479.98 $ 8,479.98 $ $ - - $ $1,468,215.05 - $ 83,476.23 178,421.36 69,876.18 $ 331,773.77 $ 111,508.72 250,315.25 $ 361,823.9/ 245,426.34 166,776.45 412,202.79 $ 149,397.67 151,883.97 358,268.02 659,549.66 4,444.44 $ 4,444.44 $ 85,404.00 $ $ 14,124.63 $ 21,833.48 35,958.11 (35,958.11) $ - $ $ 221,638.25 $ 553,208.89 318,323.56 339,229.01 257,453.59 $ - $ 13,364.68 13,364.68 $ Total Transfers 85,404.00 89,848.44 $ $ 470,367.53 146,781.54 $ 617,149.07 $ 66,498.06 21,833.48 88,331.54 (88,331.54 * $ - $3,850,714.31 -14a- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College D e t a i l s of Auxiliary Fund Fiscal Year Ended June 3 0 , 1986 Activity Bookstore Food Service Fund Balance 7/1/85 $ 16,130.91 $ 16,130.91 Revenues Expendi tures Salaries Supplies and and Wages Expenses $183,527.28 $ 23,207.25 $148,719.41 138,610.82 42,966.40 70,961.09 $322,138.10 $ 66,173.65 $219,680.50 -15- �Expendi tures Capital Outlay $ 6,769.89 Revenues Over (Under) Expenditures $ 21,865.40 $ 28,635.29 4,830.73 7,648.66 $ - $ 20,961.64 - $ 2,817.93 $ Fund Balance 6/30/86 Transfers In (Out) 2,817.93 - $ 23,779.57 -15a- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Details of Restricted Funds Fiscal Year Ended June 3 0 , 1986 Balance 7/1/85 Revenues Governmental Private Indirect Grants and G i f t s , Grants Costs Contracts & Contracts (Deduct) Other Instruction Various Grants $ Public Service Various Grants Instructional Support Various Grants Stud6nt S6rviC6S Various Grants - $ 68,571.62 $ - - 36,809.00 - - - 3,905.00 - - 23,430.88 531,032.32 12,836.42 $ 23,430.88 $640,317.94 $ 12,836.42 -16- $ (1,291.32) $ (7,707.00) - - 7,858.71 $ (8,998.32) $7,858.71 �Expenditures Salaries and Wages Total $ 67,280.30 $ 6,723.31 Supplies and Expenses $ 17,365.99 Capital Outlay $ Total Transfers In (Out) Balance 6/30/86 $ 24,089.30 $ (43,191.00) $ 36,809.00 (36,809.00) 3,905.00 3,905.00 3,905.00 544,020.45 508,303.07 508,303.07 $652,014.75 $ 6,723.31 $529,574.06 $ (40,000.00) 19,148.26 $536,297.37 $ ( 1 2 0 , 0 0 0 . 0 0 ) $ 19,148.26 -16a- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Details of S t u d e n t Loan Funds Fiscal Year Ended June 3 0 , 1986 Contributions and Other Balance 7/1/85 College Loan Funds Restricted Funds Luzor Memorial Veterans Loan Fund $ 1,296.47 Interest Income $ 152.71 U n r e s t r i c t e d Funds: 280.08 Emergency S t u d e n t Loan Fund Total College Loan Funds $ 1,576.55 500.00 $ 500.00 719.30 $ 872.01 Federal S t u d e n t Loan Funds 183,176.60 44,444.44 10,218.58 $184,753.15 $ 44,944.44 $ 11,090.59 National D i r e c t S t u d e n t Loans Total S t u d e n t Loan Fund -17- �Balance 6/30/86 Deductions $ 275.00 $ 520.00 $ 795.00 1,174.18 979.38 $ 2,153.56 8,437.55 $ 229,402.07 9,232.55 $231,555.63 �MERSKIN & MERSKIN, P.C, W e s t Shore Community College Student Loan Fund - Summary of Loan Transactions Fiscal Year Ended June 3 0 , 1986 College Student Loans Luzor Memorial Emergency Veterans Student Loan Fund Loan Fund Federal National Direct Student Loans Total Loans Outstanding a t 7/1/85 $ Loans Granted During Fiscal 1986 100.00 2,196.00 $ 2,158.00 $151,208.13 63,126.50 $151,308.13 67,480.50 $ 2,296.00 $ 2,158.00 $214,334.63 $218,788.63 Deduct: Loan Payments Cancellation of Indebtedness Loans Defaulted to Federal Government Other Defaulted Loans Loans Outstanding at 6/30/86 (1,821.00) - (25,437.17) (28,922.67) (275.00) (393.50) (7,132.57) - (7,132.57) (668.50) 200.00 $181,764.89 $182,064.89 1 21 -35 303 62 35 27 34 304 118 422 78 7 - 12 -22 1 319 322 17 -3 2 Outstanding at 6/30/86 $ - LO Paid in Full During Year Cancelled Loans Defaulted Loans 100.00 22 Number of Loans: Outstanding a t 7/1/85 Granted During Year $ (1,664.50) The above loans outstanding have not been reduced by an allowance for doubtful amounts. -18- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College D e t a i l s of Endowment Fund Fiscal Year Ended June 3 0 , 1986 Balance 7/1/85 Fund Gifts Income From Investments E n d o w m e n t Funds McGhan Scholarship $ 2,000.00 $ - $ 160.00 Plank Memorial Scholarship 5,000.00 - 702.55 Killen Memorial Scholarship 3,175.00 - 446.25 Totals $ 10,175.00 -19- $ $ 1,308.80 �Distributions of Endowment Transfers Income In (Out) $ 160.00 $ - Principal Balance 6/30/86 $ 2,000.00 702.55 5,000.00 446.25 $ - 3,175.00 1,308.80 $ $ 10,175.00 �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Notes and Bonds Payable Year Ended June 3 0 , 1986 Interest Rate P l a n t Fund Notes Payable State Savings Bank of Scottville Telephone System Bonds Payable 1969 Community College Building Bonds 10.0 % 5.3 to 6.0% 1987 Outstanding 7/1/85 $ 27,000.00 1978-l^i'' 300,000.00 6.0% 1978-1991 400,000.00 5.1 to 7.0% 1979-1996 750,000.00 1969 Community College Building B o n d s Series II 1975 Community College Building Bonds Maturity Date Totals $1,477,000.00 All bonds are payable from ad valorem t a x e s , levied without limitation as to rate or a m o u n t as provided by Section 6 , Article I I , of the Constitution of the State of Michigan. -20- �Outstanding 6/30/86 " Retired $ 12,000.00 $ 15,000.00 50,000.00 250,000.00 100,000.00 300,000.00 50,000.00 700,000.00 $212,000.00 $1,265,000.00 �MERSKIN & M E R S K I N , P.C, W e s t Shore Community College Schedule of Bonds Payable Issue of March 1, 1969 On March 1, 1 9 6 9 , the W e s t Shore Community College district issued $750,000 of 1969 Community Collge Building B o n d s . The bonds are payable from ad valorem t a x e s , levied w i t h o u t limitation as to rate or a m o u n t as provided by Section 6 , Article I I , of the Constitution of the State of M i c h i g a n . The amounts of p r i n cipal and interest payments are as follows: Maturity Year 1986 Interest Payable S e p t . 1, Payable March 1, Interest Principal I 1987 1988 1989 1990 1991 1 = $ 7,075.00 Annual Requirement $ 7,075.00 7,075.00 5,675.00 4,262.50 2,850.00 1,425.00 $ 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 5,675.00 4,262.50 2,850.00 1,425.00 - 62,750.00 59,937.50 57,112.50 54,275.00 51,425.00 21,287.50 $250,000.00 $ 21,287.50 $292,575.00 The bonds are in $5,000 denomination each with interest a t various rates as follows: Bonds Maturing 1986-1987 1988-1989 1990-1991 -21- 5.60% 5.65% 5.70% interest �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Schedule of Bonds Payable Issue of September 1, 1969 During a t e d "1969 the purpose development D e c e m b e r , 1 9 6 9 , the college district sold $ 1 , 5 0 0 , 0 0 0 of bonds d e s i g n Community College Building B o n d s , Series I I " . The proceeds are for of e r e c t i n g , furnishing and equipping buildings and site purchase and costs. The bonds are payable from ad valorem taxes levied w i t h o u t limitation as to rate or a m o u n t , as provided in Section 6 , Article IX of the Constitution of M i c h igan of 1 9 6 3 . The annual debt requirements are as follows: Payable M a r c h 1, Interest Principal I = 1 9,000.00 100,000.00 6,000.00 100,000.00 3,000.00 100,000.00 Interest Payable S e p t . 1, $ 9,000.00 6,000.00 3,000.00 - Annual Requirement $ 9,000.00 115,000.00 109,000.00 103,000.00 $ Maturity Year 1386 1987 1988 1989 $ 18,000.00 $336,000.00 18,000.00 $300,000.00 The bonds are in denominations of $5,000 each with interest a t 6%. -22- �MERSKIN & M E R S K I N , P.C. West Shore Community College Schedule of Bonds Payable Issue of February 1, 1975 On February 1, 1 9 7 5 , the West Shore Community College district issued $1,000,000 of 1975 Community College building b o n d s . The bonds are payable from ad valorem t a x e s , levied w i t h o u t limitation as to rate or a m o u n t as provided by Section 6 , A r t icle I I , of the Constitution of the State of M i c h i g a n . Amounts of principal and i n terest payments are as f o l l o w s : Maturity Year 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 Interest Rate 5.450% 5.650 5.850 6.050 6.200 6.400 6.550 6.700 6.800 6.900 6.900 Payable March 1, Interest Principal $ $ 22,562.50 50,000.00 21,150.00 50,000.00 19,687.50 75,000.00 17,418.75 75,000.00 75,000.00 15,093.75 12,693.75 75,000.00 75,000.00 10,237.50 7,725.00 75,000.00 5,175.00 75,000.00 2,587.50 75,000.00 $ 134,331.25 $700,000.00 The bonds are issued in $5,000 denominations. -23- Interest Payable S e p t . 1, $ 22,562.50 21,150.00 19,687.50 17,418.75 15,093.75 12,693.75 10,237.50 7,725.00 5,175.00 2,587.50 $134,331.25 Annual Requirement $ 22,562.50 93,712.50 90,837.50 112,106.25 107,512.50 102,787.50 97,931.25 92,962.50 87,900.00 82,762.50 77,587.50 $ 968,662.50 �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Details of Construction Fund Fiscal Year Ended June 3 0 , 1986 Balance 7/1/85 Investment Income Expenditures Not Capitalized $ $ Unexpended Appropriations for Plant: Unappropriated Construction Funds $ -24- 21.06 - - �Transfers In (Out) $ Balance 6/30/86 $ 21.06 �Supplemental Financial Information Federal G r a n t Programs -25- �MERSKIN & M E R S K I N , P.C. AUDITOR'S COMMENTS ON COMPLIANCE FOR ATTACHMENT P AUDITS A u g u s t 2 7 , 1986 Board of Trustees W e s t Shore Community College S c o t t v i l l e , Michigan 4 9 4 5 4 We have examined the combined financial statements of the W e s t Shore Community College for the year e n d e d June 3 0 , 1 9 8 6 , and have issued our r e p o r t thereon dated A u g u s t 2 7 , 1986. Our examination was made in accordance with generally accepted auditing standards; the provisions of Standards for Audit of Governmental O r g a n i z a t i o n s , P r o g r a m s , A c t i v i t i e s and F u n c t i o n s , promulgated by the U . S . Comptroller G e n e r a l , as they pertain to financial and compliance a u d i t s ; the provisions of the Office of Management and Budget's (0MB) Compliance Supplement - Uniform R e q u i r e m e n t s of Programs for G r a n t s to State and Local G o v e r n m e n t s . Certain programs o p e r a t e d by the College were not included in OMB's Compliance Supplement - Uniform Requirements for Grants to State and Local G o v e r n m e n t s . For these programs we r e viewed the terms and c o n d i t i o n s set forth in the award agreements and determined the major compliance requirements to be tested; the provisions of OMB's Circular A - 1 1 0 , Uniform R e q u i r e m e n t s for Grants to U n i v e r s i t i e s , Hospitals and Other NonP r o f i t O r g a n i z a t i o n s , and a c c o r d i n g l y , included such tests of the accounting r e c o r d s and such other a u d i t i n g procedures as we considered necessary in the c i r c u m stances. Based on our e x a m i n a t i o n , we found that, for the items tested, the College complied with the material terms and conditions of the federal g r a n t a g r e e m e n t s , w i t h no questioned costs e v i d e n t . F u r t h e r , based on our examination and the p r o c e d u r e s referred to a b o v e , nothing came to our attention to indicate that the C o l lege had not complied w i t h the significant compliance terms and conditions of the g r a n t s referred to a b o v e . This report is intended solely for the use of W e s t Shore Community C o l l e g e , the cognizant a u d i t a g e n c y , and other federal a u d i t agencies and should not be used for any other p u r p o s e . Respectfully submitted, MERSKIN & M E R S K I N , P . C . -26- �MERSKIN & M E R S K I N , P.C. A U D I T O R ' S COMMENTS ON INTERNAL CONTROL FOR FEDERAL GRANT PROGRAMS A u g u s t 2 7 , 1986 Board of Trustees W e s t Shore Community College S c o t t v i l l e , Michigan 49454 We have examined the combined financial statements of the W e s t Shore Community College for the year ended June 3 0 , 1 9 8 6 , and have issued our report thereon dated A u g u s t 2 7 , 1 9 8 6 . As part of our e x a m i n a t i o n , we made a study and evaluation of the system of internal accounting control of the College to the e x t e n t we considered necessary to evaluate the system as required by generally accepted auditing s t a n d a r d s and the standards for financial and compliance audits contained in the U . S . General Accounting Office Standards for Audit of Governmental O r g a n i z a t i o n s , P r o g r a m s , Activities and F u n c t i o n s . For the purpose of this r e p o r t , we have c l a s s i f i e d the significant internal accounting controls in the following categories; r e v e n u e / r e c e i p t s , p u r c h a s e s , and payroll d i s b u r s e m e n t s . The purpose of our study and evaluation was to determine the n a t u r e , timing, and e x t e n t of the auditing p r o c e d u r e s necessary for expressing an opinion on the entity's financial statements. Our study evaluation was more limited than would be necessary to express an opinion on the system of internal accounting control taken as a whole or on any of the c a t e g o r i e s of controls identified a b o v e . The management of the College is responsible for establishing and maintaining a system of internal accounting c o n t r o l . In fulfilling this r e s p o n s i b i l i t y , e s t i m a t e s and judgments by m a n a g e m e n t are required to assess the expected benefits and r e l a t e d costs of control p r o c e d u r e s . The objectives of a system are to provide m a n a g e m e n t with r e a s o n a b l e , b u t not a b s o l u t e , assurance that assets are safeguarded a g a i n s t loss from unauthorized use or disposition, and that transactions are e x e c u t e d in accordance with management's authorization and recorded properly to p e r m i t the preparation of financial statements in accordance with generally accepted a c counting p r i n c i p l e s . Because of inherent limitations in any system of internal a c counting c o n t r o l , errors or irregularities may nevertheless occur and not be d e t e c t e d . A l s o , projection of any evaluation of the system to future periods is s u b j e c t to the risk that procedures may become inadequate because of changes in c o n d i t i o n s or that the degree of compliance with the procedures may d e t e r i o r a t e . -27- �MERSKIN & M E R S K I N , P.C. Page 2 Our study and evaluation made for the limited purpose described in the first paragraph would not necessarily disclose all material w e a k n e s s e s in the s y s t e m . A c c o r d i n g l y , we do n o t express an opinion on the system of internal accounting c o n trol of the College taken as a whole or on any of the categories of controls i d e n t ified in the first p a r a g r a p h . This report August 27, 1986. does not affect our report on the financial statements dated This report is intended solely for the use of W e s t Shore Community C o l l e g e , the cognizant a u d i t a g e n c y , and other federal a u d i t agencies and should not be used for any other p u r p o s e . Respectfully submitted, MERSKIN & M E R S K I N , P . C . -28- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community Federal Schedule of Active College Programs Awards/Expenditures Fiscal Year Ended June 3 0 , 1986 Amount of Award Project Code Grant Title JTPA - Region 10 JTPA - Quick S t a r t JTPA - B . I . D . I . - W e s t Central JTPA - B . I . D . I . - N o r t h w e s t FMCS - Labor M g t . Cooperation Vocational Education - Single Parent - Sex Equity - Handicapped/Disadvantaged - Displaced H o m e m a k e r s - Program I m p r o v e m e n t Motorcycle Safety 38542111001 38562011004 38662011002 $ 3A36-1278 3A46-1428 3A16-8529 32G5-7878 3P16-6529 6675-33 Total $ 9,797 1,612 17,695 3,581 119,378 12,913 $ -29- 27,367 25,000 64,816 24,103 5,300 Grant Expenditure 311,562 27,367 1,200 64,816 6,688 1,093 9,797 1,612 4,595 3,581 118,266 9,239 $ 248,254 �W e s t Shore Community College -30- Foundation �MEMBERS: MICHIGAN ASSOCIATION OF IERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF IERTIFIED PUBLIC ACCOUNTANTS OFFICES: 26 N. STATE STREET HART, MICHIGAN 49420 PHONE: 616-873-2111 MERSKIN & MERSKIN, P.C. PARTNERS: DONALD T. MERSKIN, C.P.A, GUY MERSKIN, C.P.A. GERALD E. THORNE, C.P.A. DALE L. FITCH, C.P.A. KERRY E. CLARK, C.P.A. DAVID L. HATCH, C.P.A. 906 E. LUDINGTON AVENUE LUDINGTON, MICHIGAN 49431 PHONE: 616-845-6251 CERTIFIED PUBLIC ACCOUNTANTS A u g u s t 2 7 , 1986 67 BENZIE BOULEVARD BOX 157 BEULAH, MICHIGAN 49617 PHONE: 616-882-5144 14252 BLUFF ROAD TRAVERSE CITY, MICHIGAN 49684 PHONE: 616-223-7198 JACQUE SWAIN, C.P.A. 234 PARKDALE AVENUE MANISTEE, MICHIGAN 49660 PHONE: 616-723-6582 Board o f Directors W e s t Shore Community College Foundation We have examined the balance sheet as of June 3 0 , 1986 and 1985 o f the W e s t Shore Community College Foundation and the related statements of r e v e n u e s , e x p e n d itures and changes in fund balance for the years then e n d e d . Our examination was made in accordance w i t h generally accepted auditing standards a n d , a c c o r d i n g l y , included such tests of the accounting records and such other auditing procedures a s we considered necessary in the c i r c u m s t a n c e s . In our opinion, the aforementioned financial statements p r e s e n t fairly the financial position of the W e s t Shore Community College Foundation a t June 3 0 , 1986 and 1 9 8 5 , and the changes in fund balances and the current revenues and e x penditures for the y e a r s then e n d e d , in conformity with generally accepted a c counting principles a p p l i e d on a basis consistent with that of the preceding year. Respectfully submitted, MERSKIN & M E R S K I N , P . C . -31- �MERSKIN & M E R S K I N , P.C. West Shore Community College Foundation Balance S h e e t June 3 0 , 1986 June 30 1386 1986 Assets Cash and Temporary Investments Accrued Interest Receivable $186,070.74 781.83 $152,921.56 1,029.91 $186,852.57 $153,951.47 Liabil ities Accounts Payable $ 4.40 $ 130.11 Fund Balance Restricted Unrestricted $ 60,000.00 126,848.17 $ 50,000.00 103,821.36 Total Fund Balance $186,848.17 $153,821.36 Total $186,852.57 $153,951.47 Total Assets Liabilities and Fund Balance See Notes to the Financial S t a t e m e n t s . -32- �MERSKIN & M E R S K I N , P.C. W e s t Shore Community College Foundation Statement of R e v e n u e s , Expenditures and Changes in Fund Balance Fiscal Year Ended June 3 0 , 1986 June 3 0 , 1386 1986 Revenues Donations Membership Dues Interest Income - Investments Rental Income - Facilities Total $ 52,139.07 24,401.08 18,000.00 Total Restricted 50,100.00 Excess (Expenditures) $ Fund Balance - Unrestricted $ 86,151.83 Total $136,251.83 17,669.53 (100.00 June 3 0 , 1986 50,000.00 $ 103,821.36 $153,821.36 23,026.81 33,026.81 - (Expenditures) See Notes to Financial 17,569.53 10,000.00 A d d : Excess Revenues Excess $ (100.00) Fund Balance - June 3 0 , 1985 Deduct: $ 40,607.41 17,669.53 $ Excess Revenues Deduct: 2,745.41 32,357.00 5,505.00 $ 33,026.81 (Expenditures) Fund Balance - June 3 0 , 1984 Add: $ 1,848.67 48,409.10 11,255.57 $ 61,513.34 Expenditures Excess Revenues $ 58,176.94 $ Expendi tures M a t e r i a l s and Supplies Special Programs Scholarships 23,145.13 $ 94,540.15 Revenues $ 35,031.81 $ Statements. -33- 60,000.00 $ 126,848.17 $186,848.17 �MERSKIN & M E R S K I N , P.C. West Shore Community College Notes to Financial Foundation Statements General The W e s t Shore purposes of: Community gifts College Foundation was established or loans of p r o p e r t y , works in 1971 of a r t , historical for the 1. Securing etc. 2. Fund raising by means of l o a n , g i f t s , g r a n t and bequest for a broad v a r i ety of p u r p o s e s , including instruction and r e s e a r c h , e s t a b l i s h m e n t of e n d o w m e n t s , s c h o l a r s h i p s , f e l l o w s h i p s , p r o f e s s o r s h i p s , academic c h a i r s , cultural events and for b u i l d i n g s , equipment and other facility of all kinds. 3. To a c t in the capacity of a fiduciary purposes and o b j e c t i v e s . or trustee in carrying papers, out these The College is the sole beneficiary of any donations to, or funds raised by the Foundation. Note A - Accounting Policies The income and expenses of the W e s t Shore Community College accounted for according to the accrual method of a c c o u n t i n g . -34- Foundation are � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Business Office Description An account of the resource Audit reports, budget documents Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AuditReportFYEndedJune30,1986and1985.pdf Audit Report https://wsccarchives.org/files/original/70c766f03583feee5b0579738d695287.pdf 8d9a2a1a338a337ce2709e8165aa4078 PDF Text Text PRESIDENT'S ANNUAL REPORT July 1, 1982 - June 3 0 , 1983 �JULY 1, 1982 - JUNE 30, 1983 WSCC PRESIDENT'S ANNUAL REPORT TABLE OF CONTENTS J o h n M. E a t o n , Commencement President Remarks, May 22, 1983 1 Board o f T r u s t e e M e m b e r s h i p 3 Commun i c a t ion s 4 Donations 4 Personnel 5 Curriculum £ Instruction 11 Co 11ege Fac i 1 i t i e s 16 Bus i n e s s S e r v i ces 18 Student 21 Personnel Community S e r v i c e 23 Board P o l i c y 25 Appendix 27 I II III Considerations f o r future goals o f t h e c o l l e g e a s recommended by J o h n M. E a t o n Ph.D. 28 Academic Program Information 31 A i d Summary R e p o r t 34 Financial �J . M. E a t o n , P r e s i d e n t West S h o r e Community C o l l e g e Commencement Remarks May 2 2 , 1983 LIVING AND LEARNING Much o f t h e i n s p i r a t i o n f o r t h e t h o u g h t s I am a b o u t t o s h a r e w i t h y o u has come f r o m my r e a d i n g o f M a r i l y n F e r g u s o n ' s book, The A q u a r i a n Conspiracy. I am i n d e b t e d t o h e r f o r t h e f o c u s h e r w r i t i n g has b r o u g h t t o my t h o u g h t s a b o u t 1 i v i n g and 1 e a r n i n g . When we hear t h e e x p r e s s i o n " l i v e and l e a r n " we u s u a l l y assume t h e p e r s o n u t t e r i n g t h a t r e m a r k has met w i t h some u n p l e a s a n t o r u n c o m f o r t a b l e h a p p e n i n g . However, i f we c h a n g e t h e e x p r e s s i o n s l i g h t l y by a d d i n g " i n g ' s " t o t h e t w o v e r b s we b r i n g an e n t i r e l y d i f f e r e n t c o n n o t a t i o n t o t h e s t a t e m e n t - l i v i n g and l e a r n i n g . The f o r m e r s t a t e m e n t s u g g e s t s t h a t we l e a r n f r o m o u r m i s t a k e s w h i l e t h e revised v e r s i o n prompts t h e f e e l i n g o f p o s i t i v e accomplishments t h r o u g h o u t our lives. A l l o f u s , g r a d u a t e s , t e a c h e r s , and a n y o n e e l s e i n t e r e s t e d i n f u l filling l i f e , f i n d t h a t l i v i n g and l e a r n i n g go hand i n hand. A n d , i f we s w i t c h t h e w o r d s a r o u n d and s a y l e a r n i n g and l i v i n g t h e t h o u g h t o f b e n e f i t and p o s i t i v e r e s u l t s i s even more e v i d e n t . The more we l e a r n a b o u t o t h e r c u l t u r e s , l a n g u a g e s , s o c i a l and p o l i t i c a l s t r u c t u r e s , t h e c a r e s and c o n c e r n s o f o t h e r s , and why s y s t e m s o r i n s t i t u t i o n s o p e r a t e a s t h e y d o t h e more m e a n i n g we can a t t a c h t o o u r l i v i n g . As we s t u d y and l e a r n more a b o u t l i v i n g and t h e s y s t e m s and p o w e r s t h a t p l a y upon us i t i s i m p o r t a n t t h a t we u n d e r s t a n d t h a t we as i n d i v i d u a l s a r e i n s e p a r a b l y c o n n e c t e d t o t h e s o c i e t y i n w h i c h we l i v e . Any t r a n s f o r m a t i o n o r c h a n g e w h i c h we as i n d i v i d u a l s d e s i r e c a n o n l y happen i f s o c i e t y s u p p o r t s t h e c h a n g e . A n o t e d e c o n o m i s t has e x p r e s s e d t h i s t h o u g h t w i t h t h e f o l l o w i n g v i e w ; he s t a t e s , " I t i s i m p o s s i b l e t o c h a n g e one e l e m e n t i n a c u l t u r e w i t h o u t a l t e r i n g a l l o f them."1 Our r a p i d l y d e v e l o p i n g w o r l d - e s p e c i a l l y i n t h e f i e l d s o f s c i e n c e and a t t e n d e n t t e c h n o l o g i e s -- r e q u i r e s t h a t we d e v i s e , d i s c o v e r and r e f i n e new a l t e r n a t i v e s f o r e v e r y t h i n g from food s u p p l i e s t o i n t e r p e r s o n a 1 / i n t e r c u 1 t u r a 1 relationships. Our i n s i g h t s i n t o human n e e d s and c a p a c i t i e s t e l l us t h a t o u r s y s t e m s need t o be t r a n s f o r m e d , n o t j u s t r e f o r m e d . I f we go back t o t h e l i v e and l e a r n a p p r o a c h we can o n l y hope t o p r o f i t f r o m o u r m i s t a k e s ; h o w e v e r , i f we t a k e a more p r o a c t i v e s t a n c e and l e a r n a b o u t l i v i n g t h e c h a n c e s a r e f a r g r e a t e r f o r p l o t t i n g a s u c c e s s f u l and m u t u a l l y b e n e f i c i a l cou r s e . T h e o b a l d , R o b e r t , f r o m a r e p o r t c o m m i s s i o n e d by t h e O f f i c e o f T e c h n o l o g y A s s e s s m e n t , an a d v i s o r y arm o f ' C o n g r e s s . �L i v i n g and l e a r n i n g p l a c e s us i n an a t m o s p h e r e w h i c h can h e l p us a v o i d t h e g r i m " B i g B r o t h e r " s i t u a t i o n d e s c r i b e d i n George O r w e l l ' s book, 1984. I t is too e a s y t o become a t t a c h e d t o t h e f a l s e s e c u r i t y , r e a l l y i m p r i s o n m e n t , big brother o f f e r s us and f i n d o u r s e l v e s g i v i n g away o u r r i g h t s o r n e v e r c l a i m i n g them a t a i l . "We become a t t a c h e d t o t h e f a c t o r s t h a t i m p r i s o n us: o u r h a b i t s , c u s t o m s , t h e expectations of o t h e r s , r u l e s , schedules, the s t a t e . P e r h a p s so t h a t we can a v o i d d e c i s i o n s and r e s p o n s i b i l i t y . We a r e s e d u c e d by p a i n - a v o i d a n c e , c o n f l i c t avoidance," t o t h e d e t r i m e n t o f o u r l i v i n g o r t o t h e l i v e l i h o o d o f t h e i n s t i t u t i o n s we s e r v e . Ruben N e l s o n , a Canadian w r i t e r , puts i t this way: Our c h o i c e , i s b e t w e e n t h e p a i n f u l b u t c o n f i d e n c e i n s t i l l i n g p r o c e s s o f c o m i n g t o know who and w h e r e we a r e ... and t h e i m m e n s e l y a p p e a l i n g b u t f i n a l l y empty a l t e r n a t i v e o f c o n t i n u i n g t o d r i f t , o f a c t i n g as i f we know what we a r e d o i n g when b o t h t h e m o u n t ing e v i d e n c e and o u r most h o n e s t f e a r s i n d i c a t e t h a t we do n o t ... I n g o v e r n m e n t , as i n o t h e r r e l a t i o n s h i p s , we have t h e c a p a c i t y t o d e c e i v e o u r s e l v e s , t o shape t h e r e a l i t i e s by w h i c h we l i v e , so t h a t o u r p r i m e f o c u s i s on o u r c o m f o r t r a t h e r t h a n t h e t r u t h . . . 3 In t h e l i v i n g and l e a r n i n g p r o c e s s we m u s t remember t h a t a l l g r o w t h d e pends on t h e c a p a c i t y , and w i l l i n g n e s s , t o t r a n s f o r m o u r s e l v e s and o u r institutions. We must l e a r n t o i d e n t i f y o u r p e r s o n a l and c o l l e c t i v e h i s t o r y " t o see t h e ways o f d i s c o v e r y and i n n o v a t i o n , t o o v e r c o m e o u r d i s c o m f o r t w i t h and r e s i s t a n c e t o t h e new, and t o r e c o g n i z e t h e r e w a r d s o f c o o p e r a t i n g w i t h change. R e v o l u t i o n a r y t h i n k e r s , n o t t h o s e who t h i n k o f a r e v o l u t i o n , b u t t h o s e whose c r e a t i v e t h o u g h t s c h a l l e n g e o l d r u l e s and p a t t e r n s , do n o t b e l i e v e i n single revolutions. They see c h a n g e as a way o f l i f e . West S h o r e Community C o l l e g e p r o v i d e s an e n v i r o n m e n t f o r l e a r n i n g ; i t i s b o t h a c a t a l y s t and a r e s o u r c e f o r a l l o f us i n t h i s b e a u t i f u l p a r t o f t h e s t a t e t o use as we c o n t i n u e t o l e a r n a b o u t l i v i n g . 2 F e r g u s o n , M a r i l y n , The A q u a r i a n C a l i f o r n i a , 1980. p. 193- 3 Nelson, Ruben, F e r g u s o n , Op Conspiracy, I l l u s i o n s o f Urban Man C i t . p. 197- -2- J. published P. Tarcher, lNc, by t h e C a n a d i a n Los Angeles, government. �BOARD OF TRUSTEES Larry Bradford R o n a l d Wood Beth McCarthy Martha Paine M i c h a e l Emlaw, Ph.D Daryl Peterson Don C1i ngan Pres ident V i c e Pres dent Treasurer Secretary ADMINISTRATION John M. E a t o n , Ph.D Robert H a r r i s o n Terry Luxford Sam Mazman, Ph.D Robert A r n o l d Pres ident Dean o f A c a d e m i c C u r r i c u l a Dean o f O c c u p a t i o n a l S t u d i e s Dean o f S t u d e n t P e r s o n n e l Compt r o l 1 e r The I 9 8 2 - 8 3 f i s c a l y e a r was t h e s i x t e e n t h y e a r S h o r e Community C o l l e g e . o f t h e e x i s t a n c e o f West CHANGES IN BOARD OF TRUSTEES MEMBERSHIP DEAN RAVEN RESIGNS C h a r t e r Board Member, Dean Raven, i n f o r m e d t h e Board o f T r u s t e e s of h i s r e s i g n a t i o n from t h i s o r g a n i z a t i o n . Dean's r e a s o n s f o r l e a v i n g t h e Board s t e m f r o m h i s e l e c t i o n t o t h e Mason C o u n t y Board of Commissioners. Dean t h a n k e d t h e B o a r d f o r h i s o p p o r t u n i t y t o s e r v e t h e c o l l e g e and t h e c i t i z e n s o f t h e d i s t r i c t . The Board a c c e p t e d h i s r e s i g n a t i o n w i t h d e e p r e g r e t and t h a n k e d h i m f o r h i s y e a r s o f d i l i g e n t s e r v i c e t o t h e c o l l e g e and w i s h e d h i m w e l l I n h i s f u t u r e e n d e a v o r s w i t h t h e Mason C o u n t y B o a r d o f C o m m i s s i o n e r s . DON CLINGAN APPOINTED Dr. Emlaw, S e l e c t i o n C o m m i t t e e C h a i r p e r s o n , r e p o r t e d a t t h e J a n u a r y 2 1 , 1983, m e e t i n g a u n a n i m o u s r e c o m m e n d a t i o n t o a p p o i n t Don C l i n g a n t o f i l l t h e u n e x p i r e d t e r m o f Dean Raven who r e s i g n e d i n December. The Board by u n a n i m o u s v o t e a p p r o v e d t h e r e c o m m e n d a t i o n and a p p o i n t e d Don C l i n g a n t o t h e B o a r d . Mr. C l i n g a n was n o t new t o t h e campus c o m m u n i t y as he has c h a i r e d t h e F o u n d a t i o n B o a r d o f D i r e c t o r s f o r the past two years. More r e c e n t l y Don had s e r v e d on t h e P r e s i d e n t i a l Search A d v i s o r y Committee. A t t h e t i m e o f h i s s e l e c t i o n i t was f e l t t h a t t h i s i n d e p t h knowledge o f t h e C o l l e g e would prove v a l u a b l e a t t h e s e l e c t i o n o f t h e p r e s i d e n t ' s r e p l a c e m e n t and i n the c o n t i n u i n g o p e r a t i o n o f t h e c o l l e g e . D u r i n g t h e 1983 f i s c a l y e a r t h e B o a r d o f T r u s t e e s met f o r t w e l v e (12) r e g u l a r l y s c h e d u l e d m e e t i n g s and e i g h t (8) s p e c i a l m e e t i n g s . T h e Board c a l e n d a r s f o l l o w : �1982-83 REGULAR BOARD MEETINGS J u l y 15, 1982 A u g u s t 19, 1982 September 16, 1982 O c t o b e r 2 1 , 1982 November 18, 1982 December 16, 1982 J a n u a r y 20, 1983 F e b r u a r y 17, 1983 M a r c h 2 4 , 1983 A p r i l 2 1 , 1983 May 19, 1983 J u n e 23, 1983 SPECIAL MEETINGS O c t o b e r 5, 1982 A p r i l 19, 1983 A p r i l 2 1 , 1983 A p r i l 28, 1983 May 4 , 1983 May 6, 1983 May 11, 1983 May 23, 1983 SYNOPSIS OF COLLEGE A C T I V I T I E S FOR THE 1982-83 FISCAL YEAR COMMUNICATION T h r o u g h t h e c o u r s e . o f t h e y e a r t h e Board o f T r u s t e e s r e c e i v e s many l e t t e r s f r o m t h e c o m m u n i t y a t l a r g e . Often these l e t t e r s e x p r e s s g r a t i t u d e f o r a s e r v i c e t h e c o l l e g e has p r o v i d e d . T h e s e s e r v i c e s range from a u d i o - v i s u a l a s s i s t a n c e , r e c o g n i t i o n o f s c h o l a r s h i p r e c i p i e n t s , t o c o m p l i m e n t s o f l o c a l g r o u p s and o r g a n i z a t i o n s f o r use o f c o l l e g e f a c i l i t i e s . During the past y e a r 163 g r o u p s , i n c l u s i v e o f a b o u t 2 0 , 7 4 8 i n d i v i d u a l s , made use o f t h e c o l l e g e s f a c i l i t i e s . DONATIONS T h r o u g h c o m m u n i c a t i o n s f r o m t h e B u s i n e s s O f f i c e t h e members o f t h e B o a r d o f T r u s t e e s a r e k e p t up t o d a t e on t h e number and d o l l a r v a l u e s o f d o n a t i o n s made t o t h e c o l l e g e on a m o n t h l y b a s i s . This p a s t f i s c a l y e a r $23,895-11 o f d o n a t i o n s , c o n s i s t i n g o f b o t h m a t e r i a l ( i . e . s t e e l f o r t h e w e l d i n g p r o g r a m , books f o r t h e l i b r a r y , m e d i c a l e q u i p m e n t f o r t h e n u r s i n g p r o g r a m e t c . . ) and c a s h w e r e made t o t h e c o l l e g e . RESOLUTIONS T h i s year t h e Board o f T r u s t e e s a d o p t e d s i x r e s o l u t i o n s . The f i r s t r e s o l u t i o n was i n s u p p o r t o f t h e S e n a t e B i l l 867 on i n c r e a s e d income t a x i n c e n t i v e s f o r d o n a t i o n s t o p u b l i c c o l l e g e s and u n i versities. T h e second r e s o l u t i o n was a p p r o v e d i n c o m p l i a n c e t o s t a t e laws c o n c e r n i n g t h e J u n e 1983 B o a r d o f T r u s t e e e l e c t i o n s . The t h i r d r e s o l u t i o n was i n h o n o r o f C h a r l e s A. B o y e r o f M a n i s t e e f o r h i s s u p p o r t o f t h e C o l l e g e t h r o u g h h i s w o r k as a B o a r d Member on t h e S t a t e Board o f Community C o l l e g e s . The f i n a l t h r e e r e s o l u t i o n s w e r e i n a p p r e c i a t i o n o f s e r v i c e s r e n d e r e d t o t h e c o l l e g e by: Board Member Dean Raven ( a c h a r t e r member o f t h e B o a r d ) , J o h n M. E a t o n , Ph.D, r e t i r i n g P r e s i d e n t ; and Sadie R i f f l e , r e t i r i n g S e c r e t a r y t o the P r e s i d e n t . The B o a r d o f T r u s t e e s e n d o r s e d ( b y l e t t e r ) t h e p o s i t i o n t a k e n by t h e MCCA t o s u p p o r t an i n c r e a s e i n t h e s t a t e income t a x f o r o n e y e a r i n an amount s u f f i c i e n t t o h e l p r e s o l v e t h e s t a t e ' s f i n a n c i a l crisis. �PERSONNEL Dr. J o h n M. E a t o n , P r e s i d e n t , i n f o r m e d t h e Board a t t h e J u l y 15, 1982, m e e t i n g on h i s i n t e n t i o n t o r e s i g n h i s p o s i t i o n a t t h e conc l u s i o n o f t h e 1983 f i s c a l y e a r , J u n e 30, 1983. Dr. E a t o n had s e r v e d as p r e s i d e n t s i n c e t h e f o u n d i n g o f t h e C o l l e g e in 1967. The B o a r d o f T r u s t e e s moved t o a c c e p t Dr. E a t o n ' s r e s i g n a t i o n w i t h r e g r e t and t h a n k e d him f o r h i s y e a r s o f d e d i c a t e d s e r v i ce. M i k e Card was a p p o i n t e d as t h e f u l l t i m e M a c h i n e T o o l i n s t r u c t o r . M i k e had been w o r k i n g on a p a r t - t i m e b a s i s i n t h e m a c h i n e t o o l department f o r t h e past year. Paul S c h l a u d was s e l e c t e d as t h e new E l e c t r o n i c s i n s t r u c t o r . Paul came t o t h e WSCC campus f r o m t h e F l i n t a r e a w i t h s i x y e a r s o f e x p e r i e n c e i n e l e c t r o n i c s and t e a c h i n g f r o m t h e M a r i n e C o r p s . A t t h e September 16, 1982 m e e t i n g L a r r y B r a d f o r d , C h a i r m a n , a p p o i n t e d B e t h M c C a r t h y and D a r y l P e t e r s o n t o s e r v e , a l o n g w i t h h i m s e l f , on on i n t e r i m p r e s i d e n t i a l s e a r c h c o m m i t t e e . Mr. B r a d f o r d c h a i r e d t h i s comm i t t e e . COURT DECISION Dr. E a t o n r e p o r t e d t h e r e c e i p t o f a l e t t e r , a t t h e O c t o b e r 2 1 , 1982 m e e t i n g , f r o m Thomas B a r n e s , a t t o r n e y f o r t h e C o l l e g e , s t a t i n g t h a t t h e c i v i l c a s e f i l e d by t h e F a c u l t y S e n a t e c o n c e r n i n g t h e v a l i d i t y o f A r b i t r a t o r Keefe's d e c i s i o n i n t h e Robbins, Ruesink, and Mousel g r i e v a n c e has been d e c i d e d i n t h e f a v o r o f t h e C o l l e g e ' s Board o f T r u s t e e s . ( F o r b a c k g r o u n d , A r b i t r a t o r K e e f e made a d e c i s i o n i n November 1981, t h a t a f f i r m s t h a t t h e B o a r d o f T r u s t e e s has t h e r i g h t and r e s p o n s i b i l i t y t o c h o o s e t h e d i r e c t i o n i n w h i c h t h e c o l l e g e w i l l p r o c e e d and i n d e t e r m i n g t h e t y p e s o f p r o g r a m s which t h e c o l l e g e w i l l o f f e r . ) SABBATICAL LEAVE The S a b b a t i c a l Leave M c K i n n e y , and N e z k i ) o f R u t h T h o r n l e y and the 1983-84 a c a d e m i c h a l f pay. Committee ( H a r r i s o n , Lehrbass, L u x f o r d , reviewed t h e s a b b a t i c a l leave a p p l i c a t i o n recommended t h a t a l e a v e be g r a n t e d t o h e r f o r year; g r a n t i n g t h e leave e n t i t l e s her t o one- Mrs. T h o r n l e y , a c h a r t e r member o f o u r n u r s i n g s t a f f , w i l l be a t Western Michigan U n i v e r s i t y . R u t h w i l l be c o m p l e t i n g w o r k on a M a s t e r ' s Degree i n E d u c a t i o n a l L e a d e r s h i p ; she has been p u r s u i n g s t u d i e s i n t h i s a r e a f o r t h e p a s t t w o y e a r s as p a r t o f h e r p r o f e s s i o n a l development p l a n . The B o a r d o f T r u s t e e s a p p r o v e d t h e r e c o m m e n d a t i o n v o t e a t t h e November 18, 1982 m e e t i n g . SUPPORT STAFF UNIT by a u n a n i m o u s Dr. Mazman, Dean o f S t u d e n t P e r s o n n e l , and R o b e r t A r n o l d , C o m p t r o l l e r , made t h e f o l l o w i n g r e p o r t t o t h e B o a r d on t h e S u p p o r t S t a f f U n i t a g r e e m e n t a t t h e November 18, b o a r d m e e t i n g : F o l l o w i n g d e c e r t i f i c a t i o n o f r e p r e s e n t a t i o n by t h e AFSCME U n i o n , i n t h e S p r i n g o f 1982, t h e C o l l e g e ' s s u p p o r t s t a f f e m p l o y e e s ( c u s t o d i a n s , �SUPPORT STAFF UNIT c o n ' t . s e c r e t a r i e s , s w i t c h b o a r d o p e r a t o r , f o o d s e r v i c e and r e c r e a t i o n c e n t e r w o r k e r s , m a i n t e n a n c e and g r o u n d s e m p l o y e e s ) have e l e c t e d t o become known as t h e WSCC S u p p o r t S t a f f U n i t (SSU). T h i s u n i t f u n c t i o n s as a b a r g a i n i n g u n i t f o r t h e above employees i n a manner s i m i l a r t o t h e F a c u l t y S e n a t e , w i t h n o e x t e r n a l u n i o n affiliations. T h e a g r e e m e n t p r o p o s e d h e r e i n f o r r a t i f i c a t i o n by t h e Board o f T r u s t e e s c o v e r s i t e m s o f management r i g h t s , w o r k i n g c o n d i t i o n s , g r i e v a n c e p r o c e d u r e , wages, and f r i n g e b e n e f i t s . The l a n g u a g e o f t h e a g r e e m e n t f o l l o w s l a n g u a g e o f t h e p r e c e e d i n g agreement, w i t h t h e f o l l o w i n g m o d i f i c a t i o n s : 1. A l l r e f e r e n c e t o " U n i o n " o r "AFSCME" i s d e l e t e d and r e p l a c e d by " S u p p o r t S t a f f U n i t " o r "SSU." 2. T h e g r i e v a n c e p r o c e d u r e has been r e w r i t t e n t o f o l l o w the proposed f a c u l t y g r i e v a n c e p r o c e d u r e , w i t h t h e ommission o f any appeal t o a r b i t r a t i o n . 3. S u p p o r t S t a f f e m p l o y e e s w i l l no l o n g e r be r e q u i r e d t o punch o u t f o r l u n c h , u n l e s s t h e y a r e l e a v i n g campus. N o t e - - t h i s w i l l n o t change any w o r k i n g hours. 4. O v e r t i m e w i l l be p a i d a f t e r an e m p l o y e e has r e c e i v e d c r e d i t ( p a y ) f o r 40 h o u r s i n a w o r k week, e.g., s i c k , v a c a t i o n , o r h o l i d a y p a y may n o t c o u n t t o w a r d a c c u m u l a t i o n o f 40 h o u r s . Note - s u p e r v i s o r s r e t a i n t h e r i g h t and r e s p o n s i b i l i t y t o s c h e d u l e t i m e o f f and o v e r t i m e . 5. O v e r t i m e h o u r s w i l l now be g e n e r a l l y e q u a l i z e d , r a t h e r than t h e s u p e r v i s o r s having t o ask t h e p e r s o n w i t h t h e l e a s t number o f o v e r t i m e h o u r s first, etc. 6. H o l i d a y pay e n t i t l e m e n t i s m o d i f i e d t o g r a n t pay f o r o n e - h a l f o f a h o l i d a y t o permanent p a r t - t i m e e m p l o y e e s i n p l a c e o f a p r o - r a t a amount. Wages o n l y a r e t o be r e t r o a c t i v e t o J u l y 1 , 1982. A l l o t h e r p r o v i s i o n s w i l l be e f f e c t i v e upon r a t i f i c a t i o n by t h e Board o f Trustees. The S u p p o r t S t a f f members r a t i f i e d t h e a g r e e m e n t on November 16, 1982, and we recommend t h a t t h e B o a r d o f T r u s t e e s a l s o r a t i f y t h e a g r e e m e n t as n e g o t i a t e d . The Board a l s o r a t i f i e d November 18. this agreement by a u n a n i m o u s v o t e on A memo t o a l l s u p p o r t p e r s o n n e l e x p r e s s i n g t h e s e n t i m e n t s o f t h e B o a r d and a d m i n i s t r a t i o n s t a t i n g : The C o l l e g e S u p p o r t S t a f f e m p l o y e e s a r e t o be c o n g r a t u l a t e d on t h e i r d e c e r t i f i c a t i o n f r o m AFSCME. T h i s a c t i o n c l e a r l y i n d i c a t e s a l a r g e m e a s u r e o f f a i t h t h a t t h e P r e s i d e n t and B o a r d o f T r u s t e e s o f t h e C o l l e g e w i l l c o n tinue t o t r e a t s t a f f f a i r l y , without t h e " p r o t e c t i o n " o f a union. We f i n d t h i s e x p r e s s i o n o f c o n f i d e n c e v e r y r e f r e s h i n g , . . . a n d a p p l a u d y o u r e f f o r t s and s u c c e s s e s i n r e d i r e c t i n g t h e a c t i v i t i e s o f t h e Coi1ege. -6- �AD HOC COMMITTEE PRESIDENTIAL SEARCH. A l s o a t t h e November 18, m e e t i n g L a r r y B r a d f o r d , C h a i r m a n P r e s i d e n t i a l S e a r c h Ad Hoc C o m m i t t e e made t h e f o l l o w ' m g r e p o r t and r e c o m m e n d a t i o n s t o t h e B o a r d o f T r u s t e e s : The Ad Hoc C o m m i t t e e h e l d t w o m e e t i n g s t o l e a r n and t a l k a b o u t t h e r e s p o n s i b i l i t i e s and p r o c e d u r e s f o r i n s t i t u t i n g a p r e s i d e n t i a l search. A t t h e l a s t m e e t i n g on November 1 , t h e y o u t l i n e d t h e f o l l o w i n g r e c o m m e n d a t i o n s w h i c h were- f o r w a r d e d t o t h e Board o f T r u s t e e s f o r a p p r o v a l . 1. A p p o i n t R i c h a r d R i n e h a r t , P r o f e s s o r H i g h e r E d u c a t i o n and Community C o l l e g e C o n s u l t a n t a t R o c h e s t e r I n s t i t u t e o f T e c h n o l o g y , as a c o n s u l t a n t t o t h e Ad Hoc C o m m i t t e e t o a s s i s t w i t h t h e s e l e c t i o n p r o c e d u r e s and p r o c e s s . 2. E s t a b l i s h an a d v i s o r y c o m m i t t e e t o t h e Ad Hoc C o m m i t t e e t o : a. d e t e r m i n e i n s t i t u t i o n a l g o a l s and o b j e c t i v e s b. d e v e l o p m e t e r i a l s f o r c a n d i d a t e s c. d e f i n e c a n d i d a t e q u a l i f i c a t i o n s d. d e v e l o p s o l i c i t a t i o n process e. d e v e l o p a p p l i c a n t s c r e e n i n g p r o c e s s P r o p o s e d m e m b e r s h i p on t h e p r e s i d e n t i a l s e l e c t i o n a d v i s o r y committee i s t o include t h e f o l l o w i n g r e p r e s e n t a t i o n : A d m i n i s t r a t i o n -- Robert H a r r i s o n Alumni -- Robin Froncek B o a r d o f T r u s t e e s - L a r r y B r a d f o r d , C h a i r p e r s o n , and Daryl Peterson Community R e p r e s e n t a t i v e — V i c k e r s Hansen Faculty --Harry Caldwell Former B o a r d Member-Helen M c C a r t h y Foundation —Donald Clingan 3A l l o c a t e $10,000 f r o m t h e g e n e r a l f u n d o f t h e b u d g e t t o cover t h e expenses necessary t o t h e s e l e c t i o n process. 4. C a l e n d a r o f a c t i v i t i e s and r e s p o n s i b i l i t i e s f o r t h e P r e s i d e n t i a l S e a r c h Ad Hoc C o m m i t t e e , t h e a d v i s o r y comm i t t e e and t h e B o a r d o f T r u s t e e s . The Board o f T r u s t e e s a p p r o v e d a l l four recommendations. A copy o f t h e search c a l e n d a r f o l l o w s : CALENDAR FOR PRESIDENTIAL SEARCH September November 16, 1982: 1 , 1982: November 18, 1982: A p p o i n t ad hoc c o m m i t t e e o f B o a r d f o r p r e s i d e n t i a l search a c t i v i t i e s a. s t u d y p r o c e d u r e s b. select procedure c. p r e p a r e budget Ad hoc c o m m i t t e e r e p o r t t o B o a r d and recommend s e l e c t i o n p r o c e d u r e : a. a p p o i n t P.S.C. a d v i s o r y c o m m i t t e e b. appoint consultant c. a l l o c a t e f u n d s f r o m o p e r a t i n g budget d. announce c a l e n d a r -7- �CALENDAR FOR PRESIDENTIAL SEARCH c o n ' t . November 19, J a n u a r y 14, January 20, February M a r c h 15, M a r c h 16, A p r i l 14, 1982 to 1983: 1983: I , 1983: 1983: 1983 t o 1983: A p r i l 18-30, May 5, 1983: 1983: P r e s i d e n t i a l Search A d v i s o r y Committee Meet i n g s : a. d e t e r m i n e i n s t i t u t i o n a l g o a l s and o b j e c t i ves b. develop materials f o r candidates c. define candidate q u a l i f i c a t i o n s d. develop s o l i c i t a t i o n process e. develop a p p l i c a n t screening process Board r e c e i v e r e p o r t f r o m P r e s i d e n t i a l Search A d v i s o r y Committee Advertise position in "Chronicle of H i g h e r E d u c a t i o n " and o t h e r s e l e c t e d publ i c a t i o n s . F i n a l day t o r e c e i v e a p p l i c a t i o n s S c r e e n i n g o f a p p l i c a t i o n s and r e c o m m e n d a t i o n o f t h r e e t o f i v e f i n a l i s t s t o Board o f Trustees On campus i n t e r v i e w s by e n t i r e B o a r d . S p e c i a l m e e t i n g o f Board o f T r u s t e e s t o s e l e c t and name new p r e s i d e n t . INSURANCE COMMITTEE In r e s p o n s e t o a r e q u e s t i n i t i a t e d by t h e C o l l e g e ' s S u p p o r t S t a f f U n i t , Board Chairman, L a r r y B r a d f o r d a p p o i n t e d a c o m m i t t e e t o r e v i e w t h e e f f e c t i v e n e s s o f t h e d o l l a r s s p e n t on S t a f f benefits. The members o f t h i s c o m m i t t e e a r e : Chairman, Mike Emlaw, B o a r d o f T r u s t e e s ; Bob A r n o l d , A d m i n i s t r a t i o n ; K a t h y Leedham, S u p p o r t S t a f f U n i t ; J e r r y S v e n d o r , F a c u l t y . PRESI DENT IAL RETIREMENT COMMITTEE A t t h e F e b r u a r y 17, 1983 B o a r d m e e t i n g , L a r r y B r a d f o r d a p p o i n t e d the f o l l o w i n g i n d i v i d u a l s t o t h e committee t o p l a n the p r e s i d e n t i a l retirement a c t i v i t i e s : L a r r y B r a d f o r d , Beth McCarthy, Marty Paine, S a d i e R i f f l e , J o a n H a s e n b a n k , Amy Rummel, and J i m Z y g a j who w i l l s e r v e as c h a i r m a n . PRESIDENTIAL SEARCH The P r e s i d e n t i a l S e a r c h C o m m i t t e e met on M a r c h 31 and A p r i l 1, 1983, t o w o r k on t h e n e x t p h a s e o f t h e s e a r c h p r o c e d u r e . At t h i s m e e t i n g t h e i r t a s k was t o n a r r o w t h e c a n d i d a t e f i e l d t o f i v e individuals. The a p p l i c a t i o n c l o s i n g d a t e was M a r c h 15, a t t h a t t i m e o v e r 100 p e r s o n s had a p p l i e d f o r t h e p o s i t i o n . A t t h e A p r i l 16, I983, S p e c i a l M e e t i n g o f t h e Board o f T r u s t e e s t h e Board d i s c u s s e d t h e f i n a l s t a g e s o f t h e P r e s i d e n t i a l Search. The Board r e v i e w e d t h e r e v e n u e p r o j e c t i o n s f o r t h e n e x t s e v e r a l years. They a l s o d i s c u s s e d t h e i n t e r v i e w p r o c e s s t o be e m p l o y e d and, i n c l o s e d s e s s i o n , t h e p o s i t i o n s s a l a r y r a n g e f o r t h e p o s i t i o n of p r e s i d e n t . The Board s e t t h e f o l l o w i n g A p r i 1 21 , April 28, May 4, May 6, May 11, schedule for presidential J im VanC1eave E r n e s t Dear W i l l i a m Anderson George R o b e r t s o n Dan i e l M c L a u g h l i n -8- interviews: �At t h e May 4, 1983 Special Meeting L a r r y Bradford informed the Board t h a t c a n d i d a t e D a n i e l M c L a u g h l i n had c h o s e n n o t t o be interviewed f o r the p o s i t i o n of President. The Board t h e n r e s c h e d u l e d t h e May 11 S p e c i a l Board m e e t i n g w i t h t h e p u r p o s e changed t o r e v i e w t h e i n t e r v i e w s h e l d w i t h t h e c a n d i d a t e s . A l l t h e d i f f e r e n t C o l l e g e g r o u p s t h a t had had an o p p o r t u n i t y t o meet t h e c a n d i d a t e s w e r e i n v i t e d t o s h a r e t h e i r t h o u g h t s and o p i n i o n s at t h i s meeting. S p e c i f i c a l l y the f o l l o w i n g groups or i n d i v i d u a l s w e r e a s k e d f o r t h e i r comments: Pres i d e n t Dean o f S t u d e n t Personnel Dean o f A c a d e m i c C u r r i c u l a Dean o f O c c u p a t i o n a l C u r r i c u l a Comptroller F a c u l t y S e n a t e (one r e p r e s e n t a t i v e ) S t u d e n t S e n a t e (one r e p r e s e n t a t i v e ) S u p p o r t S t a f f U n i t (one r e p r e s e n t a t i v e ) A d m i n i s t r a t i v e Management (one r e p r e s e n t a t i v e ) O t h e r s had t h e o p p o r t u n i t y t o r e q u e s t t o s p e a k t o t h e Board a t the s t a r t of the meeting. The B o a r d s e t a s p e c i a l m e e t i n g f o r Monday, May 23 a t 7:00 p.m. to a n n o u n c e t h e i r d e c i s i o n on t h e p r e s i d e n t i a l s e l e c t i o n . At t h a t m e e t i n q L a r r y B r a d f o r d , C h a i r m a n , c a l l e d an e x e c u t i v e s e s s i o n t o discuss the o n - s i t e review of the selected candidate. Upon r e c o n v e n i n g Ron Wood, Board Member, r e a d t h e f o l l o w i n g s t a t e m e n t : I t i s my b e l i e f t h a t t h e West S h o r e Community C o l l e g e Board o f T r u s t e e s w i l l a p p o i n t a new President t h i s evening. The p r e s i d e n t i a l search p r o c e s s has been l o n g and d e m a n d i n g on many p e o p l e . The p r o c e s s has been made e s p e c i a l l y h a r d by t h e f a c t t h a t Dr. E a t o n has, o v e r t h e p a s t 16 years g i v e n t o the o f f i c e o f P r e s i d e n t here at West S h o r e Community C o l l e g e a v e r y h i g h d e g r e e of excellence. We d e s i r e t h e o f f i c e o f P r e s i d e n t t o c o n t i n u e t h e h i g h s t a n d a r d s and q u a l i t y e d u c a t i o n a l p r o g r a m s so a b l y s t a r t e d and n u t u r e d by Dr. E a t o n . On b e h a l f o f t h e e n t i r e B o a r d , I t h a n k you J o h n , f o r m a k i n g t h e shoes o f t h e P r e s i d e n t so l a r g e to f i l l . Many o t h e r s need t o be t h a n k e d , f o r t h e i r many h o u r s o f s e r v i c e t o t h e c o l l e g e on b e h a l f o f the p r e s i d e n t i a l search process. F i r s t , the P r e s i d e n t i a l Search Committee o f the board cons i s t i n g o f B e t h M c C a r t h y , D a r y l P e t e r s o n , and Larry Bradford. T h i s c o m m i t t e e was a s s i s t e d by an A d v i s o r y C o m m i t t e e made up o f : Robert H a r r i s o n , Dr. V i c k e r s Hanson, H a r r y C a l d w e l l , R o b i n F r o n c e k , H e l e n M c C a r t h y , Don C l i n g a n , D a r y l P e t e r s o n and C h a i r m a n B r a d f o r d . A l s o , Dr. R i c h a r d L. f o r h i s f i n e w o r k as commi t t e e . R i n e h a r t i s t o be commended c o n s u l t a n t t o the search -9- �More r e c e n t l y , t h e i n p u t by s e v e r a l c o l l e g e p e r s o n n e l f o l l o w i n g t h e i n t e r v i e w p r o c e s s was greatly appreciated. They i n c l u d e d Dr. D a l e S u t t o n , o f t h e F a c u l t y ; K a t h y Leedham, o f t h e s u p p o r t s t a f f ; V i c k i Oddo, r e p r e s e n t i n g t h e d i r e c t o r s and c o o r d i n a t o r s ; R o b e r t A r n o l d , C o m p t r o l l e r and Deans L u x f o r d and H a r r i s o n . A thank you t o a l l f o r h e l p i n g i n t h e p r e s i d e n t i a l search process. Mr. Wood t h a n r e a d t h e f o l l o w i n g r e s o l u t i o n . . . T h e p r o c e s s i t s e l f i n v o l v e d some 125 a p p l i c a t i o n s w i t h t h e c o m m i t t e e s e l e c t i n g a f i n a l f i v e f o r b o a r d i n t e r v i e w . Out o f t h e e v e n t u a l f o u r c a n d i d a t e s i n t e r v i e w e d by t h e b o a r d , i t i s my s t r o n g f e e l i n g t h a t we may now v o t e upon a p p o i n t i n g a new p r e s i d e n t who w i l l f u l f i l l t h e c r i t e r i a and needs o f West S h o r e Community C o l l e g e as s e t f o r t h by t h e s e l e c t i o n p r o c e s s team. So t h e r e f o r e , Mr. C h a i r m a n , f o l l o w i n g t h e r e v i e w o f t h e e n t i r e s e l e c t i o n p r o c e s s m a t e r i a l and f o l l o w i n g a v e r y w o r t h w h i l e v i s i t t o t h e s i t e o f h i s c u r r e n t e m p l o y m e n t , by f o u r members o f t h i s b o a r d on May 2 0 , 1983, Efe i t r e s o l v e d t h a t t h e West S h o r e Community C o l l e g e Board o f T r u s t e e s e n t e r i n t o a t h r e e y e a r P r e s i d e n t i a l c o n t r a c t w i t h Dr. W i l l i a m M. A n d e r s o n , commencing i n t h e 1 9 8 3 - 8 4 f i s c a l year. I move a d o p t i o n of this resolution. The m o t i o n p a s s e d u n a m o u s l y by a r o l l call vote o f t h e Board. Mr. Wood t h e n commented on t h e e x c e l l e n t q u a l i f i c a t i o n s o f Dr. A n d e r s o n . C h a i r m a n B r a d f o r d a p p o i n t e d t h e f o l l o w i n g p e r s o n s t o an Ad Hoc C o m m i t t e e t o p r e p a r e t h e p r e s i d e n t ' s c o n t r a c t ; M i k e Emlaw, D a r y l P e t e r s o n , and Ron Wood. M i k e Emlaw, commented on t h e s e a r c h p r o c e s s and s t a t e d t h a t " t h e Board i s u n i t e d i n s u p p o r t o f Dr. A n d e r s o n . " D a l e S u t t o n , F a c u l t y S e n a t e P r e s i d e n t , s p e a k i n g on t h e b e h a l f o f the f a c u l t y stated t h a t t h e f a c u l t y supports t h e appointment o f Dr. A n d e r s o n and t h a t t h e y l o o k f o r w a r d t o w o r k i n g w i t h h i m and t h e Board i n t h e f u t u r e . Dr. Anderson w i l l assume h i s d u t i e s on A u g u s t 1, 1983 - FACULTY CONTRACT At t h e A p r i l 2 1 , 1983 m e e t i n g D a r y l P e t e r s o n , C h a i r m a n o f t h e Board N e g o t i a t i n g Committee, read a l e t t e r f r o m Joe J u r k o w s k i , C h a i r m a n o f t h e F a c u l t y N e g o t i a t i n g C o m m i t t e e , i n f o r m i n g t h e Board of t h e Faculty r a t i f i c a t i o n o f t h e c o n t r a c t . The l e t t e r a l s o i n d i c a t e d s e v e r a l p o i n t s o f i n t e r p r e t a t i o n w h i c h had been w o r k e d out w i t h t h e College A d m i n i s t r a t i o n . D a r y l moved f o r t h e Board t o r a t i f y t h e c o n t r a c t subject t o t h e t h r e e (3) i n t e r p r e t a t i o n s o f c o n t r a c t language. The B o a r d a p p r o v e d t h e m o t i o n by u n a n i m o u s v o t e . INSURANCE COMMITTEE REVIEW A l s o a t t h e A p r i l 2 1 , 1983 m e e t i n g M i k e Emlaw, C h a i r m a n H o s p i t a l i z a t i o n I n s u r a n c e R e v i e w C o m m i t t e e , c o n d u c t e d a l e n g t h l y d i s c u s s i o n on t h e a c t i v i t i e s o f t h i s group i n regard t o t h e i r assigned tasks. -10- �INSURANCE COMMITTEE REVIEW con 1 1 . ' The C o m m i t t e e u n a n i m o u s l y recommended t h a t t h e B o a r d o f T r u s t e e s c o n t r a c t w i t h H a i g G. N e v i l l e and A s s o c i a t e s t o p e r f o r m s e r v i c e s as o u t l i n e d i n t h e l i s t i n g o f o b j e c t i v e s f o r f r i n g e b e n e f i t - t y p e risks. The B o a r d , a f t e r d i s c u s s i o n , d e c i d e d t o r e t a i n t h e N e v i l l e f i r m t o conduct a r e v i e w o f a l l c o l l e g e insurance p o l i c i e s f o r a fee n o t t o exceed $9,800 p l u s $1,000 f o r t r a v e l expenses. 1983-84 FACULTY SENATE OFFICERS D u r i n g t h e May 1 9 , 1983 m e e t i n g D a l e S u t t o n , P r e s i d e n t o f t h e F a c u l t y S e n a t e , r e p o r t e d t o t h e B o a r d t h e names o f t h e n e w l y e l e c t e d officers of their organization: Joe J u r k o w s k i , P r e s i d e n t ; Winnie T o l e d o , V i c e P r e s i d e n t ; Paul S c h l a u d , S e c r e t a r y and Rod D a n i e l s o n , Treasurer. T h e s e i n d i v i d u a l s w i l l assume t h e i r p o s t s a t t h e s t a r t o f t h e n e x t a c a d e m i c y e a r , S e p t e m b e r 1983 - CURRICULUM AND INSTRUCTION At t h e S e p t e m b e r 1 6 , 1982 m e e t i n g R u t h T h o r n l e y , i n s t r u c t o r , made t h e f o l l o w i n g r e p o r t t o t h e B o a r d on t h e r e s u l t s o f t h e P r a c t i c a l Nurses S t a t e Board e x a m i n a t i o n : " I t i s w i t h g r e a t p l e a s u r e and p r i d e t h a t I am a b l e t o i n f o r m y o u t h a t t h e P r a c t i c a l N u r s i n g g r a d u a t e s o f t h e c l a s s o f 1981 have been r a n k e d number o n e among t h i r t y schools o f p r a c t i c a l nursing i n Michigan. The r a n k i n g i s a c c o r d i n g t o t h e average score f o r each s c h o o l . Twenty s t u d e n t s w r o t e t h e exam on O c t o b e r 2 0 , 1981 and a l l p a s s e d t h e l i c e n s u r e exam. PRACTICAL NURSING SUCCESS To be r a n k e d a s number o n e has a l w a y s been one o f o u r g o a l s , and I f e e l e s p e c i a l l y p r o u d t h a t t h i s g o a l was a c h i e v e d w h i l e I h e l d t h e p o s i t i o n o f D i r e c t o r o f Nurse Education. In a d d i t i o n t h e s u c c e s s on t h e S t a t e B o a r d exam f o r t h e f i r s t t w e l v e c l a s s e s o f p r a c t i c a l n u r s i n g g r a d u a t e s has been 100% p a s s i n g . ADN NURSING SUCCESS The n u r s i n g s u c c e s s s t o r i e s c o n t i n u e d a t t h e November 18 B o a r d m e e t i n g when Dr. E a t o n , P r e s i d e n t , r e c o g n i z e d S a l l y J o h n s o n , D i r e c t o r o f N u r s e E d u c a t i o n , f o r h e r f i n e w o r k w i t h t h e ADN N u r s i n g P r o g r a m and on t h e f a c t t h a t t h e 1982 ADN g r a d u a t e s w e r e r a t e d NUMBER 1 i n t h e s t a t e . The B o a r d o f T r u s t e e s a l s o c o m p l i m e n t e d S a l l y and t h e g r a d u a t e s on a j o b w e l l d o n e . CWB&I A t t h e same m e e t i n g T e r r y L u x f o r d , Dean o f O c c u p a t i o n a l C u r r i c u l a , r e p o r t e d t h a t b e g i n n i n g i n t h e S p r i n g S e m e s t e r 1 9 8 3 , West S h o r e Community C o l l e g e ' s O c c u p a t i o n a l E d u c a t i o n D i v i s i o n w i l l be e m b a r k i n g on a new p r o g r a m c a l l e d C o n t r a c t i n g W i t h B u s i n e s s and I n d u s t r y (CWBSl). T h i s p r o g r a m has been used by a number o f s m a l l , r u r a l c o m m u n i t y c o l l e g e s w i t h g r e a t success. CWB&I w i l l e n a b l e West S h o r e Community C o l l e g e t o o f f e r e d u c a t i o n a l p r o g r a m m i n g i n many d i s c i p l i n e s o f v o c a t i o n a l t r a i n i n g t h a t have n o t h e r e t o f o r e been a v a i l a b l e t o o u r students. Tom K e l l y , D i r e c t o r o f C r i m i n a l J u s t i c e , has c o n s e n t e d t o be t h e c o o r d i n a t o r and i m p l e m e n t o r o f t h i s new p r o g r a m . C o n t r a c t i n g w i t h B u s i n e s s and I n d u s t r y (CWB&l), an i n t e r d i s c i p l i n a r y program, i s a method o f s p e c i a l i z e d c a r e e r o r i e n t a t i o n , t r a i n i n g , and p e r s o n a l d e v e l o p m e n t . CWB&I u t i l i z e s t h e b u s i n e s s and i n d u s t r i a l c o m p l e x o f t h e c o m m u n i t y as a t r a i n i n g l a b o r a t o r y . S t u d e n t s can -11- �CWBSI con 1 1 ADVISORY COMMITTEES acquire job s k i l l s i n n o n - t r a d i t i o n a l a r e a s and a s s e s s t h e i r i n t e r e s t s and c a p a b i l i t i e s u n d e r r e a l i s t i c s e t t i n g s w h i l e l e a r n i n g f r o m business p r o f e s s i o n a l s . On-campus s t u d y i s s e l e c t e d t o r e l a t e w i t h e a c h s p e c i f i c v o c a t i o n a l a r e a , m a k i n g e a c h more r e l e v a n t , r e w a r d i n g , and i n t e r e s t i n g . A required p a r a l l e l course provides instruction to develop t h estudents' s k i l l s i n the f o l l o w i n g : job interviewing, i n t e r p e r s o n a l r e l a t i o n s , resume p r e p a r a t i o n , b a s i c s o f t h e A m e r i c a n e n t e r p r i s e s y s t e m , and t h e p s y c h o l o g y o f a d o p t i n g a p o s i t i v e a t t i t u d e . T e r r y L u x f o r d a l s o r e p o r t e d t o t h e B o a r d t h a t t h e c o l l e g e has e s t a b l i s h e d a number o f a d v i s o r y c o m m i t t e e s f o r t h e o c c u p a t i o n a l education areas. T h e s e a d v i s o r y c o m m i t t e e s h a v e been i n e x i s t e n c e since the i n c e p t i o n o f the c o l l e g e . They a r e a v a l u a b l e a s s e t t o t h e c o l l e g e s i n c e t h e y ;are made up o f i n d i v i d u a l s r e p r e s e n t i n g l o c a l b u s i n e s s e s , i n d u s t r i e s and g o v e r n m e n t a l i n s t i t u t i o n s . They n o t o n l y a i d i n t h e d e v e l o p m e n t o f new p r o g r a m s i n o c c u p a t i o n a l e d u c a t i o n b u t help m a i n t a i n the i n t e g r i t y o f programs through t h e i r r e c o m m e n d a t i o n s and s u g g e s t i o n s i n p r o g r a m m i n g o f o c c u p a t i o n a l d i sc i p 1 i nes. Dean L u x f o r d p r e s e n t e d t h e B o a r d w i t h a p o s i t i o n d e s c r i p t i o n f o r a d v i s o r y c o m m i t t e e s a t West S h o r e Community C o l l e g e , a l o n g w i t h a • l i s t o f t h e a d v i s o r y c o m m i t t e e s by d i s c i p l i n e s f o r t h e 1982-83 academic year. The membership o f t h e s e a d v i s o r y c o m m i t t e e s i s u p d a t e d on an a n n u a l b a s i s by h i s o f f i c e . This process i s u s u a l l y s t a r t e d i n S e p t e m b e r and c o m p l e t e d i n November so t h a t a d v i s o r y c o m m i t t e e s not o n l y f u n c t i o n d u r i n g t h e w i n t e r months b u t d u r i n g t h e summer m o n t h s as w e l l . Dean L u x f o r d r e q u e s t e d t h a t t h e West S h o r e Community C o l l e g e Board of T r u s t e e s o f f i c i a l l y r e c o g n i z e t h e a d v i s o r y c o m m i t t e e s and members f o r t h e 1982-83 a c a d e m i c y e a r by a p p r o v i n g t h e f o l l o w i n g resolution. BE IT RESOLVED t h a t t h e l i s t i n g o f a d v i s o r y c o m m i t t e e s as p r e s e n t e d and t h e i r members a r e t h e o f f i c i a l a d v i s o r y c o m m i t t e e s f o r t h e D i v i s i o n o f Occupational C u r r i c u l a a t West S h o r e Community C o l l e g e f o r t h e 1982-83 a c a d e m i c y e a r . The B o a r d o f T r u s t e e s a p p r o v e d t h e r e s o l u t i on. JOB TRAINING RETRAINING INVESTMENT Dr. E a t o n r e p o r t e d , a t t h e December 16, 1982 m e e t i n g , t h e r e c e i p t o f o f f i c i a l n o t i f i c a t i o n from the M i c h i g a n Department o f E d u c a t i o n a p p r o v i n g a g r a n t t o WSCC f o r a J o b T r a i n i n g and R e t r a i n i n g I n v e s t m e n t fund. T h i s g r a n t , t o t a l i n g $103,500, w i l l be d e v e l o p e d t h r o u g h a t h r e e phase p r o c e s s . The f i r s t p h a s e w i l l c o n s i s t o f a Needs Assessment Survey o f v a r i o u s l o c a l e n v i r o n m e n t s . T h e s e c o n d phase w i l l e n t a i l t h e a c q u i s i t i o n o f e q u i p m e n t and d e v e l o p m e n t o f c u r r i c u l u m w h i c h w i l l a d d r e s s t h e h i g h l i g h t e d n e e d s , and t h e t h i r d phase w i l l d e a l w i t h P l a c e m e n t / F o l l o w - u p / E v a l u a t i o n . West S h o r e Community C o l l e g e has as i t s m i s s i o n t o p r o v i d e s t u d e n t s w i t h s k i l l s w h i c h m a x i m i z e t h e i r p o t e n t i a l f o r e m p l o y m e n t and t o e s t a b l i s h j o b r e l a t e d a t t i t u d e s which a r e conducive t o sustained employment. F u r t h e r , West S h o r e Community C o l l e g e f e e l s a s t r o n g c o m m i t m e n t t o i t s c i t i z e n c o n s t i t u e n c y who have been l a i d o f f f r o m p o s i t i o n s w h i c h a r e l i k e l y n o t t o be r e i n s t a t e d i n t h e f u t u r e r e g a r d l e s s o f t h e economic c o n d i t i o n s t h r o u g h o u t the S t a t e . I f -12- �J0B TRAINING £ RETRAINING INVESTMENT con 1 1 . t h e e m p l o y m e n t c o n d i t i o n i n M i c h i g a n i s e v e r t o c h a n g e and new i n d u s t r y enticed i n t o o p e r a t i o n w i t h i n Michigan, these c u r r e n t l y unemployed i n d i v i d u a l s w i l l need t o be t r a i n e d i n t h o s e a r e a s w h i c h are marketable. A t t h e same t i m e , WSCC i s d e s i r o u s o f p r o v i d i n g a d i r e c t b e n e f i t t o t h e economy o f t h e S t a t e by e s t a b l i s h i n g a p o o l of p o t e n t i a l e m p l o y e e s w h i c h i s c o n d u c i v e t o m e e t i n g t h e r e q u i r e m e n t s o f t h o s e e m p l o y e r s c u r r e n t l y i n t h e g e o g r a p h i c r e g i o n s e r v i c e d by WSCC as w e l l as p o t e n t i a l e m p l o y e e s who have i n d i c a t e d an i n t e r e s t i n e s t a b l i s h i n g themselves i n Michigan. This grant o f $103,500.00 i s t a r g e t e d t o : 1. To p r o v i d e t r a i n i n g o p p o r t u n i t i e s a p p r o p r i a t e t o l o c a l n e e d s . 2. To improve o p e r a t i o n a l r e l a t i o n s h i p s w i t h o t h e r l o c a l and s t a t e a g e n c i e s i n v o l v e d i n t r a i n i n g , r e t r a i n i n g , and p l a c e m e n t . 3. To i m p r o v e t r a i n i n g and j o b d e v e l o p m e n t e f f o r t s o f e d u c a t i o n and t h e b u s i n e s s c o m m u n i t y . 4. To b r i n g s c h o o l s and b u s i n e s s e s t o g e t h e r t o b e t t e r m a t c h s c h o o l p r o g r a m s and b u s i n e s s n e e d s . 5. To i n c r e a s e e m p l o y m e n t o f c l i e n t s o t h e r w i s e d e p e n d e n t on publ i c support agencies. 6. To a c q u a i n t e m p l o y e r s w i t h t r a i n i n g r e s o u r c e s . 7. To f i l l l o c a l e m p l o y e r n e e d s by r e c r u i t i n g and t r a i n i n g i n d i v i d u a l s who have d i f f i c u l t y j o i n i n g t h e l a b o r f o r c e . 8. To g i v e c l i e n t s needed s k i l l s i n j o b h u n t i n g and w o r k r e l a t e d b e h a v i o r s o t h e y w i l l be a c c e p t a b l e t o l o c a l e m p l o y e r s who have o p e n i n g s . 9. To i d e n t i f y s p e c i f i c t a r g e t g r o u p s and t h e i r t r a i n i n g n e e d s . ENROLLMENT GAIN Dr. E a t o n a l s o r e p o r t e d a t t h e December 1 6 , 1982 m e e t i n g on a p r e s s r e l e a s e b e i n g made by t h e O f f i c e o f P u b l i c I n f o r m a t i o n on t h e f a c t t h a t WSCC had made t h e l a r g e s t p e r c e n t a g e g a i n i n e n r o l l m e n t d u r i n g f a l l semester i n t h e e n t i r e s t a t e . West S h o r e Community C o l l e g e p o s t s l a r g e s t p e r c e n t a g e i n c r e a s e i n f a l l semester e n r o l l m e n t s i n t h e S t a t e . According t o t h e "Michigan D e p a r t m e n t o f E d u c a t i o n P r e l i m i n a r y S u r v e y o f F a l l 1982 E n r o l l m e n t s i n M i c h i g a n C o l l e g e s and U n i v e r s i t i e s " . WSCC's e n r o l l m e n t r o s e by 14.86% t h i s s e m e s t e r . T h i s was t h e l a r g e s t p e r c e n t a g e i n c r e a s e o f a l l M i c h i g a n Community and J u n i o r C o l l e g e s , P u b l i c F o u r - Y e a r C o l l e g e s and U n i v e r s i t i e s , and P r i v a t e F o u r - Y e a r C o l l e g e s and Un i v e r s i t i e s . The MDE r e p o r t used t h e HIGHER EDUCATION GENERAL INFORMATION SURVEY (HEGIS X V I 1 ) , F a l l E n r o l l m e n t and C o m p l i a n c e R e p o r t o f t h e I n s t i t u t i o n s of Higher Education as t h e source f o r t h e comparison. This report c o v e r e d t h e 2 9 c o m m u n i t y and j u n i o r c o l l e g e s , 15 p u b l i c f o u r - y e a r i n s t i t u t i o n s and 18 p r i v a t e f o u r - y e a r i n s t i t u t i o n s f o r a t o t a l o f 62 schools o f higher learning. Of t h i s g r o u p 48 i n s t i t u t i o n s had e n r o l l m e n t d e c l i n e s w i t h WSCC b o a s t i n g t h e l a r g e s t e n r o l l m e n t INCREASE. The r e a s o n s f o r t h e e n r o l l m e n t i n c r e a s e s a t WSCC a r e c r e d i t e d t o : 1) t h e a d v a n c e m e n t o f o f f - c a m p u s o f f e r i n g s w i t h t h e c o o p e r a t i o n o f t h e a r e a h i g h s c h o o l s , t h e i r a d m i n i s t r a t o r s , and p r o f e s s i o n a l s t a f f ; 2 ) d e v e l o p m e n t o f a t e l e c o u r s e p r o g r a m ; 3) one o f t h e l o w e s t t u i t i o n r a t e s i n t h e s t a t e ; 4) a t o p r a t e d t r a n s f e r p r o g r a m f o r WSCC s t u d e n t s t o move o n t o f o u r - y e a r i n s t i t u t i o n s ; 5) e x c e l l e n t S c h o o l s o f B u s i n e s s and T e c h n o l o g i e s ; and 6) concept o f t h e c o l l e g e . -13- �CETA JTPA The Board o f T r u s t e e s was i n f o r m e d a t t h e J a n u a r y 20, 1983 meeting t h a t t h e CETA p r o g r a m s , w h i c h have d w i n d l e d i n t h e p a s t s e v e r a l y e a r s , w i l l be r e p l a c e d by a new p r o g r a m c a l l e d t h e J o b T r a i n i n g P a r t n e r s h i p Act (JTPA). Dr. E a t o n a u t h o r e d a l e t t e r t o t h e G o v e r n o r ' s o f f i c e a s k i n g t h a t t h e l o c a l s e r v i c e d e l i v e r y a r e a be developed c o n s i s t e n t w i t h the c o l l e g e ' s s e r v i c e area. JOB TRAINING AND RETRAINING GRANT T e r r y L u x f o r d , Dean o f O c c u p a t i o n a l C u r r i c u l a , made t h e f o l l o w i n g r e p o r t a t t h e F e b r u a r y 17, 1983 m e e t i n g . As p a r t o f t h e J o b T r a i n i n g and R e t r a i n i n g I n v e s t m e n t Fund G r a n t , t h e o c c u p a t i o n a l s t a f f a t West S h o r e Community C o l l e g e i s m a k i n g p r e p a r a t i o n s t o u p d a t e two programs. In w o r k i n g w i t h t h e s t a f f o f t h e B u s i n e s s D e p a r t m e n t , we have made a p p l i c a t i o n t o t h e Community C o l l e g e S e r v i c e s U n i t o f t h e M i c h i g a n D e p a r t m e n t o f E d u c a t i o n t o add a o n e - y e a r c e r t i f i c a t e and a t w o y e a r a s s o c i a t e d e g r e e i n word p r o c e s s i n g t o o u r s e c r e t a r i a l p r o g r a m . I f t h e c u r r i c u l u m and e q u i p m e n t f u n d i n g r e q u e s t i s a p p r o v e d by t h e U n i t , we w i l l p u r c h a s e t h i r t e e n m i c r o c o m p u t e r s and e s t a b l i s h a w o r d processing l a b o r a t o r y i n the T e c h n i c a l Center. (Terry reported t h a t he has r e c e i v e d u n o f f i c i a l word t h a t t h e g r a n t has been a p p r o v e d . ) The e q u i p m e n t p u r c h a s e d i n a t o t a l amount o f $40,000 w i l l be 50% by t h e S t a t e o f M i c h i g a n v o c a t i o n a l f u n d s and 50% by t h e T r a i n i n g and R e t r a i n i n g I n v e s t m e n t Fund G r a n t . funded Job The second p r o g r a m t o be u p d a t e d w i l l be t h e a r e a o f e l e c t r o n i c s t e c h n o l o g y w i t h t h e i n c l u s i o n o f an o p t i o n i n m i c r o p r o c e s s o r t e c h n o l o g y . As w i t h t h e word p r o c e s s i n g p r o g r a m , West S h o r e Community C o l l e g e had made a p p l i c a t i o n t o t h e Community C o l l e g e S e r v i c e s U n i t f o r matching funds f o r a t o t a l cost o f equipment f o r t h i s program o f $60,000; $30,000 t o come f r o m t h e U n i t and $30,000 t o come f r o m t h e J o b T r a i n i n g and R e t r a i n i n g I n v e s t m e n t Fund G r a n t . (After the meeting, Terry reported to the Office of Public Information that t h i s grant has r e c e i v e d u n o f f i c i a l a p p r o v a l a l s o . ) B a s i c a l l y , t h e program o p t i o n i n m i c r o p r o c e s s o r t e c h n o l o g y i s designed t o t r a i n i n d i v i d u a l s i n t h e c o n s t r u c t i o n and d e s i g n o f m i c r o p r o c e s s o r s used i n c o m p u t e r s and o t h e r p e r i p h e r a l d e v i c e s . B o t h p r o g r a m s have been d e s i g n e d and a p p r o v e d by t h e o c c u p a t i o n a l f a c u l t i e s i n v o l v e d and t h e i r a d v i s o r y c o m m i t t e e s . West S h o r e ' s C u r r i c u l u m C o m m i t t e e i s a w a r e o f t h e i m p e n d i n g p r o g r a m s and we a r e now a w a i t i n g a p p r o v a l f r o m t h e S t a t e o f M i c h i g a n . COLLEGE CALENDAR A t t h e A p r i l 21, 1983 m e e t i n g c a l e n d a r as p r e s e n t e d . JTPA SERVICE DISTRICTS Dr. E a t o n r e p o r t e d , a t t h e May 19, 1983 m e e t i n g , t h a t t h e JTPA s e r v i c e d i s t r i c t s were a l i g n e d w i t h t h e p r e v i o u s b o r d e r s o f t h e CETA r e g i o n s . The n e x t s t e p f o r t h e B o a r d w i l l be t h e r e c o m m e n d a t i o n o f i n d i v i d u a l s t o s i t on t h e t h r e e (3) P r i v a t e I n d u s t r y C o u n c i l s (PIC) t o t h e a p p r o p r i a t e County Boards o f Commissioners. t h e Board a p p r o v e d -14- t h e 1983-84 college �1982 PRACTICAL NURSING GRADUATES SUCCESS S a l l y J o h n s o n , D i r e c t o r o f N u r s i n g E d u c a t i o n made a r e p o r t on t h e P r a c t i c a l N u r s i n g G r a d u a t e s o f J u l y 1982 t o t h e Board a t t h e May 19, 1 983 meet i ng. The 1982 P r a c t i c a l N u r s i n g g r a d u a t e s s a t f o r t h e NCLEX-PN ( S t a t e Board e x a m i n a t i o n s ) i n O c t o b e r 1982. Word has been r e c e i v e d f r o m t h e M i c h i g a n S t a t e Board o f N u r s i n g t h a t a l l 27 s t u d e n t s w e r e s u c c e s s f u l on t h e e x a m i n a t i o n . A d d i t i o n a l l y , when r a n k e d by o v e r a l l c l a s s a v e r a g e , West S h o r e Community C o l l e g e p r a c t i c a l n u r s i n g s t u d e n t s w e r e second i n t h e s t a t e compared w i t h 32 s c h o o l s . A t o t a l o f 1015 g r a d u a t e s t o o k t h e exam i n t h e s t a t e and 22 w e r e unsuccessful. T h e c l a s s a v e r a g e f o r t h e s t a t e was 533-6 and WSCC g r a d u a t e s had a c l a s s a v e r a g e o f 5 9 2 . 5 The h i g h e s t c l a s s a v e r a g e was 6 1 6 . 6 and t h e l o w e s t was 4 7 8 . 0 . We a r e v e r y p r o u d t o a n n o u n c e t h i s c o n t i n u a t i o n o f h i g h p e r f o r m a n c e on t h e L i c e n s u r e exam by WSCC p r a c t i c a l n u r s i n g g r a d u a t e s . The Board commended S a l l y , we 11 d o n e . her staff, a n d t h e s t u d e n t s on a j o b CWBSI TCWI T e r r y L u x f o r d , Dean o f O c c u p a t i o n a l C u r r i c u l a , made an u p d a t e on t h e C o n t r a c t i n g w i t h B u s i n e s s and I n d u s t r y (CWB&I) p r o g r a m a t t h e J u n e 24, 1983 m e e t i n g . T h i s f a l l the t i t l e o f the program w i l l c h a n g e t o T e c h n i c a l C o n t r a c t i n g w i t h I n d u s t r y (TCWI). T h e q u e s t i o n on r e t i r e m e n t w i t h t h i s p r o g r a m has been a n s w e r e d t h a t t h e w o r k s i t e s w i l l n o t h a v e t o be p a i d a n y r e t i r e m e n t d o l l a r s . However, a new q u e s t i o n i n t h e r e g a r d s o f l i a b i l i t y w i l l need t o be a n s w e r e d b e f o r e t h e p r o g r a m can c o n t i n u e . CETA SPONSORED COOKS PROGRAM Amy Rummel, Food S e r v i c e s M a n a g e r , a l s o made a r e p o r t t o t h e Board a t t h e same m e e t i n g on t h e s u c c e s s o f t h e CETA s p o n s o r e d S h o r t O r d e r Cooks p r o g r a m . T h e c o o k s t r a i n i n g p r o g r a m was d e s i g n e d t o be a s h o r t t e r m i n t e n s i v e t r a i n i n g p r o g r a m i n a m a r k e t a b l e skill. T h e p r o g r a m was e i g h t weeks i n l e n g t h and c o n s i s t e d o f 14 l e c t u r e h o u r s and 22 l a b h o u r s p e r week. T h e r e were t h r e e i n s t r u c t o r s I n v o l v e d ; B a r b C l a r k e , Lynn W o l f e , and Amy Rummel. T w e n t y - t w o s t u d e n t s p a r t i c i p a t e d i n t h e p r o g r a m , 19 o f whom have been contacted for jobs. Of t h i s g r o u p , 18 a r e now w o r k i n g i n a f o o d s e r v i c e o p e r a t i o n o f some s o r t a p p l y i n g t h e s k i l l s t h e y have l e a r n e d . The s t r a w s u r v e y r e s u l t s i n d i c a t e d a b o v e seem t o say t h a t t h e p r o g r a m has been most b e n e f i c i a l t o t h o s e i n v o l v e d . T h e e f f o r t s o f t h e s e i n d i v i d u a l s ; T e r r y L u x f o r d , J o h n D e s i d e r i o , Russ Ames, R o b e r t A r n o l d and t h e Food S e r v i c e S t a f f and I n s t r u c t o r s , u n d e r t h e p r o g r e s s i v e a t t i t u d e o f West S h o r e Community C o l l e g e has b e n e f i t t e d t h i s group o f p e o p l e immensely. Amy s t a t e d t h a t she was v e r y p r o u d t o have been a s s o c i a t e d w i t h t h i s p r o g r a m and t h a t whe shped t o see f u t u r e e n d e a v o r s j u s t as s u c c e s s f u l . She a l s o n o t e d t h a t t h e f o l l o w i n g a g e n c i e s w e r e a l s o i n v o l v e d i n t h i s -15- �program: N o r t h w e s t M i c h i g a n R e g i o n a l Development Center (Region-10) o u t o f T r a v e r s e C i t y ; R e g i o n 8-A o u t o f Mason, Lake and O s c e o l a c o u n t i e s ; and Oceana R e s o u r c e s o u t o f S h e l b y . The Board c o m p l i m e n t e d Amy on h e r r e p o r t cooks program. COLLEGE FACILITIES and e f f e c t i v e n e s s o f t h e Under t h e d i r e c t i o n o f t h e B u i l d i n g a n d G r o u n d s C o m m i t t e e , many i m p r o v e m e n t s w e r e made t o t h e c o l l e g e f a c i l i t i e s . These improvements i n c l u d e d . . . ...The p u r c h a s e o f a new t e l e p h o n e s y s t e m . T h e s y s t e m s e l e c t e d was an E x e c u t o n e SX200, a t a t o t a l i n s t a l l e d p r i c e o f $ 5 6 , 3 5 0 . 0 0 . This s y s t e m w i l l pay f o r i t s e l f i n u n d e r 10 y e a r s . T h e s y s t e m was i n s t a l l e d i n A u g u s t and o p e r a t i o n a l by S e p t e m b e r . ...The payment t o t h e a r c h i t e c t u r a l f i r m o f V a n d e r M e i d e n - K o t e 1 e s & A s s o c i a t e s I n c . , t h e sum o f $15,735-47 f o r s e r v i c e s i n r e g a r d s to t h e planning o f t h e Technical Center expansion. ...The campus d i r e c t o r y s i g n s b e i n g p r o v i d e d by t h e WSCC F o u n d a t i o n . ...The c o n s t r u c t i n g a masonry w a l l ...The p u r c h a s e o f an a i r q u a l i t y the w e l d i n g l a b . installed. The s i g n s were in the welding lab. control-fi1tration system f o r ...The p r i o r i t i z a t i o n o f t h e campus r o o f p r o b l e m s w i t h t h e s e c t i o n o f roof over t h e r a c q u e t b a l l c o u r t s i n t h e Recreation C e n t e r as b e i n g t h e most u r g e n t . T h e B o a r d empowered t h e a d m i n i s t r a t i o n t o spend up t o $13,500 t o t a l on a l l r o o f p r o j e c t s . ...The p l a c e m e n t o f l i g h t s a t t h e R e c r e a t i o n C e n t e r p a r k i n g l o t . The l i g h t s w e r e p u r c h a s e d t h r o u g h f u n d s f r o m t h e RC&D P r o j e c t . ...The c o m p l e t i o n o f t h e N a t u r e T r a i l ...The c o n s t r u c t i o n o f a f r e e a r t program. t h e l a k e , an RC&D p r o j e c t . s t a n d i n g gas f i r e d ...The r e p l a c e m e n t o f t h e p o o l CAPITAL OUTLAY around kiln for the filter. A t a m e e t i n g o f t h e B u i l d i n g a n d G r o u n d s C o m m i t t e e on Wednesday, M a r c h 9 t h , t h e B u i l d i n g and G r o u n d s C o m m i t t e e r e v i e w e d c a p i t a l o u t l a y requests from v a r i o u s o p e r a t i n g u n i t s o f t h e c o l l e g e . In r e a c t i n g t o t h e r e q u e s t s t h e c o m m i t t e e used t h e s t a t e d m i s s i o n o f t h e c o l l e g e as t h e p h i l o s o p h i c a l base f o r i t s r e v i e w o f t h e s e v e r a l r e q u e s t p a c k a g e s and e s t a b l i s h e d t h e c r i t e r i a o f d i r e c t b e n e f i t t o s t u d e n t l e a r n i n g , i n s t r u c t i o n a l p r o g r a m i m p r o v e m e n t and f u t u r e e n r o l l m e n t g r o w t h as p r i m a r y d e t e r m i n a n t s i n s e t t i n g spending priorities. O t h e r c o n s i d e r a t i o n s and c r i t e r i a f o r r e q u e s t e d expenditures n o t d i r e c t l y r e l a t e d t o i n s t r u c t i o n , were: s a f e t y , e f f i c i e n c y , i n c r e a s e d p r o d u c t i v i t y and p r o t e c t i o n o f i n v e s t m e n t ( p r o p e r t y and f a c i l i t i e s ) . -16- �The c o m m i t t e e a l s o e x p r e s s e d a c o n c e r n f o r c a s h f l o w and c o n t i n u e d d e l a y s o r E x e c u t i v e Order c u t s i n s t a t e a p p r o p r i a t i o n s . Thus, o f the i t e m s a p p r o v e d f o r p u r c h a s e o n l y a l i m i t e d number a r e t o be b i d o r o r d e r e d p r i o r t o A p r i l 21st a n d / o r t h e r e c e i p t o f s t a t e a i d a l l o w a n c e s now b e i n g w i t h e l d ( d e l a y e d ) . The c u r r e n t b a l a n c e i n A c c o u n t # 0 8 - 2 3 2 3 - 1 5 9 ^ 0 0 - 0 0 0 , " C l a s s r o o m E q u i p m e n t " i s $25,100. IT IS THE RECOMMENDATION OF THE BUILDING AND GROUNDS COMMITTEE THAT $ 2 4 , 0 0 0 BE MADE AVAILABLE FROM THE CLASSROOM EQUIPMENT PORTION OF THE OPERATING BUDGET FOR CAPITAL PURCHASES FOR: 1. A u d i o - V i s u a l equipment $8,690.00 2. Library Acquisitions 7,000.00 3Science l a b equipment 5,500.00 4. S k i l l s l a b equipment 2,600.00 Total $23,790.00^ "A maximum o f $9,000.00" may be r e l e a s e d a p p r o v e d t o t a l p r i o r t o A p r i l 2 1 , 1983- f o r purchases from this I f s a v i n g s c a n be r e a l i z e d t h r o u g h t h e b i d d i n g o f a n y o f t h e p r o p o s e d p u r c h a s e s t h o s e f u n d s saved may be used t o a c q u i r e t h e f o l l o w i n g p r i o r i t i z e d items: 1. Humanities equipment $2,000.00 2. Emergency m e d i c a l t e c h . E q u i p . 1,000.00 A d d i t i o n a l c a p i t a l p u r c h a s e needs i n n o n - i n s t r u c t i o n a 1 a r e a s w e r e a l s o r e v i e w e d . AN APPROPRIATION OF $19,000 FROM THE MAINTENANCE AND REPLACEMENT RESERVE (CURRENT BALANCE $80,000) IN THE GENERAL FUND BUDGET, AS REVISED IN FEBRUARY 1983, WAS APPROVED AS A RECOMMENDATION TO THE BOARD OF TRUSTEES FOR EQUIPMENT AND/OR FURNISHINGS FOR STUDENT PERSONNEL, DATA PROCESSING, BUSINESS OFFICE AND BUILDINGS AND GROUNDS. 1. Student Personnel F i l i n g system for student records $8,000.00# 2. R e m o d e l i n g and f u r n i s h i n g o f data processing o f f i c e s 3,500.00 3. M a i n t e n a n c e v e h i c l e s and t o o l s 5,000.00* 4. Fire f i l e f o r storage of computer data 1,100.00 5. Check s i g n e r 1,250-00" Total $18,850.00 # l t s h o u l d be n o t e d t h a t t h i s p u r c h a s e i s p h a s e number o n e o f a t w o p h a s e p r o g r a m t o p e r f e c t and p r o t e c t t h e s t u d e n t r e c o r d s y s t e m . Phase t w o w i l l i n v o l v e t h e p u r c h a s e o f a m i c r o f i l m r e a d e r / p r i n t e r . ''•'Approved f o r immediate purchase. The c o m m i t t e e f u r t h e r recommends t h a t t h e B u s i n e s s O f f i c e make f u r t h e r e v a l u a t i o n o f i t s r e q u e s t s f o r 1) added memory f o r t h e c o m p u t e r s y s t e m ( $ 8 , 5 0 0 ) and 2) a c q u i s i t i o n o f an e l e c t r o n i c c a s h r e g i s t e r ( $ 1 3 , 0 0 0 ) t o d e t e r m i n e n e e d , c o s t b e n e f i t s and a f f o r d ability. S u b j e c t t o t h i s e v a l u a t i o n p r i o r i t i e s w i l l be e s t a b l i s h e d for t h e purchase o f these items. �COLLEGE FACILITIES con't. As was recommended f o r t h e e x p e n d i t u r e s f r o m t h e C l a s s r o o m E q u i p m e n t b u d g e t , t h e r e l e a s e o f f u n d s f r o m t h e M a i a t e n a n c e and R e p l a c e m e n t R e s e r v e f o r p u r c h a s e o f t h e a p p r o v e d i t e m s w i l l be r e s t r i c t e d t o $ 6 , 2 5 0 . 0 0 p e n d i n g f u r t h e r c o n s i d e r a t i o n , on A p r i l 21, 1983. A l s o t h e c o m m i t t e e r e v i e w e d t h e b i d s f o r some added e l e c t r i c a l s e r v i c e c o n n e c t i o n s i n t h e R e c r e a t i o n C e n t e r and a p p r o v e d t h e bid o f M e r r i l l E l e c t r i c ( t h e o n l y b i d d e r o u t o f seven c o n t a c t s ) . The $775 e x p e n d i t u r e w i l l a l l o w more e f f i c i e n t u s e o f t h e a r e n a f o r l a r g e p u b l i c e v e n t s such as t h e annual "Expo." IT IS RECOMMENDED THAT THE BOARD APPROVE THE BID OF MERRILL ELECTRIC IN THE AMOUNT OF $775 FOR THE INSTALLATION OF A PERMANENT 60 AMP, 3 . 0 GUAGE, 4-WIRE FEED FROM THE PROJECTION BOOTH TO A TERMINAL BOX IN THE CENTER OF THE ARENA CEILING. A l l t h r e e r e c o m m e n d a t i o n s w e r e a p p r o v e d by s e p a r a t e t h e Board a t t h e M a r c h 2 4 , 1983 m e e t i n g . motions o f MINERAL RIGHTS On December 17, 1982, t h e B o a r d o f T r u s t e e s a u t h o r i z e d t h e transfer of the mineral rights f o r college property t o the WSCC F o u n d a t i o n . JOBS Dr. E a t o n r e p o r t e d a t t h e J u n e 2 4 , 1983 m e e t i n g t h a t a g r a n t has been s u b m i t t e d t o t h e DNR f o r c o m p l e t i n g some o f t h e Campus landscaping p r o j e c t s . Bob A m s t e r b u r g has been r e s p o n s i b l e f o r preparing the grant a p p l i c a t i o n . I t appears very f a v o r a b l e t h a t t h e C o l l e g e w i l l r e c e i v e t h i s 100% g r a n t ( f o r l a b o r and m a t e r i a l s ) . T h e s e f u n d s w e r e made a v a i l a b l e u n d e r G o v e r n o r B l a n c h a r d ' s J o b s B i l l . ( T h e g r a n t was a p p r o v e d i n t h e amount o f $ 2 5 , 1 9 0 . 0 0 on J u n e 20, 1983-) BILL BUSINESS SERVICES R o b e r t A r n o l d , C o m p t r o l l e r , r e p o r t e d , a t t h e J u l y 16, 1982 m e e t i n g , t h a t t h e d e b t r e t i r e m e n t m i l l a g e f o r 1981 w i l l be .36 m i l l s f o r 1982; and w i t h a c o n t i n u e d l e v y o f 1.5 m i l l s (the chartered levy) f o r o p e r a t i o n s , t h e t o t a l t a x levy w i l l 1.86 f o r 1982. be The B o a r d c h o o s e t o a p p r o v e t h e t a x l e v y by s e p a r a t e motions, one on t h e .36 m i l l s ( w h i c h i s up .01 o v e r l a s t y e a r ) f o r d e b t r e t i r e m e n t and a n o t h e r m o t i o n t o a p p r o v e t h e c h a r t e r e d 1.5 m i l l s for operations. Both m o t i o n s passed. PHONE LOAN R o b e r t A r n o l d , C o m p t r o l l e r , r e q u e s t e d and r e c e i v e d a t t h e A u g u s t 20, 1982 m e e t i n g , Board a p p r o v a l t o p r o c e e d w i t h t h e l o a n a g r e e m e n t t o pay f o r t h e new t e l e p h o n e s y s t e m . The l o a n a g r e e m e n t i s w i t h t h e S t a t e S a v i n g s Bank o f S c o t t v i l l e f o r a 60-month l o a n o f $60,000 w i t h i n t e r e s t n o t t o e x c e e d 10%. TAX ANT!CI PAT I ON BIDS A t a s p e c i a l m e e t i n g on O c t o b e r 5, 1982, t h r e e t a x a n t i c i p a t i o n b i d s w e r e r e c e i v e d by t h e B o a r d o f T r u s t e e s . The b i d d e r s i n c l u d e d : The S t a t e S a v i n g s Bank o f S c o t t v i l l e , L u d i n g t o n Bank and T r u s t , and t h e F i r s t N a t i o n a l Bank o f L u d i n g t o n . The Board by u n a n i m o u s v o t e a w a r d e d t h e T a x A n t i c i p a t i o n b i d o f $595,000 t o t h e l o w b i d d e r t h e S t a t e S a v i n g s Bank o f S c o t t v i l l e w i t h an a n n u a l i n t e r e s t r a t e o f 8.85 o r i n t e r e s t c h a r g e s o f $25,743.68. -18- �BUSINESS SERVICES con 1 1 . As t h e second a n d f i n a l f u n c t i o n o f t h e O c t o b e r 5, 1982 s p e c i a l m e e t i n g , t h e Board r e c e i v e d t h e 1981-82 a u d i t r e p o r t . Dale F i t c h and E r i c G r o s s o f t h e a c c o u n t i n g f i r m M e r s k i n & M e r s k i n made a p r e s e n t a t i o n o f t h e 1981-82 f i s c a l a u d i t a t t h e O c t o b e r 2 1 , 1982 m e e t i n g . A t t h e c o n c l u s i o n o f t h e p r e s e n t a t i o n t h e Board by u n a n i m o u s v o t e a c c e p t e d t h e 1981—82 a u d i t r e p o r t . AUDIT LETTER At t h e F e b r u a r y 1 7 , 1983 m e e t i n g t h e B o a r d moved t o r e c e i v e and accept the Audit L e t t e r . BUDGET CHANGES D a r y l P e t e r s o n , F i n a n c e C o m m i t t e e Member, made a r e p o r t a t t h e F e b r u a r y B o a r d m e e t i n g w h i c h y i e l d e d t h r e e u n a n i m o u s d e c i s i o n s by t h e Board. The f i r s t was t o a p p r o v e t h e R e c o n c i l i a t i o n o f t h e A d o p t e d Budget. T h e second was t h e a p p r o v a l o f t h e G e n e r a l Fund Budget M o d i f i c a t i o n s , a n d t h e t h i r d was t h e a p p r o v a l o f M a i n t e n a n c e and R e p l a c e ment Fund Budget M o d i f i c a t i o n s . BUDGET L a r r y B r a d f o r d s t a t e d t h a t t h e F a c u l t y Senate w i l l r e c e i v e c o p i e s o f t h e l i n e item budget. DISTRIBUTION STATE A I D and t h e l o c a l media Dr. E a t o n , P r e s i d e n t , r e p o r t e d a t t h e A p r i l 2 1 , 1983 m e e t i n g , t h r e e p i e c e s o f c o r r e s p o n d e n c e a l l r e l a t i n g t o S t a t e A i d . The f i r s t i t e m was t h e E x e c u t i v e o r d e r c u t w h i c h w o u l d c o s t WSCC $14,305. The second c o r r e s p o n d e n c e was t h e f o l l o w i n g Community C o l l e g e A s s o c i a t i o n . from the Michigan "The D e p a r t m e n t o f Management a n d Budget has i s s u e d A p r i l 18 s t a t e a i d payment amounts w h i c h d i f f e r f r o m t h o s e a n n o u n c e d by t h e T r e a s u r y D e p a r t m e n t l a s t week and r e f l e c t e d i n t h e A p r i l 7 , MCCA Memorandum. T h e T r e a s u r y D e p a r t m e n t a p p a r e n t l y c a l c u l a t e d c o m m u n i t y c o l l e g e p a y m e n t s on t h e b a s i s o f t h e t o t a l a p p r o p r i a t i o n ( $ 1 3 7 - 0 m i l l i o n ) and d i d n o t r e a l i z e t h a t a p p r o x i m a t e l y $ 3 - 0 m i l l i o n i n J o b T r a i n i n g and R e t r a i n i n g I n v e s t m e n t Fund a p p r o p r i a t i o n s and $ 3 8 7 , 0 0 0 i n T r a d e R e a d j u s t m e n t A c t r e i m b u r s e m e n t had a l r e a d y been s e n t t o t h e c o l l e g e s . Robert A r n o l d , C o m p t r o l l e r , authored t h e l a s t item o f correspondence on S t a t e A i d r e i m b u r s e m e n t f o r t h e r e m a i n d e r o f t h e f i s c a l y e a r . Scheduled S t a t e A i d payments f o r t h e b a l a n c e o f t h e f i s c a l year a r e as f o l l o w s : Comments Date Amount 56 p e r c e n t o f J a n u a r y t h r o u g h 4/1B7F3 $178,400 Apr i 1 a l l o t m e n t 164,700 75 p e r c e n t o f J a n u a r y t h r o u g h May 5/23/83 a l l o t m e n t less $178,400 69,700 Increment necessary t o guarantee 6/20/83 85 p e r c e n t o f O c t o b e r t h r o u g h J u n e allotment. R e m a i n i n g 15 p e r c e n t w i l l be c o n s i d e r e d as S t a t e A i d Receivable a t the close o f our f i s c a l year. R e c e i p t o f S t a t e A i d as a b o v e w i l l a l l o w s u f f i c i e n t c a s h f l o w t o meet a l l o b i i g a t i o n s t h r o u g h J u n e 1 9 8 3 . �BUSINESS SERVICES con 1 1 . At t h e May 19> 1983 m e e t i n g t h e B o a r d s c h e d u l e d t h e r e q u i r e d T r u t h and T a x a t i o n h e a r i n g f o r 4 : 3 0 p.m. T h u r s d a y , June 16 i n t h e B o a r d Room. FUND . TRANSFER The Board a p p r o v e d t h e f o l l o w i n g r e c o m m e n d a t i o n a t t h e J u n e 24, 1983 m e e t i n g ; t o a p p r o v e a t r a n s f e r f r o m t h e G e n e r a l Fund t o t h e M a i n t e n a n c e and R e p l a c e m e n t Fund i n t h e amount o f $22,660 t o r e s t o r e t h e d e s i g n a t e d r e s e r v e b a l a n c e t o $80,000 and t o f u n d t h e b a l a n c e o f t h e w e l d i n g r e m o d e l i n g and t h e p o o l f i l t e r e n g i n e e r i n g study. MILLAGE The B o a r d a p p r o v e d a r e s o l u t i o n t o l e v y t h e f u l l c h a r t e r e d m i l i a g e o f 1.5 m i l l s . Continuation o f the operating t a x levy a t t h e 1.5 m i l l r a t e a u t h o r i z e d by t h e v o t e r s o f t h e C o l l e g e d i s t r i c t w i l l g e n e r a t e a d d i t i o n a l r e v e n u e s o f $44,502.28 because o f t h e i n c r e a s e d SEV. 1983-84 BUDGET A l s o a t t h e J u n e m e e t i n g t h e B o a r d a p p r o v e d by m o t i o n t h e a d o p t i o n o f t h e 1983-84 b u d g e t i n t h e amount o f $ 3 , 2 1 4 , 2 1 1 - w i t h a c o n t i n g e n c y f u n d o f $10,000. WEST SHORE COMMUNITY COLLEGE GENERAL FUND BUDGET FISCAL 1984 B e g i n n i n g Balance 7/1/83 $ (Estimated) Revenues: T u i t i o n and Fees State Aid P r o p e r t y Taxes Federal A i d O t h e r Income $ 94,803 656,085 977,276 1 ,328,627 126,145 41,742 TOTAL REVENUES $3,129,875 $3,224,678 TOTAL FUNDS AVAILABLE EXPENDITURES: $1,911,144 521,414 S a l a r i e s and Wages Fringe Benefits H e a t i n g F u e l and E l e c t r ic i t y O t h e r Expenses TOTAL 164,000 617,653 EXPENDITURES ENDING FUND BALANCE 6 / 3 0 / 8 4 20- $3,214,211 $ 10,467 �STUDENT PERSONNEL COLLEGE FOR KIDS . ' 8 2 / REGULAR SUMMER ENROLLMENT At t h e J u l y 16, 1982 m e e t i n g Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l made t w o r e p o r t s ; t h e f i r s t r e p o r t was on t h e s u c c e s s o f t h e 1982 C o l l e g e F o r K i d s P r o g r a m , w i t h c o m p u t e r s b e i n g t h e favored a c t i v i t y . The s e c o n d r e p o r t was a f i n a l r e p o r t on Summer e n r o l l m e n t f o r 1982. A c c o r d i n g t o Dr. Mazman, we a r e s u b s t a n t i a l l y ahead o f l a s t summer. However, i t was n o t e d t h a t : 1) T h e P r i v a t e I n d u s t r y C o u n c i l ( P I C ) LPN p r o g r a m i s a " s o f t money" a g r e e m e n t and i s n o t s c h e d u l e d for refunding. ( 2 0 4 c r e d i t s ; 12 s t u d e n t s ) and 2 ) T h e CETA Summer S e c r e t a r y P r o g r a m i s a l s o " s o f t money" and n o t s c h e d u l e d f o r r e f u n d i n g ( 2 5 2 c r e d i t s ; 18 s t u d e n t s ) . I f we b a c k t h o s e n u m b e r s o u t o f t h e t o t a l s ( 4 5 6 c r e d i t s ; 30 s t u d e n t s ) , we a r e up M% on c r e d i t s and 10% on s t u d e n t s . I t s h o u l d a l s o be n o t e d t h a t l a s t summer t h e e n r o l l m e n t s t a t i s t i c s d i d n o t i n c l u d e ADN s t u d e n t s ( 1 1 4 c r e d i t s ; 23 s t u d e n t s ) . Although t h i s program w i l l c o n t i n u e t o run throughout t h e next year, t o g e t a " t r u e " e n r o l l m e n t c o m p a r i s o n t h e s e numbers s h o u l d be backed o u t a s well. I n d o i n g so, we f i n d o u r Summer 1982 e n r o l l m e n t t o be up 9% on c r e d i t s and 3% on s t u d e n t s when compared t o Summer 1 9 8 1 . FINANCIAL A I D V i c t o r i a Oddo, D i r e c t o r o f F i n a n c i a l A i d , a t t h e A u g u s t 2 0 , 1982 m e e t i n g made a Summary R e p o r t o f f i n a n c i a l a i d d i s b u r s e m e n t s f o r the p e r i o d b e g i n n i n g J u l y 1 , 1381 and e n d i n g J u n e 3 0 , 1 9 8 2 . P r o g r a m s w e r e i n d i c a t e d a s F e d e r a l , S t a t e and L o c a l . F i v e hundred twenty f i v e thousand, one hundren n i n e t e e n ($525,119) d o l l a r s were expended t h r o u g h t h e v a r i o u s programs. Four h u n d r e d and s e v e n t y n i n e ( 4 7 9 ) s t u d e n t s w e r e a s s i s t e d by t h e v a r i o u s programs. A c o p y o f t h i s r e p o r t h a s been a t t a c h e d a t t h e end o f t h i s r e p o r t i n o r d e r t o p r o v i d e d e t a i l e d i n f o r m a t i o n . SPONSOR AUTHORIZATION PROGRAM A t t h e same m e e t i n g , J o h n D e s i d e r i o , D i r e c t o r o f A d m i s s i o n s & C o u n s e l o r , made a summary r e p o r t on t h e S p o n s o r A u t h o r i z a t i o n P r o g r a m w h e r e a company w i l l f u n d an e m p l o y e e ' s e d u c a t i o n a l effort. T h i s i s t h e o n l y program w i t h a m a i l i n r e g i s t r a t i o n procedure. A t o t a l o f 249 s t u d e n t s were s p o n s o r e d i n 1981-82 as compared t o 2 3 9 i n 1 9 8 0 - 8 1 , a 4% i n c r e a s e . John p o i n t e d o u t t h a t t h i s f i g u r e d i d n o t i n c l u d e t h e new e m p l o y e e t e s t i n g p o r t i o n o f t h i s program r a t h e r i t r e f l e c t e d o n l y c r e d i t g e n e r a t i o n aspects. 82/84 CATALOG The Board by u n a n i m o u s v o t e a p p r o v e d t h e 1982-84 a c a d e m i c c a t a l o g a t t h e September 16, 1982 m e e t i n g . T h e Board commended t h e s t a f f f o r "a j o b w e l l done". Dr. E a t o n added h i s c o m p l i m e n t s on t h e c a t a l o g and p o i n t e d o u t t h a t t h e c a t a l o g r e m a i n e d u n d e r b u d g e t . FALL ENROLLMENT Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l , r e p o r t e d t o t h e B o a r d a t t h e September m e e t i n g t h a t t h e c o l l e g e has r e a c h e d an a l l t i m e high i nenrollment t h i s f a l l . A t o t a l o f IO85 s t u d e n t s have e n r o l l e d f o r 10,750 c r e d i t s w h i c h i s 16.4% more s t u d e n t s and a 7-9^ i n c r e a s e i n c r e d i t h o u r s o v e r l a s t f a l l . Our p r e v i o u s h fg h e n r o l l m e n t o c c u r r e d i n t h e f a l l o f I98O w i t h 1,011 s t u d e n t s e n r o l 1ing. -21- �C o n t r i b u t i n g t o t h i s a c h i e v e m e n t i s t h e s u c c e s s o f o u r C o l l e g e on t h e Move P r o g r a m . The e n r o l l m e n t i n t h e o f f - c a m p u s c o u r s e s i s p r e s e n t e d below: BEAR LAKE P r i n c i p l e s o f Management 15 Introduction t o Sociology 9 ONE KAMA BASIC P r o g r a m m i n g ( t w o s e c t i o n s ) 39 MANISTEE I n t r o d u c t i o n t o Data P r o c e s s i n g 43 English Composition 1 23 Introduction t o Philosophy 19 LUDINGTON 32 I n t r o d u c t i o n t o Data P r o c e s s i n g 10 Introduction t o Sociology HART Applied Accounting 13 20 BASIC P r o g r a m m i n g English Composition 1 9 6 Introduction t o Sociology FRANKFORT 16 I n t r o d u c t i o n t o Data P r o c e s s i n g TELECOMMUNICATIONS COURSE 48 I n t r o d u c t i o n t o Psychology 302 C o l l e g e on t h e Move g r a n d t o t a l SPRING ENROLLMENT Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l , made a r e p o r t on S p r i n g e n r o l l m e n t a t t h e F e b r u a r y 1 7 , 1983 m e e t i n g . T h e S p r i n g 1983 h e a d c o u n t i s 2 3 - 2 7 % h i g h e r t h a n S p r i n g 1982 a n d 1.5% h i g h e r than F a l l 1982. These i n c r e a s e s r e p r e s e n t t w o c o l l e g e f i r s t s : 1) H i g h e s t h e a d c o u n t , a n d 2 ) F i r s t t i m e S p r i n g e x c e e d e d p r e v i o u s Fal 1 . The c r e d i t h o u r s w e r e i n c r e a s e d by 13-9% o v e r l a s t S p r i n g , b u t w e r e .3% f e w e r t h a n F a l l o f 1982. Some o f t h e r e a s o n s f o r t h e i n c r e a s e may be a s f o l l o w s : 1) I n v e r s e r e l a t i o n s h i p b e t w e e n g e n e r a l economy and e n r o l l m e n t i n h i g h e r e d u c a t i o n ; 2) S i g n i f i c a n t s c h e d u l e m o d i f i c a t i o n by I n s t r u c t i o n a l Deans; 3 ) O f f campus p r o g r a m ( 1 5 s e c t i o n s w i t h a v e r a g e e n r o l l m e n t o f 2 0 . 1 3 s t u d e n t s ) ; a n d 4) Heavy i n s t i t u t i o n a l i n v e s t m e n t i n d e f e r r e d payment p r o g r a m t h r o u g h t h e F i n a n c i a l A i d O f f i c e . CAREER DAY M i c k i e Shannon, D i r e c t o r o f S t u d e n t A c t i v i t i e s & C o u n s e l o r , made a r e p o r t on t h e s u c c e s s o f C a r e e r Day a t t h e M a r c h 2 4 , 1983 m e e t i n g . A p p r o x i m a t e l y 500 a r e a s t u d e n t s f r o m e i g h t h i g h schools attended. Over 50 c a r e e r a r e a s w e r e r e p r e s e n t e d . C a r e e r Day t o o k p l a c e on M a r c h 23, 1 9 8 3 - COMMENCEMENT 83 M i c k i e Shannon, D i r e c t o r o f S t u d e n t A c t i v i t i e s & C o u n s e l o r , r e p o r t e d a t t h e A p r i l 2 1 , 1983 m e e t i n g t h a t t h e Commencement P r o g r a m w o u l d be q u i t e s i m i l a r i n f o r m a t t o l a s t y e a r ' s p r o g r a m . M i c k i e a s k e d f o r and r e c e i v e d a p p r o v a l o f the 1983 graduates. Commencement was hel.d on Sunday, May 2 2 , 1983, a t 2 p.m. i n t h e R e c r e a t i o n C e n t e r w i t h 95 o f t h e 107 s t u d e n t s e l i g i b l e t o g r a d u a t e participating i n t h e g r a d u a t i o n ceremony. S t a t e S e n a t o r Lana P o l l a c k was t h e k e y n o t e s p e a k e r . -22- �CHANGE OF GRADE POLICY REVISED At t h e same m e e t i n g , M i k e Emlaw moved t o s u s p e n d p o l i c y 1022 in o r d e r t o p r o v i d e immediate a d o p t i o n o f a change i n t h e c a t a l o g s t a t e m e n t e n t i t l e d CHANGES OF GRADE, page 19 o f t h e c u r r e n t catalog. T h e new s t a t e m e n t w o u l d r e a d : A g r a d e once r e p o r t e d t o t h e O f f i c e o f S t u d e n t R e c o r d s may be c h a n g e d o n l y upon a u t h o r i z a t i o n o f t h e f a c u l t y member i s s u i n g t h e g r a d e and w i t h t h e a p p r o v a l o f a Dean i n t h e i n s t r u c t i o n a l a r e a , o r by t h e P r e s i d e n t w h e r e special circumstances warrant. D a l e S u t t o n s t r o n g l y o b j e c t e d t o t h e c h a n g e on t h e g r o u n d s t h a t t h e f a c u l t y i s t h e o n l y g r o u p on campus t h a t i s r e s p o n s i b l e f o r t e a c h i n g t h e s t u d e n t s , a d m i n i s t e r i n g t e s t and s c o r i n g g r a d e s . A d i s c u s s i o n f o l l o w e d d e a l i n g w i t h whom i t i s t h a t has t h e f i n a l d e c i s i o n and a u t h o r i t y i n r e g a r d s t o t h i s s u b j e c t . At t h e c o n c l u s i o n o f t h e d i s c u s s i o n , c h a n g e by a u n a n i m o u s v o t e . t h e Board approved t h e COLLEGE FOR KIDS 83 At t h e May 19 m e e t i n g V i c k i e Oddo r e p o r t e d t h a t kO o f t h e 60 a v a i l a b l e s e a t s i n t h e C o l l e g e F o r K i d s '83 P r o g r a m have been filled. The r e m a i n i n g 20 s e a t s w i l l be f i l l e d as soon as p a r t i c i p a n t s make a l t e r n a t e c h o i c e s . The f i r s t c l a s s e s t o c l o s e were i n c o m p u t e r s and t e l e v i s i o n p r o d u c t i o n . FALL APPLICATIONS A t t h e J u n e 2k, 1983 m e e t i n g , J o h n D e s i d e r i o , D i r e c t o r o f A d m i s s i o n s and C o u n s e l o r , r e p o r t e d t h a t a p p l i c a t i o n s f o r f a l l 1983 e n r o l l m e n t a r e up o v e r l a s t y e a r . Last year a t t h i s time 298 a p p l i c a t i o n s had been r e c e i v e d , t h i s y e a r 350 a p p l i c a t i o n s a r e on f i l e . '83 ARTICULATION At t h e same m e e t i n g , Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l , r e p o r t e d t o t h e Board t h a t t h e C o l l e g e now has a c o m p u t e r p r o g r a m on l i n e t h a t c a n i m m e d i a t e l y a r t i c u l a t e a n y o f o u r c o u r s e s t o any f o u r - y e a r i n s t i t u t i o n i n t h e s t a t e . F u r t h e r t h i s program w i l l p r o v i d e t h i s i n f o r m a t i o n on t h e s t u d e n t s r e c e i p t and t r a n s c r i p t . The c r e d i t f o r d e v e l o p i n g t h i s p r o g r a m goes t o C o m p u t e r Programmer Roxy T e s h i m a . She was a b l e t o w r i t e t h i s p r o g r a m i n o n e week w h e r e a s t a t e a s s o c i a t i o n has been w o r k i n g on t h e same s u b j e c t f o r several years w i t h o u t success. Dr. and COMMUNITY SERVICE E a t o n a p p l a u d e d t h i s a c c o m p l i s h m e n t by Mazman a n d T e s h i m a commented on t h e added s e r v i c e t o s t u d e n t s . R o b e r t H a r r i s o n , Dean o f A c a d e m i c C u r r i c u l a made t w o r e p o r t s a t t h e J u l y 15, 1982 m e e t i n g . F i r s t t h e a n n u a l r e p o r t on Community Service Classes. The i n f o r m a t i o n b e l o w d e t a i l s , by A - l r e p o r t i n g p e r i o d s , t h e c o m m u n i t y s e r v i c e a c t i v i t y f o r t h e 1981-82 f i s c a l year. Also provided i s comparison data f o r t h e p r e v i o u s two years. 1981-82 A - l P e r i o d s Unduplicated headcount 636 T o t a l headcount 726 Three year Comparison 79/80 765 897 U n d u p l i c a t e d headcount T o t a l headcount -23- 8 0 / 8 1 81/82 869 1019 636 726 �COMMUNITY SERVICE con't. A d j u s t m e n t s i n c o m m u n i t y s e r v i c e d e l i v e r y s y s t e m s e f f e c t e d by c o n v e r s i o n f r o m t h e q u a r t e r t o t h e s e m e s t e r f o r m a t had an a d v e r s e e f f e c t on c o m m u n i t y s e r v i c e a c t i v i t y p a r t i c u l a r l y i n t h e f a l l s e m e s t e r , t h e f i r s t p e r i o d i n t h e new f o r m a t . The i n c r e a s e i n m e e t i n g t i m e f r o m t e n t o f i f t e e n c o n t a c t h o u r s and t h e a t t e n d a n t i n c r e a s e i n c o s t w e r e n o t w e l l r e c e i v e d by t h e public. Steps were taken t o m o d i f y t h e d e l i v e r y p a t t e r n t o a c o n t a c t h o u r t u i t i o n c h a r g e and a v a r i a b l e s c a l e o f i n s t r u c t o r r e n u m e r a t i o n based on b o t h t o t a l c o n t a c t h o u r s a s w e l l a s t h e number o f s t u d e n t s e n r o l l e d . T h i s s y s t e m was i m p l e m e n t e d i n t h e s p r i n g semester w i t h t h e r e s u l t o f a s u b s t a n t i a l i n c r e a s e i n enrollments. An i n c r e a s e o f n i n e more c l a s s e s was r e a l i z e d , and 142 more p e o p l e p a r t i c i p a t e d i n c o m m u n i t y s e r v i c e c l a s s e s . Dean H a r r i s o n a l s o r e p o r t e d t h a t f o r t h e n e x t y e a r , (1982-83) d u e t o economic c o n d i t i o n s , t h e course c o n t e n t o f t h e community s e r v i c e c l a s s e s w i l l move f r o m t h e hobby c r a f t a r e a t o t h e more p r a c t i c a l how t o and f i n a n c i a l t y p e s u b j e c t s . SPECIAL CONTINUING EDUCATION PROGRAMS F o r t h e second r e p o r t , Dean H a r r i s o n r e p o r t e d t h a t s p e c i a l p r o grams f o r p h a r m a c i s t s and a t t o r n e y s w e r e a l s o o f f e r e d . Four p h a r m a c y p r o g r a m s w e r e p l a n n e d , b u t o n e was c a n c e l l e d d u e t o a J a n u a r y b l i z z a r d and t h e A p r i l p r o g r a m was l o w i n a t t e n d a n c e a l s o due t o w e a t h e r c o n d i t i o n s . F i v e p r o g r a m s a r e b e i n g p l a n n e d f o r 82-83 and a t t e n d a n c e i s e x p e c t e d t o a v e r a g e f o r t y p e r p r o g r a m d e p e n d i n g upon w e a t h e r c o n d i t i o n s . Nine programs f o r a t t o r n e y s sponsored i n c o o p e r a t i o n w i t h t h e I n s t i t u t e o f C o n t i n u i n g L e g a l E d u c a t i o n (1 CLE) w e r e s c h e d u l e d , and h e l d i n s p i t e o f w e a t h e r c o n d i t i o n s . F i v e p r o g r a m s a r e c u r r e n t l y s c h e d u l e d f o r f i s c a l 83 and l i t t l e i m p r o v e m e n t i s a n t i c i p a t e d f o r 83. E f f o r t s a r e b e i n g made, h o w e v e r , t o d e v e l o p a s m a l l b u s i n e s s management p r o g r a m , and p r o m o t i o n o f p r o g r a m s f o r f i r s t l i n e and m i d d l e m a n a g e r s i n t h e i n d u s t r i a l s e t t i n g w i l l cont inue. FOUNDATION OFFICERS A t t h e November 19, 1982 m e e t i n g Dr. E a t o n i n f o r m e d t h e Board o f T r u s t e e s t h a t new F o u n d a t i o n o f f i c e r s w e r e e l e c t e d a t t h e WSCC Foundation annual meeting. T h e new o f f i c e r s a r e : Don C l i n g a n , P r e s i d e n t ; J e w e l Keene, V i c e P r e s i d e n t ; P a t Hi 1 H a r d , S e c r e t a r y ; and V i c B u r w e l l , T r e a s u r e r . CULTURAL ACTIVITIES Dr. E a t o n r e p o r t e d a t t h e J a n u a r y 2 0 , 1983 m e e t i n g t h a t i n a r e c e n t l i s t i n g o f t h e t o p 15 c u l t u r a l a c t i v i t i e s f o r t h e p a s t y e a r a s r e p o r t e d by t h e L u d i n g t o n D a i l y News, t h e c o l l e g e s p o n s o r e d four o f the a c t i v i t i e s . ECONOMIC DEVELOPMENT WORKSHOP John D e s i d e r i o , D i r e c t o r o f A d m i s s i o n s £ C o u n s e l o r , r e p o r t e d a t t h e J a n u a r y 2 0 , 1983 m e e t i n g on t h e u p - c o m i n g E c o n o m i c D e v e l o p m e n t Workshop. This workshop i s being provided f r e e t o t h e r e s i d e n t s o f seven c o u n t i e s . I t i s b e i n g s p o n s o r e d by WSCC, t h e West C e n t r a l M i c h i g a n P r i v a t e I n d u s t r y C o u n c i l ( P I C ) , and M i c h i g a n Community C o l l e g e A s s o c i a t i o n Economic D e v e l o p m e n t C o m m i t t e e w i t h a s s i s t a n c e from t h e Michigan Department o f E d u c a t i o n . The w o r k s h o p , s c h e d u l e d f o r J a n u a r y 2 8 , i s l i m i t e d t o 125 p a r t i c i p a n t s . As o f t h e b o a r d m e e t i n g , 95 i n d i v i d u a l s had r e g i s t e r e d . -24- �ECONOMIC DEVELOPMENT WORKSHOP con 1 1 . John D e s i d e r i o , D i r e c t o r o f A d m i s s i o n s & C o u n s e l o r , r e p o r t e d at t h e F e b r u a r y 17, 1983 m e e t i n g on t h e s u c c e s s o f t h e r e c e n t Economic D e v e l o p m e n t Workshop. He t h a n k e d t h e B o a r d , A d m i n i s t r a t i o n , F a c u l t y , and S t a f f f o r t h e i r h e l p w i t h t h e p r o g r a m . Dr. E a t o n p r e s e n t e d J o h n D e s i d e r i o w i t h a C e r t i f i c a t e o f A c h i e v e m e n t f o r h i s o u t s t a n d i n g e f f o r t s i n c o n d u c t i n g t h i s workshop. FOUNDATION CONTRIBUTIONS D u r i n g t h e May 19, 1983 m e e t i n g , Don C l i n g a n , F o u n d a t i o n P r e s i d e n t and B o a r d o f T r u s t e e member, r e p o r t e d t h a t a t t h e May 12 F o u n d a t i o n B o a r d m e e t i n g t h e f o l l o w i n g c o n t r i b u t i o n s w e r e made t o the C o l l e g e : F i r s t , t h e F o u n d a t i o n B o a r d a p p r o v e d $10,960.92 t o p a y t h e r e m a i n i n g b i l l s on t h e RC&D p a v i l i o n p r o j e c t . Second, t h e y a p p r o p r i a t e d f u n d s f r o m t h e i r A n n u a l G i v i n g Campaign and u n r e s t r i c t e d a c c o u n t t o p u r c h a s e an A p p l e M e c o m p u t e r f o r s t u d e n t and p u b l i c usage i n t h e L i b r a r y . And t h i r d , t h e F o u n d a t i o n Board d e c i d e d t o j o i n t h e C o u n c i l f o r t h e A d v a n c e m e n t and s u p p o r t of Educat ion. Don a l s o r e p o r t e d t h a t a t t h e c o n c l u s i o n o f t h e i r s u c c e s s f u l A n n u a l G i v i n g Campaign t h a t t h e F o u n d a t i o n c h o s e t o h o s t a r e c e p t i o n t o t h a n k t h e d o n o r s . T h e r e c e p t i o n , w h i c h was c h a i r e d by J e w e l Keene, was a c o n s i d e r a b l e s u c c e s s . Don p o i n t e d o u t t h a t a t times i t i sa p p r o p r i a t e t o thank donors i n a p u b l i c fashion. FOUNDATION POSIT I ON STATEMENT At t h e J u n e 2 4 , 1983 m e e t i n g Don C l i n g a n , F o u n d a t i o n P r e s i d e n t and B o a r d o f T r u s t e e member, r e p o r t e d t h a t a t t h e J u n e 9 F o u n d a t i o n B o a r d m e e t i n g t h a t t h e F o u n d a t i o n had c h o s e n t o d e v e l o p a p o s i t i o n paper t o c l a r i f y t h e m i s s i o n o f t h e i r o r g a n i z a t i o n . T h i s p a p e r w i l l be p r e s e n t e d t o b o t h t h e Board o f T r u s t e e s and Dr. A n d e r s o n . BOARD POLICIES T h e Board P o l i c i e s r e v i e w and e d i t i n g a second r e a d i n g . #1030 The B o a r d a c c e p t e d a Board P o l i c y on t h e P r e s i d e n t i a l p r o c e s s as a f i r s t r e a d i n g . (11-18-82) Board s e r i e s 1000 t h r o u g h 6000, w h i c h had been u n d e r by an Ad Hoc c o m m i t t e e , w e r e a c c e p t e d f o l l o w i n g (8-19~82) P o l i c y #1030 was h e l d a s a f i r s t Board P o l i c y #1030, P r e s i d e n t i a l as a second r e a d i n g . (1-20-83) #6080 reading. Search (12-16-82) S e a r c h , as r e v i s e d was a c c e p t e d Board P o l i c y #6080, T r a n s f e r o f M i n e r a l R i g h t s t o t h e F o u n d a t i o n , was e d i t e d and a c c e p t e d as a f i r s t r e a d i n g . (12-16-82) Board P o l i c y #6080 was a p p r o v e d f o l l o w i n g a second reading. (1-20-83) #6063 Board P o l i c y #6063, reading. (1-20-83) Deferred A n n u i t i e s , The Board a p p r o v e d P o l i c y reading. (2-17-83) was a c c e p t e d as a #6063, on a n n u i t i e s , -25- first f o l l o w i n g a second �BOARD POLICIES con 1 1 . #6011 The B o a r d a c c e p t e d P o l i c y #6011 as a f i r s t r e a d i n g . (3-24-83) The Board a c c e p t e d P o l i c y (4-21-83) #2028 #4028 #4060 #6011 on P u r c h a s i n g following based on B u d g e t t h e second reading. Board P o l i c i e s #2028, #4028, and #4060 on s o l i c i t a t i o n s approved f o r a f i r s t reading. (4-21-83) Board P o l i c i e s #2028, #4028, and #4060 w e r e a p p r o v e d a second r e a d i n g . (5—19—83) were following #2030 #2210 #2408 #2608 Board P o l i c i e s #2030, #2210, #2408, and #2608 on s i c k a p p r o v e d as f i r s t r e a d i n q . (4-21-83) leave Board P o l i c i e s #2030, #2210, #2408, and #2608 on s i c k remained as f i r s t r e a d i n g s . (5-19-83) leave #6014 Board P o l i c y #6014 on b u d g e t q u a l i f i c a t i o n s was a c c e p t e d as a f i r s t readinq (4-21-83) Board P o l i c y (5-19-83) #6014 was a c c e p t e d f o l l o w i n g -26- t h e second were reading. �APPENDIX I II III C o n s i d e r a t i o n s f o r f u t u r e g o a l s o f t h e c o l l e g e as recommended by J o h n M. E a t o n Ph.D. Academic P r o g r a m Information F i n a n c i a l A i d Summary R e p o r t -27- �C o n s i d e r a t i o n s f o r f u t u r e g o a l s o f t h e c o l l e g e as recommended by J o h n M. E a t o n Ph.D. -28- �WEST SHORE COMMUNITY COLLEGE S c o t t v i l l e , Ml MEMORANDUM TO: Program e v a l u a t i o n s cons i d e r a t ion 1983 J o h n M. E a t o n RE: 1, Board o f T r u s t e e s FROM: DATE: J u l y and p l a n n i n g thoughts for For s e v e r a l weeks, d u r i n g t h e S p r i n g S e m e s t e r I had t h e good f o r t u n e t o have J o h n D e s i d e r i o w o r k w i t h me a s an a d m i n i s t r a t i v e i n t e r n . John1 p a r t - t i m e a s s i g n m e n t a s an i n t e r n was a p a r t o f h i s d o c t o r a l p r o g r a m requirement a t Western Michigan. In h i s r o l e as an i n t e r n J o h n o b s e r v e d t h e o p e r a t i o n o f t h e o f f i c e o f t h e p r e s i d e n t and p a r t i c i p a t e d i n a number o f m e e t i n g s o f t h e e x e c u t i v e a d m i n i s t r a t o r group. As a p a r t o f h i s i n t e r n r e s p o n s i b i l i t i e s J o h n 1) s u m m a r i z e d p l a n n i n g and e v a l u a t i o n d i s c u s s i o n s ; 2) d e v e l o p e d a p r o p o s a l f o r a West S h o r e Community C o l l e g e Management T r a i n i n g I n s t i t u t e ; and 3) p r e p a r e d a S t a f f D e v e l o p m e n t P l a n a n d I n t e r n s h i p Program. Each o f t h e s e p a p e r s c a n p r o v i d e t h e b a s i s f o r b o t h s h o r t and l o n g r a n g e p l a n n i n g a c t i v i t i e s f o r t h e c o l l e g e . I n November o f 1982 I p r o v i d e d t h e B o a r d w i t h a l i s t i n g o f s h o r t and l o n g t e r m g o a l s f o r p l a n n i n g and f u n d i n g c o n c e r n s ; I now p r o v i d e a new v e r s i o n o f t h a t r e p o r t . You w i l l n o t e t h a t many o f t h e i t e m s i n t h e " s h o r t t e r m " l i s t were addressed t h i s past y e a r . -29- �WEST SHORE COMMUNITY S c o t t v i l l e , MI COLLEGE MEMORANDUM TO: L a r r y Bradford, Chairman FROM: John M. Eaton, P r e s i d e n t RE: DATE: November 30, 1982 Suggested Goals f o r West Shore I have l i s t e d some short and long term g o a l s I view as important for the continued growth and e f f e c t i v e n e s s of West Shore Community C o l l e g e : Short Term Budget adjustments F a c u l t y development _ S t a f f development & (INCLUDING PART-TIME) I n c r e a s e student f i n a n c i a l a i d A r t i c u l a t i o n with secondary schools ( f a c u l t y ) Marketing program (HYPE SELECTED PROGRAMS BUSINESS COLLEGE, DIESEL, ELECTRONICS, DATA PROCESSING, PRE-ENGINEERING) L i b r a r y - funding Streamline Business O f f i c e operations (added computer software & program) I n s t i t u t i o n a l research/placement ( s t a f f ) Improve food s e r v i c e s I n s t i t u t e cooperation with b u s i n e s s & i n dustry f o r o c c u p a t i o n a l / t e c h n i c a l l e a r n i n g o p p o r t u n i t i e s for students Review h e a l t h and l i f e insurance packages Remodeling, r e p a i r and maintenance of f a c i l i t i e s Maintenance Department (leadership & e v a l u a t i o n of s t a f f i n g ) DEVELOPMENTAL LAB/DEVELOPMENTAL PROGRAMS TWO PLUS TWO PROGRAMS WITH ONE OR MORE UNIVERSITIES Long Term Marketing I n c r e a s e student f i n a n c i a l a i d ( s c h o l a r s h i p s & loans) F a c i l i t i e s - d i e s e l , t e c h . center,maintenance & storage L i b r a r y and AV funding Upgrade and e v a l u a t e a l l occupat i o n a l programs Continued funding for p r e s i d e n t i a l grant awards (EXPAND TO ALL STAFF^ RSVP and/or other programs for older a d u l t s Funding: development o f f i c e new tax,ANNEXATION Completion of campus landscaping plan (INCL. SPRINKLER SYSTEM) INSTITUTIONAL SELF STUDY UPPER DIVISION AND GRADUATE COURSES VIA TALKBACK TELEVISION Note: The above suggested goals are not i n any order of p r i o r i t y The items i n "caps" are a d d i t i o n s to the o r i g i n a l l i s t s . �1982 - 1983 ENROLLMENT BREAKDOWN ENROLLMENT INFORMATION Term Summer Fall Spring Students 3^3 1085 1102 C r e d i t Hours 2,216 10,750 10,716 The s t u d e n t p o p u l a t i o n r e a c h e d 7 6 4 f u l l TUITION 1982-83 T u i t i o n Breakdown p e r c r e d i t t i m e equated hour Residents o f the c o l l e g e d i s t r i c t Non-residents r e s i d i n g i nMichigan Out o f S t a t e s t u d e n t s INSTRUCTIONAL PROGRAMS $23.00 $35-00 $46.00 PROGRAMS OFFERED IN THE 1982-83 SCHOOL YEAR By Degree and C e r t i f i c a t e A s s o c i a t e o f A r t s Degree C r i m i n a l J u s t i ce C h i l d Development Econom i c s Elementary o r Special Education Secondary Education E n g 1 i sh F i n e A r t s and A r t H i s t o r y Geography P o 1 i t i ca1 Sc i e n c e Hi story Liberal Arts Philosophy Psychology Soc i o l o g y Speech/Theatre Stud i o A r t A s s o c i a t e o f S c i e n c e Degree B i o l o g i c a l Sciences Business A d m i n i s t r a t i o n Chemistry o r Chemical E n g i n e e r i n g E n g i n e e r i n g , P h y s i c s , a n d Computer Associate o f Applied A r t s £ Sciences Account ing M a r k e t ing/Management E l e c t r o n i c Data P r o c e s s i n g H o s p i t a l i t y Management Secretarial Studies D i e s e l £ Heavy E q u i p m e n t R e p a i r E1ectron ics Machine Tool Technology S e c u r i t y - C o r r e c t i o n s Program Police Certification Program N u r s i n g (ADN) We Id i n g -32- Science students �INSTRUCTIONAL PROGRAMS con 1 1 . Two-Year C e r t i f i c a t e D i e s e l & Heavy E q u i p m e n t Repa Electron ics Weld i n g One-Year C e r t i f i c a t e E l e c t r o n i c Data P r o c e s s i n g Lodging Operations Commercial K i t c h e n O p e r a t i o n s Secretarial Studies Machine Tool Technology N u r s i n g (PN) We Id i n g �WEST SHORE COMMUNITY COLLEGE OFFICE OF FINANCIAL A I D FINANCIAL A I D SUMMARY REPORT J u l y 1 , 1981 t h r u J u n e 3 0 , 1982 FEDERAL PROGRAMS NUMBER OF RECEIPIENTS TOTAL EXPENDED 326 93 P e l l G r a n t (BEOG) C o l l e g e Work S t u d y N a t i o n a l D i r e c t S t u d e n t Loan Supplemental E d u c a t i o n a l O p p o r t u n i t y Grant American I n d i a n T u i t i o n Grant C o m p r e h e n s i v e Employment T r a i n i n g A c t Vocational R e h a b i l i t a t i o n F e d e r a l Programs T o t a l $209,336 76,865 10,451 16,008 6,070 25,321 4,953 $349,004 15 58 9 54 14 STATE PROGRAMS G u a r a n t e e d S t u d e n t Loan Michigan Competitive Scholarship V o c a t i o n a l T u i t i o n Reimbursement S t a t e Programs 60 12 8 95,650 5,613 3,171 $104,434 Total LOCAL PROGRAMS B u s i n e s s and I n d u s t r y S p o n s o r e d Private Donors/Schoiarship West S h o r e S c h o l a r s h i p Local Programs Total Expended through 32,421 21 , 1 98 18,062 $ 71,681 115 78 28 Total F e d e r a l , S t a t e and L o c a l $525,119 programs 479 U n d u p l i c a t e d number o f s t u d e n t s r e c e i v i ng F i n a n c i a l A i d : WEST SHORE COMMUNITY COLLEGE FINANCIAL A I D PICTURE 81-82 80-81 82-83 P e l l Grant Rec i p i e n t s / E x p e n d i t u r e s 347 $230,240 326 $209,336 286 $190,000 C o l l e g e Work S t u d y 75 $ 52,922 93 $ 76,865 $ 80,310 Program Supplemental Educational O p p o r t u n i t y Grant National TOTALS: Direct Student $ Loan 33 10,186 95 58 $ 16,008 $ 33 10,267 70 $ 58,561 15 10,451. 25 17,538 $351,809 $312,660 $298,115 -35- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1982-1983.pdf Annual Report https://wsccarchives.org/files/original/a3ea1bd2583d40f9fe831e29e7848ee6.pdf 636ce367635b8071ea37dbe10c69531a PDF Text Text PRESIDENT'S ANNUAL REPORT JULY 1, 1981 - JUNE 30, 1982 WEST SHORE COMMUNITY COLLEGE �J. M. Eaton, P r e s i d e n t West Shore Community C o l l e g e Commencement Remarks May 23, 1982 A MATTER OF PRINCIPLE As a l l o f us who a r e a s s o c i a t e d w i t h West Shore know, t h e campus and t h e community l o s t one o f i t s men o f c h a r a c t e r and p r i n c i p l e w i t h t h e d e a t h of Mr. H a r r y Luzer a few weeks ago. A man o f p r i n c i p l e ; a man o f q u i e t h u m i l i t y and honor; a man o f peace and l o v e . H a r r y i s m i s s e d , and w i l l be m i s s e d by a l l o f us. H i s s t r e n g t h o f c h a r a c t e r and h i s d e v o t i o n t o h i s s t u d e n t s and p r o f e s s i o n p e r s o n i f i e d t h e k i n d o f bond we a t West Shore hope we e s t a b l i s h w i t h our s t u d e n t s . When we l e a r n t o pursue g o a l s w i t h p r i n c i p l e and d e d i c a t i o n our p e r s p e c t i v e on l i f e becomes one o f p o s i t i v e d i m e n s i o n , one o f happy consequences. T r u e , t h e r e a r e p l e n t y o f r e a l and imagined n e g a t i v e t h i n g s i n f l u e n c i n g our l i v e s , be t h e y t h e p o l i t i c a l and economic p l i g h t o f our s t a t e and n a t i o n , i n t e r n a t i o n a l h o s t i l i t i e s , or the loss of a f r i e n d . There i s , however, something t h a t we as humans can do about t h e way we l o o k a t t h e s e and o t h e r worrysome t h i n g s . We can choose h a p p i n e s s ; humans are p r o b a b l y t h e o n l y l i v i n g c r e a t u r e s w i t h s u f f i c i e n t w i l l and i n t e l l i g e n c e t o choose happiness. How we r e a c t t o a d v e r s i t y , t h a t i s , t h e p a t h we have t h e w i l l t o s e l e c t , t o a l a r g e measure guides our l i v e s . I f we d w e l l on t h e f a c t t h a t o t h e r s are b e t t e r o f f t h a n we, we can make t h a t t h o u g h t come t r u e ; i f we a l l o w our p a r a n o i a t o cause us t o suspect e v e r y move t h a t o t h e r s make we become v i c t i m s o f our own n e g a t i v e t h i n k i n g , i f we l o o k t o p l a c e blame f o r our s t a t e i n l i f e we can u s u a l l y f i n d a scapegoat. Wouldn't i t be b e t t e r , and h e a l t h i e r , i f we acknowledged t h e f a c t t h a t p r o b l e m s do e x i s t and approach them w i t h hope and r e s o l v e founded upon knowledge: Knowledge o f t h e p r o b l e m , knowledge t h a t we can i n f l u e n c e our d e s t i n y and knowledge t h a t our d e m o c r a t i c s o c i e t y a l l o w s us c h o i c e . The g e n e r a l e d u c a t i o n s t u d i e s - s o c i a l s c i e n c e s , h u m a n i t i e s , communication, mathematics and s c i e n c e s - p r o v i d e us w i t h l e a r n i n g o p p o r t u n i t i e s which f o s t e r c r i t i c a l t h i n k i n g . They are a base f r o m w h i c h we d e v e l o p p r i n c i p l e s . I t i s t h e manner i n which we adapt our l i v e s t o t h e s e p r i n c i p l e s w h i c h t h e n c r e a t e s our m e n t a l , s o c i a l and p o l i t i c a l e n v i r o n m e n t . J u s t as we can choose happiness over d e s p a i r , we can choose t o o p e r a t e our l i v e s from a set o f p r i n c i p l e s which w i l l a l l o w us t o be b u i l d e r s w i t h f a i t h and s t r e n g t h of c h a r a c t e r . Our n a t i o n , our s t a t e and our community- need men and women o f s t r o n g c h a r a c t e r , c i t i z e n s who a r e a b l e t o t h i n k c r i t i c a l l y and a c t r e s p o n s i b l y . The l e a d e r s o f our s e v e r a l l e v e l s o f government and t h e l e a d e r s o f our b u s i n e s s and s e r v i c e i n s t i t u t i o n s must know t h a t we are concerned f o r t h e manner i n w h i c h t h e y c a r r y o u t t h e i r r e s p o n s i b i l i t i e s . I t i s our r e s p o n s i b i l i t y t o communicate w i t h them and l e t them know our f e e l i n g s and our concerns. U n b r i d l e d p o l i t i c i a n s and b u r e a u c r a t s a r e e v e r y b i t as dangerous as a c a r t h a t i s p o o r l y e n g i n e e r e d and c a r e l e s s l y m a n u f a c t u r e d . Doing something about t h e s e t h i n g s i s more t h a n a c i v i c d u t y — matter of p r i n c i p l e . its a �BOARD OF TRUSTEES Larry Bradford Ronald Wood Beth Mc C a r t h y Martha Paine M i c h a e l Emlaw, Ph.D D a r y l Peterson Dean Raven President Vice President Treasurer Secretary ADMINISTRATION John M. Eaton, Ph.D Robert H a r r i s o n Francis Hiscock Terry Luxford Sam Mazman, Ph.D Robert A r n o l d President Dean o f Academic C u r r i c u l a A c t i n g Dean o f O c c u p a t i o n a l S t u d i e s Dean o f O c c u p a t i o n a l S t u d i e s Dean o f Student P e r s o n n e l Comptroller The 1981-82 f i s c a l year was t h e f i f t e e n t h Shore Community C o l l e g e . year o f t h e e x i s t a n c e o f West CHANGES I N BOARD OF TRUSTEES MEMBERSHIP DR. SCHWING RESIGNS DR. EMLAW APPOINTED L a r r y B r a d f o r d , Chairman, r e c e i v e d a l e t t e r o f r e s i g n a t i o n from Board member Dr. Donald Schwing i n f o r m i n g t h e board t h a t he would be unable t o c o n t i n u e w i t h h i s d u t i e s as a board member because o f i n c r e a s i n g demands on h i s m e d i c a l p r a c t i c e . The Board moved t o accept h i s r e s i g n a t i o n and t o send him a l e t t e r t h a n k i n g h i m f o r h i s i n v o l v e m e n t and commitment t o t h e c o l l e g e . The Board t h e n moved t o p l a c e i n p u b l i c n o t i c e t h e vacancy on t h e board i n o r d e r t o s o l i c i t nominations t o f i l l t h i s term u n t i l t h e next e l e c t i o n which i s scheduled f o r June o f 1983. The Board o f T r u s t e e s met and announced t h a t Dr. M i c h a e l Emlaw o f L u d i n g t o n has been a p p o i n t e d t o t h e Board o f T r u s t e e s t o f i l l t h e p o s i t i o n v a c a t e d by t h e r e s i g n a t i o n o f Dr. Schwing. ] �SYNOPSIS OF COLLEGE ACTIVITIES FOR THE 1981-82 FISCAL YEAR COMMUNICATION Through t h e c o u r s e o f t h e y e a r t h e Board o f T r u s t e e s r e c e i v e s many l e t t e r s f r o m t h e community a t l a r g e . Often these l e t t e r s express g r a t i t u d e f o r a s e r v i c e t h e c o l l e g e has p r o v i d e d . These s e r v i c e s range from a u d i o - v i s u a l a s s i s t a n c e , r e c o g n i t i o n o f s c h o l a r s h i p r e c i p i e n t s , t o compliments o f l o c a l g r o u p s and o r g a n i z a t i o n s f o r use o f c o l l e g e f a c i l i t i e s . D u r i n g t h e p a s t y e a r 187 groups, i n c l u s i v e o f about 29,354 i n d i v i d u a l s , made use o f t h e c o l l e g e s f a c i l i t i e s . DONATIONS Through communications f r o m t h e B u s i n e s s O f f i c e t h e members o f t h e Board o f T r u s t e e s a r e k e p t up t o d a t e on t h e number and d o l l a r v a l u e s o f d o n a t i o n s made t o t h e c o l l e g e on monthly b a s i s . T h i s p a s t f i s c a l y e a r $50,060.19 o f donations, c o n s i s t i n g o f both m a t e r i a l ( i . e . s t e e l f o r the w e l d i n g program, books f o r t h e l i b r a r y , camera l e n s f o r a u d i o - v i s u a l , m e d i c a l equipment f o r t h e n u r s i n g p r o g r a m e t c . . ) and cash were made t o t h e c o l l e g e . RESOLUTIONS T h i s y e a r t h e Board o f T r u s t e e s adopted f o u r r e s o l u t i o n s . The f i r s t r e s o l u t i o n was i n s u p p o r t o f t h e U n i t e d Way Campaign o f Mason County. The second concerned t h e e f f e c t of Governor M i l l i k e n s E x e c u t i v e Order Cut on h i g h e r e d u c a t i o n . The t h i r d and f o u r t h r e s o l u t i o n s were i n a p p r e c i a t i o n o f two s t a f f members...Acting Dean F r a n c i s H i s c o c k and r e t i r i n g Machine T o o l I n s t r u c t o r C a r l Todd. MCCA Dean Raven moved t h a t West Shore s h o u l d r e j o i n t h e M i c h i g a n Community C o l l e g e A s s o c i a t i o n (MCCA). West Shore d i d n o t renew i t s membership l a s t year because o f c o n c e r n s t h a t t h e MCCA had n o t p r o v i d e d adequate s e r v i c e s . I n t h e d i s c u s s i o n t h a t f o l l o w e d i t was agreed t h a t some changes have been made w i t h i n MCCA and t h a t i t i s now t h e t i m e f o r West Shore once more t o t a k e an a c t i v e r o l l i n t h i s o r g a n i z a t i o n . T h i s m o t i o n passed unanimously. PERSONNEL C a r l Todd, Machine T o o l I n s t r u c t o r , r e t i r e d t h i s year. James Zygaj was h i r e d as t h e new P u b l i c I n f o r m a t i o n O f f i c e r . He r e p l a c e d Sharon Wrzesihsk'i T h o r n l e y . 2 �PERSONNEL c o n ' t . M i c h e l e Shannon, t h e new C o o r d i n a t o r o f S t u d e n t A c t i v i t i e s & Counselor was i n t r o d u c e d t o t h e B o a r d . Dr. Eaton, P r e s i d e n t , i n t r o d u c e d F r a n c i s H i s c o c k t h e new A c t i n g Dean o f O c c u p a t i o n a l C u r r i c u l a . Dean H i s c o c k r e p l a c e d T e r r y L u x f o r d who was on a one-year l e a v e o f absence. Margaret Adamski j o i n e d t h e WSCC s t a f f as B o o k s t o r e Manager. Roxanna Teshima was promoted f r o m h e r p o s i t i o n o f Computer Programmer/Operator t o C o o r d i n a t o r o f Data P r o c e s s i n g . Dave W r i g h t , o f L u d i n g t o n , j o i n e d t h e WSCC s t a f f as a computer operator. Judy Lund o f t h e N u r s i n g F a c u l t y t e n d e r e d h e r r e s i g n a t i o n t o the C o l l e g e e f f e c t i v e F e b r u a r y 1 , 1982. Web S t a h l , c u s t o d i a n , r e t i r e d f r o m WSCC on J a n u a r y 6, 1982 a f t e r 10 y e a r s o f s e r v i c e . He r e c e i v e d a Commendation f o r M e r i t o r i o u s S e r v i c e f r o m t h e Board o f T r u s t e e s ; Dr. Eaton, P r e s i d e n t ; Robert A r n o l d , C o m p t r o l l e r ; and Donald M a t t o x , D i r e c t o r o f B u i l d i n g and Grounds. Hal B e r r y r e q u e s t e d , and was g r a n t e d a one year l e a v e o f absence f o r t h e 1982-83 s c h o o l y e a r . The Board w i s h e d t o n o t e a p p r e c i a t i o n t o Hal f o r h i s i n t e r e s t t o t a k e t h i s t i m e f o r h i s s e l f improvement as h i s r e t u r n w i l l improve t h e q u a l i t y of t h e c l a s s e s he w i l l be i n s t r u c t i n g here a t West Shore. The board g r a n t e d a c o n t i n u i n g a p p o i n t m e n t t o M a r i a l i c e Sagan, Nursing I n s t r u c t o r . Mrs. Sagan has completed h e r f o u r t h year of p r o b a t i o n a r y employment and r e c e i v e d t h e needed recommend a t i o n s f o r a c o n t i n u i n g appointment. The board was i n f o r m e d t h a t Mrs. P a t r i c i a L a r s o n had been s e l e c t e d as t h e r e p l a c e m e n t f o r Mrs. Judy Lund i n t h e n u r s i n g faculty. Mrs. Larson s t a r t e d work on F e b r u a r y 18, 1982. Dave Soles, D i r e c t o r (1/2) t i m e l e a v e f o r of a l l o w i n g t i m e f o r b u s i n e s s community. recommended a p p r o v a l o f Food S e r v i c e s , was g r a n t e d a one h a l f t h e 1982-83 s c h o o l year f o r t h e purpose him t o r e a c q u a i n t h i m s e l f w i t h t h e l o c a l Francis Hiscock, A c t i n g P r e s i d e n t , f o r t h i s request. K a t h r y n B a i l e y , C a r o l y n Turk and Sandra S t r a n d b e r g j o i n e d the West Shore s t a f f . C a r o l y n and Sandra a r e i n s t r u c t o r s i n the P r a c t i c a l N u r s i n g Program f o r CETA e l i g i b l e r e s i d e n t s sponsored by The West C e n t r a l M i c h i g a n P r i v a t e I n d u s t r y C o u n c i l (PIC.) K a t h r y n i s t h e s e c r e t a r y f o r t h i s program. The Board o f T r u s t e e s was saddened t h i s p a s t y e a r by t h e sudden d e a t h o f H a r r y L u z e r , E l e c t r o n i c s i n s t r u c t o r , who had planned t o r e t i r e a t t h e end o f S p r i n g Semester 1982. The C o l l e g e o f f e r e d i t s condolences t o t h e Luzer f a m i l y . 3 �PERSONNEL c o n ' t . Wilma M c i n t o s h changed j o b s a t WSCC. She moved f r o m h e r p o s i t i o n a t t h e E a t i n Place t o n i g h t c u s t o d i a n . TERRY LUXFORD RETURN Dr. Eaton r e p o r t e d t h a t T e r r y L u x f o r d p l a n s t o r e t u r n t o h i s p o s t as Dean o f O c c u p a t i o n a l C u r r i c u l a on J u l y 1 , 1982. STUDY LEAVE Dr. Eaton r e q u e s t e d from t h e Board o f T r u s t e e s , and was g r a n t e d , p e r m i s s i o n t o t a k e a t h r e e month s t u d y l e a v e commencing F e b r u a r y 1 , and e n d i n g A p r i l 30. (A l e a v e o f t h i s n a t u r e i s p r o v i d e d f o r i n Board P o l i c y #2209). The p u r p o s e o f Dr. Eaton's l e a v e was t o work w i t h t h e Department o f H i g h e r E d u c a t i o n a t A r i z o n a S t a t e U n i v e r s i t y ; the o f f i c e o f t h e A r i z o n a S t a t e Board f o r Community C o l l e g e s ; and t h e s m a l l r u r a l community c o l l e g e s i n A r i z o n a . A l l o f t h e s e i n s t i t u t i o n s have o f f e r e d t o p a r t i c i p a t e w i t h Dr. Eaton. A r i z o n a S t a t e U n i v e r s i t y w i l l c o n s i d e r Dr. Eaton a post-doctoral fellow with f u l l professional privileges. Dr. Eaton w i l l be w o r k i n g on such t h i n g s as; t r a n s f e r s t u d e n t articulation, c o n t i n u i n g e d u c a t i o n f o r community c o l l e g e f a c u l t y , s t a f f and a d m i n s t r a t i o n . Dr. Eaton made t h e f o l l o w i n g recommendations as t o t h e d i v i s i o n o f h i s d u t i e s d u r i n g h i s absence. F r a n c i s Hiscock - A c t i n g P r e s i d e n t . Robert A r n o l d - The C o l l e g e s r e p r e s e n t a t i v e t o l e g i s l a t i v e and budget h e a r i n g s and o t h e r f i n a n c i a l m a t t e r s . Robert H a r r i s o n - P l a n n i n g o f t h e Summer s c h o o l and t h e Cultural A f f a i r s Council. Sam Mazman - C o l l e g e F o r K i d s , P u b l i c I n f o r m a t i o n O f f i c e r , Career F a i r and Commencement p l a n s . The Board approved t h e recommendation. UNION DECERTIFICATION Dr. Eaton r e p o r t e d t h e r e c e i p t o f t h e f o l l o w i n g memo r e g a r d i n g t h e s t a t u s o f t h e AFSCME u n i o n : 5/12/82 T h i s memo i s t o serve n o t i c e t o West Shore Community C o l l e g e t h a t t h e WSCC Chapter o f L o c a l 2389 M i c h i g a n C o u n c i l No. 25, A m e r i c a l F e d e r a t i o n o f S t a t e , County, and M u n i c i p a l Employees (AFSCME) AFL-CIO, no l o n g e r f e e ] t h a t s a i d u n i o n r e p r e s e n t s the m a j o r i t y o f our membership and are t h e r e f o r e s e e k i n g decertification . At a meeting h e l d 4/28/82 i t was g e n e r a l l y c o n c e i v e d t h a t t h e r e was a g r e a t d e a l o f d i s c o n t e n t i n AFSCME. Thus on 4/29/82 i n d i v i d u a l p e t i t i o n s were sent out t o a l l members f o r consideration of d e c e r t i f i c a t i o n . When t h e r e s u l t s were t a l l i e d we found t h a t 26 o f 28 o r 93% o f t h e Chapter members no l o n g e r w i s h t o be r e p r e s e n t e d by AFSCME. We are p r e s e n t l y t a k i n g s t e p s t o a c h i e v e d e c e r t i f i c a t i o n . The s u p p o r t s t a f f o f WSCC i s l o o k i n g f o r w a r d t o w o r k i n g one t o one w i t h A d m i n i s t r a t i o n and t h e Board o f T r u s t e e s i n c o n t r a c t n e g o t i a t i o n s . We seek a c l o s e r and more open r e l a t i o n s h i p between t h e s u p p o r t s t a f f and t h e a d m i n i s t r a t i o n . We s i n c e r e l y b e l i e v e i n t h e g o a l s o f West Shore Community L �UNION DECERTIFICATION c o n ' t . C o l l e g e and w i l l c o n t i n u e our d e d i c a t e d s e r v i c e t o t h i s institution. O f f i c e r s o f L o c a l 2389 And Dr. Eatons response: May 14, 1982 I was p l e a s e d and h e a r t e n e d t o r e c e i v e your memo o f May 12, 1982, i n d i c a t i n g t h e overwhelming v o t e t o d e c e r t i f y t h e AFSCME u n i o n a t West Shore. We who r e p r e s e n t t h e Board o f T r u s t e e s i n p e r s o n n e l m a t t e r s a p p r e c i a t e t h e s p i r i t o f your a c t i o n and w i l l c o n t i n u e t o make e v e r y e f f o r t t o make r e l a t i o n s w i t h t h e members o f t h e c o l l e g e s u p p o r t s t a f f amicable and i n t h e b e s t i n t e r e s t o f b o t h y o u as employees and t h e c o l l e g e i n g e n e r a l . Thank y o u f o r y o u r c o n f i d e n c e and s u p p o r t f o r t h e m i s s i o n and g o a l s o f West Shore Community C o l l e g e . GRIEVANCES A t t h e September 19, 1981 Board meeting Dr. Eaton r e p o r t e d t h a t t h e a r b i t r a t i o n has been completed i n t h e Bruce Z i t k a g r i e v a n c e . The a r b i t r a t o r , o f t h e American A r b i t r a t i o n A s s o c i a t i o n , d e c i d e d " t h a t t h e Board o f T r u s t e e s had cause t o d i s c i p l i n e t h e g r i e v a n t (Bruce Z i t k a ) and t h a t a oneq u a r t e r suspension was r e a s o n a b l e under t h e c i r c u m s t a n c e s . I t i s o r d e r e d t h a t t h e d i s c h a r g e be s e t a s i d e and c o n v e r t e d t o a o n e - q u a r t e r suspension. The p r a c t i c a l e f f e c t o f such a suspension i s t o t e r m i n a t e t h e g r i e v a n t because t h e g r i e v a n t has no c o n t r a c t u a l r i g h t t o be awarded a c o n t i n u i n g c o n t r a c t . The c o n t r a c t p r o v i d e s t h a t one-year c o n t r a c t s can be t e r m i n a t e d or renewed a n n u a l l y by t h e C o l l e g e . " At t h e same m e e t i n g t h e Board was r e q u e s t e d h e a r i n g i n t h e Russ Robbins G r i e v a n c e . t o hold a The Board agreed t o t h i s r e q u e s t , t h e h e a r i n g was h e l d Wednesday, September 3 0 t h , 7:30 p.m. i n t h e Board Room o f the Campus Center b u i l d i n g . The a r b i t r a t i o n i n t h e Ron Mouse 1, Russ Robbins, and Tom Ruesink g r i e v a n c e was r e s o l v e d i n f a v o r o f t h e Board o f Trustees' p o s i t i o n . The d e c i s i o n a f f i r m s t h a t t h e Board o f T r u s t e e s has t h e r i g h t and r e s p o n s i b i l i t y t o choose t h e d i r e c t i o n i n w h i c h t h e c o l l e g e w i l l proceed and i n d e t e r m i n i n g the t y p e s o f programs w h i c h t h e c o l l e g e w i l l o f f e r . An a r b i t r a t i o n d a t e o f J a n u a r y 19, 1982, was s e t i n t h e case o f t h e Russ Robbins g r i e v a n c e . The a r b i t r a t i o n was heard on campus a t 10:00 a.m. At t h e J a n u a r y 22nd Board meeting Dr. Eaton i n f o r m e d t h e Board t h a t t h e F a c u l t y Senate's a t t o r n e y has f i l e d a c h a l l a n g e i n c i r c u i t c o u r t t o the r e c e n t a r b i t r a t i o n d e c i s i o n o f t h e Faculty grievances. A d i s c u s s i o n f o l l o w e d which i n c l u d e d Ray Mayer's i n p u t , ( F a c u l t y Senate P r e s i d e n t who r e q u e s t e d t o speak t o t h i s 5 �GRIEVANCES c o n ' t . item) concerning t h i s s i t u a t i o n . Ray Mayer was asked f o r h i s d e f i n i t i o n o f b i n d i n g a r b i t r a t i o n and how t h e F a c u l t y Senate was w i l l i n g t o abide by t h e c o n t r a c t c l a u s e on b i n d i n g a r b i t r a t i o n being t h e f i n a l s o l u t i o n t o t h e grievance procedure. To t h i s l i n e o f q u e s t i o n i n g , Ray responded by s a y i n g t h a t , " i f i t had been a f a i r d e c i s i o n , t h e n i t would n o t have been contested i n the c i r c u i t c o u r t . " Board member Raven p o i n t e d t o t h i s a t t i t u d e as one o f " i f the a r b i t r a t i o n d e c i s i o n i s i n my f a v o r , t h e n i t was f a i r , b u t i f i t opposes my v i e w t h e n i t i s n o t b i n d i n g . " And i f t h i s was t h e o p i n i o n o f t h e F a c u l t y Senate t h e n p e r h a p s t h e b i n d i n g a r b i t r a t i o n c l a u s e s h o u l d be removed f r o m t h e c o n t r a c t and any f u t u r e disagreements s h o u l d be s e t t l e d d i r e c t l y i n the c o u r t s . A t t h i s p o i n t t h e q u e s t i o n arose; D i d t h e F a c u l t y Senate as a body approve t h e a c t i o n o f f i l i n g t h i s c h a l l e n g e a t f o r m a l s e s s i o n , o r was i t an a c t i o n o f t h e Senate's P r e s i d e n t ? Dale S u t t o n , F a c u l t y Senate member, was g i v e n a chance t o respond t o t h i s q u e s t i o n . Dale s t a t e d " t h a t as a member o f the F a c u l t y Senate, he r e s p e c t e d t h e b i n d i n g a r b i t r a t i o n c l a u s e and t o h i s knowledge t h e r e had been no s e n a t e a p p r o v a l f o r t h i s a c t i o n o r even o f i t s occurance." HOPPER GRIEVANCE RUSS ROBBINS GRIEVANCE CURRICULUM & INSTRUCTION ACS F r a n c i s Hiscock, A c t i n g P r e s i d e n t , i n f o r m e d t h e Board a t t h e February 19th meeting t h a t t h e Hopper g r i e v a n c e w h i c h was heard by t h e Wage Hour A d m i n i s t r a t i o n , was r e s o l v e d i n t h e f a v o r o f t h e Board's p o s i t i o n . At t h e May 2 1 , 1982 m e e t i n g Dr. E a t o n , P r e s i d e n t , r e p o r t e d t h a t t h e a r b i t r a t i o n i n t h e Russ Robbins g r i e v a n c e has been s e t t l e d i n f a v o r o f t h e C o l l e g e . I n t h e d e c i s i o n , a r b i t r a t o r B o r l a n d d e t a i l e d t h a t (1) Russ Robbins was n o t q u a l i f i e d t o work as a d i e s e l heavy equipment r e p a i r i n s t r u c t o r , (2) even i f he were q u a l i f i e d , t h e C o l l e g e was r e q u i r e d t o p l a c e John H e r r y g e r s i n t h e p o s i t i o n s i n c e he was c e r t i f i e d and q u a l i f i e d , (4) t h e heavy equipment and d i e s e l r e p a i r program i s a s e p a r a t e d i s c i p l i n e , as was t h e a u t o m o t i v e program, (5) t h e C o l l e g e i s n o t r e q u i r e d i n any f u t u r e p o s i t i o n s i n heavy equipment and d i e s e l t o c e r t i f y Russ Robbins, and (6) t h e C o l l e g e d i d n o t i n any way a c t a r b i t r a r i l y , c a p r i c i o u s l y o r d i s c r i m i n a t o r i l y toward t h e g r i e v a n t , Russ Robbins, even t h r o u g h t h a t was s t r o n g l y sugg e s t e d by c o u n s e l Tim H o l l a n d a t t h e c o n c l u s i o n o f t h e a r b i t r a t i o n hearing. Robert H a r r i s o n , Dean o f Academic C u r r i c u l a , r e p o r t e d t o the board t h a t The A c t i v i t i e s C l a s s i f i c a t i o n s S t r u c t u r e (ACS) had been f i n a l i z e d . For background i n f o r m a t i o n t h e ACS i s a r e p o r t i n g s t r u c t u r e o f community c o l l e g e f i n a n c i a l a c t i v i t i e s . I t s main purpose i s t o p r o v i d e a d e f i n i t i o n a l frame-work f o r t h e c o l l e c t i o n o f u n i f o r m and comparable f i n a n c i a l and a c t i v i t i e s d a t a f r o m 6 �CURRICULUM & INSTRUCTION each o f t h e 29 community c o l l e g e s i n M i c h i g a n . The ACS was o r i g i n a t e d by A c t 419 o f 1978 w h i c h c a l l e d f o r t h e development o f a u n i f o r m c l a s s i f i c a t i o n s t r u c t u r e t o e l i m i n a t e t h e c r i t i c i s m o f b o t h lawmakers and c o l l e g e r e p r e s e n t a t i v e s t h a t m u l t i - m i l l i o n d o l l a r d e c i s i o n s were b e i n g made u s i n g i n a c c u r a t e and i n c o m p l e t e d a t a . Even b a s i c data such as headcount were s u b j e c t t o such v a r i e d i n t e r p r e t a t i o n s t h a t l i t t l e v a l u e was d e r i v e d from c o n t i n u i n g t o use t h e i n formation being reported a t the time. Some c o l l e g e s c l a i m e d heavy f i n a n c i a l p e n a l t i e s were o c c u r r i n g i n t h e a p p r o p r i a t i o n s p r o c e s s because o f data d i f f e r e n c e s w h i c h c o u l d n o t be understood o r explained. The ACS was d e v e l o p e d by a l e n g t h y t h r e e - y e a r p r o c e s s i n v o l v i n g r e p r e s e n t a t i v e s o f a l l community c o l l e g e s who developed t h e b e s t r e p o r t i n g s t r u c t u r e p o s s i b l e . Hundreds of i n s t i t u t i o n a l r e p r e s e n t a t i v e s , i n c l u d i n g business o f f i c e r s , i n s t r u c t i o n a l a d m i n i s t r a t o r s , s t u d e n t s e r v i c e s p e r s o n n e l , and o t h e r s p r o v i d e d s u g g e s t i o n s and r e v i e w e d f o u r d r a f t p r o p o s a l s along w i t h s t a t e o f f i c i a l s and s e v e r a l n a t i o n a l e x p e r t s . The p r o d u c t r e p r e s e n t s thousands o f man-hours o f t i m e and t h e best t h i n k i n g a v a i l a b l e t o adapt i t t o M i c h i g a n ' s p a r t i c u l a r needs f o r a common i n f o r m a t i o n base. The ACS f i r s t - r u n i m p l e m e n t a t i o n i s t o o c c u r d u r i n g t h e 1 9 8 1 82 f i s c a l y e a r . I t i s a n t i c i p a t e d t h a t s e v e r a l y e a r s w i l l be r e q u i r e d f o r f u l l p h a s e - i n . Many i n s t i t u t i o n s a r e a b l e t o c l o s e l y a p p r o x i m a t e f u l l r e p o r t i n g r e q u i r e m e n t s now, w h i l e o t h e r s w i l l need a s s i s t a n c e and some t i m e t o adapt t o t h e new s t r u c t u r e . The ACS i s f u l l y c o m p a t i b l e w i t h t h e new a c c o u n t i n g manual and t h e t w o a r e i n t e r - l i n k e d t o a v o i d duplication ofreporting. CETA Dean H i s c o c k r e p o r t e d t h a t 48 Ceta s l o t s would be a v a i l a b l e f o r S p r i n g semester, making a t o t a l o f about 85 f o r t h e year. T h i s compares t o 149 s l o t s w h i c h were a v a i l a b l e l a s t year. BDP 110 Dean H i s c o c k made a r e q u e s t t o t h e Board t o d r o p t h e l a b f e e of $5 from BDP 110 Programming L o g i c f o r a l l f u t u r e s t u d e n t s t a k i n g t h i s course. The reason b e i n g t h e r e i s no a c t u a l l a b a s s o c i a t e d w i t h t h i s course a t t h i s p o i n t i n time. The Board approved t h e r e q u e s t . pj^ Dean H i s c o c k a l s o r e p o r t e d t h a t n e g o t i a t i o n s a r e c o n t i n u i n g on a c o n t r a c t f o r a Ceta Program w i t h t h e P r i v a t e I n d u s t r y C o u n c i l ( P I C ) , Region 8A, t o p r o v i d e a LPN N u r s i n g Program i n t h e c o u n t i e s east o f o u r s e r v i c e area up t o t h e B i g Rapids area. T h i s c o n t r a c t would p r o v i d e f o r two p a r t t i m e t e a c h i n g p o s i t i o n s and m i g h t make use o f some o f t h e f a c i l i t i e s on campus, w h i l e u s i n g t h e f a c i l i t i e s i n t h e o t h e r c o u n t i e s as w e l l . Dean Hiscock r e p o r t e d a t t h e December 18, 1981 m e e t i n g , t h a t t h e CETA N u r s i n g Grant had been approved by t h e P r i v a t e 7 �CURRICULUM & INSTRUCTION I n d u s t r y C o u n c i l ( P I C ) , Region 8A. The o n l y d e t a i l r e m a i n i n g t o be completed on t h i s g r a n t was t o g a i n t h e p r o p e r s i g n a t u r e s . The purpose o f t h i s g r a n t i s t o p r o v i d e a PN N u r s i n g P r o gram i n t h e c o u n t i e s e a s t o f o u r s e r v i c e area up t o t h e B i g Rapids area. COLLEGE ON THE MOVE S t a r t i n g w i t h t h e S p r i n g Semester, 1982, West Shore Community C o l l e g e became i n v o l v e d w i t h t h r e e new modes o f d e l i v e r y systems f o r e d u c a t i o n a l c o u r s e s . T h i s new e f f o r t , w h i c h c o l l e c t i v e l y i s e n t i t l e d t h e " C o l l e g e on t h e Move Program" c o n s i s t s o f t h e f o l l o w i n g elements: A Telecourse, several s a t e l l i t e o p e r a t i o n s , and a " B r i d g e t o C o l l e g e Program" aimed at h i g h s c h o o l s e n i o r s . Dean H a r r i s o n r e v i e w e d t h e C o l l e g e on t h e Move Program (CMP) i n c l u d i n g t h e purposes o f t h e T e l e c o u r s e , Off-Campus o f f e r i n g s , and t h e B r i d g e t o C o l l e g e program:. He p o i n t e d o u t t h a t t h r o u g h t h i s program West Shore Community C o l l e g e w i l l be s e r v i c i n g an area f r o m H a r t t o Bear Lake, and w i t h t h e N u r s i n g g r a n t , WSCC c o u r s e s would even be a v a i l a b l e i n t h e Baldwin area. I n an Open Forum m e e t i n g on t h e " C o l l e g e on the Move" program h e l d i n Bear Lake on December 16, t w e n t y f i v e people a t t e n d e d , a l l o f whom e x p r e s s e d an i n t e r e s t i n e n r o l l i n g i n one o r more o f t h e CMP c l a s s e s . TELECOURSE SATELLITE OPERATIONS BRIDGE TO COLLEGE I n t r o d u c t i o n t o Business (BE 100) a t h r e e c r e d i t course was o f f e r e d by WSCC v i a t h e t e l e c o u r s e mode t h i s s p r i n g . The b a s i c course s t r u c t u r e w i l l remain t h e same w i t h t h e e x c e p t i o n of s t u d e n t s n o t h a v i n g t o d r i v e i n t o campus. They would o n l y need t o t u r n on t h e i r TV s e t and v i e w t h e course l e c t u r e . A f a c u l t y member ( i n t h i s case Dave Soles) i s s t i l l a s s i g n e d r e s p o n s i b i l i t y f o r t h e course i n s t r u c t i o n as would be i n t h e case i n a t y p i c a l c l a s s r o o m l e c t u r e s e t t i n g . The c o l l e g e w i l l be useng an e x i s t i n g program c a l l e d " I t ' s Everybody's B u s i n e s s " produced by PBS f o r BE .100. " I t ' s Everybody's B u s i n e s s " has been purchased from t h e p u b l i c b r o a d c a s t i n g system w i t h t h e r e l a t e d wrap-around s o f t w a r e m a t e r i a l s i n c l u d i n g t h e i n s t r u c t o r s manual and t h e s t u d e n t s t u d y g u i d e s . The second p o r t i o n o f t h e " C o l l e g e on t h e Move Program" consists of developing s a t e l l i t e operations i n the various area h i g h s c h o o l s . These off-campus c o u r s e s a r e t h e same c l a s s e s t h a t would be a v a i l a b l e on-campus w i t h t h e e x c e p t i o n t h a t we a r e t r y i n g t o make i t as c o n v e n i e n t as p o s s i b l e f o r students t o e n r o l l i n these courses. S a t e l l i t e courses w i l l be a v a i l a b l e a t Bear Lake, M a n i s t e e and H a r t . The courses which w i l l be a v a i l a b l e w i l l be Data P r o c e s s i n g (BDP 110) and E n g l i s h C o m p o s i t i o n I (CEN I I I ) t h o u g h b o t h may n o t be a v a i l a b l e a t every l o c a t i o n . The f i n a l p a r t o f t h i s new d e l i v e r y system, t h e " B r i d g e t o C o l l e g e Program" i s aimed p a r t i c u l a r l y a t h i g h school s e n i o r s . High school s e n i o r s can t a k e a v a r i e t y o f WestShore Community C o l l e g e c o u r s e s , w i t h p e r m i s s i o n o f t h e i r h i g h s c h o o l c o u n s e l o r s . These courses i n c l u d e any o f t h e s a t e l l i t e programs, t e l e c o u r s e s , o r any o t h e r c o u r s e w h i c h West Shore 8 �CURRICULUM S INSTRUCTION COMMUNITY CHOIR SEMESTER CHANGE PETROLEUM "ADVISORY COMMITTEE ENROLLMENT COLLEGE ON THE MOVE PROGRAM Community C o l l e g e o f f e r s as l o n g as i t does n o t i n t e r f e r e w i t h t h e i r c u r r e n t h i g h school courses. Dean H a r r i s o n r e p o r t e d t h a t t h e p r o j e c t t o s t a r t a Community C h o i r a t t h e C o l l e g e has been q u i t e s u c c e s s f u l . Roland (Mike) K u r i n g , t h e C h o i r D i r e c t o r , h e l d a f a l l c o n c e r t ( i n c o o p e r a t i o n w i t h t h e C u l t u r a l A f f a i r s C o u n c i l ) t o a f u l l house. The C h o i r numbers 45 p a r t i c i p a n t s . Dean H a r r i s o n r e p o r t e d t h a t t h e change over t o t h e semester system has taken p l a c e s w i f t l y and e f f i c i e n t l y . The e a r l y appearances i n d i c a t e t h a t t h e r e a r e o n l y s e v e r a l m i n o r a r e a s t h a t w i l l r e q u i r e more t i m e f o r a c o m p l e t e e v a l u a t i o n . I n p a r t i c u l a r , the opportunity f o r students t o s t a r t t h e i r c o l l e g e e d u c a t i o n i n t h e S p r i n g semester and t h e s c h e d u l e o f c l a s s e s would need f u r t h e r c o n s i d e r a t i o n . F r a n c i s Hiscock, A c t i n g P r e s i d e n t and Dean o f O c c u p a t i o n a l C u r r i c u l a , r e p o r t e d t h e f o r m a t i o n o f a Petroleum Advisory Committee which w i l l i n v e s t i g a t e t h e f e a s i b i l i t y o f d e v e l o p i n g a c u r r i c u l u m based on t h e p r e - d r i l l i n g phase o f o i l e x p l o r a t i o n Robert H a r r i s o n , Dean o f Academic C u r r i c u l a , r e p o r t e d on t h e "College on The Move Program " (CMP). The f o l l o w i n g t a b l e l i s t s enrollments i n s a t e l l i t e classes: CEN I I I BDP I I P Bear Lake 8 31 Hart 11 21 Manistee 18 0 F i f t y - s i x s t u d e n t s were e n r o l l e d i n t h e t e l e c o u r s e ; t h e r e f o r e , a t o t a l o f 145 s t u d e n t s have been reached t h r o u g h t h e " C o l l e g e on t h e Move" program. Mr. H a r r i s o n r e p o r t e d t h a t t h e e n r o l l m e n t i n t h e CMP m o d e s t l y exceeded e x p e c t a t i o n s . I t was a l s o n o t e d t h a t PBS was v e r y i n t e r e s t e d i n o u r c o m b i n i n g a TV c o u r s e t o an e x i s t i n g c o l l e g e course and w i l l be r u n n i n g an a r t i c l e i n t h e i r n a t i o n a l news l e t t e r v e r y soon about West Shore Community C o l l e g e ' s t e l e course program. BUSINESS ADMINISTRATION (AA DEGREE) ACADEMIC CALENDAR Robert H a r r i s o n , Dean o f Academic C u r r i c u l a , and John D e s i d e r i o D i r e c t o r o f Admissions, announced t h a t t h e r e i s a new conc e n t r a t i o n i n t h e t r a n s f e r program by t h e i n t r o d u c t i o n o f an A s s o c i a t e o f A r t s i n B u s i n e s s A d m i n i s t r a t i o n degree. This degree was developed t h r o u g h t h e c o o p e r a t i o n o f t h e Academic and Business areas. The Board moved t o approve t h e 1982-83 Academic C a l e n d a r . FALL 1982 August 30 - September 1 F a c u l t y P l a n n i n g and A d v i s i n g September 2 F i r s t Day o f C l a s s e s September 6 Labor Day - no c l a s s e s 9 �CURRICULUM & INSTRUCTION c o n ' t . November December December December Calendar 1982-83 c o n ' t . 25-26 T h a n k s g i v i n g Recess 15 L a s t Day o f C l a s s e s 16-21 F i n a l Exams 22 Grades Due 4:00p.m. January 17-21 January 24 Apr i l 1 A p r i l 4-8 A p r i l 11 May 13 May 16-19 May 20 May 22 SPRING 1983 F a c u l t y P l a n n i n g and A d v i s i n g F i r s t Day o f C l a s s e s Good F r i d a y - c l a s s e s end a t 12:30 S p r i n g Break C l a s s e s Resume L a s t Day o f C l a s s e s F i n a l Exams Grades Due 4:00p.m. Graduation The shared t i m e v o c a t i o n a l agreement had been s i g n e d w i t h area h i g h s c h o o l s f o r use o f t h e C o l l e g e welding f a c i l i t i e s . The o n l y change i n t h i s agreement from l a s t y e a r was a r e q u i r e m e n t f o r t h e h i g h s c h o o l s t o i n f o r m t h e C o l l e g e whenever a s t u dent has a p a r t i c u l a r h e a l t h p r o b l e m o r h a n d i c a p so t h a t t h e p r o p e r environment can be p r o v i d e d COLLEGE FACILITIES COMPUTER SYSTEM The Board a u t h o r i z e d e n t e r i n g i n t o an i n s t a l l m e n t payment p l a n w i t h IBM f o r t h e new computer system. The Board a l s o a p p o i n t e d Bob A r n o l d , C o m p t r o l l e r , as s i g n a t o r y f o r t h i s contract. MACHINE TOOL A p p r o v a l was g i v e n t o move f o r w a r d on t h e p r e p a r a t i o n o f s p e c i f i c a t i o n s f o r t h e moving o f t h e machine t o o l l a b i n t o the now d e f u n c t a u t o m o t i v e l a b . T h i s a p p r o v a l i s o n l y t o l i s t t h e changes t h a t w i l l be needed t o c o n v e r t t h e a u t o m o t i v e l a b i n t o a machine t o o l l a b . T h i s was n o t t h e r e q u e s t f o r b i d s . AUCTION A p p r o v a l was g i v e n t o h o l d an a u c t i o n t o d i s p o s e o f excess equipment t h e c o l l e g e has a c q u i r e d over t h e y e a r s . A major component o f t h e a u c t i o n w i l l be t h e l e f t o v e r equipment from the a u t o m o t i v e program. Other equipment w i l l i n c l u d e s m a l l e r i t e m s i n c l u d i n g some t y p e w r i t e r s . T e n t a t i v e date f o r the a u c t i o n i s October 3, 1981. D i c k Beyer has been r e t a i n e d t o conduct t h e a u c t i o n . ROOF REPAIR The b i d f o r r e p l a c i n g p a r t o f t h e r o o f on t h e Campus Center b u i l d i n g has been awarded t o t h e l o w e s t b i d d e r . C l i n g a n R o o f i n g and S i d i n g . CASH REGISTER Dave Soles r e q u e s t e d and r e c e i v e d ayjproval t o have an a d d i t i o n a l cash r e g i s t e r p l a c e d i n t h e E a t i n P l a c e t o r e d u c e t h e l a g t i m e i n l i n e a t t h e peak l u n c h hours and t o s t i l l be a b l e t o g i v e s t u d e n t s p r a c t i c a l e x p e r i e n c e on t h e machine. Mr. Soles' o f f i c e w i l l be moved t o t h e o f f i c e area i n t h e E a t i n Place. RECREATION CENTER REMODELING Mrs. Paine, B u i l d i n g Committee C h a i r p e r s o n , r e p o r t e d t h a t t h e r e m o d e l i n g i n t h e R e c r e a t i o n Center and i n t h e Maintenance B u i l d i n g i s proceeding. The work i n t h e R e c r e a t i o n Center c o n s i s t s o f r e p o s i t i o n i n g s e v e r a l doors and s o u n d p r o o f i n g the w a l l between t h e r a c q u e t b a l l c o u r t and room 403. 10 �COLLEGE FACILITIES con't, An o f f i c e has been put i n t h e Maintenance B u i l d i n g and t h e p a r t s s t o r a g e area has been redone f o r i n v e n t o r y c o n t r o l purposes. BUSINESS OFFICE REMODELING The r e m o d e l i n g o f t h e B u s i n e s s O f f i c e s was completed with the exception o f the i n s t a l l a t i o n o f several o f f i c e partitions. The r e m o d e l i n g i n t h e Data P r o c e s s i n g C e n t e r was completed i n mid-September. NEW PHONE LINE The c o l l e g e d i s c o n t i n u e d t h e E n t e r p r i s e s e r v i c e and r e p l a c e d i t w i t h a d i r e c t l i n e from M a n i s t e e . The d i r e c t l i n e w i l l be a "723" exchange number a l l o w i n g r e s i d e n t s o f Free S o i l , Bear Lake and M a n i s t e e t o c a l l t h e c o l l e g e t o l l f r e e w i t h o u t g o i n g through the operator. These l i n e s may a l s o be used f o r o u t going c a l l s w i t h o u t g o i n g t h r o u g h t h e c o l l e g e o p e r a t o r . The new phone number i s 723-8356. CAMPUS DIRECTORY SIGNS The F o u n d a t i o n Board r e q u e s t e d and r e c e i v e d p e r m i s s i o n t o p r o ceed i n t h e c o n s t r u c t i o n o f two Campus D i r e c t o r y S i g n s . The D i r e c t o r y S i g n s w i l l be o f redwood c o n s t r u c t i o n w i t h l e t t e r i n g t o be r o u t e d i n t o t h e wood and e l e v a t e d v i e w s o f campus b u i l d i n g s t o be l a m i n a t e d t o t h e s u r f a c e . One s i g n w i l l be p l a c e d i n each p a r k i n g l o t . The F o u n d a t i o n Board i n t e n d s t h a t t h e s e s i g n s w i l l a s s i s t v i s i t o r s i n d i r e c t i n g them t o t h e d i f f e r e n t areas o f t h e campus. ELECTRICAL MODIFICATIONS Of s i x (6) b i d s r e q u e s t e d , t h r e e (3) were r e c e i v e d on t h e e l e c t r i c a l m o d i f i c a t i o n t o be made t o t h e Machine T o o l and Welding Labs. Due t o t h e n a t u r e o f t h e b i d s , and t h a t t h e r e i s t i m e a v a i l a b l e , t h e b i d s were r e f e r r e d t o t h e b u i l d i n g committee f o r r e v i e w p r i o r t o a d e c i s i o n b e i n g made. AUCTION PROCEEDS Dean H i s c o c k r e q u e s t e d t h a t p r o c e e d s from t h e a u c t i o n be r e i n v e s t e d i n equipment f o r t h e T e c h n i c a l Programs a t t h e c o l l e g e . Since some o f t h e monies r a i s e d a t t h e a u c t i o n r e s u l t e d from t h e d i r e c t s a l e o f equipment ( a u t o m o t i v e ) purchased under a m a t c h i n g g r a n t program ( s t a t e l e v e l ) a p e r c e n t a g e e q u a l t o t h e s t a t e match n o r m a l l y would be r e q u i r e d t o be r e t u r n e d t o t h e s t a t e . However, i f t h e s e funds were r e i n v e s t e d i n s i m i l a r programs, no monies would need t o be r e t u r n e d . The Board approved t h i s r e q u e s t . Equipment t o be purchased include: A s t a i n l e s s s t e e l c u t l e r y t a b l e t o be used i n t h e Hotel/Motel/Restaurant Management Program, a s h e a r i n g machine f o r c u t t i n g heavy guage meta] t o be used i n t h e Welding Program and an i n - l i n e h y d r a u l i c t e s t k i t t o be used i n t h e D i e s e l Program. ELECTRICAL BID AWARDED The b i d on making t h e e l e c t r i c a l m o d i f i c a t i o n s i n t h e Machine T o o l and Welding Labs was awarded t o Parkway E l e c t r i c o f H o l l a n d , Mich. Parkway s u b m i t t e d t h e low b i d o f $21,085 w i t h an a n t i c i p a t e d c o m p l e t i o n t i m e o f s i x weeks. Three b i d s were received. The b i d p r i c e i n c l u d e t h e purchase o f two " W Meters". K These m e t e r s w i l l be used t o e v a l u a t e t h e peak p e r i o d s o f power consumption i n t h e v o c a t i o n a l t e c h n i c a l b u i l d i n g . I t 1] �COLLEGE FACILITIES c o n ' t . PARKING LOT PAVED i s a n t i c i p a t e d t h a t t h e s e meters w i l l pay f o r t h e m s e l v e s i n 15 months by r e d u c i n g peak power consumption by 10%. Dr. Eaton r e p o r t e d t o t h e Board t h a t t h e R e c r e a t i o n Center p a r k i n g l o t has been paved. T h i s was done p r i m a r i l y t h r o u g h the e f f o r t s o f Bob Amsterburg who ramrodded t h e p r o j e c t t h r o u g h t h e f a v o r a b l e November weather c o n d i t i o n s . The funds f o r t h e RC&D p r o j e c t have been p r o v i d e d by a 50/50 matching p r o c e s s between t h e F e d e r a l RC&D a u t h o r i t y and t h e WSCC Foundation. STUDENT DATA PROCESSING CENTER The s t u d e n t d a t a p r o c e s s i n g f a c i l i t i e s were moved t o Rooms 101 & 102 o f t h e Campus Center B u i l d i n g . Two windows and a door were i n s t a l l e d i n t h e common w a l l . Room 102 w i l l be used as a computer l a b and-Room 1 0 1 w i l l be used as a l e c t u r e room. MICROBIOLOGY LAB The CETA o f f i c e , a c r o s s f r o m t h e b i o l o g y l a b , w i l l be c o n v e r t e d i n t o a microbiology lab p r i o r t o the s t a r t i n g o f classes i n S p r i n g semester. The CETA o f f i c e w i l l be moved i n t o an area near t h e Welding Lab. The purpose o f d e v e l o p i n g t h i s l a b s e p a r a t e l y from t h e r e g u l a r b i o l o g y l a b i s t o i n s u r e t h e r e would be l i m i t e d access t o t h e s e f r a g i l e e x p e r i m e n t s by k e e p i n g the t r a f f i c f l o w t o a minimum. MACHINE TOOL WELDING LAB REMODELING The r e m o d e l i n g p r o j e c t s o f t h e Machine T o o l Lab and t h e Welding Lab were completed. Both l a b s were f u n c t i o n a l a t t h e s t a r t o f s p r i n g c l a s s e s . The Board e x p r e s s e d t h e i r thanks t o f a c u l t y members Rod D a n i e l s o n , W e l d i n g , and Mike Card, Machine T o o l , f o r t h e i r h e l p i n moving t h e s e l a b s . A l s o t h a n k s were t o be noted t o t h e c u s t o d i a l s t a f f . BUILDING COMMITTEE Martha Raine, Chairman o f t h e B u i l d i n g Committee, r e p o r t e d t h a t h e r committee met on June 8, and r e v i e w e d t h e f o l l o w i n g projects: Remodeling o f t h e Student P e r s o n n e l S e r v i c e s s e c t i o n o f t h e Campus Center i s b e i n g c o n s i d e r e d however t h i s i s dependent on t h e p u r c h a s i n g o f t h e new phone system and moving o f t h e switchboard. The committee recommended t h e h i r i n g o f a c o n s u l t a n t t o d e t e r m i n e the c o r r e c t s p e c i f i c a t i o n s f o r an a i r c l e a n e r f o r use i n t h e welding lab. The r e n o v a t i o n o f t h e Welding and Machine T o o l l a b s w i l l continue w i t h r e p l a c i n g o f t h e s t a i r w a y s , s e a l i n g the overhead d o o r s , and s e l l i n g t h e h o i s t s , a r e among t h e p r o j e c t s t o be completed. The committee has i d e n t i f i e d s e v e r a l p r o b l e m s w i t h t h e c o s t of u t i l i t i e s a t t h e D i e s e l Bui 3 d i n g . Currently, the college i s b e i n g charged h i g h e r r a t e s because o f t h e b u i l d i n g b e i n g l o c a t e d away from t h e main campus. P o s s i b l e s o l u t i o n s t o the problem are b e i n g c o n s i d e r e d i n c l u d i n g c o n s t r u c t i n g an a d d i t i o n t o t h e T e c h n i c a l Center and moving t h e D i e s e l Program .] 2 �COLLEGE FACILITIES c o n ' t . t o t h e main campus. S e v e r a l r o o f problems have been i d e n t i f i e d , t h e most s e r i o u s being a p r o b l e m above t h e r a c q u e t b a l l c o u r t s i n t h e R e c r e a t i o n Center. The r o o f s o f t h e T e c h n i c a l Center and t h e Media C e n t e r are b o t h b l i s t e r i n g . And t h e r e i s a p r o b l e m w i t h t h e r o o f d r a i n s i n t h e Campus C e n t e r b e i n g i m p r o p e r l y l o c a t e d . The Board a u t h o r i z e d t h e p u r c h a s e o f a new phone system f o r the c o l l e g e . T h i s phone system would be p a i d f o r w i t h funds saved by n o t r e n t i n g t h e c u r r e n t system. I t i s e x p e c t e d t o be p a i d f o r i n f i v e y e a r s and t h e s a v i n g s a f t e r t h i s p e r i o d would be a b l e t o be used f o r o t h e r campus p r o j e c t s . BUSINESS SERVICES CONTRACT RATIFIED Robert A r n o l d , C o m p t r o l l e r , announced a t t h e J u l y 8, 1981 board m e e t i n g t h a t t h e c o n t r a c t between West Shore Community C o l l e g e and C o u n c i l 25 has been r a t i f i e d by t h e membership of C o u n c i l 25 and he would recommend r a t i f i c a t i o n by t h e Board o f T r u s t e e s MILLAGE The board moved t o pass t h e s t a t e e q u a l i z e d v a l u a t i o n a t t h e same l e v e l as i t was l a s t y e a r 1.85 m i l l s . TAN ANTICIPATION NOTES The b i d s f o r t h e Tax A n t i c i p a t i o n Notes were opened. Two b i d s were r e c e i v e d , one f r o m L u d i n g t o n Bank and T r u s t (LBT) and t h e o t h e r from t h e S t a t e Savings Bank o f S c o t t v i l l e (SSB). LBT b i d an i n t e r e s t r a t e o f 8.75% and SSB b i d an i n t e r e s t of 8.25% on t h e t a x a n t i c i p a t i o n n o t e s . rate The Board r e c o g n i z e d b o t h as b e i n g good b i d s i n l i g h t o f the c u r r e n t s t a t e o f o u r economy and awarded t h e b i d t o t h e low b i d d e r , S t a t e Savings Bank o f S c o t t v i l l e , as d i r e c t e d by the s t a t e r u l e s and r e g u l a t i o n s c o n c e r n i n g t a x a n t i c i p a t i o n notes. The Board approved a r e q u e s t by B i l l W e s t p h a l , t o assess a INTEREST FEE ON TUITION DEFERMENT 1 ] / 2 % i n t e r e s t f e e on t u i t i o n d e f e r m e n t s t o cover t h e h a n d l i n g c o s t o f those d e f e r m e n t s . This procedure w i l l take e f f e c t December 31, 1981. FINANCE CHARGE The Board a l s o approved a s i m i l a r ( t o t h e above) f i n a n c e charge of 1 1/2% on a l l d e l i n q u e n t a c c o u n t s . This procedure w i l l a l s o t a k e e f f e c t December 3 1 , 1981. WHITEHALL INDUSTRIES TAN RELIEF The Board o f T r u s t e e s approved a r e q u e s t f o r t a x r e l i e f f r o m W h i t e h a l l I n d u s t r i e s , l o c a t e d i n L u d i n g t o n , f o r t h e i r development p r o j e c t i n v e s t m e n t o f $163,018,000. Under t h e p r o v i s i o n s o f t h i s t a x r e l i e f r e q u e s t W h i t e h a l l I n d u s t r i e s w i l l n o t be t a x e d on t h i s p a r t i c u l a r p o r t i o n o f t h e i r a s s e t s f o r f i v e (5) y e a r s . AUDIT The Board o f T r u s t e e s approved t h e a u d i t o f t h e F i n a n c i a l Statements f o r t h e f i s c a l year 3 981. The Board thanked t h e Business O f f i c e f o r t h e i r work on t h i s m a t t e r . 13 �BUSINESS SERVICES c o n ' t . The Board a c t e d t o p e r f o r m s e v e r a l l i n e i t e m t r a n s f e r o f f u n d s LINE ITEM t o pay f o r s e v e r a l p r o j e c t s w h i c h t h e Board had p r e v i o u s l y TRANSFER approved. The approved p r o j e c t s w i l l e n a b l e t h e c o l l e g e t o meet e x p a n d i n g e n r o l l m e n t demand i n t h e Welding and N u r s i n g a r e a s , improve c l a s s r o o m equipment i n t h e B u s i n e s s , W e l d i n g , N u r s i n g , Data P r o c e s s i n g , D i e s e l and Food S e r v i c e a r e a s . A c q u i r e l i b r a r y books, m a i n t a i n and remodel f a c i l i t i e s . The p r o j e c t s w h i c h have been o r w i l l be completed t h i s y e a r are summarized as f o l l o w s : L i b r a r y books $ 5,500 Word p r o c e s s i n g equipment 10,000 ADN o f f i c e s and equipment 9,000 (1) M i c r o b i o l o g y l a b and equipment 3,300 D i e s e l equipment/improvements 3,500 W e l d i n g & Machine t o o l equipment 48,500 and r e l o c a t i o n s I n s t r u c t i o n a l data processing 28,353 equipment 300 Food s e r v i c e equipment Sub t o t a l i n s t r u c t i o n $116,453 A d m i n i s t r a t i v e data processing equipment 28,353 Remodeling and r e n o v a t i o n o f Business O f f i c e , Maintenance B u i l d i n g and Campus Center b u i l d i n g r o o f r e p a i r s 17,500 Sub t o t a l A d m i n i s t r a t i o n 45,853 Total $162,306 Funds f o r t h e s e a c q u i s i t i o n s and r e n o v a t i o n s have come f r o m the f o l l o w i n g sources: G e n e r a l Fund $103,600 Unexpended c o n s t r u c t i o n f u n d s 20,834 Proceeds f r o m o i l l e a s e 18,000 Proceeds f r o m a u c t i o n 19,892 Total $162,326 (1) P l u s $6,000 i n m a t c h i n g v o c a t i o n a l e d u c a t i o n a l g r a n t s . COLLEGE DEPOSITORY VACATION ACCRUAL ACCOUNT TAX ANTICIPATION LOAN The b a n k i n g s e r v i c e s were p l a c e d o u t f o r b i d s . The b o a r d , by r e s o l u t i o n ( r e q u i r e d by l a w ) , moved t o a c c e p t t h e d e c i s i o n of t h e Finance Committee. The Finance Committee, as enpowered by t h e board, moved t h e c o l l e g e ' s d e p o s i t o r y ( b a n k i n g s e r v i c e s ) t o t h e S t a t e Savings Bank o f S c o t t v i l l e . Robert A r n o l d , C o m p t r o l l e r , r e p o r t e d t h e e s t a b l i s h m e n t o f a v a c a t i o n a c c r u a l account on t h e balance s h e e t . T h i s account w i l l be c r e d i t e d w i t h a c c r u e d v a c a t i o n and be shown on t h e b a l a n c e s h e e t as a l i a b i l i t y . T h i s new a c c o u n t i n g p r o c e d u r e , w h i c h i s now r e q u i r e d , w i l l reduce t h e e n d i n g f u n d b a l a n c e at t h e c o n c l u s i o n o f t h e f i s c a l year. The Board a u t h o r i z e d t h e A d m i n i s t r a t i o n t o p r e p a r e t h e p r o p e r documents t o f i l e f o r a t a x a n t i c i p a t i o n l o a n n o t t o exceed $596,000. 14 �BUSINESS SERVICES c o n ' t . TRUTH I N The Board passed a r e s o l u t i o n t o comply w i t h t h e " T r u t h i n TAXATION T a x a t i o n " l e g i s l a t i o n f o r a m i l l a g e a p p r o v a l . The m i l l a g e r a t e f o r t h e c o l l e g e r e m a i n s 1.5. The p u b l i c h e a r i n g f o r the t r u t h i n t a x a t i o n m i l l a g e h e a r i n g was h e l d June 29, a t 1:30 p.m. i n t h e Board Room. TUITION INCREASE The Board approved, by unanimous v o t e , t h e recommendation o f the f i n a n c e committee t o i n c r e a s e t h e t u i t i o n r a t e s . The i n d i s t r i c t t u i t i o n was i n c r e a s e d by $2 t o $ 2 3 / c r e d i t hour; t h e o u t - o f - d i s t r i c t t u i t i o n was i n c r e a s e d by $3 t o $ 3 5 / c r e d i t hour; and t h e o u t - o f - s t a t e by $4 t o $ 4 6 / c r e d i t hour. The new t u i t i o n r a t e s w i l l take e f f e c t t h i s f a l l . Board Member Ronald Wood s t a t e d t h a t i t i s t h e i n t e n t i o n o f the Board t h a t t h e revenue g e n e r a t e d by t h i s t u i t i o n i n c r e a s e would be used f o r i n s t r u c t i o n a l program improvement t h r o u g h equipment a c q u i s i t i o n s and l a b o r a t o r y and c l a s s r o o m r e n o v a t i o n s . BUDGET APPROVED The Board approved t h e 1982-83 budget, as recommended by t h e f i n a n c e committee, a t a l e v e l o f $3,037,711. The 1982-83 C a p i t a l A c q u i s i t i o n Fund Budget was adopted, i n t h e amount o f $108,271. with - BUDGET CUTS I n response t o Governor M i l l i k e n ' s e x e c u t i v e o r d e r t o t r i m $75 m i l l i o n f r o m t h e c u r r e n t s t a t e budget, t h e C o l l e g e has r e c e i v e d two l e t t e r s from S t a t e Senators and one from a member of t h e House o f R e p r e s e n t a t i v e s which oppose t h e Governor's planned c u t s . The l e t t e r s were r e c e i v e d f r o m Senators J a c k i e Vaughn I I I , and H a r r y Gast; and from S t a t e R e p r e s e n t a t i v e Tom M a t h i e u . Out o f t h e $75 m i l l i o n t h e E x e c u t i v e Order proposed t n t a k e two t h i r d s o f t h e c u t s o u t o f E d u c a t i o n . Eighteen m i l l i o n would be t a k e n f r o m s t a t e a i d t o p u b l i c K-12 s c h o o l s , t w e n t y seven m i l l i o n from f o u r - y e a r c o l l e g e s / u n i v e r s i t i e s , and s i x m i l l i o n from Community C o l l e g e s . I f t h i s p r o p o s a l were t o pass, as w r i t t e n , West Shore Community C o l l e g e would r e c e i v e a 4 1/2 t o 5% budget c u t . The c o l l e g e c u r r e n t l y r e c e i v e s about $865,000 i n s t a t e a i d . T h i s proposed cut would c o s t our c o l l e g e $46,860. C u r r e n t l y t h i s E x e c u t i v e Order, has been v e t o e d by b o t h t h e House and t h e Senate.. However when i t i s r e w r i t t e n p r o b a b l y w i l l pass and w i l l c o s t our C o l l e g e a l i t t l e l e s s , about $40,000. ANOTHER BUDGET CUT PROPOSED A l e t t e r was r e c e i v e d f r o m t h e Department o f Management and Budget ( S t a t e o f M i c h i g a n ) i n f o r m i n g t h e a d m i n i s t r a t i o n t h a t a l l s t a t e departments were b e i n g asked t o a s s i m i l a t e 4% o f t h e i r budgets and t h a t Community C o l l e g e s s h o u l d make p l a n s f o r a p o s s i b l e 4% r e d u c t i o n i n f u n d i n g . The a d m i n i s t r a t i o n i n t e r p r e t s t h i s l e t t e r as t h e f i r s t n o t i c e o f a n o t h e r 4% budget cut. A 4% budget c u t c o u l d c o s t t h e C o l l e g e $50,000 t o $60,000. 15 �BUSINESS SERVICES c o n ' t . BUDGET CUT #2 A l e t t e r was r e c e i v e d by MCAA, i n f o r m i n g t h e c o l l e g e t h a t second budget c u t (by e x e c u t i v e o r d e r ) had been approved. The f i r s t c u t , w h i c h o c c u r r e d on September 30, was a 3% r e d u c t i o n which c o s t WSCC $25,960. T h i s second c u t i s 2 1/2% w h i c h w i l l c o s t t h e c o l l e g e an a d d i t i o n a l $24,120, t o t a l i n g $50,080 so f a r t h i s y e a r . I t i s t h e o p i n i o n o f t h e Board and A d m i n i s t r a t i o n t h a t West Shore w i l l i n c u r many more c u t s b e f o r e we r e a c h t h e c l o s e o f t h e f i s c a l year. Dean Raven, Board Member, b r o u g h t t h e s u b j e c t o f f u t u r e f i n a n c e s o f t h e c o l l e g e i n l i g h t o f t h e proposed 25% budget cut t o be taken i n t h e f i r s t q u a r t e r o f t h e 1982-83 academic year. Mr. Raven p o i n t e d out a t t h i s t i m e t h e board has d e c i d e d n o t t o send out any l a y - o f f n o t i c e s , b u t t h a t t h i s a c t i o n d i d n o t s o l v e the problem b u t o n l y d e l a y e d a c t i o n . He s t a t e d , and t h e board agreed, t h a t i t w i l l t a k e a team e f f o r t t o r e s o l v e t h e 25% budget c u t problem. A team e f f o r t between t h e f a c u l t y , a d m i n i s t r a t i o n , s t a f f and s t u d e n t s . Mr. Raven c o n t i n u e d , t h a t i f we would f i l l our classrooms t o c a p a c i t y i t would h e l p t h e c u r r e n t s i t u a t i o n . But a c o n c e n t r a t e d e f f o r t would have t o be u n d e r t a k e n by everyone, i n c l u d i n g t h e l o c a l communities and b u s i n e s s e s i n o r d e r t o o v e r come t h i s massive r e d u c t i o n o f funds. He concluded t h a t i f one were t o i g n o r e t h e e d u c a t i o n a l m i s s i o n s o f t h e c o l l e g e and o n l y looked a t t h e s c h o o l as a b u s i n e s s i n danger o f c l o s i n g t h e n t h e e f f e c t s o f t h i s l o s s would be d e v a s t i n g t o t h e l o c a l economics of t h e c o u n t i e s we serve. BUDGET CUT #3 UPDATE ON EXECUTIVE ORDER CUT #1982-6 Dr. EatDn r e p o r t e d t h a t t h e l a t e s t E x e c u t i v e Order Cut (which was b e i n g d e c i d e d on i n L a n s i n g a t t h e same t i m e as o u r Board m e e t i n g was i n p r o g r e s s ) would be $50,000,000.00 o f which S t a t e Community C o l l e g e s would l o s e $1.5 m i l l i o n . This t r a n s l a t e s t o 1.2% o f o u r o r i g i n a l a p p r o p r i a t i o n o f $964,800 and a l o s s o f a n o t h e r $11,578 i n t h i s y e a r ' s s t a t e a i d . T h i s f i g u r e w i l l p r o b a b l y be rounded up t o $12,000, making t o t a l c u t s t o t h e c o l l e g e o f $62,000 t o d a t e . Thursday, May 2 0 t h , t h e Senate and House A p p r o p r i a t i o n s Committees approved E x e c u t i v e Order 1982-6 w h i c h reduced t h e s t a t e budget by $50 m i l l i o n . Community c o l l e g e s t a t e a p p r o p r i a t i o n s 1.14%. WSCC i n c u r r e d a r e d u c t i o n o f $10,728, which i s 1.14% o f o u r o r i g i n a l a l l o c a t i o n o f $964,800. To date o u r l o s s e s f r o m E x e c u t i v e Order c u t s t o t a l $62,000 o r about 6.5% o f our o r i g i n a l f u n d i n g . The r e d u c t i o n i n community c o l l e g e a p p r o p r i a t i o n s w i l l a f f e c t t h e September 1982 payments t o i n d i v i d u a l c o l l e g e s . A d d i t i o n a l l y , a l t h o u g h (language i n t h e E x e c u t i v e Order s t a t e s t h a t t h e community c o l l e g e budget c u t s a r e i n t e n d e d t o reduce revenues f o r f i s c a l y e a r s b e g i n n i n g a f t e r June 30, 1982, t h e community c o l l e g e A c c o u n t i n g Manual r e q u i r e m e n t s d i c t a t e t h a t these c u t s be p r o r a t e d 75/25% between t h e FY 81-82 and FY 8283 community c o l l e g e f i s c a l y e a r s . 16 �BUSINESS SERVICES c o n ' t . E x e c u t i v e Order'1982-6 r e f l e c t s t h e p o l i t i c a l p r i o r i t i e s o f the s t a t e i n t h a t s o c i a l s e r v i c e s absorbed almost no l o s s a t a l l (DSS i n t e r n a l a c c o u n t i n g s h i f t s w i l l a d j u s t f o r most o f the l o s s e s . ) E d u c a t i o n absorbed 32% o f t h e t o t a l c u t s . STUDENT PERSONNEL A r e v i s e d f e e schedule f o r 1981-82 was p r e s e n t e d by Dean H a r r i s o n . Motion by T r u s t e e Wood and seconded by T r u s t e e Paine t o approve t o r e v i s e d f e e schedule as p r e s e n t e d . Motion c a r r i e d 6 - 0 . FALL ENROLLMENT Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l , r e p o r t e d t h a t as of t h e c l o s e o f r e g i s t r a t i o n Wednesday, September 16, t h e number o f c r e d i t hours t a k e n has i n c r e a s e d t o 104% o f l a s t y e a r ' s t o t a l b u t t h a t a c t u a l number o f s t u d e n t s a t t e n d i n g i s 92% o f l a s t y e a r ' s headcount. PLACEMENT OFFICE GRANT A g r a n t f r o m t h e S t a t e V o c a t i o n a l E d u c a t i o n department has been r e c e i v e d t o s t a r t a S t u d e n t Placement O f f i c e . The Student Placement O f f i c e w i l l f u n c t i o n o u t o f t h e Student P e r s o n n e l S e r v i c e s . Fanny C a r a n i k a s w i l l t a k e charge o f t h i s new o f f i c e October 1 s t as t h e c u r r e n t MiSIS program terminates. Fanny C a r a n i k a s r e p o r t e d t o t h e board t h a t i n October WSCC opened a new Placement O f f i c e t o a s s i s t s t u d e n t s i n t h e i r search f o r employment, p a r t i c u l a r l y t h a t employment which i s r e l a t e d t o t r a i n i n g received a t t h e College. Other s e r v i c e s o f f e r e d t h r o u g h t h e Placement O f f i c e i n c l u d e t r a i n i n g i n resume w r i t i n g and i n t e r v i e w i n g . There i s now a Placement Center w i t h i n S t u d e n t P e r s o n n e l which houses r e s o u r c e m a t e r i a l s f o r s t u d e n t s who a r e s e e k i n g c a r e e r r e l a t e d as w e l l as g e n e r a l p a r t - t i m e employment. These r e s o u r c e s i n c l u d e l o c a l newspapers t h a t l i s t j o b o p p o r t u n i t i e s , i n f o r m a t i o n on f e d e r a l and s t a t e c i v i l s e r v i c e openings, employer d i r e c t o r i e s , j o b h u n t i n g handbooks, and resume w r i t i n g a i d s . Many o f t h e s e m a t e r i a l s were purchased w i t h a s s i s t a n c e f r o m t h e I n t e r a g e n c y C o l l a b o r a t i v e Board i n Traverse C i t y . CAREER DAY Sam Mazman, Dean o f S t u d e n t P e r s o n n e l , i n v i t e d t h e Board of T r u s t e e s t o a t t e n d t h e annual Career Day scheduled f o r Wednesday, March 24. Dr. Mazman i n f o r m e d t h e board t h a t h i s s t a f f has been w o r k i n g v e r y c l o s e l y w i t h a r e a h i g h s c h o o l c o u n s e l o r s i n o r d e r t o ensure t h a t t h e Career Day w i l l be a success. SPRING ENROLLMENT Dr. Mazman a l s o r e p o r t e d on s p r i n g semester e n r o l l m e n t f i g u r e s . C r e d i t hours a r e a t 95% o f l a s t year and head count i s 1 0 1 % f o r t h e same p e r i o d . Dr. Mazman r e p o r t e d t h a t WSCC h e l d i t s own c o n s i d e r i n g t h a t t h r o u g h t h e CETA f u n d i n g c u t backs we l o s t 110 s t u d e n t s and 1600 c r e d i t h o u r s . 17 �STUDENT PERSONNEL c o n ' t . TRANSFER SURVEY Fanny C a r a n i k a s , C o o r d i n a t o r o f Placement & I n s t i t u t i o n a l Support S e r v i c e s , r e p o r t e d t o t h e board t h e r e s u l t s o f a survey o f o u r s t u d e n t s w h i c h have t r a n s f e r r e d t o o t h e r institutions. The p u r p o s e o f t h e s u r v e y was t o e v a l u a t e any problems w h i c h s t u d e n t s have i n t r a n s f e r r i n g . ARTICULATION GUIDE Fanny C a r a n i k a s p r e s e n t e d t h e board w i t h t h e WSCC A r t i c u l a t i o n f o r 1981-82. T h i s g u i d e c o r r e l a t e s WSCC c o u r s e s w i t h companion courses b e i n g t a u g h t a t f o u r y e a r c o l l e g e s / u n i v e r s i t i e s . Copies o f t h i s A r t i c u l a t i o n Guide a r e a v a i l a b l e f r o m t h e Student P e r s o n n e l d e p a r t m e n t . PIC GRADUATION John D e s i d e r i o , D i r e c t o r o f A d m i s s i o n s and C o u n s e l o r , gave a r e p o r t t o t h e Board on t h e r o l e o f t h e area's P r i v a t e I n d u s t r y C o u n c i l ( P I C ) . John e x p l a i n e d t h e background and purpose o f t h e PIC. John a l s o o u t l i n e d t h e p o s s i b l e f u t u r e o f PIC and West Shore Community C o l l e g e ' s i n v o l v e m e n t i n such programs as t h e PIC P r a c t i c a l N u r s i n g Program. Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l S e r v i c e s r e p o r t e d t h a t g r a d u a t i o n e x e r c i s e s a r e s c h e d u l e d f o r Sunday, May 23, a t 2 p.m. and w i l l be f o l l o w e d by a r e c e p t i o n sponsored by f a c u l t y spouses i n t h e S t u d e n t C e n t e r lounge. G r a d u a t i o n r e h e a r s a l w i l l be h e l d on May 2 1 , and w i l l be f o l l o w e d by a p i c n i c a t t h e F e d e r a l Park. The TESTING FEES INCREASED Board approved t h e g r a d u a t i o n l i s t o f 119 s t u d e n t s . M i c k i e Shannon, D i r e c t o r o f Student A c t i v i t i e s & C o u n s e l o r , requested and r e c e i v e d a p p r o v a l t o i n c r e a s e t e s t i n g f e e s f o r the n e x t y e a r . The f o l l o w i n g f e e s c h e d u l e w i l l t a k e e f f e c t n e x t year (1982-83): G.E.D (High School E q u i v a l e n c y ) - $15/person. PAAPN ( P r a c t i c a l N u r s i n g ) - C o n t i n u e $14 t e s t i n g f e e . Strong-Campbell I n t e r e s t I n v e n t o r y - Charge non-WSCC s t u d e n t s $3 t o h e l p d e f r a y t h e c o s t . P r o v i d e t h e s e r v i c e f r e e t o WSCC s t u d e n t s who pay a s t u d e n t s e r v i c e s f e e . CPP (Career P l a n n i n g Program) - $5 f o r non-WSCC s t u d e n t s . P r o v i d e d f r e e t o WSCC s t u d e n t s . CLEP ( C o l l e g e - L e v e l E x a m i n a t i o n Program) - maximum a l l o w e d by CLEP: $25.00. T r a n s c r i p t f e e (same as f e e charged by CLEP): $4.00 1982 FALL ADMISSIONS John D e s i d e r i o , A d m i s s i o n s D i r e c t o r , r e p o r t e d t h a t a t t h i s t i m e f a l l 1982 a d m i s s i o n s a r e up c o n s i d e r a b l y as noted i n t h e f o l l o w i n g chart.FALL ADMISSIONS 1979 1980 1981 *1982 February 28 91 92 109 198 March 31 122 109 133 246 Apri] 3 0 129 135 155 280 *Compute3 e n t e r e d 18 �STUDENT PERSONNEL c o n ' t . I j CETA YOUTH PROGRAM Dr. Mazman r e p o r t e d t h a t t h e CETA Youth Program would be conducted a g a i n t h i s y e a r i n a s i m i l a r s t y l e t o p r e v i o u s y e a r s . One hundred t w e n t y f i v e s t u d e n t s w i l l t a k e p a r t i n t h e program t h i s y e a r . ESCALATE Dr. Mazman, i n f o r m e d t h e Board t h a t t h e C o l l e g e has j o i n e d t h e " E s t a b l i s h m e n t o f a S t a t e w i d e Computer A s s i s t e d L i b r a r y t o Advance T r a n s f e r E q u i v a l e n c i e s " - ESCALATE. He l i s t e d t h e f o l l o w i n g advantages f o r t h e c o l l e g e : 1) Rapid update o f e q u i v a l e n t courses. No l a g t i m e o f t w o t o t h r e e y e a r s o r l o n g e r o r perhaps never; 2) Would encourage e x p l o r a t i o n on t h e p a r t o f s t u d e n t s ; 3) C o l l e g e s who j o i n t h e system can use t h e system as a base f o r c o m p u t e r i z e d t r a n s c r i p t e v a l u a t i o n f o r a l l o t h e r c o l l e g e s i n t h e system; and 4) The system w i l l , perhaps, d e v e l o p a f e e l i n g o f t r u s t between s t u d e n t and f a c u l t y and/or c o u n s e l o r s t h a t i s sometimes l a c k i n g , on information given t o t h e student. COMMUNITY SERVICE Robert H a r r i s o n p r e s e n t e d a summary o f community s e r v i c e activities. Sharon W r z e s i n s k i p r e s e n t e d a t a p e o f t h e commercials r e c e n t l y produced t h r o u g h t h e s p o n s o r s h i p o f f o u r community c o l l e g e s one b e i n g West Shore. DIAL-A-RIDE Bob A r n o l d , C o m p t r o l l e r , r e p o r t e d t h a t t h e L u d i n g t o n D i a l A-Ride a u t h o r i t i e s began p r o v i d i n g a comuter bus r u n t o t h e college. FOUNDATION BOARD Don C l i n g a n , p r e s i d e n t o f t h e F o u n d a t i o n Board r e p o r t e d t h a t t h e F o u n d a t i o n has had one major a c t i v i t y i n t h e p a s t year; t h a t o f t h e development o f t h e Awareness Survey. Mr. C l i n g a n s t a t e d t h a t he would l i k e t o see t h e F o u n d a t i o n become more a c t i v e i n areas o f f u n d r a i s i n g . He made a s u g g e s t i o n t o t h e Board o f T r u s t e e s t h a t i n t h e f u t u r e t h e p o s s i b i l i t y o f a s t a f f p o s i t i o n be formed t o h a n d l e t h e day t o day b u s i n e s s of t h e Foundation. FOUNDATION BOARD WINTER CARNIVAL V i c B u r w e l l , F o u n d a t i o n Board member, made a r e p o r t on t h e Awareness Survey and p r e s e n t e d i t t o t h e Board f o r t h e i r r e v i e w . V i c made two s u g g e s t i o n s t o t h e board: 1) t h a t a committee be s e l e c t e d t o s t u d y t h e i m p l e m e n t a t i o n a s p e c t s o f t h e survey. W i t h t h e committee b e i n g r e p r e s e n t a t i v e o f t h e Board, A d m i n i s t r a t i o n and t h e F o u n d a t i o n . 2) t h a t a p r e s s c o n f e r e n c e be h e l d , a f t e r t h e acceptance o f t h e s u r v e y by t h e b o a r d , t o have t h i s i n f o r m a t i o n d i s t r i b u t e d t o t h e p u b l i c . Jim Z y g a j , P u b l i c I n f o r m a t i o n O f f i c e r r e p o r t e d t o t h e Board on t h e F i r s t Annual S t u d e n t Senate W i n t e r C a r n i v a l h e l d on S a t u r d a y , March 6, 1982, which c o i n c i d e d w i t h t h e 1 5 t h A n n i v e r s a r y o f t h e C o l l e g e . About 500 - 800 p e o p l e a t t e n d e d t h e day's e v e n t which was e v i d e n c e d by over 400 people u s i n g the l o c k e r s . O v e r a l l , t h e day was q u i t e s u c c e s s f u l . 19 �COMMUNITY SERVICE c o n ' t . CERTIFICATE OF ACHIEVEMENT Jim Zygaj a l s o gave a b r i e f i n t r o d u c t i o n o f a "WSCC C e r t i f i c a t e o f Achievement". T h i s c e r t i f i c a t e i s i n t e n d e d t o have m u l t i p l e uses. The b a s i c c o n c e p t i s t o r e c o g n i z e someone's achievement i n a p u b l i c f a s h i o n . "THE QUARTERLY" The Schedule o f C l a s s e s , w h i c h p r e v i o u s l y has been c a l l e d "The Q u a r t e r l y " has been re-named "The WSCC R e g i s t r a t i o n News". The name change r e f l e c t s t h e c o l l e g e ' s change f r o m a t e r m system t o a Semester System. PUBLIC SERVICE SEMINAR Mr. Greg K i m b a l l , f r o m t h e U n i v e r s i t y o f W i s c o n s i n , a c a n d i d a t e f o r a MS degree i n Hydrogeology, p r e s e n t e d a s l i d e i l l u s t r a t e d t a l k e n t i t l e d "Methods o f H y d r o g e o l o g i c a ] I n v e s t i g a t i o n s and T h e i r A p p l i c a t i o n s i n E x p e r i m e n t a l Groundw a t e r Heatpump s t u d i e s " . Mr. K i m b a l l ' s s u b j e c t s f o r t h e seminar i n c l u d e d : Heat exchangers - t y p e s and e f f i c i e n c y ; l o c a l g r o u n d w a t e r a r t i s a n and pumped w e l l s ; t e m p e r a t u r e ranges o f water and e f f i c i e n c y o f e x t r a c t i n g h e a t ; compressors and a c c e s s o r i e s ; and sources o f s u p p l i e s . CATALOG J i m Z y g a j , P u b l i c I n f o r m a t i o n O f f i c e r , p r e p a r e d a rough d r a f t o f t h e WSCC 1982/84 c a t a l o g f o r t h e Board t o r e v i e w . The purpose o f t h i s p r o c e d u r e was t o a l l o w t h e Board an opportunity t o critique thepublication p r i o r t o printing. ALL AMERICAN EXPO Dr. Eaton r e p o r t e d t h e success o f t h e A l l American Expo and r e c o g n i z e d S h a r i Neuman, R e c r e a t i o n Center D i r e c t o r , f o r h e r o u t s t a n d i n g work on o r g a n i z i n g t h e C o l l e g e ' s i n t e r e s t i n t h e show and t h e C o l l e g e ' s e x h i b i t . The Board a l s o would l i k e t o commend a l l t h e s t a f f memgers t h a t a s s i s t e d S h a r i and volunteered time a t our e x h i b i t . COLLECE FOR KIDS Dr. Sam Mazman, Dean o f S t u d e n t P e r s o n n e l , made a r e p o r t t o t h e Board on t h e C o l l e g e f o r K i d s program. T h i s program a l l o w s e l e m e n t a r y s t u d e n t s i n t h e f i f t h , s i x t h and seventh grades t o a t t e n d WSCC f o r a two week p e r i o d d u r i n g t h e summer. These s t u d e n t s e n r o l l i n c o l l e g e t y p e courses and g a i n exposure t o b o t h t h e WSCC Campus and c o l l e g e c u r r i c u l u m s . T h i s year t h e c u r r i c u l u m c h o i c e s i n c l u d e d : Computers, P l a n t Ecology, Fresh Water E x o l o g y , Drawing and P o t t e r y . Dr. Mazman r e p o r t e d t h a t response had been s t r o n g w i t h 35 o f 60 s e a t s t a k e n i n t h e f i r s t few days o f r e g i s t r a t i o n i n t h e program. The Board comp>limented t h e c o n c e p t . 20 �BOARD POLICIES The f o l l o w i n g compliance s t a t e m e n t was adopted by t h e Board of Trustees: "The West Shore Community C o l l e g e Board o f T r u s t e e s c o m p l i e s w i t h a l l F e d e r a l laws and r e g u l a t i o n s p r o h i b i t i n g d i s c r i m i n a t i o n and w i t h a l l r e q u i r e m e n t s and r e g u l a t i o n s o f t h e U n i t e d S t a t e s Department o f E d u c a t i o n . I t i s t h e p o l i c y o f t h e West Shore Community C o l l e g e Board o f T r u s t e e s t h a t no p e r s o n on t h e basis o f race, color, r e l i g i o n , n a t i o n a l o r i g i n , or ancestry, age, sex, m a r i t a l s t a t u s , o r h a n d i c a p s h a l l be d i s c r i m i n a t e d a g a i n s t , excluded from p a r t i c i p a t i o n i n , denied t h e b e n e f i t s of o r o t h e r w i s e be s u b j e c t e d t o d i s c r i m i n a t i o n i n any program or a c t i v i t y f o r which i t i s r e s p o n s i b l e o r f o r w h i c h i t r e c e i v e s f i n a n c i a l a s s i s t a n c e f r o m t h e U n i t e d S t a t e s Department of E d u c a t i o n . " T h i s s t a t e m e n t was a l s o i n c o r p o r a t e d i n t o t h e Board P o l i c i e s . CIVIL RIGHTS EXECUTIVE POLICY MANUAL POLICY/PROCEDURE NOTEBOOKS A C i v i l R i g h t s Compliance C e r t i f i c a t e was s i g n e d by L a r r y B r a d f o r d , Board o f T r u s t e e s C h a i r p e r s o n t o acknowledge t h e c o l l e g e ' s compliance w i t h t h e C i v i l R i g h t s laws. The Board moved by t w o s e p a r a t e m o t i o n s t o accept t h e E x e c u t i v e P o l i c y Manual and Management P o l i c y Manual, b o t h w i t h r e v i s i o n s , f o r second r e a d i n g s a t t h e May 20, 1982 m e e t i n g . " P o l i c y / P r o c e d u r e Notebooks were l o c a t i o n s on campus": Academic Dean A t h l e t i c Center O f f i c e Bookstore B u i l d i n g s and Grounds Business O f f i c e Data P r o c e s s i n g Center Diesel Building Food S e r v i c e Media Center O c c u p a t i o n a l Dean's O f f i c e President/Public Information R e c r e a t i o n Center Student P e r s o n n e l distributed t othe following Dean's S e c r e t a r y ' s O f f i c e A t h l e t i c Center O f f i c e Bookstore O f f i c e Director's Secretary's Office Comptroller's Secretary's Office Data P r o c e s s i n g O f f i c e Diesel Building Office Director's Office A-V S e c r e t a r y ' s O f f i c e Dean's S e c r e t a r y ' s O f f i c e A d m i n i s t r a t i v e O f f i c e Area Recreation Center O f f i c e Dean's S e c r e t a r y ' s O f f i c e The notebooks a r e a v a i l a b l e t o C o l l e g e s t a f f f o r purposes o f r e v i e w i n g C o l l e g e p o l i c y and p r o c e d u r e s and f o r d i s s e m i n a t i n g d e s i r e d p r o c e d u r e t o o t h e r s t a f f members v i a p r o c e d u r a l s t a t e m e n t s . These s t a t e m e n t s a r e r e a d i l y a v a i l a b l e i n t h e P o l i c y / P r o c e d u r e Notebooks and p r o v i d e a method o f f i l i n g , which can be e a s i l y r e f e r e n c e d i n t h e f u t u r e . Employees a r e encouraged t o r e f e r t o t h e s e n o t e b o o k s when q u e s t i o n s concerning procedures a r i s e . 21 �CULTURAL AFFAIRS The 1 1 t h Annual C u l t u r a l A f f a i r s Se ason S e r i e s c o n s i s t e d o f the f o l l o w i n g : Cornucopia-Bluegrass F e s t i v a l September 1981 September 1981 Re i d Lewis October 1981 Grand Rapids Symphony "One Flew Over t h e Cuckoo's Nest November 1981 December 1981 WSCC F a l l C h o r a l C o n c e r t December 1981 C h r i s t m a s C h o r a l Concert F e b r u a r y 1982 " B e l l e o f Amherst" March 1982 Jay Johnson Show March 1982 WSCC S p r i n g C h o r a l C o n c e r t A p r i l 1982 Harbinger May 1982 " K i s s Me K a t e " May 1982 New York F i l m Expo 22 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1981-1982.pdf Annual Report https://wsccarchives.org/files/original/c4bb43850e643e1f02f079694f0ca6e2.pdf c6055c69dba48e7062ac3514cf7ff1a9 PDF Text Text PRESIDENT'S ANNUAL REPORT J u l y 1 , 1980 - June 30, 1981 WEST SHORE COMMUNITY COLLEGE �BOARD OF TRUSTEES Larry Bradford R o n a l d Wood B e t h Mc C a r t h y Martha P a i n e Daryl Peterson Dean Raven D o n a l d Schwing, President Vice President Treasurer Secretary M.D. ADMINISTRATION J o h n M. E a t o n , Ph.D Robert H a r r i s o n Terry Luxford Sam Mazman, Ph.D Robert Arnold President Dean o f A c a d e m i c C u r r i c u l a Dean o f O c c u p a t i o n a l S t u d i e s Dean o f S t u d e n t P e r s o n n e l Comptroller The 1980-81 f i s c a l y e a r was t h e f o u r t e e n t h y e a r o f t h e e x i s t a n c e o f West S h o r e Community C o l l e g e . T h i s y e a r was marked by new c h a l l e n g e s t o t h e B o a r d o f T r u s t e e s i n t h e l i g h t o f s e v e r a l g r i e v a n c e s b e i n g f i l e d by f a c u l t y members a n d by the F a c u l t y Senate. The Board o f T r u s t e e s deserve a d d i t i o n a l r e c o g n i t i o n for d e a l i n g with t h e consequences t o t h e d i f f i c u l t d e c i s i o n r e l a t i v e t o f i n a n c e s and s t a f f i n g t h e y have h a d t o make i n t h e c o u r s e o f r u n n i n g West S h o r e Community C o l l e g e . SYNOPSIS OF BOARD A C T I V I T Y PERSONNEL Mrs. S a l l y J o h n s o n , t h e new D i r e c t o r o f t h e ADN P r o g r a m was i n t r o d u c e d t o t h e Board. Ms. C h r i s t i n e G r e e r , t h e new C o o r d i n a t o r o f S t u d e n t and C o u n s e l i n g was i n t r o d u c e d t o t h e B o a r d . Activities M a r g a r e t Nash, Manager o f t h e Food S e r v i c e Department, r e s i g n e d . Ms. F a n n y C a r a n i k a s , D i r e c t o r o f t h e M i S I S to t h e Board. P r o j e c t was i n t r o d u c e d Amy Rummel, t h e new D i r e c t o r o f Food S e r v i c e s was i n t r o d u c e d t o the Board. * Emma Buck, F a c u l t y , was p l a c e d on a c o n t i n u i n g c o n t r a c t . DesNeiges Gust, F a c u l t y , was o f f e r e d a one y e a r t e r m appointment. The B o a r d r e v i e w e d an e a r l y r e t i r e m e n t p r o p o s a l a n d p l a c e d i t i n t o e f f e c t f o l l o w i n g t h e two r e a d i n g s r e q u i r e d by p o l i c y . T e r r y L u x f o r d , Dean o f O c c u p a t i o n a l g r a n t e d a one y e a r l e a v e o f a b s e n c e S t u d i e s , r e q u e s t e d and was (commencing a t t h e e n d o f �t h i s f i s c a l y e a r ) . Mr. L u x f o r d w i l l his doctoral dissertation. u s e t h i s t i m e t o work on The C o l l e g e r e c e i v e d a n o n - m a t c h i n g g r a n t i n t h e amount o f $6180.00 t o f u n d a p a r t - t i m e employee i n t h e p o s i t i o n o f Voc a t i o n a l g u i d a n c e and c o u n s e l i n g . L o w e l l C u r t i s s , f r o m t h e D i e s e l Program, was t h e f i r s t t o r e q u e s t t o u s e t h e new e a r l y r e t i r e m e n t program; h i s r e q u e s t was g r a n t e d e f f e c t i v e J u n e 30, 1981. F r a n c i s H i s c o c k was a p p o i n t e d d u r i n g Mr. L u x f o r d ' s a b s e n c e . 1981 t o May 1 9 8 2 . SERVING THE STUDENT i _ a s Dean o f O c c u p a t i o n a l S t u d i e s Mr. H i s c o c k w i l l work from A u g u s t A new c o u r s e f e e s c h e d u l e was e n a c t e d . A p o l i c y was e n a c t e d t o a l l o w s t u d e n t s who have e n r o l l e d i n c l a s s e s a s a u d i t o r s t o change t o a c r e d i t c l a s s i f i c a t i o n a n y time w i t h i n t h e f i r s t h a l f of t h e scheduled c l a s s meetings. S t u d e n t s who h a v e i n i t i a l l y r e g i s t e r e d f o r c r e d i t may a t a n y t i m e w i t h i n t h e f i r s t h a l f of' s c h e d u l e d c l a s s m e e t i n g s c h a n g e t o an a u d i t c l a s s i f i c a t i o n . The B o a r d a p p r o v e d a recommendation t h a t c r e d i t f o r d e v e l o p m e n t a l c o u r s e s be a p p l i e d t o A.A.A.S. d e g r e e , A.A. d e g r e e , and c e r t i f i c i a t e p r o g r a m s a s " g e n e r a l s t u d i e s " o r " e l e c t i v e " c r e d i t up t o a maximum o f s e v e n ( 7 ) c r e d i t h o u r s . Courses taken i n a d d i t i o n t o t h e s e v e n c r e d i t h o u r s w i l l be i n d i c a t e d on t h e t r a n s c r i p t w i t h g r a d e b u t n o t computed i n t o GPA o r t o t a l c r e d i t h o u r s . The B o a r d c o n c u r r e d w i t h t h e recommendation t h a t r e s i d e n t s t u d e n t s no l o n g e r r e c e i v e f r e e t u i t i o n f o r t h e 16, 17, a n d 18 c r e d i t s o f enrollment each term. R e s i d e n t s t u d e n t s w i l l now p a y f o r a l l c r e d i t s t a k e n a s h a s been t h e c a s e f o r n o n - r e s i d e n t s t u d e n t s . The C o l l e g e e n j o y e d of the College. i t s l a r g e s t F a l l enrollment since the inception C o n t r a c t s were s i g n e d between t h e C o l l e g e a n d t h e c o o p e r a t i n g a g e n c i e s where s t u d e n t n u r s e s r e c e i v e t h e i r o n - d u t y t r a i n i n g . A p r o b l e m a r o s e i n t h e w a t e r s u p p l y t o t h e T e c h n i c a l C e n t e r where t h e H e a l t h Department r e s t r i c t e d i t from human c o n s u m p t i o n f o r a period of four days. The p r o b l e m was c o r r e c t e d a n d t h e H e a l t h Department l i f t e d i t s r e s t r i c t i o n . No r e c u r r i n g c o n t a m i n a t i o n i s a n t i c i p a t e d a s t h e maintance s t a f f under t h e s u p e r v i s i o n o f t h e l o c a l H e a l t h Department d r a i n e d t h e e n t i r e w a t e r s y s t e m a n d t h e n c h l o r i n a t e d b o t h t h e w a t e r s y s t e m and t h e w e l l t o k i l l a l l t h e d a n g e r o u s b a c t e r i a . A p r o p o s a l was r e v i e w e d by t h e B o a r d on t h e o u t l i n e a n d c o u r s e c o n t e n t o f t h e ADN Program w h i c h was s u b m i t t e d f o r S t a t e r e v i e w with t h e approval o f t h e Board o f T r u s t e e s . - �Due t o a m a j o r f i r e a t Camp S a u b l e , t h e p r i s o n program i n d i e s e l m e c h a n i c s h a d t o be c a n c e l l e d f o r an i n d e f i n i t e p e r i o d . The A u t o m o t i v e Program was b r o u g h t u n d e r q u e s t i o n a s t o t h e f e a s i b i l i t y of i t s continuence a t t h e College. T h e main c o n c e r n s b e i n g ; a d e c r e a s i n g i n t e r e s t by t h e s t u d e n t body, budget r e s t r i c t i o n s , a n d t h e n e e d t o a l l o c a t e s c a r c e r e s o u r c e s to t h e h i g h e r p r i o r i t y programs. A c o n s i d e r a t i o n t o move t h e A u t o m o t i v e Program o f f campus t o one o f t h e i n t e r m e d i a t e s c h o o l d i s t r i c t s was r e j e c t e d by t h e Board f o r l o g i s t i c a l reasons. The B o a r d a p p r o v e d a recommendation by t h e a d m i n i s t r a t i o n a n d an Ad Hoc Committee, w h i c h s t u d i e d t h e C o l l e g e c a l e n d a r t h a t West S h o r e Community C o l l e g e adopt t h e e a r l y s e m e s t e r f o r m a t t o r e p l a c e t h e p r e s e n t q u a r t e r s y s t e m . The change w i l l be -implemented i n t h e f a l l o f 1981. . • ' The ADN Program received State approval. T u i t i o n c h a r g e s were i n c r e a s e d commencing s p r i n g q u a r t e r 1 9 8 1 , with the following schedule i n place: I n - d i s t r i c t i n c r e a s e d from $12 t o $14 p e r c r e d i t h o u r O u t - o f - d i s t r i c t i n c r e a s e d from $18 t o $21 p e r c r e d i t h o u r O u t - o f - s t a t e i n c r e a s e d from $24 t o $28 p e r c r e d i t h o u r CETA e n r o l l m e n t a t t h e C o l l e g e w i l l be c u t a p p r o x i m a t e l y 30% due t o r e d u c t i o n s i n t h e s c o p e o f t h e program. The B o a r d a p p r o v e d a recommendation by t h e a d m i n i s t r a t i o n t h a t the f e e f o r t h e GED t e s t be i n c r e a s e d from $10 t o $12.50 e f f e c t i v e J u l y 1, 1 9 8 1 , a n d t h a t t h e c h a r g e f o r t h e p r e - a d m i s s i o n a s s e s s m e n t f o r p r a c t i c a l n u r s i n g be r a i s e d from $10 t o $15 e f f e c t i v e f o r t h e 1981 t e s t a d m i n i s t r a t i o n s . BOARD POLICY F o l l o w i n g a s e c o n d r e a d i n g , t h e B o a r d a p p r o v e d p o l i c y number 2 0 1 2 , TB E x a m i n a t i o n , a s e d i t e d and p o l i c y number 2404, J o b S e c u r i t y , as e d i t e d . J u l y 31, 1 9 8 0 . The B o a r d a c c e p t e d p o l i c y number 2025, J u s t reading. J u l y 31, 1 9 8 0 . Cause, a s a first B o a r d P o l i c y 3003, New Format f o r t h e A s s o c i a t e o f A r t s D e g r e e , was a c c e p t e d a s a f i r s t r e a d i n g A u g u s t 28, 1980, a n d was l a t e r approved. September 18, 1 9 8 0 . * B o a r d P o l i c y 2025, J u s t C a u s e , was a d o p t e d . A u g u s t 28, 1980. I t was d e c i d e d t h a t a committee s h o u l d be formed t o r e v i e w the Board P o l i c i e s . September 18, 1980. all B o a r d P o l i c i e s 2217 and 2617 were a c c e p t e d f o r a f i r s t r e a d i n g , November 20, 1980, and were l a t e r a c c e p t e d a s p r e s e n t e d . December 18, 1980. B o a r d P o l i c i e s 3003 and 3003.1 were a c c e p t e d f o r f i r s t r e a d i n g w i t h d e l e t i o n s F e b r u a r y 24, 1981, a n d were l a t e r a c c e p t e d i n r e v i s e d form. March 10, 1981. �Work on t h e R e c r e a t i o n C e n t e r P a r k i n g L o t p r o c e e d e d w i t h M a r t h a P a i n e , B o a r d s e c r e t a r y , h a v i n g t h e power t o s i g n t h e a p p r o p r i a t e l e g a l documents between WSCC and t h e S o i l C o n s e r v a t i o n D e p a r t m e n t . The B o a r d a p p r o v e d t h e r e m o d e l i n g o f Room 403 f o r t h e N u r s i n g Program and began i n v e s t i g a t i n g t h e c o s t s o f s u g g e s t e d remodeling of the Welding F a c i l i t i e s . The f o l l o w i n g a r e a s r e c e i v e d c a p i t a l o u t l a y f u n d s a p p r o v e d by t h e Board: Remodeling o f 2 i n s t r u c t i o n a l a r e a s (welding & n u r s i n g ) Remodeling o f t h e b u s i n e s s o f f i c e Remodeling of t h e maintenance b u i l d i n g New equipment f o r m i c r o b i o l o g y New books f o r l i b r a r y Roof r e p a i r s on Campus C e n t e r Parking Lot - d i e s e l building The B o a r d e s t a b l i s h e d t h e m i l l a g e f o r o p e r a t i n g a t 1.5 m i l l s and e s t a b l i s h e d d e b t s e r v i c e a t .35 m i l l s - s e t t i n g t h e t o t a l m i l l a g e f o r West S h o r e Community C o l l e g e a t 1.85 m i l l s . The Campus Improvement Fund was e l i m i n a t e d f o r f i s c a l y e a r 1980-81 and t h e r e a f t e r w i t h a l l p r o c e d u r e s f o r t h i s f u n d h a n d l e d t h r o u g h t h e g e n e r a l fund. The 1980-81 budget o f $2,693,435 was meeting. a d o p t e d a t t h e A u g u s t 28, The C o m p t r o l l e r was g r a n t e d p e r m i s s i o n p a t i o n n o t e s n o t t o e x c e e d $470,000. t o apply f o r Tax 1980 Antici- The Tax A n t i c i p a t i o n n o t e was a w a r d e d t o t h e low b i d d e r , F i r s t N a t i o n a l Bank o f L u d i n g t o n a t an i n t e r e s t r a t e o f 7.95% e q u a l t o i n t e r e s t c o s t o f $16,917.60 on t h e l o a n o f $456,000. The 1979-80 a u d i t was r e c e i v e d by t h e B o a r d a t t h e O c t o b e r 23, meeting. The a u d i t was a c c e p t e d a t t h e December 18 m e e t i n g . an 1980 Due t o f u n d i n g c u t s by t h e S t a t e government t o E d u c a t i o n a l i n s t i t u t i o n s , income e s t i m a t e s w e r e r e v i s e d f o r t h e 1980-81 f i s c a l year A p e r f o r m a n c e a u d i t r e p o r t was r e c e i v e d from t h e A u d i t o r G e n e r a l a t t h e J a n u a r y 22, 1981 m e e t i n g . T h i s r e p o r t was r e c e i v e d a l o n g w i t h a w r i t t e n r e s p o n s e from t h e a d m i n i s t r a t i o n . An o i l l e a s e a g r e e m e n t was s i g n e d w i t h M i l l e r B r o t h e r s f o r t h e m i n e r a l r i g h t s on t h e C o l l e g e p r o p e r t y . The B o a r d c h o o s e t o i n v e s t i g a t e t h e p o s s i b i l i t y o f j o i n i n g Worker's C o m p e n s a t i o n I n s u r a n c e p o o l . a Due t o o t h e r budget c u t s o n l y $3,000 was r e q u e s t e d f o r t h e P r e s i d e n t ' s g r a n t award p r o g r a m s f o r t h e f i s c a l 1981-82 y e a r . The B o a r d a p p r o v e d t h e o p e r a t i n g budget f o r 1981-82 i n t h e amount o f $2,798,502. • The B o a r d a p p r o v e d t r a n s f e r , o f $100,000 from G e n e r a l F u n d t o C a p i t a l A c q u i s i t i o n s Fund. the �GRIEVANCES The F a c u l t y S e n a t e b r o u g h t s e v e r a l g r i e v a n c e s t o t h e B o a r d i n c l u d i n g t h e r e i n s t a t e m e n t o f t h e P h y s i c a l E d u c a t i o n and Automotive Programs and t o r e t u r n t h e l a i d o f f f a c u l t y members t o t h e i r p o s i t i o n s w i t h a l l back pay and b e n e f i t s . L a t e r i n t h e year, t h e F a c u l t y Senate r e v i s e d (to f o l l o w proper p r o c e d u r e s ) t h e i r group o f g r i e v a n c e s t o f o u r (4) s p e c i f i c grievances. The g r i e v a n c e s h a d been c o n s i d e r e d a t L e v e l I w i t h t h e r e s p e c t i v e Deans a n d a t L e v e l I I a t t h e P r e s i d e n t ' s O f f i c e . The g r i e v a n c e s w e r e d e n i e d a t b o t h L e v e l s . The F a c u l t y S e n a t e then took t h e i r g r i e v a n c e s t o t h e Board o f T r u s t e e s . GRIEVANCE REPLY The B o a r d o f T r u s t e e s a f t e r g i v i n g c o n s i d e r a b l e t h o u g h t t o t h e g r i e v a n c e s o f t h e F a c u l t y Senate choose t o r e t a i n t h e i r o r i g i n a l d e c i s i o n w h i c h was t h e s u s p e n s i o n o f b o t h t h e A u t o m o t i v e a n d P h y s i c a l E d u c a t i o n Programs w i t h t h e c o r r e s p o n d i n g l a y o f f s . OTHER BOARD ACTIVITY The C o l l e g e was s e l e c t e d a s t h e s i t e f o r t h e M i S I S P r o j e c t f o r the year. The M i c h i g a n S t u d e n t I n f o r m a t i o n S y s t e m ( M i S I S ) g r a n t i s f o r a s y s t e m o f t r a c k i n g s t u d e n t s t h r o u g h t h e i r Community C o l l e g e c a r e e r s w i t h t h e p u r p o s e o f p r o v i d i n g Community C o l l e g e s w i t h i n f o r m a t i o n f o r sound d e q i s i o n m a k i n g . The B o a r d o f T r u s t e e s went on r e c o r d a s o f f i c i a l l y o p p o s i n g a l l t h r e e t a x p r o p o s a l s ( b e i n g v o t e d on t h i s y e a r ) b e c a u s e o f t h e d e v a s t i n g e f f e c t s a l l w o u l d h a v e on e d u c a t i o n a l i n s t i t u t i o n s and students. The B o a r d moved t o s u s p e n d t h e A u t o m o t i v e C u r r i c u l u m a n d t o p l a c e t h e s t a f f on i n v o l u n t a r y l e a v e e f f e c t i v e a t t h e e n d o f t h e 1 9 8 0 81 a c a d e m i c y e a r . • . . The B o a r d was i n f o r m e d o f t h e two s t u d i e s t h a t a r e t o be c o n d u c t e d by t h e F o u n d a t i o n B o a r d ; 1) Needs s t u d y and 2 ) G e n e r a l A t t i t u d e study. The B o a r d was i n f o r m e d o f WSCC's i n v o l v e m e n t i n a TV a d v e r t i s i n g p o o l b e i n g formed by s i x s m a l l r u r a l community c o l l e g e s i n N o r t h e r n Michigan. The B o a r d made p r e p a r a t i o n s and a d v e r t i s e d t h e J u n e e l e c t i o n where two t r u s t e e p o s i t i o n s w o u l d n e e d t o be c o n s i d e r e d . The r e s u l t o f t h e June e l e c t i o n s were a s f o l l o w s : P a i n e 5005 Raven 4869 Both w i l l b e g i n s i x - y e a r t e r m s on J u l y 1, 1981 �1980 Term ENROLLMENT INFORMATION Siammer Fall Winter Spring The - 1981 ENROLLMENT BREAKDOWN P a r t Time S t u d e n t Female Male 153 23 278 163 187 137 262 154 F u l l Time S t u d e n t Female Male 140 27 260 310 237 279 225 256 student population reached 736.61 f u l l 1980-81 T u i t i o n Breakdown p e r C r e d i t TUITION time equated students. Hour Residents of the college d i s t r i c t Non-residents r e s i d i n g i n Michigan Out o f S t a t e s t u d e n t s $14.00 $18.00 $28.00 PROGRAMS OFFERED I N THE 1980-81 SCHOOL YEAR By Degree a n d C e r t i f i c a t e INSTRUCTIONAL PROGRAMS A s s o c i a t e o f A r t s Degree General Education Social Services Teacher Assistant/Elementary Education Pre-Engineering > A s s o c i a t e o f A p p l i e d A r t s a n d S c i e n c e s Degree Accounting Data P r o c e s s i n g H o t e l - M o t e l - R e s t a u r a n t Management Management M a r k e t i n g Secretarial Studies Law E n f o r c e m e n t / P o l i c e Academy Auto S e r v i c e Electronics Machine T o o l T e c h n o l o g y Two-Year C e r t i f i c a t e Auto S e r v i c e D i e s e l a n d Heavy E q u i p m e n t Electronics Welding Repair One-Year C e r t i f i c a t e Data P r o c e s s i n g H o t e l - M o t e l - R e s t a u r a n t Management Secretarial Studies Nursing A g r i c u l t u r e Technology Industrial Drafting Auto S e r v i c e Machine T o o l T e c h n o l o g y Welding P r e p a r e d by t h e WSCC O f f i c e o f P u b l i c I n f o r m a t i o n � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1980-1981.pdf Annual Report https://wsccarchives.org/files/original/8f3496c6c1e68f1b67defbb897f23846.pdf 0edef6881bd3ce838c82fb39b9f80424 PDF Text Text WEST SHORE COMMUNITY COLLEGE PRESIDENT'S ANNUAL REPORT J u l y 1, 1979 - J u n e 30, WEST SHORE COMMUNITY 1980 COLLEGE �WEST SHORE COMMUNITY COLLEGE PRESIDENT'S ANNUAL REPORT July 1 , 1979 - June 30, 1980 �BOARD OF TRUSTEES Larry Bradford R o n a l d Wood B e t h Mc C a r t h y Martha Paine Daryl Peterson Dean Raven D o n a l d S c h w i n g , M.D. Chairman V i c e Chairman Treasurer Secretary FINANCE COMMITTEE R o n a l d Wood B e t h Mc C a r t h y Daryl Peterson Chairman BUILDING & GROUNDS COMMITTEE Martha Paine Dean Raven Donald Schwing, Chairman M.D. -ADMINISTRATION J o h n M. E a t o n , Ph. D Robert H a r r i s o n Terry Luxford Sam Mazman, Ph.D Robert A r n o l d President Dean o f A c a d e m i c C u r r i c u l a Dean o f O c c u p a t i o n a l S t u d i e s Dean o f S t u d e n t P e r s o n n e l Comptroller The 1979-80 f i s c a l y e a r was t h e t h i r t e e n t h y e a r . o f t h e e x i s t a n c e o f West S h o r e Community C o l l e g e . SYNOPSIS OF BOARD A C T I V I T Y PERSONNEL Tom K e l l y , h e a d o f Law E n f o r c e m e n t , t h e Board. was i n t r o d u c e d t o F o l l o w i n g t h e r e s i g n a t i o n o f Mr. S c h w e t z a s Dean o f I n s t r u c t i o n , t h e Board approved a r e q u e s t by t h e P r e s i d e n t t o name T e r r y L u x f o r d a s Dean o f O c c u p a t i o n a l S t u d i e s a n d R o b e r t H a r r i s o n a s Dean o f A c a d e m i c Curricula,. B o t h Gentlemen had h e l d t h e s e p o s i t i o n s i n an " a c t i n g " s t a t u s a t t h e c l o s e o f t h e 1978-79 f i s c a l year. A new o r g a n i z a t i o n a l c h a r t was p r e p a r e d s h o w i n g t h e i n c l u s i o n o f t h e s e t w o new p o s i t i o n s . Greg H a r t z o g , D i r e c t o r o f A d m i s s i o n s & P l a c e m e n t ; Mary Murphy, D i r e c t o r o f F i n a n c i a l A i d & C o u n s e l o r ; a n d LaVern B l o c h e r , A c c o u n t a n t r e s i g n e d . �W i l l i a m W e s t p h a l was h i r e d a s t h e new A c c o u n t a n t . D i a n a Cox, B o o k s t o r e Manager V i c k i Oddo j o i n e d t h e s t a f f Financial Aid Officer. resigned. a s t h e new C o u n s e l o r & The B o a r d a p p r o v e d t h e h i r i n g Operator. o f a C o m p u t e r Manager/ C o n t i n u i n g c o n t r a c t s w e r e made w i t h J o h n H e r r y g e r s and M i c h a e l H y p i o a n d t e r m a p p o i n t m e n t s t o Emma Buck a n d M a r i a l i c e Sagan. John D e s i d e r i o j o i n e d t h e s t a f f Admissions and Counselor. as t h e D i r e c t o r o f S a l l y J o h n s o n w i l l be j o i n i n g t h e s t a f f on J u l y as t h e D i r e c t o r o f R e g i s t e r e d N u r s i n g P r o g r a m . 1,1980, S h a r i Neuman was a p p o i n t e d a s t h e D i r e c t o r o f R e c r e a t i o n , t h u s r e d u c i n g t h e f u l l , t i m e f a c u l t y i n H.P.E.R. t o one i n s t r u c t o r . SERVING THE STUDENTS A t t h e A u g u s t 16, 1 9 7 9 m e e t i n g t h e b o a r d was i n f o r m e d t h a t West S h o r e Community C o l l e g e h a d been o f f i c i a l l y granted a c c r e d i t a t i o n from North Central f o r t h e next seven y e a r s . The C o l l e g e C a t a l o g was f o r m a l l y September 20, 1979 m e e t i n g . approved a t t h e A v o c a t i o n a l m a t c h i n g g r a n t was r e c e i v e d i n t h e amount o f $12,472.00. The B o a r d a p p r o v e d t h e e x p e n d i t u r e o f $12,474.00 t o m a t c h t h i s g r a n t . The $ 2 4 , 9 4 6 . 0 0 w i l l be u s e d t o p u r c h a s e i n s t r u c t i o n a l e q u i p m e n t f o r t h e ADN P r o g r a m . The C o m m u n i c a t i o n s D e p a r t m e n t T e s t i n t h e F a l l o f 1979. began u s i n g a P l a c e m e n t New a r r a n g e m e n t s h a d been made w i t h i n v o l v e d w i t h t h e W e l d i n g Program. New e q u i p m e n t B i o l o g y Lab. local high schools t o t a l i n g $ 1 9 7 0 . 8 7 was p u r c h a s e d f o r t h e The B o a r d a c c e p t e d a g r a n t o f $13,364 a n d a p p r o v e d t h e 52% match o f c o l l e g e f u n d s , o f $14,478 f o r i n s t r u c t i o n a l equipment purchases f o r o n g o i n g programs. The F o u n d a t i o n gave t h e HPER D i v i s i o n $ 2 , 4 0 0 f o r t h e p u r c h a s e o f c a n o e s a n d e q u i p m e n t t o be u s e d i n t h e i r i n s t r u c t i o n a l programs. �Once a g a i n a l l t h e West S h o r e N u r s i n g s t u d e n t s h a v e p a s s e d t h e i r S t a t e B o a r d exams f o r l i c e n s u r e as P r a c t i c a l Nurses. The B o a r d a p p r o v e d $ 1 0 , 0 0 0 i n c a p i t a l o u t l a y f o r t h e high p r i o r i t y p r o j e c t of purchasing data processing equipment f o r t h e computer c e n t e r and/or c l a s s r o o m laboratory. The p u r c h a s e c o n s i s t e d o f a CRT and a tape d r i v e u n i t . » S t u d e n t / F a c u l t y Day was s e t f o r J a n u a r y 30, theme b e i n g " T e l e v i s i o n F o r T h i s Y e a r " . with the The DECA C l u b had f i v e f i n a l i s t s f r o m WSCC r e p r e s e n t the State of Michigan i n N a t i o n a l competition. Ms. B a r b a r a Rae p l a c e d f i r s t i n t h e N a t i o n a l c o m p e t i t i o n . A r e s o l u t i o n was s e n t t o Ms. Rae on b e h a l f o f t h e b o a r d . An a c c r e d i t e d c o n t i n u i n g e d u c a t i o n p r o g r a m f o r P h a r m a c i s t s was i n s t i t u t e d t h i s y e a r by Dean H a r r i s o n . The e n r o l l m e n t f o r summer q u a r t e r was up 1 6 . 6 % t h e summer q u a r t e r o f t h e p r e v i o u s y e a r . A new c o n t i n u i n g l e g a l e d u c a t i o n planned t o s t a r t next f a l l . course is over being The B o a r d c h o o s e t o d i s p o s e o f p l a y g r o u n d e q u i p ment, f r o m t h e now d e f u n c t C h i l d D e v e l o p m e n t C e n t e r , by p u b l i c a u c t i o n . The f i v e r e l o c a t a b l e b u i l d i n g s w e r e s o l d by t h e b i d process. Two b u i l d i n g s w e r e s o l d t o Savage Mfg. and t h e o t h e r t h r e e t o Mr. L a r r y C a r r o l l . The B u i l d i n g C o m m i t t e e r e p o r t e d on: 1) r e m o d e l i n g o f t h e s t u d e n t s e r v i c e s a r e a 2 ) campus d i r e c t o r y s i g n s 3) l a n d s c a p i n g - t h e a r e a a r o u n d t h e ACC b u i l d i n g 4 ) p l a q u e s f o r t h e b u i l d i n g s as renamed: Campus C e n t e r Technical Center Media Center Recreational Center 5) p r o p o s e d T e c h n i c a l C e n t e r a d d i t i o n 6 ) P a r k i n g l o t a t t h e A r t s and C a r e e r s C e n t e r 7) M o v i n g o f r e l o c a t a b l e s and landscaping 8) w a t e r s o f t e n e r - k i t c h e n a r e a 9 ) dance f l o o r - l o u n g e An a u c t i o n was s e t f o r S e p t e m b e r , f o r t h e s a l e o f excess equipment from t h e r e l o c a t a b l e b u i l d i n g s . The was proceeds of the sale o f the r e l o c a t a b l e b u i l d i n g s a l l o c a t e d t o : a c q u i s i t i o n o f L i b r a r y B o o k s $4000. a c q u i s i t i o n o f new s a f e 1100. seal coating of black top 7600. Total $12,500. �The f i r m o f V a n d e r M e i d e n & K o t e l e s was a p p o i n t e d , by t h e B o a r d , t o s e r v e as t h e a r c h i t e c t s on t h e p r o posed t e c h n i c a l c e n t e r e x p a n s i o n . Mark D e V r i e s was a p p o i n t e d t o s e r v e as l a n d s c a p e a r c h i t e c t t o w o r k on a d d i t i o n a l a r e a s o f t h e campus not i n c l u d e d i n t h e o r i g i n a l landscape p l a n . The B o a r d empowered t h e B u i l d i n g C o m m i t t e e t o a c t on t h e d i s p o s a l o f t h e e x c e s s h o l d i n g s ( b u i l d i n g s ) on t h e Moore p r o p e r t y . The B o a r d moved t o a d v e r t i s e f o r t h e r e m o v a l o f t h e house on t h e Moore p r o p e r t y . The B o a r d a c c e p t e d t h e b i d o f F r a n k B a t e s o f $ 1 5 7 . 0 0 t o remove t h e h o u s e . L a t e r Mr. B a t e s was r e l e a s e d f r o m t h i s c o n t r a c t a n d t h e Board r e s o l v e d t o have t h e b u i l d i n g d e s t r o y e d and t h e g r o u n d s l e v e l e d by t h e c h e a p e s t p o s s i b l e means. The B o a r d s u b m i t t e d a p r o p o s a l t o t h e RC&D a u t h o r i t y f o r the c o n s t r u c t i o n o f a p i c n i c area, p a r k i n g l o t , and e n t r a n c e r o a d s e r v i n g t h e R e c r e a t i o n C e n t e r . A l o w b i d o f $7,200 was a w a r d e d t o M i n e l l i Olds? o f M a n i s t e e t o p u r c h a s e a new c a r f o r use by t h e P r e s i d e n t ' s Office. The B o a r d a u t h o r i z e d t h e a d m i n i s t r a t i o n t o s e l l the o l d car t o the highest bidder. Tax e x e m p t i o n s t a t u s g r a n t e d t o M o r t o n S a l t c a p i t a l expansion p r o j e c t . for a The B o a r d a p p r o v e d a p r o p o s e d b u d g e t o f $ 2 , 3 4 5 , 8 6 6 f o r t h e 1979-80 y e a r . The B o a r d moved t o i n c o r p o r a t e t h e summer s c h e d u l e r e v i s i o n s i n t o t h e budget and t o i n c l u d e t h e second A-V p o s i t i o n i n t h e g e n e r a l o p e r a t i n g b u d g e t . The B o a r d e s t a b l i s h e d f o r 1979-80. .44 m i l l s f o r debt retirement The B o a r d a p p r o v e d a l e v y o f 1.46 m i l l s f o r a l l p u r p o s e g e n e r a l f u n d e x p e n d i t u r e s , c o n t i n g e n t on t h e c o n f i r m a t i o n of f i g u r e s from the e q u a l i z a t i o n o f f i c e r , and allowance f o r any m i n u t e a l t e r a t i o n s n e e d e d t o c o n f o r m w i t h t h e H e a d l e e admendment. The B o a r d a u t h o r i z e d t h e P r e s i d e n t and t h e C o m p t r o l l e r t o f i l e an a p p l i c a t i o n w i t h M u n i c i p a l F i n a n c e f o r p e r m i s s i o n t o b o r r o w up t o $ 4 1 5 , 0 0 0 . 0 0 on Tax A n t i c i p a t i o n notes. $1,113.00 was r e c e i v e d f r o m t h e a u c t i o n o f p r e s c h o o l and o t h e r e q u i p m e n t . excess �The B o a r d a p p r o v e d t h e o n l y b i d w h i c h was r e c e i v e d on t h e Tax A n t i c i p a t i o n n o t e o f $145,000.00 The b i d was awarded t o t h e F i r s t N a t i o n a l Bank o f L u d i n g t o n a t 7.9% i n t e r e s t w i t h a c o s t o f $13,478.28. * A new r a t e s c h e d u l e f o r t h e u s e o f t h e A r t s a n d R e c r e a t i o n C e n t e r b u i l d i n g was p r e s e n t e d : Gym - Group I I f r o m 15.00 t o 2 0 . 0 0 p e r h o u r , minimum t w o ( 2 ) h o u r s . Swim - Group I I f r o m 2 1 . 0 0 t o 2 5 . 0 0 p e r h o u r , minimum t w o ( 2 ) h o u r s . Group I I - S t u d e n t Lounge - $75.00 Group I I - A l l r e g u l a r c l a s s r o o m s - 6.00 p e r h o u r w i t h an a d d i t i o n a l c h a r g e i f c h a i r s n e e d t o be s e t up. The 1978-79 f i s c a l y e a r a u d i t was a c c e p t e d B o a r d a t t h e J a n u a r y 17, 1980 m e e t i n g . The B o a r d a p p r o v e d a t e n t a t i v e b u d g e t $2,667,249.00 f o r t h e 1 9 8 0 - 8 1 y e a r . by t h e figure of The B o a r d a p p r o v e d a m o t i o n t o a l l o w t h e a d m i n i s t r a t i o n t o r e a l i g n t h e b u d g e t f o r 1979-80 w i t h t h e t r a n s f e r of funds w i t h i n t e r n a l budget t r a n s f e r s . RESOLUTIONS A r e s o l u t i o n was p a s s e d t o s i g n a document w i t h Mason/ Lake S o i l . C o n s e r v a t i o n D i s t r i c t t o a l l o w p r o c e d i n g w i t h t h e p l a n s f o r implementing t h e Waterbased P r o j e c t . The p l a y g r o u n d e q u i p m e n t f r o m t h e Day C a r e C e n t e r a r e a w i l l be p l a c e d i n t h e a r e a o f t h e p a v i l i o n . A r e s o l u t i o n was p a s s e d t o commend C a t h e r i n e B e s t r o m f o r h e r s e r v i c e t o West S h o r e d u r i n g h e r t e n u r e as a b o a r d member. BOARD POLICY STATEMENTS The C o l l e g e p h i l o s o p h y s t a t e m e n t a d o p t e d by B o a r d a c t i o n . as r e v i s e d , was "West S h o r e Community C o l l e g e , as a c o m p r e h e n s i v e c o m m u n i t y The c o l l e g e , i s d e d i c a t e d t o t h es e r v i c e o f i t s c o m m u n i t y . c o l l e g e s h a l l make e d u c a t i o n b e y o n d t h e h i g h s c h o o l l e v e l a v a i l a b l e t o a l l s t u d e n t s i n te r e s t e d i n , a n d capable o f , b e n e In addition, i t shall f i t i n g f r o m i t s p r o g r a m s o f in s t r u c t i o n . p r o v i d e academic and v o c a t i o n a l p r o g r a m s and f a c i l i t i e s f o r West S h o r e c o o p e r a t i v e p r o g r a m s w i t h a r ea s e c o n d a r y s c h o o l s . Community C o l l e g e i s f u r t h e r c o m m i t t e d t o c o n t i n u e t o expand i t s p a r t i c i p a t i o n i n t h e s o c ia l , c u l t u r a l and economic d e v e l • • opment o f t h e c o m m u n i t i e s i t s e r v e s . The q u a l i t y a n d e f f e c t i v e n e s s o f i n s t r u c t i o n o f f e r e d b y t h e c o l l e g e i s important t o a l l those i n t e r e s t e d i n higher educat i o n ; s t u d e n t s , t e a c h e r s , a d m i n i s t r a t o r s , a l u m n i , and t h e general public. I t i stheresponsibility of the administration o f t h e c o l l e g e t o f a c i l i t a t e i n s t r u c t i o n and l e a d i t s s t a f f and s t u d e n t s t o p e r s o n a l a n d g r o u p ' f u l f i l l m e n t i n t h e i r e d u c a t i o n a l endeavors. Free communication, a f r e e f l o w o f ideas and f e e l i n g s among t h e a d m i n i s t r a t i o n , t h e f a c u l t y , , t h e s t u d e n t s and t h e c o m m u n i t y , i s e s s e n t i a l f o r t h e r e a l i z a t i o n o f p e r s o n a l and i n s t i t u t i o n a l g o a l s . " A p r i l 1980 �The 6000 s e r i e s o f t h e B o a r d P o l i c i e s was s u b m i t t e d f o r f i r s t r e a d i n g . A t t h e second r e a d i n g t h e y were a d o p t e d as p r e s e n t e d . The B o a r d moved t o a c c e p t a c h a n g e i n B o a r d P o l i c i e s 2012, Employment - P h y s i c a l E x a m i n a t i o n s a n d 2 4 0 4 , Tenure, f o r f i r s t r e a d i n g s . OTHER BOARD ACTIVITIES The B o a r d a p p r o v e d a p o l i c y t o r e i m b u r s e t r u s t e e s a t t h e same r a t e a s c o l l e g e p e r s o n n e l f o r t h e i r d u t y related travel. The B o a r d a p p r o v e d a m o t i o n t o a l l o w t h e f a m i l i e s of employees use o f t h e f a c i l i t i e s a t t h e R e c r e a t i o n Center f r e e o f charge. GRIEVANCE MCCA MEMBERSHIP SUSPENSION A s p e c i a l m e e t i n g was c a l l e d f o r t h e B o a r d t o c o n s i d e r t h e g r i e v a n c e o f f a c u l t y member B r u c e Z i t k a . At t h e r e q u e s t o f Mr. Z i t k a , t h e m e e t i n g was l e f t a s an open m e e t i n g . The d e c i s i o n i n t h i s g r i e v a n c e was a n n o u n c e d i n t h e n e x t r e g u l a r b o a r d m e e t i n g . The Board choose t o agree w i t h t h e A d m i n i s t r a t i o n s ' d e c i s i o n a n d s u s t a i n e d Mr. Z i t k a s 1 t e r m i n a t i o n . The B o a r d c h o o s e t o s u s p e n d m e m b e r s h i p i n t h e MCCA ( M i c h i g a n Community C o l l e g e A s s o c i a t i o n ) , t h e r e a s o n s b e i n g severe budget c u t s by t h e S t a t e and a 2 0 % i n c r e a s e i n t h e MCCA dues f o r t h e y e a r 1 9 8 0 - 8 1 . 1979 ENROLLMENT INFORMATION -, • Term Summer Fall Winter Spring - 1980 ENROLLMENT BREAKDOWN F u l l Time S t u d e n t Male Female 30 36 288 230 267 217 202 175 The s t u d e n t p o p u l a t i o n students. 1979-80 T u i t i o n TUITION INSTRUCTIONAL PROGRAMS P a r t Time S t u d e n t Male Female 125 114 261 147 167 237 164 261 r e a c h e d 709.22 f u l l Breakdown p e r C r e d i t equated Hour Residents o f t h e c o l l e g e d i s t r i c t . Non-residents r e s i d i n g i n Michigan Out o f S t a t e s t u d e n t s PROGRAMS OFFERED I N THE 1979-80 SCHOOL YEAR By D e g r e e a n d C e r t i f i c a t e A s s o c i a t e o f A r t s Degree General Education Social Services year $12.00 $18.00 $24.00 �A s s o c i a t e o f A r t s Degree con't Teacher A s s i s t a n t / E l e m e n t a r y Pre-Engineering Education A s s o c i a t e o f A p p l i e d A r t s and S c i e n c e s D e g r e e Accounting Data P r o c e s s i n g H o t e l - M o t e l - R e s t a u r a n t Management Management M a r k e t i n g Secretarial Studies Law E n f o r c e m e n t Industrial Drafting Auto S e r v i c e Electronics Machine T o o l Technology Two-Year C e r t i f i c a t e Auto Service D i e s e l a n d Heavy E q u i p m e n t Electronics Welding Repair One-Year C e r t i f i c a t e Data P r o c e s s i n g H o t e l - M o t e l - R e s t a u r a n t Management Secretarial Studies Nursing A g r i c u l t u r e Technology Industrial Drafting Auto S e r v i c e Machine T o o l Technology Welding P r e p a r e d by t h e WSCC O f f i c e o f P u b l i c I n f o r m a t i o n � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1979-1980.pdf Annual Report https://wsccarchives.org/files/original/5ff8ef72ac0a5d6349e3404ed62f21b7.pdf 7bf98b31f6da46fad9ea37b468b0b211 PDF Text Text WEST SHORE COMMUNITY COLLEGE PRESIDENT'S ANNUAL REPORT J u l y 1, 1978 - J u n e 30, 1979 WEST SHORE COMMUNITY COLLEGE �The f i s c a l 1978-79 year o f West Shore Community C o l l e g e concluded business w i t h t h e f o l l o w i n g s l a t e o f T r u s t e e s and A d m i n i s t r a t o r s being responsible f o r t h e operation o f t h e College. . BOARD OF TRUSTEES Dean Raven C a t h e r i n e Bestrom Ronald Wood •Martha Paine Beth McCarthy Donald Schwing,M.D. Larry Bradford Chairman Vice Chairman Treasurer Secretary ADMINISTRATORS John M. Eaton Ph.D John Schwetz Robert H a r r i s o n Terry Luxford Sam Mazman Ph.D Robert A r n o l d President Dean o f I n s t r u c t i o n A s s i s t a n t Dean f o r Academic C u r r i c u l u m and Community S e r v i c e A s s i s t a n t Dean f o r O c c u p a t i o n a l Studies Dean o f Student P e r s o n n e l Comptroller �INTRODUCTION The t w e l f t h year i n t h e g r o w t h o f West Shore Community C o l l e g e c o u l d be best d e s c r i b e d as a year o f expansion i n t o t h e f u t u r e . The s t u d e n t p o p u l a t i o n reached t h e l e v e l o f 643.00 FYES and a head count o f 3956 s t u d e n t s . CHANGES I N THE BOARD OF TRUSTEE MEMBERSHIP W i l l i a m Walker, V i c e Chairman o f t h e Board o f T r u s t e e s , r e s i g n e d h i s p o s i t i o n and L a r r y Bradford.was s e l e c t e d t o f i l l t h e remainder o f h i s t e r m and C a t h e r i n e Bestrom was e l e c t e d t o t h e p o s i t i o n o f V i c e Chairman. C a t h e r i n e B e s t r o m 1 s t e r m e x p i r e d a t t h e end o f t h i s f i s c a l year and choose n o t t o r u n f o r a n o t h e r term. SYNOPSIS OE BOARD ACTIVITY PERSONNEL Greg H a r t z o g j o i n e d t h e s t a f f as D i r e c t o r o f Admissions and Placement. Mary Murphy r e t u r n e d t o WSCC as t h e D i r e c t o r o f F i n a n c i a l A i d and Counselor. John Schwetz was g r a n t e d a s t u d y leave from January 1, 1979 t o June 30, 1979. Dr. Joanna M i c h e l i c h r e s i g n e d h e r p o s i t i o n as Dean o f Student P e r s o n n e l . Mary Murphy f i l l e d t h e p o s i t i o n o f A c t i n g Dean u n t i l Dr. Sam Mazman j o i n e d t h e C o l l e g e ' s s t a f f as t h e new Dean o f Student P e r s o n n e l i n January 1979. John Schwetz, Dean o f I n s t r u c t i o n r e s i g n e d . Robert H a r r i s o n was a p p o i n t e d A c t i n g Dean o f Academic C u r r i c u l a . T e r r y L u x f o r d was a p p o i n t e d A c t i n g Dean o f Occupational Studies. Tom K e l l y , o f L a n s i n g Community C o l l e g e was h i r e d t o head t h e Law Enforcement Program. John Goergen, C o o r d i n a t o r o f Computer S e r v i c e s ; P e t e r B l i z n i c k , I n s t r u c t o r i n t h e Communications Department, and Dorothy Laskey Rose, P u b l i c I n f o r m a t i o n O f f i c e r a l l r e s i g n e d d u r i n g t h e course o f t h i s f i s c a l year. �COLLEGE FACILITIES The p a r k i n g l o t a d j a c e n t t o t h e A r t s & Career Center was f i n i s h e d w i t h g r a v e l . A d e c i s i o n was made t o postpone p a v i n g u n t i l a l a t e r date. 1000 c h a i r s were purchased f o r t h e arena i n the A r t s & Career Center by t h e Foundation Board. The Board adopted a r e s o l u t i o n f o r bonding permission f o r t e c h n i c a l f a c i l i t y c o n s t r u c t i o n , classroom and o t h e r g e n e r a l campus improvements i n t h e amount up t o $600,000. Cross c o u n t r y s k i t r a i l s , t o be l o c a t e d near t h e A r t s & C a r e e r s Center, were brought i n t o t h e planning stages. The C h i l d Care Center was c l o s e d as o f J u l y 1, 1979. permanently Sale o f a l l t h e r e l o c a t a b l e b u i l d i n g s was b e i n g planned a t t h e c l o s e o f t h e f i s c a l year. The o b s o l e t e equipment from t h e heavy e q u i p ment program was a u c t i o n e d o f f . SERVING THE STUDENTS The C o l l e g e r e c e i v e d t h e M i c h i g a n O c c u p a t i o n a l I n f o r m a t i o n System ( a Job Placement program) and Greg H a r t z o g , Admissions D i r e c t o r was t r a i n e d t o use t h e system. The new computer, t h e Burroughs 1700 was i n s t a l l e d on campus. The Law Enforcement Program was expanded t o i n c l u d e an academy and courses i n c r i m i n a l justice. Plans were s t a r t e d t o add a R e g i s t e r e d N u r s i n g Program t o c u r r i c u l u m s a v a i l a b l e from t h e C o l l e g e . To d a t e , a l l s t u d e n t s i n L i c e n s e d P r a c t i c a l N u r s i n g Program who have w r i t t e n t h e i r S t a t e boards have passed t h e e x a m i n a t i o n . The Board g r a n t e d r e s i d e n t s o f t h e c o l l e g e d i s t r i c t who a r e s i x t y ( 6 0 ) y e a r s o r o l d e r a f u l l s c h o l a r s h i p f o r t u i t i o n and f e e s , e x c e p t i n g admission and l a b o r a t o r y f e e s , f o r a l l c r e d i t and n o n - c r e d i t , courses o f f e r e d by t h e c o l l e g e . �•OTHER BOARD ACTIVITIES The C o l l e g e r e c e i v e d an e v a l u a t i o n v i s i t by the Commission on I n s t i t u t i o n s o f H i g h e r Education o f the North Central Association o f c o l l e g e s and secondary s c h o o l s . The C o l l e g e was g i v e n a seven ( 7 ) year a c c r e d i t a t i o n . The Board concluded a t t h e end o f a s t u d y p e r i o d on t h e C o l l e g e c a l e n d a r year t h a t no a c t i o n was necessary a t t h i s p o i n t i n t i m e . An Ad Hoc Committee had s t u d i e d v a r i o u s approaches t o t h e academic c a l e n d a r . The Board r e c e i v e d t h e f i n a n c i a l a u d i t o f t h e 1977-78 f i s c a l year on February 15, 1979. The Board g r a n t e d Packaging C o r p o r a t i o n o f America, l o c a t e d i n F i l e r C i t y i n Manistee County, a t a x exemption s t a t u s f o r t h e i r p l a n t expansion p r o j e c t . The Board o f f i c i a l l y s u p p o r t e d t h e aims and o b j e c t i v e s o f t h e FRIENDS OF CHANNEL 21 i n t h e i r work t o b r i n g a PBS-TV s t a t i o n t o t h e area. ENROLLMENT BREAKDOWN For t h e 1978 - 1979 School Year ENROLLMENT INFORMATION Term Summer Fall Winter Spring TUITION F u l l Time Student Male Female 25 30 289 2 32 234 194 202 175 P a r t Time Student Male Female 105 145 154 260 244 142 261 164 TUITION BREAKDOWN PER CREDIT HOUR Residents o f t h e c o l l e g e d i s t r i c t Non-residents r e s i d i n g i n Michigan Out o f S t a t e s t u d e n t s . INSTRUCTIONAL PROGRAMS PROGRAMS OFFERED IN THE 1978-79 SCHOOL YEAR By Degree and C e r t i f i c a t e A s s o c i a t e o f A r t s Degree General E d u c a t i o n Social Services Teacher A s s i s t a n t / E l e m e n t a r y E d u c a t i o n Pre-Engineering $12.00 $18.00 $24.00 �A s s o c i a t e o f A p p l i e d A r t s and Sciences Degree Accounting Data P r o c e s s i n g Hot e1-Mot e1-Rest auran t Man agement Management M a r k e t i n g S e c r e t a r i a l Studies . Law Enforcement Industrial Drafting Auto S e r v i c e Electronics Machine T o o l Technology Two-Year C e r t i f i c a t e Auto S e r v i c e D i e s e l and Heavy Equipment Electron ics Welding Repair One-Year C e r t i f i c a t e Data P r o c e s s i n g H o t e l - M o t e l - R e s t a u r a n t Management S e c r e t a r i a l Studies Nursing A g r i c u l t u r e Technology Industrial Drafting Auto S e r v i c e Machine T o o l Technology Welding • Prepared by t h e WSCC O f f i c e o f P u b l i c I n f o r m a t i � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1978-1979.pdf Annual Report https://wsccarchives.org/files/original/69488a8aea31c1014276484275369aaa.pdf 3d0dddbf6a535fa764b16ed589cfb01d PDF Text Text West Shore Community College PRESIDENT'S ANNUAL REPORT JULY 1 , 1976 - JUNE 30, 1977 �ANNUAL REPORT JULY 1, 1976 - JUNE 30, 1977 INTRODUCTION The y e a r 1976-77 might be d e s c r i b e d a s one o f r e f l e c t i o n a s w e l l a s a time o f l o o k i n g toward t h e f u t u r e a s we, a t West Shore Community C o l l e g e c e l e b r a t e d o u r f i r s t ten years. As we c e l e b r a t e d t h e t e n t h a n n i v e r s a r y o f t h e f o u n d i n g o f West Shore Community C o l l e g e we welcomed t h e o p p o r t u n i t y accomplishments a c h i e v e d knowledged and c o n t i n u e to review the i n the early years of the College. We a c - t o acknowledge t h e s u p p o r t t h a t t h e c i t i z e n s i t h e C o l l e g e s e r v i c e a r e a have g i v e n and we welcomed t h i s Anniversary t i m e when a l l c o u l d r e f l e c t w i t h p r i d e upon t h e new d i m e n s i o n s t h e C o l l e g e h a s added t o l i f e i n our p a r t o f Michigan. • GROWTH I N F A C I L I T I E S The are s t i l l bered C o l l e g e began w i t h t h e u s e o f s i x r e l o c a t a b l e b u i l d i n g s t h a t a p a r t o f t h e Campus. A beginning enrollment i n 1968 num- o n l y 161 s t u d e n t s , b u t i t was a p r o m i s e t o s e r v e t h e C o l l e g e Community The (1969). district. first permanent b u i l d i n g was t h e S t u d e n t The second s t r u c t u r e was t h e V o c a t i o n a l / T e c h n i c a l ( 1 9 7 1 ) , t h e t h i r d , t h e I n s t r u c t i o n a l Media C e n t e r the D i e s e l B u i l d i n g Center S e r v i c e s Center (1972), t h e fourth, ( 1 9 7 5 ) , and now i n 1977 t h e A r t s and C a r e e r s h a s added a new d i m e n s i o n t o t h e C o l l e g e . dedicated Center This facility, i n t h i s o u r t e n t h a n n i v e r s a r y y e a r , i s a means f o r more o f t h e community t h a t we a r e h e r e t o s e r v e . p r e c i a t e d v a l u e o f o u r campus f a c i l i t i e s reaching The c u r r e n t d e - i s $6,416,348. �THE The student i s foremost i n t h e minds o f a l l i n d i v i d u a l s a t West faculty, Shore — administration. s t a f f , and At West S h o r e , e v e r y o n e and STUDENT BODY i s committed t o t h e purpose shaping l e a r n i n g environments development toward of creating d e s i g n e d t o maximize e a c h s t u d e n t ' s e d u c a t i o n a l , v o c a t i o n a l , and p e r s o n a l g o a l s . t h i s end, a v a r i e t y o f programs, s e r v i c e s , a c t i v i t i e s , experiences are provided to a s s i s t and To learning s t u d e n t s i n making f u l l u s e o f t h e t o t a l e d u c a t i o n a l program o f t h e C o l l e g e . Services include: aid, counseling, testing, r e c o r d k e e p i n g , and t h r o u g h a v a r i e t y of l e c t u r e s , job placement, financial S t u d e n t S e n a t e and t h e v a r i o u s c l u b s s e m i n a r s , c o n c e r t s , and d a n c e s have been sponsored throught the y e a r s . S t u d e n t numbers, i n t e r m s o f headcount, t i c a l l y over the p a s t ten y e a r s — in from 236 have i n c r e a s e d dramai n 1968-69 t o o v e r 1976-77. In t h e ' p a s t s e v e n y e a r s o v e r $1,000,000 has gone t o a number o f t h e s e s t u d e n t s i n t h e form o f f i n a n c i a l a i d t o a s s i s t the 3100 e x p e n s e s n e c e s s a r y t o a t t e n d West The w h i c h we Shore. f a c t t h a t our g r a d u a t e s a r e s u c c e s s f u l c a n a l l be proud. From 1970 them i n m e e t i n g t o 1975, i s a l s o something o v e r 80% o f o u r graduates s e c u r e d employment e i t h e r d i r e c t l y o r i n d i r e c t l y r e l a t e d t o t h e i r u c a t i o n and The Shore Community C o l l e g e c a n be e x p r e s s e d by t h e f o l l o w i n g quote on numerous f o l l o w - u p r e s p o n s e s : College." ed- training. f e e l i n g t h a t g r a d u a t e s and c u r r e n t s t u d e n t s have toward t h i n g i n my of life — never w i l l "Love i t , h e l p e d me West received more t h a n a n y - r e g r e t g o i n g t o West Shore Community �CULTURAL EVENTS An e x t e n s i o n o f West S h o r e ' s e d u c a t i o n a l program h a s been i t s c u l t u r a l and p u b l i c e v e n t s and forums, m u s i c a l series. P a s t programs have i n c l u d e d entertainment, theatre productions, lectures dance g r o u p s , a r t and photography e x h i b i t s , and f i l m o f f e r i n g s . " H e a d l i n e r s " have v a r i e d — Henry G i b s o n and D r . J o y c e from J o s e Greco and P a t P a u l s e n Brothers. to . T h e a t r e Workshop P r o d u c t i o n s have been an i m p o r t a n t l i n k between members o f t h e community and t h e C o l l e g e . These productions r e p r e s e n t a n i c e mix o f s t u d e n t s and community working together toward a common g o a l . COMMUNITY SERVICES • I n 10 y e a r s , West S h o r e h a s p r o v i d e d activities a number o f Community service f o r i t s s t u d e n t s and t h e community a t l a r g e . By o f f e r i n g a v a r i e t y o f c l a s s e s t h r o u g h t h e community services program, t h e C o l l e g e i s a b l e t o meet t h e c o n t i n u i n g e d u c a t i o n a l needs of persons i n the area. Programs have and do encompass a C o l l e g e S p e a k e r ' s Campus t o u r s , s p e c i a l i n t e r e s t c o u r s e s ; Bureau; i n s t i t u t e s and s e m i n a r s f o r b u s i n e s s , i n d u s t r y and t h e p r o f e s s i o n s ; and c o - s p o n s o r s h i p with other educational agencies. o f programs Some o f t h e s e programs i n c l u d e : Campus Day f o r Women, Young A u t h o r s and I l l u s t r a t o r s R e c o g n i t i o n Day, S e n i o r Government Day, t h e C a r e e r F a i r , I n t e r m u r a l s Day and many more. FOUNDATION BOARD The West Shore Community C o l l e g e F o u n d a t i o n was i n c o r p o r a t e d on A p r i l 21, 1 9 7 1 . Since i t s i n c e p t i o n the Foundation has i n i t i a t e d several sue- �cessful fund r a i s i n g e f f o r t s - t h o s e b e i n g s e a t i n g f o r t h e ($4,860.00), help ($270,000.00) i n m e e t i n g c o n s t r u c t i o n c o s t s Phase I V of- Campus development — t h e A r t s and $3550.00 f o r a p r o t e c t i v e f l o o r c o v e r i n g A r t s and But Careers The f o r the arena Center and a r e a of the toward t h e f u t u r e and institution, the c o n t i n u i n g the Foundation needs o f t h e institution. c u r r e n t fund r a i s i n g p r o j e c t i s f o r s e a t i n g i n t h e A r t s and Center. include: O t h e r p r o j e c t s t h a t t h e F o u n d a t i o n has planetarium, auto a n a l y z e r , b u s i n e s s s l i d e s , e x e r c i s e and and Careers for Center. as i s t r u e f o r t h e r e s t of t h e i s looking Auditorium l i b r a r y and tennis courts, kilns, gymnastics apparatus, l a n d was in federal grants, 370 4 1 6 fund t r a n s f e r s and p u r c h a s e d and for f i e l d PAST 10 trips, $436,341 i n s t a t e g r a n t s , interest current depreciated outstanding YEARS the b u i l d i n g s constructed with $1,072,463 $3,250,000 i n bond i s s u e s , $508,000 from Campus Improvement earnings. value d e b t on w h i c h $2,800,000 i s p r i n c i p a l and schedule l a t h e s , bus paintings, Acres Major M u l t i p u r p o s e b u i l d i n g s Heavy equipment l a b o r a t o r y I n d i v i d u a l classroom buildings T o t a l Square" f o o t a g e 141,172 $275,500 from t h e WSCC F o u n d a t i o n , and Current photography darkroom, audio-visual materials. Land A r e a Buildings The consideration m a c h i n e s , computer i n s t r u m e n t s , FINANCIAL FACTS OVER THE The under Careers o f t h e above b u i l d i n g s i s $6,416,348. t h e bond i s s u e s s o l d i s $4,480,457 o f $1,680,457 i s i n t e r e s t . on bonded i n d e b t e d n e s s i s a s follows: The payment �5. 284 , 2 2 5 283,038 271,463 • 259,776 272 ,218 161,788'. 154,213 97 , 9 3 1 92,963 1993 1994 1995 1996 82,763 77,588 WHERE DOLLARS COME FROM MAJOR SOURCES OF REVENUE BY PERCENTAGE YEAR STATE A I D 1976-77 1975-76 1974-75 1973-74 1972-73 1971-72 1970-71 1969-70 1968-69 1967-68 39.0 39.2 38.5 42.1 44.3 40.7 40.8 40.3 9.7 9.6 TUITION • ' 20.0 19.4 17.1 17.4 18.0 22.3 17.9 14.6 4.3 — LOCAL TAXES 40.8 41.4 44.4 40.5 37.7 37.0 41.3 45.1 86.0 90.4 WHERE DOLLARS GO 1976-77 > 1985 1986 1987 1988 1989 1990 1991 1992 81,630 260,260 283,235 275,260 291,640 292,035 306,250 295,025 oo 1977 1978 1979 1980 1981 1982 1983 1984 BUDGET EXPENDITURES BY CATEGORY � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1976-1977.pdf Annual Report https://wsccarchives.org/files/original/2d42e0d125206a4a6ec720e72e533d74.pdf 86198adc2af4efb35ed11c4b78af1839 PDF Text Text West Shore Community College PRESIDENT'S ANNUAL REPORT JULY 1, 1975 - JUNE 30, 1976 �ANNUAL REPORT JULY 1 , 1975 - JUNE 30, 1976 INTRODUCTION The year 1975-76 was one o f g r o w t h , e x p a n s i o n , and r e o r g a n i z a t i o n a t West Snore Community C o l l e g e . Our FYES f o r 1975-76 reached 768, an i n c r e a s e o f 101.16 FYES over t h e p r e v i o u s y e a r . A d m i n i s t r a t i v e l y we began r e o r g a n i z a t i o n e a r l y i n 1976 w i t h the f o l l o w i n g p o s i t i o n s b e i n g assumed: John Schwetz — Dean o f I n s t r u c t i o n Mary Murphy — A c t i n g Dean o f S t u d e n t P e r s o n n e l S e r v i c e s ( w i t h Joanna M i c h e l i c h p e r m a n e n t l y f i l l i n g t h e p o s i t i o n i n March) Terry Luxford — Director o f Vocational Curricula Robert H a r r i s o n — D i r e c t o r o f Academic C u r r i c u l a Another p a r t o f t h e r e o r g a n i z a t i o n i n c l u d e d two s t a f f members assuming new p o s i t i o n s — J e r r y Hopper as D i r e c t o r o f I n s t i t u t i o n a l Research and Student Records, and John T i p t o n as S p e c i a l Programs Administrator. A t o t a l o f seven new people j o i n e d o u r p r o f e s s i o n a l s t a f f i n 1975-76, and t h r e e r e s i g n a t i o n s were accepted. SYNOPSIS OF BOARD ACTIVITY PERSONNEL The f o l l o w i n g people j o i n e d t h e West Shore s t a f f i n 1975-76: Bruce Lewis, D r a f t i n g Mike Hypio, C o o r d i n a t o r o f L i b r a r y S e r v i c e s John A p l e y , D i e s e l I n s t r u c t o r Reese James, Head T e a c h e r - C h i l d Development Center Dave H o l l a n d , C o o r d i n a t o r o f Campus S e r v i c e s Vern B l o c h e r , A c c o u n t a n t Joanna M i c h e l i c h , Dean o f S t u d e n t P e r s o n n e l S e r v i c e s R e s i g n a t i o n s were r e c e i v e d f r o m : Sandra Krchmar C h a r l e s Bensman Mary Murphy �2. W i t h Dr. Bensman's r e s i g n a t i o n i n t h e F a l l o f 1975, a d m i n i s t r a t i v e r e o r g a n i z a t i o n was i n o r d e r . John Schwetz assumed t h e p o s i t i o n o f Dean o f I n s t r u c t i o n . Mary Murphy became a c t i n g Dean o f S t u d e n t P e r s o n n e l S e r v i c e s until March when Joanna M i c h e l i c h j o i n e d t h e s t a f f , and T e r r y L u x f o r d and Robert H a r r i s o n became D i r e c t o r s o f V o c a t i o n a l C u r i i . ; ; i l a and Academic C u r r i c u l a , r e s p e c t i v e l y . Two o t h e r s t a f f members assumed new p o s i t i o n s a t t h e c l o s e o f 1975-76: J e r r y Hopper, D i r e c t o r o f I n s t i t u t i o n a l Research and S t u d e n t Records, and John T i p t o n , S p e c i a l Programs A d m i n i s t r a t o r . . STAFF REPORTS Various throughout f a c u l t y and s t a f f members p r e s e n t e d the year. reports Among these were: Dave R o n d e l l , F l o r i d a F i e l d T r i p Ruth T h o r n l e y , N u r s i n g Program T e r r y L u x f o r d , Business D i v i s i o n Robert H a r r i s o n , H i s t o r y o f t h e Communications D i v i s i o n SABBATICAL LEAVE The S a b b a t i c a l l e a v e committee g r a n t e d l e a v e t o Dave R o n d e l l BUDGET f o r 1976-77. A t e n t a t i v e o p e r a t i n g budget f o r 1975-76 i n t h e amount o f $1,582,081.00 r e c e i v e d a p p r o v a l 7 t h Board o f T r u s t e e s m e e t i n g . a t t h e August I n comparison, t h e 1974-75 o p e r a t i n g budget was $1,165,733.00. On August 29 t h e t a x l e v y was s e t a t 2.0229 (1.0 o p e r a t i n g , .5 — g e n e r a l f u n d , .5229 — — bonded i n d e b t e d n e s s ) �_ TUITION Due t o f i n a n c i a l c o n s t r a i n t s as a r e s u l t o f s t a t e aid cutbacks necessary January t h e Board and A d m i n i s t r a t i o n deemed i t t o i n c r e a s e t u i t i o n by $2.00 p e r c r e d i t , 1 , 1976. effective The t u i t i o n f e e s became: $10.00 - i n d i s t r i c t $16.00 - o u t o f d i s t r i c t $22.00 - o u t o f s t a t e EVENING ' ENTERTAINMENT SERIES The C u l t u r a l A f f a i r s C o u n c i l a t West Shore, c h a i r e d * by -Robert H a r r i s o n , p r e s e n t e d t h e f o l l o w i n g programs d u r i n g 1975-76: Pat Paulsen The F a n t a s t i k s M e l t e d Ears — M u l t i - m e d i a Joseph M a t t i n g l y — P i a n i s t Western M i c h i g a n Dancers Alpha Omega P l a y e r s Three T h e a t r e Workshop P r o d u c t i o n s : Godspell House o f Blue Leaves Celebration DONATIONS West Shore Community C o l l e g e was t h e r e c i p i e n t o f numerous d o n a t i o n s t h r o u g h o u t t h e year - from tractor cabs and w e l d i n g m a t e r i a l s t o books, p a i n t i n g s , and Dow * Stock. Donors i n c l u d e d : Power, Dow Chemical, Art Savage M a n u f a c t u r i n g , Consumers S o m e r v i l l e C o n s t r u c t i o n , Teledyne, C r a f t , Jackson V i b r a t o r s , Hydroco, L u d i n g t o n AAUW, Urka C h e v r o l e t , C l a y t o n Spenser, John J e f f r i e s , Fritz Hoendervanger, Charles Brey, P a t Monton, Mr. & Mrs. R. C a l d w e l l , Vern B o w l i n g , B e r t P e t r i , Leo H e s t i n g s , B r a d l e y H a l l , Mrs. John Keene, Leonard and M a r g a r e t and t h e F l o y d Davis Memorial. Tomaszewski, �4. STUDENT ACTIVITIES E n r o l l m e n t f o r f i s c a l year 1975-76 reached 768 FYES as compared t o 626.84 f o r 1974-75. L a t e i n t h e S p r i n g , 1976, Student Senate f o r 1976-77 were i n t r o d u c e d t o t h e Board. officers They were: Bob McGrath, P r e s i d e n t Bob P r e w i t t , V i c e - P r e s i d e n t Mary S n i e g o w s k i , S e c r e t a r y H o l l y M e r r i l l , Treasurer Commencement e x e r c i s e s t o o k p l a c e on May 23 w i t h 109 graduates degrees. r e c e i v i n g one-year c e r t i f i c a t e s o r A s s o c i a t e � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1975-1976.pdf Annual Report https://wsccarchives.org/files/original/849a05577d7dd8c2ae397ce77858b5ca.pdf 04114e4cbb54b4faf25465061ae4184a PDF Text Text West Shore Community College PRESIDENT'S ANNUAL REPORT JULY 1, 1974 - JUNE 30, 1975 �ANNUAL REPORT J u l y 1, 1974 - June 30, 1975 INTRODUCTION T h e y e a r 1974-75 m i g h t be d e s c r i b e d as one of g r o w t h and expansion at West Shore C o m m u n i t y C o l l e g e , e s p e c i a l l y i n the a r e a of student e n r o l l m e n t , f a c i l i t i e s and p e r s o n n e l . O u r F Y E S f o r 1974-75 r e a c h e d 626. 84, an i n c r e a s e of 109. 29 F Y E S over the p r e v i o u s y e a r . I n the area of f a c i l i t i e s , we saw t h e c o m p l e t i o n of the D i e s e l and Heavy Equipment B u i l d i n g and the beginnings of Phase F o u r C o n s t r u c t i o n - the A r t s and R e c r e a t i o n a l C a r e e r s Center. New p e r s o n n e l j o i n i n g the staff e a r l y i n the y e a r i n c l u d e d : Randy F l u t u r , D i r e c t o r of Counseling and T e s t i n g ; Joan A r c h e r , t e a c h e r at the C h i l d Development Center and V i c k i e Putney, P u b l i c I n f o r m a t i o n and C o m m u n i t y Service O f f i c e r . w e r e approved. B y the m i d d l e of the y e a r seven p o s i t i o n s They i n c l u d e d : H i s t o r y / G e o g r a p h y ( o n e - y e a r p o s i t i o n ) , D r a f t i n g , C o m m u n i c a t i o n s , D i e s e l and Heavy E q u i p m e n t O p e r a t i o n s , H u m a n i t i e s and M a t h / P h y s i c s . SYNOPSIS OF B O A R D A C T I V I T Y Diesel Building On August 26, 1974, the B o a r d accepted a b i d f r o m G o r t e n - M o d j e s k a i n the amount of $74, 645 f o r the c o n s t r u c t i o n of a D i e s e l and Heavy E q u i p m e n t B u i l d i n g , and i n M a r c h , 1975 the s t r u c t u r e was c o m p l e t e d . The b u i l d i n g contains 5, 000 square feet and is �2 l o c a t e d on a p p r o x i m a t e l y five a c r e s of l a n d of w h i c h o n e - h a l f i s used f o r an equipment t r a i n i n g a r e a . A r t s and . Recreational C a r e e r s Center On October 22, 1974, the B o a r d m o v e d t o make a p p l i c a t i o n t o the M u n i c i p a l Finance C o m m i s s i o n f o r p e r m i s s i o n t o s e l l bonds i n the amount of $ 1 , 000, 000 as p r e p a r e d by F i r s t of M i c h i g a n C o r p o r a t i o n . In a d d i t i o n , the B o a r d stated that the i n t e n t w o u l d be t o keep m i l l a g e f o r a l l purposes at t w o m i l l s o r l e s s . Bond b i d s i n the amount of $ 1 , 000, 000 r e c e i v e d B o a r d acceptance on F e b r u a r y 13, 1975 f r o m the F i r s t of M i c h i g a n C o r p o r a t i o n and Ohio Company f o r Phase F o u r c o n s t r u c t i o n , and on May 8, 1975, a base b i d of $ 1 , 735, 288 was r e c e i v e d and accepted f r o m Omega C o n s t r u c t i o n Company. Personnel A t the b e g i n n i n g of f i s c a l y e a r 1974-75, the f o l l o w i n g new staff m e m b e r s w e r e i n t r o d u c e d t o the B o a r d : Randy F l u t u r , D i r e c t o r of C o u n s e l i n g and T e s t i n g ; Joan A r c h e r , t e a c h e r at the C h i l d Development C e n t e r ; and V i c k i e Putney, P u b l i c I n f o r m a t i o n and Community Service Officer. I n M a r c h , the B o a r d accepted the r e s i g n a t i o n of Elizabeth Smith, Drafting professor, and Dan O ' B r i e n , b o o k k e e p e r , and awarded H a r o l d B e r r y , S o c i a l Science professor, a o n e - y e a r leave of absence t o p u r s u e advanced degree w o r k . �R o b e r t B r a d l e y , Dean of Business S e r v i c e s , died on A p r i l 23, 1975, and on May 18 R o b e r t A r n o l d assumed the p o s i t i o n of c o m p t r o l l e r . A t t h e i r June m e e t i n g , the B o a r d approved the h i r i n g of f i v e new staff m e m b e r s : Peter Bliznick, Communications; Floyd Iverson, H u m a n i t i e s ; Dennis Houk, Math/Science; B r a d l e y H a l l , Social Science; and L a V e r n B l o c h e r , Staff Report accountant. V a r i o u s f a c u l t y and staff m e m b e r s p r e s e n t e d r e p o r t s on s p e c i a l p r o g r a m s t h r o u g h o u t the y e a r . were: A m o n g these H a r o l d B e r r y , Salzburg p r o g r a m ; Judith Lehrbass, day c a m p ; Dave M a s t e n , A - V s e r v i c e s ; Randy F l u t u r , WSCC t e s t i n g p r o g r a m ; G e r a l d Hopper, Right t o Read; Dale Sutton, new a g r i c u l t u r e technology p r o g r a m in c o o p e r a t i o n w i t h M i c h i g a n State U n i v e r s i t y ; and T e r r y L u x f o r d , f i r s t area high s c h o o l C a r e e r F a i r . Budget T h e o p e r a t i n g budget f o r 1974-75 i n the amount of $ 1 , 165, 733 was approved at the A u g u s t 8 B o a r d m e e t i n g . I n c o m p a r i s o n , the 1973-74 o p e r a t i n g budget was $925, 054. B o a r d of Trustees Election T h r e e candidates r a n f o r two p o s i t i o n s on the West Shore C o m m u n i t y C o l l e g e B o a r d of T r u s t e e s on June 9, 1975. Candidates w e r e David L o c k w o o d , O l s o n and M a r t h a Paine, a l l of M a n i s t e e . Donald Donald O l s o n was r e e l e c t e d and M a r t h a Paine r e p l a c e d John H a m on the B o a r d . �Public Events The C u l t u r a l A f f a i r s C o u n c i l at West Shore, c h a i r e d b y R o b e r t H a r r i s o n , p r e s e n t e d the f o l l o w i n g p r o g r a m s d u r i n g 1974-75: H e n r y Gibson Japanese K a b u k i Dancing I n t e r l o c h e n M o d e r n Jazz E n s e m b l e T o m Noel P r e s e n t s M a r k T w a i n I n t e r l o c h e n M o d e r n Dance A l p h a - O m e g a P l a y e r s - - S a i n t Joan Three Theatre Workshop productions were presented: Jacques B r e l is A l i v e and W e l l and L i v i n g i n P a r i s B y e , Bye B i r d i e Barefoot i n the P a r k Community Services D u r i n g the 1974-75 y e a r . C o m m u n i t y S e r v i c e s p r o g r a m m i n g i n c r e a s e d - - 1 1 2 3 students generated 1728 c r e d i t hours. Senior Government Day A n o t h e r a r e a that the C o m m u n i t y Services Office became i n v o l v e d i n was Senior G o v e r n m e n t Day f o r M a n i s t e e County. A p p r o x i m a t e l y 350 h i g h s c h o o l s e n i o r s attended t h i s one-day m e e t i n g at West Shore w h e r e they w e r e able t o r e c e i v e first- hand i n f o r m a t i o n on v a r i o u s g o v e r n m e n t a l agencies. Career Fair T h e C a r e e r F a i r , o r i g i n a l l y scheduled f o r F e b r u a r y , but r e s c h e d u l e d for A p r i l 14, 1975, due t o i n c l e m e n t w e a t h e r , offered area high s c h o o l j u n i o r s and s e n i o r s an o p p o r t u n i t y t o r e c e i v e f i r s t h a n d i n f o r m a t i o n on c a r e e r s and v o c a t i o n s . included: Areas Machine T o o l , E l e c t r o n i c s , D i e s e l and Heavy E q u i p - m e n t , L i b r a r y Science, C a r e e r s for W o m e n , S e c r e t a r i a l Studies, B i o l o g y and C h e m i s t r y , t o name a few. 600 students attended. Approximately �E n r o l l m e n t f o r f i s c a l y e a r 1974-75 r e a c h e d 626. 84 F Y E S as c o m p a r e d t o 517. 55 F Y E S f o r 1973-74. L a t e i n the s p r i n g , 1975, student senate o f f i c e r s f o r 1975-76 w e r e i n t r o d u c e d t o t h e B o a r d . They were: J i m D a v i s , P r e s i d e n t ; Joe C i e n c i a k , V i c e - P r e s i d e n t ; Sue R i f f l e , S e c r e t a r y ; Bob A y e r s , T r e a s u r e r . C o m m e n c e m e n t e x e r c i s e s took place on M a y 25 w i t h 100 graduates r e c e i v i n g o n e - y e a r c e r t i f i c a t e s o r A s s o c i a t e degrees. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1974-1975.pdf Annual Report https://wsccarchives.org/files/original/9cd35f149a8a9268098eccb5d76e0bd7.pdf 936c95a98dc140472f4e874047805e9f PDF Text Text fast Shore Community Coll : -1,V~S —— • ' y* A . .. • ! • HUWKE^ I,ML* c v;- - * P R E S I D E N T ' S J u l y 1, 1973 A N N U A L R E P O R T June 3 0 , 1974 �W E S T S H O R E C O M M U N I T Y P R E S I D E N T ' S A N N U A L C O L L E G E R E P O R T J u l y 1, 1973 - June 3 0 , 1974 SUBMITTED TO BOARD OF TRUSTEES �BOARD OF TRUSTEES E . Dean R a v e n , Chairman Catherine Larry Bestrom Bradford Donald O l s o n C. W. T a s k e r William (replaced by John Ham) Walker Ronald Wood ADMINISTRATION John M. E a t o n , P r e s i d e n t B. A., C o l l e g e o f Wooster; M. A., M i c h i g a n S t a t e C o l l e g e ; P h . D., M i c h i g a n S t a t e U n i v e r s i t y . C h a r l e s J . Bensman, Dean o f Academic S t u d i e s and Student Personnel S e r v i c e s B. S . , M. A., U n i v e r s i t y o f Dayton; E d . D., B a l l State University. R o b e r t D. B r a d l e y , Dean o f Campus S e r v i c e s B. A., Alma C o l l e g e ; M. A., M i c h i g a n S t a t e U n i v e r s i t y ; Advanced S t u d y a t U n i v e r s i t y o f N e b r a s k a , O a k l a n d University. John S c h w e t z , Dean o f I n s t r u c t i o n : T c h n i c a l B. S . , M. A., W e s t e r n M i c h i g a n U n i v e r s i t y . Studies �PREFACE A c o m b i n a t i o n o f e v e n t s made t h e 1973-74 , one events of s a t i s f a c t i o n prompted t h i s and fiscal 0£>timism. Several — 1) 2) easing of the f i n a n c i a l s i t u a t i o n ; increased student enrollment; and 3) North C e n t r a l A c c r e d i t a t i o n . The work and ments p o i n t s out e f f o r t t h a t preceded these a l l a s s o c i a t e d with the s o l i d b a s e upon w h i c h t h i s c o l l e g e was t r u l y grown and ation. accomplish t h e atmosphere o f d e d i c a t i o n , p r i d e e x h i b i t e d by The year and college. founded expanded b e c a u s e of t h i s t y p e o f has cooper �INTRODUCTION West S h o r e , now i n i t s s i x t h y e a r o f o p e r a t i o n , i s a c o m p r e h e n s i v e community c o l l e g e . all Enrollment i n a r e a s i s t h e h i g h e s t f o r any p r e v i o u s existence — community year of a c a d e m i c , v o c a t i o n a l / t e c h n i c a l , and service. Two a d d i t i o n a l , and r e w a r d i n g s i t u a t i o n s i n t h e S p r i n g o f 1974. F i r s t , despite l a s t f i n a n c i a l c o n s t r a i n t s , r e c o v e r y h a s been appeared year's excellent, t o t h e e x t e n t t h a t , t h e a u d i t r e p o r t shows t h a t o u r f i n a n c i a l records are i n the best condition since the inception of the c o l l e g e . S e c o n d , i n March, o f 1974, West Shore r e c e i v e d full a c c r e d i t a t i o n from t h e N o r t h C e n t r a l A c c r e d i t i n g A s s o c i ation. T h i s ended a f i v e - y e a r p r o c e s s o f a p p l y i n g f o r accreditation. .To make t h e good news even b e t t e r , North C e n t r a l decided years — t o a c c r e d i t West Shore f o r f i v e maximum p e r i o d any c o l l e g e c a n be a c c r e d i t e d for before review. With t h e development and i m p l e m e n t a t i q n o f t h e " S h o r e l i n e " c a b l e t e l e v i s i o n program, a n o t h e r media became a v a i l a b l e f o r i n f o r m i n g and a c t i v i t i e s a t West S h o r e . the public as t o events �R e - a s s i g n m e n t and r e - o r g a n i z a t i o n became v e r y much a part of the a c t i v i t y Due t o t h e d e p a r t u r e a t West Shore d u r i n g t h e y e a r . of Dr. Wallace Hamrick i n t h e s p r i n g o f 1 9 7 3 , D r . C h a r l e s Bensman took on t h e added respon- s i b i l i t i e s of the Student Personnel with h i s d u t i e s a s academic dean. area along Therefore, re-organization was i n d i c a t e d , and r e - l o c a t i o n began t o e v o l v e . t h e c l o s e o f t h e a c a d e m i c y e a r , R i c h a r d Lyon a new p o s i t i o n a t Baywood N u r s i n g was h i r e d a s t h e new C o o r d i n a t o r Testing. At accepted Home and Randy F l u t u r o f C o u n s e l i n g and A t t h e same t i m e , V i c B u r w e l l t o o k on t h e new r e s p o n s i b i l i t i e s a s D i r e c t o r o f A d m i s s i o n s , c i a l A i d s , and Job P l a c e m e n t . I n the Vocational/Tech- n i c a l A r e a , c u s t o d i a l s e r v i c e s came under John supervision. Finan- 1 Schwetz s �WEST SHORE COMMUNITY COLLEGE PRESIDENT'S ANNUAL REPORT J u l y 1, 1973 - June 3 0 , 1974 Campus S e r v i c e s k The on 1972-73 f i s c a l f i n a n c i a l operations y e a r was one o f s e v e r e due t o t h e c o u r t c a s e debt s e r v i c e t a x i n g p r i v i l e g e s . 1973 in way strain concerning However, w i t h t h e March, announcement t h a t t h e M i c h i g a n Supreme C o u r t d e c i d e d f a v o r o f West Shore i n o u r d e b t s e r v i c e c a s e , t h e was paved f o r a b r i g h t e r and more s t a b l e s i t u a t i o n i n 1973-74. financial I n f a c t , improvements were t h a t a t t h e end o f t h e f i s c a l year 1 9 7 3 - 7 4 , M e r s k i n and Merskin s t a t e d t h a t t h e o v e r a l l f i n a n c i a l records in the best condition such were since inception of the c o l l e g e . A c h a r t o f t h e S t a t e m e n t o f Fund A c t i v i t i e s may be found in- t h e appendixes. S t u d e n t s and S t u d e n t P e r s o n n e l Services " R e - l o c a t i o n , r e - a s s i g n m e n t , and r e - o r g a n i z a t i o n " d e s c r i b e s t h e a c t i v i t y t h a t permeated t h e 1973-74 Academic year. With t h e d e p a r t u r e o f s e v e r a l s t a f f members i n t h e a c a d e m i c and s t u d e n t s e r v i c e s d i v i s i o n t h e p h r a s e seems appropriate. With Dave Masten o f t h e I n s t r u c t i o n a l Media C e n t e r s t a f f , a new program, e n t i t l e d g u r a t e d on c a b l e t e l e v i s i o n . -1- " S h o r e l i n e " , was i n a u The e n t i r e I n s t r u c t i o n a l Media �Center s t a f f was a l s o i n v o l v e d i n p r e p a r i n g f o r t h e v i s i - t a t i o n o f t h e N o r t h C e n t r a l A c c r e d i t i n g A s s o c i a t i o n team. Many h o u r s were s p e n t p r e p a r i n g forms and m e e t i n g r e q u e s t s o f t h e team. T h i s was a y e a r o f o b s e r v a t i o n and r e s e a r c h i n t h e t o t a l a r e a o f Student Personnel Services. I t was i n t h i s a r e a t h a t t h e major r e - l o c a t i o n , re-assignment, o r g a n i z a t i o n began t o f o r m a l i z e d u r i n g t h i s One o f t h e m a j o r u n d e r t a k i n g s and r e - year. f o r Student Personnel was t h e r e - d e s i g n i n g o f t h e C o l l e g e C a t a l o g and p u b l i c a t i o n s t o be d i s t r i b u t e d t h r o u g h S t u d e n t P e r s o n n e l Services. I n F i n a n c i a l A i d s , t h e amount o f monies available f o r s t u d e n t s a t t e n d i n g West Shore Community C o l l e g e doubled. Of c o u r s e , one o f t h e r e w a r d i n g s i t u a t i o n s of the s p r i n g o f 1974 was an i n c r e a s e i n s t u d e n t s : spring enrollment ever experienced a t West Shore Community C o l l e g e when 1,307 r e g i s t r a t i o n s were S t u d e n t A c t i v i t i e s were v a r i e d . newly e l e c t e d S t u d e n t S e n a t e Mary Murphy, a t t e n d e d the largest recorded. I n A p r i l of 1974, o f f i c e r s , accompanied by a very informative officer's L e a d e r s h i p Workshop a t Daytona B e a c h Community C o l l e g e i n Daytona B e a c h , F l o r i d a . Students also actively participated i n planning s u c h s p e c i a l e v e n t s a s O r i e n t a t i o n , W i n t e r Fun Day, and Graduation. �Occupational Studies In the Occupational area as w e l l as the academic, 1973-74 was a y e a r o f p l a n n i n g and i m p l e m e n t i n g . John S c h w e t z ' s o f f i c e was i n v o l v e d 1) i n the following: w r i t i n g a proposal t o r e s e a r c h t h e lower l a k e in the Baldwin/Idlewild area; 2) level d e v e l o p e d a Drug and A l c o h o l Abuse Program a t Camp S a u b l e t h r o u g h P a u l Hershorin; 3) sought t o e s t a b l i s h a P o l i c e Academy a t West Shore Community C o l l e g e ; 4) w r o t e , s u b m i t t e d , and r e c e i v e d a p p r o v a l f o r a D i e s e l R e p a i r Program f o r t h e Department o f C o r r e c t i o n s ; D i e s e l Program; 6) 5) developed plans fora met w i t h H o l i d a y I n n P e o p l e a b o u t the. development o f o u r program i n H o t e l - Motel Management; 7) worked e x t e n s i v e l y i n C.E.P.D., e s p e c i a l l y i n t h e development o f t h e p r o p o s a l f o r a r e a d e s i g n a t i o n ; '8) made a p p l i c a t i o n f o r an Equipment O p e r a t o r t o s t a r t d u r i n g t h e 1974-75 s c h o o l and School year. I n the area of t e c h n i c a l s t u d i e s , each i n s t r u c t o r d e c i d e d on a p r o j e c t f o r t h e y e a r and p u r s u e d i t . v a r i e d from w r i t i n g l a b o r a t o r y manuals, preparing Projects pro- grammed i n s t r u c t i o n a l u n i t s , t o v i d e o - t a p i n g p r o j e c t s i n t h e a u t o m o t i v e and w e l d i n g areas. Community S e r v i c e s D u r i n g 1973-74, t h e Community S e r v i c e program came under John S c h w e t z ' s s u p e r v i s i o n . J e r r y Svendor worked w i t h Mr. Schwetz i n t h i s a r e a , a s Mr. Svendor was w o r k i n g -3- �on an a d m i n i s t r a t i v e i n t e r n s h i p program t h r o u g h t h e U n i v e r s i t y of Michigan. Workshops and s p e c i a l programs were o f f e r e d f o r l o c a l b u s i n e s s and i n d u s t r y — including Time S t u d y , S a l e s m a n s h i p Workshop, e t c . Community S e r v i c e g e n e r a t e d 1,683 c r e d i t hours. �Admissions - Registration Enrollment Summary Academic Year 1973-1974 SU '73 F u l l time students: Part time students: Total Credit hours generated i n d i s t r i c t Credit hours generated out of d i s t r i c t Total Credit hours by category L i b e r a l Arts Business Health Vocational Tech. Total 622 238 651 119 -680 627 • 394 860 770 1307 349 511 325 445 331 976 594 860 770 1307 1542.5 294 6860 672 6583 448 7150 517 1836.5 7532 7031 7667 1126.5 232 323 155 Total 370 24 38 356 Credit Course Enrollment Headcount: Community Service Enrollment Headcount: F a l l '73 Winter '74 3893 1154 601 1884 3751 1236 590 1454 4476 1026 576 1588 1836.5' 7532 7031 7667 Spring '74 • F i s c a l Year Equated Students L i b e r a l Arts Business Health Vocational Tech. 24.22 4.99 6.94 3.33 Headcount ( Academic, and Vocational students only) F u l l time Transfer Career • Part time Transfer Career Total 80.66 26.58 12.68 31.28 96.26 22.07 12.39 34.15 39.48 161.97 151.20 164.87 180 169 171 154 168 163 183 149 Total 83.72 24.82 12.92 40.51 19 19 • 119 154 113 213 125 224 370 622 651 680 �Admissions - Registration Enrollment Summary Academic Year 1973-1974 Page 2 SU '73 Winter '74 Spring '74 165 229 740 567 860 770 1307 806 54 721 49 1253 54 394 860 770 1307 9-68 15 - 78 100 171 24 58 41 228 298 238 58 38 90 347 119 146 68 98 361627 154 67 394 860 770 1307 3 In D i s t r i c t students: Out of D i s t r i c t students: 441 329 349 45 Total 488 372 394 Male Students: Female Students: - F a l l '73 I 0 0 • Total Age Range New Freshman Returning Freshman Community Service Sophomores Special Students • Total Guest Applicants Total F i s c a l Year Credit Hours 24,066.5 FTE: Registrar's Report 7-9-74 1525 FfES: 517.55 12 - 69 13 - 78 �Balance Sheet Exhibit A General, Fund West Shore Com'wni.tv College June 30 1974 1973 Assets Cash on Hand and in Bank Accounts Receivable - Students (See Auditor's C e r t i f i c a t e ) Accounts Receivable - Other Delinquent Property Taxes Receivable (See Auditor's C e r t i f i c a t e ) National Direct Student Loans Receivable Due from Other Funds Inventories ~ At Cost Prepaid Expenses $ 15,881.81 8,097.51 19,028.17 $ 15,678.30 7,590.15 12,749.64 5,628.89 26,865.00 15,166.18 24,798.39 300.00 18,854.30 $115,765,95 $ 77.882.76 $ 42,591.56 31,939.27 48,478.40 1,682.36 1,112.89 2.S96.QO $ 69,901.48 33,971.43 65,349.40 29,793.59 $128,700.48 $200,307.93 22,810.37 200.00 L i a b i l i t i e s and Fund Equity Li,a.bil.it.le,s Accounts Payable Accrued Contracts Payable - Instructors Payroll Taxes Withheld and Accrued Due to Other Funds Due to Student Activity Groups Other L i a b i l i t i e s Fund Equity - Exhibit B ( D e f i c i t ) 1.292.03 (12,934-53) (322,425.17) $3 15.765.95 $ 77 v ££Z i 7a �Statement of Fund A c t i v i t i e s Exhibit C General Fund Page 1 West Shore Community, College 1974 1973 Revenues .Local, Sources Property Tax Levy Interest and Penalties on Delinquent Property Taxes Tuition - Resident - Non-Resident - Community Services Student Service Fees A c t i v i t y Admission Fees Community - Students Child Day Care Center Rental of Property and Leases G i f t s and Grants Interest Earned on Investments Cost Recovery - Sponsored Programs Hospital Assistance Program A l l Other $ 446,448.90 $ 381,205.59 232.11 163,509.86 12,714.75 14,826.90 7,906.50 7,318.91 3,758.39 12,256.70 450.00 471.01 298.83 2,715.85 1,041.45 152,973.32 20,366.00 8,518.51 7,913.30 5,958.40 2,199.08 4,016.04 5,635.93 6,101.05 1,336.81 - - $ State and Federal Sources Direct State Aid Aid to Vocational Education Emergency Employment Act Redistributions Grants " Project RITE - Work-Study Program - Library - Placement - National Direct Student Loan - Veterans - Other 4.233.01 677.141.72 $ 463,265.00 '33,494.39 7,999.17 $ $ 448,971.00 44,459.90 12,837.17 10,821.00 16,000.00 9,067.00 18,035.00 - $ 29,398.83 5,000.00 17,035.00 26,865.00 4,211.77 4.389.52 591.658.68 6,168.00 6.170.97 609.604.45 - $ 5.299.00 565.490.07 $1 .268.800.40 I a l a i Revenues Expenditures • Educational Activity Cost Centers - Exhibit D Supportive Function Cost Centers - Exhibit E $1 .175.094.52 $ 685,760.48 $ 615,515.44 408.402.68 $1,094,163.16 415.777.9/ ,031.293.38 $1 $ 174.637.24 $ 143.801-.14 Excess Revenues from Operations Add Excess Revenues - Auxiliary Enterprises-Book Store -7- . ,374.88 1 $ $ 176,912,12 $ 902-04 142.899.10 �Statement of Fund A c t i v i t i e s Exhibit C General Fund Page 2 West Shore Community College F i s c a l Year Ended June 30. 1974 1973 Deduct Transfers - Debt Retirement Fund of March 31, 1969 - Debt Retirement Fund of September 1,1969 Excess Expenditures - Auxiliary Enterprises - Snack Bar -8- $ 59,232.40 137,176.20 $ Excess Revenues (Expenditures), .for Period 19,014.60 42,081.20 66.521.48 $ 202,975,51 $ 109.490.64 $( 60,076.41) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1973-1974.pdf Annual Report https://wsccarchives.org/files/original/bc5b03c6b89967355ed2ed62d2402309.pdf b5545720ad014ab63323ebb8dc988f1c PDF Text Text West Shore Community College J u l y 1, 1972 - June 30, 1973 �WEST SHORE COMMUNITY PRESIDENT'S ANNUAL J u l y 1, 1972 - June 30, SUBMITTED TO BOARD OF TRUSTEES COLLEGE REPORT 1973 �B O A R D OF T R U S T E E S E. Dean Raven, Larry Chairman Bradford Ellen Elder Helen McCarthy Betty Noteware Donald Olson C. W. Tasker ADMINISTRA TION John M . Eaton, P r e s i d e n t B. A . , C o l l e g e of W o o s t e r ; M . A . , M i c h i g a n State C o l l e g e ; Ph. D . , M i c h i g a n State U n i v e r s i t y . C h a r l e s J . B e n s m a n , Dean of I n s t r u c t i o n : A c a d e m i c Studies B . S . , M . A . , U n i v e r s i t y of Dayton; E d . D. , B a l l State U n i v e r s i t y . R o b e r t D. B r a d l e y , D ean of Campus S e r v i c e s B . A . , A l m a C o l l e g e ; M . A . , M i c h i g a n State U n i v e r s i t y ; A d v a n c e d Study at U n i v e r s i t y of N e b r a s k a , Oakland U n i v e r s i t y . W a l l a c e H a m r i c k , Dean of Student P e r s o n n e l S e r v i c e s A A . , P a l m Beach J u n i o r C o l l e g e ; B . S . , M . S . , F l o r i d a State U n i v e r s i t y ; P h . D. , M i c h i g a n State U n i v e r s i t y . John Schwetz, Dean of I n s t r u c t i o n : T e c h n i c a l Studies B . S . , M . A . , Western Michigan University. �PREFACE A strange d i c h o t o m y of s i t u a t i o n s c r e a t e d a v a r i e t y of r e a c t i o n s to the o p e r a t i o n of the college i n the 1972-73 f i s c a l y e a r . The severe s t r a i n on f i n a n c i a l o p e r a t i o n s p r e c i p i t a t e d by our c o u r t case concern- i n g debt s e r v i c e t a x i n g p r i v i l e g e s continued to focus a t t e n t i o n on economy. A t the same t i m e s e l f - s t u d y a c t i v i t i e s f o r i n s t i t u t i o n a l g r o w t h and a c c r e d i t a t i o n c r e a t e d c a t a l y t i c a c t i o n f o r i n t r o s p e c t i o n , p l a n n i n g and continued development. I a m p r o u d to say that despite the m a n y d i f f i c u l t i e s w h i c h our t w o y e a r f i n a n c i a l d e p r e s s i o n b r o u g h t , the c o l l e g e and i t s p e r s o n n e l g r e w . All p e r s o n n e l helped w i t h economy measure/3; f a c u l t y i m p l e m e n t e d p r o g r a m i m p r o v e m e n t s w h i c h affected s a v i n g s ; and the student p o p u l a t i o n was s l i g h t l y higher than a n t i c i p a t e d . �INTRODUCTION West Shore has, i n i t s few y e a r s of o p e r a t i o n , a t t e m p t e d to be a t r u l y c o m p r e h e n s i v e c o m m u n i t y c o l l e g e . T h e 1972-73 f i s c a l y e a r has seen the a t t a i n i n g of t h i s g o a l , w h i c h , i n view of the f i n a n c i a l c o n s t r a i n t s brought by the c o u r t i m p o s e d r e s t r i c t i o n on debt s e r v i c e t a x l e v y , is an outstanding achievement. The l e a r n i n g e n v i r o n m e n t f o r students i n c a r e e r , g e n e r a l ed- u c a t i o n and academic t r a n s f e r p r o g r a m s has been such that f o l l o w - u p s t u d i e s , student i n t e r v i e w s and e m p l o y e r r e a c t i o n s have i n d i c a t e d a l a r g e m e a s u r e of s a t i s f a c t i o n . C o m m u n i t y s e r v i c e p r o g r a m m i n g has brought i n v o l v e m e n t t h r o u g h adult education c o u r s e s , w o r k s h o p s , c u l t u r a l events, seminars, entertainment programs, s p e a k e r s bureau a c t i v i t i s and c h i l d c a r e s e r v i c e s . Student s e r v i c e a c t i v i t i e s have c o v e r e d both p r o f e s s i o n a l v i c e s and Student Senate a c t i v i t i e s . Counseling, ser- testing, advising, f i n a n c i a l a i d , v e t e r a n ' s a s s i s t a n c e , student a c t i v i t i e s and p l a c e m e n t vices, have been a c t i v e c o n c e r n s and a c c o m p l i s h m e n t s personnel ser- of the student staff. Many f a c u l t y have c o n t r i b u t e d to the s u c c e s s f u l e s t a b l i s h m e n t of special events for c o m m u n i t y i n v o l v e m e n t t h r o u g h d r a m a t i c p r o d u c t i o n s , n a t u r e t r a i l t o u r s , a r t e x h i b i t s and s c h o o l v i s i t a t i o n s . �C o o p e r a t i v e a c t i v i t i e s w i t h area s e c o n d a r y s c h o o l s , Ferris State College, C o n s o r t i u m " 8 " , M i c h i g a n State U n i v e r s i t y and s e v e r a l area i n d u s t r i e s have also a f f o r d e d the c o l l e g e and the c i t i z e n s of the West Shore s e r v i c e a r e a o p p o r t u n i t i e s f o r g r o w t h and s t u d y . �WEST SHORE C O M M U N I T Y C O L L E G E PRESIDENT'S A N N U A L REPORT J u l y 1, 1972 - June 30, 1973 Campus S e r v i c e s Severe budget r e s t r i c t i o n s and the a c c o m p a n y i n g need f o r c o n stant v i g i l a n c e to c o n s e r v e those funds w h i c h w e r e a v a i l a b l e placed a heavy r e s p o n s i b i l i t y on the dean of campus s e r v i c e s and a l l the s u p p o r t staff. M r . B r a d l e y and a l l the people i n c u s t o d i a l , s e c r e t a r i a l and s e r - v i c e functions of the college d e s e r v e h i g h p r a i s e for t h e i r l o y a l t y and help i n m a i n t a i n i n g the s u p p o r t a c t i v i t i e s of the c o l l e g e . The c o n s e r v a t i o n of m a t e r i a l , supplies and t i m e helped r e d u c e th( t expenditures f o r maintenance and s e r v i c e o p e r a t i o n s . A l l secretaries w o r k e d a t h i r t y - t w o hour week w h i c h b r o u g h t about a t w e n t y p e r c e n t saving i n c l e r i c a l costs. M r . Jon H a r t m a n and M r . R o b e r t A r n o l d , s u c c e s s o r to M r . H a r t m a n , p e r f o r m e d valuable s e r v i c e s as accountants and helped to i t that t h e r e was always money a v a i l a b l e f o r staff pay days. see They also assisted M r . B r a d l e y i n the m a n y f i n a n c i a l and s t a t i s t i c a l r e p o r t s r e q u i r e d d u r i n g our quest f o r s u p p l e m e n t a l funding f r o m the s t a t e . The state Senate passed l e g i s l a t i o n w h i c h w o u l d have made a l o a n fund a v a i l a b l e to West Shore, h o w e v e r , the House w o u l d not add �i t s a p p r o v a l to the m e a s u r e . T h u s , i t was n e c e s s a r y to w o r k w i t h the M u n i c i p a l Finance C o m m i s s i o n f o r p e r m i s s i o n to b o r r o w $127, 500 i n t a x a n t i c i p a t i o n notes; h o w e v e r , even t h i s a c t i o n came too l a t e to effect cash flow and a v a i l a b l e funds i n the 1972-73 f i s c a l y e a r . I n M a r c h , 1973, i t was announced that the Michigan Supreme C o u r t had decided i n f a v o r of West Shore i n our "debt s e r v i c e t a x case: thus c l e a r i n g the way f o r better f i n a n c i a l s t a b i l i t y by the end of the next fiscal year. Student P e r s o n n e l S e r v i c e s D r . H a m r i c k and h i s staff i n s t i t u t e d some n o t e w o r t h y a d d i t i o n s to student s e r v i c e a c t i v i t i e s d u r i n g the 1972-73 y e a r . The a c q u i s i t i o n of a t r a i l e r for use as a m o b i l e c o u n s e l i n g o f f i c e brought o p p o r t u n i t y f o r f u t u r e expansion of c o u n s e l i n g and c a r e e r p l a n n i n g s e r v i c e s , (the t r a i l e r was do- nated to the college by A n d e r s o n ' s Sales of L u d i n g t o n ) . Student g o v e r n m e n t a c t i v i t i e s w e r e expanded and s t r e n g t h e n e d with a notable i n c r e a s e i n student p a r t i c i p a t i o n i n i n t r a m u r a l s p o r t s , student senate a c t i v i t i e s and the i n a u g u r a t i o n of an a l l c o l l e g e faculty, - - board, a d m i n i s t r a t i o n , staff and student - - i n - s e r v i c e day i n F e b r u a r y . • A c h i l d development center was c r e a t e d f o l l o w i n g months of p l a n n i n g and a r r a n g i n g by D r . H a m r i c k . T h e i m p l e m e n t a t i o n of c h i l d c a r e s e r v i c e has made t h i s a d d i t i o n a l element on the campus a new e n c o u r a g e m e n t f o r student-mothers to attend college. �Instructional ServicesDespite the m a n y f i n a n c i a l c u r b s placed on o p e r a t i n g p r a c t i c e s m a n y f a c u l t y m e m b e r s put f o r t h e x t r a e f f o r t and brought a n u m b e r of e x t r a s to the l e a r n i n g e n v i r o n m e n t at West Shore. for high school students and t e a c h e r s , Special s e m i n a r s , v i s i t a t i o n days t r a v e l i n g d r a m a goups, a r t e x h i b i t s , c a r e e r day and a s u m m e r study t o u r i n A u s t r i a a r e e x a m p l e s of the e x t r a e f f o r t and p l a n n i n g that f a c u l t y and a d m i n i s t r a t o r s a c c o m p l i s h e d i n 1972-73. • I n s t r u c t i o n a l Media Center s e r v i c e s continued to expand and the need f o r s p e c i a l s t a f f i n g i n a u d i o - v i s u a l s e r v i c e s was pointed up by the s h a r p i n c r e a s e i n f a c u l t y use of m e d i a . I n t e r - l i b r a r y l o a n s e r v i c e s f r o m the U n i v e r - s i t y of M i c h i g a n and W e s t e r n M i c h i g a n U n i v e r s i t y p r o v e d to be a m o s t v a l u a b l e asset to students and f a c u l t y a l i k e . Continued p r o g r a m development and r e v i s i o n i n t e c h n i c a l and c a r e e r o r i e n t e d c u r r i c u l a brought about g r e a t e r e f f i c i e n c y f o r students and for the institution. A d v i s o r y c o m m i t t e e help i n the e v a l u a t i o n of c a r e e r p r o g r a m s a l s o added to the e f f i c i e n c y f a c t o r and effectiveness i n i n s t r u c t i o n a l p r o g r a m ing. A n d for the f i r s t t i m e i n d u s t r y c a m e to the c o l l e g e w i t h r e q u e s t s for i n - structional services. . A d m i n i s t r a t i v e Services The c o m b i n a t i o n of f i n a n c i a l r e s t r i c t i o n s , s e l f - s t u d y e v a l u a t i o n s and the r e s i g n a t i o n of one dean p r o m p t e d r e o r g a n i z a t i o n of the a d m i n i s t r a t i v e o p e r a t i o n of the c o l l e g e . Many hours of thought, p l a n n i n g and d i s c u s s i o n -3- �r e s u l t e d i n the e l i m i n a t i o n of one a d m i n i s t r a t i v e p o s i t i o n and the r e s t r u c t u r i n g of many o p e r a t i o n a l a s s i g n m e n t s . A l t h o u g h the " n e w " or- ganizational a r r a n g e m e n t d i d not effect the 1972-73 o p e r a t i o n i t seems i m p o r t a n t to c o m m e n t about i t in t h i s r e p o r t i n - a s - m u c h as a l l the p l a n n i n g f o r the proposed changes came f r o m the things we l e a r n e d t h i s past y e a r . A copy of the o r g a n i z a t i o n a l c h a r t f o r f u t u r e o p e r a t i o n s m a y be found i n Appendix A . �• BOARD OF TRUSTEES - »:ft»a»LS3X7LE£tf?*:r^^ 8 B H O H COLLEGE AFFAIRS COUNCIL PRESIDENT Bonn CULTURAL AFFAIRS COUNCIL STUDENT AFFAIRS COUNCIL B B g B B B i l l W I B W DEAN DEAN DEAN atfA CAMPUS SERVICES ACADEMIC & STUDENT SERVICES C T > c-rg OCCUPATIONAL, ADULT o c J & CONTINUING SERVISES I ��DEAN ACADEMIC & STUDENT SERVICES DIRECTOR INSTRUCTIONAL MEDIA COOR. AUDIO-VISUAL | PUBLIC RELATIONS COOR LIBRARY f """"""""' SERVICES \ ADMISSIONS & COUNSELING OR. COOR GENERAL EDUCATION j[ ~~ COOR. STU. ACTIVITIES & J PUBLIC EVENTS COOR. PLACEMENT & FINANCIAL AIDS •SBBSen—era—MI iSTUDENT SENATE I 3 SOCIAL SCIENCES r SCIENCE & MATH COMMUNICATIONS HUMANITIES �DEAN O C C U P A T I O N A L , ADULT CONTINUING & EDUCATION SERV. COORDINATOR ADULT & CONTINUING EDUCATION SERVICE COMMUNITY SERVICE COORDINATOR DIVISIONAL OCCUPATIONAL COUNCIL EDUCATION f | D I V I S I O N A L CHAIRMAN I DIVISIONAL ! I TECHNICAL D I V I S I O N CHAIRMANI B U S I N E S S ED. DEPT. 1 DIVISIONAL PUBLIC CHAIRMAN SERVICE JL .AUTO DEPT. SECRETARIAL LAW ENFORCEMENT DEPT. DEPT. I L I I METAL PROC. DEPT. NURSING MANAGEMENT EDUCATION DEPT. J ELECTRICAL DEPT. DRAFTING DEPT. ACCOUNTING / DEPT. DISTRIBUTIVE EDUCATION / � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1972-1973.pdf Annual Report https://wsccarchives.org/files/original/b6a2ab7468766c406aa6923e5ad63134.pdf 12a75fffcbad0173baa08ba14c6ffcc0 PDF Text Text WEST SHORE C O M M U N I T Y P R E S I D E N T ' S A N N U A L J u l y 1 , 1971 - June 30, SUBMITTED TO BOARD OF TRUSTEES C O L L E G E REPORT 1972 �PREFACE The annual r e p o r t for 1971-72, the t h i r d y e a r of f u l l - t i m e o p e r a t i o n , c o n v e y s b o t h a s p i r i t of o p t i m i s m and an a u r a of g l o o m . The o p t i m i s m is c h a r a c t e r i z e d i n the f o r w a r d t h r u s t s of the s e v e r a l o p e r a t i o n a l e l e m e n t s o f t h e c o l l e g e t h r o u g h t h e a d d i t i o n o f new p e r s o n n e l , t h e e x p a n s i o n o f p r o g r a m o f f e r i n g s , continued p r o g r e s s t o w a r d f u l l a c c r e d i t a t i o n by the N o r t h C e n t r a l A s s o c i a t i o n and student e n r o l l m e n t i n c r e a s e s . Financial concerns, caused by l i t i g a t i o n o v e r t a x i n g r i g h t s , brought attendant concern for student-teacher r a t i o s , agement procedures. a c c o u n t a b i l i t y and f i s c a l m a n - A l t h o u g h i t w a s not p o s s i b l e t o r e m o v e t h e g l o o m i n e s s p r e c i p i t a t e d by t h e f i n a n c i a l c o n c e r n s staff m e m b e r s d i d not l o s e t h e i r sense of l a y a l t y and dedication for b u i l d i n g a s t r o n g college. I n d e e d t h e 1 9 7 1 - 7 2 f i s c a l y e a r w a s one o f g r o w t h a n d d e v e l o p m e n t . New f a c u l t y w e r e added, student p e r s o n n e l s e r v i c e s expanded and c o m m u n i t y service activities were increased. C a p s u a l i z e d d e s c r i p t i o n s of t h e e x p e r i - ences of the f i s c a l year 1971-72 a r e presented i n t h i s r e p o r t to r e m i n d a l l c o n c e r n e d w i t h the d e v e l o p m e n t of West Shore C o m m u n i t y C o l l e g e that West Shore is a developing i n s t i t u t i o n w h i c h gets i t s r e a s o n f o r being and its strength f r o m people. �BOARD OF TRUSTEES E. Dean Raven, Larry Ellen Chairman Bradford Elder Jerome Mathieu, Helen • Jr. McCarthy Donald Olson C. Tasker W. ADMINISTRA TION John M . Eaton, President B . A . , C o l l e g e of W o o s t e r ; M . A . , M i c h i g a n State C o l l e g e ; P h . D . , M i c h i g a n State U n i v e r s i t y . C h a r l e s J . B e n s m a n , D e a n of I n s t r u c t i o n : A c a d e m i c S t u d i e s B . S. , M . A . , U n i v e r s i t y of D a y t o n ; E d . D . , B a l l S t a t e U n i v e r s i t y . R o b e r t D. B r a d l e y , D e a n of C a m p u s S e r v i c e s B . A . , A l m a C o l l e g e ; M . A . , M i c h i g a n State U n i v e r s i t y ; A d v a n c e d Study at U n i v e r s i t y of N e b r a s k a , O a k l a n d U n i v e r s i t y . W a l l a c e H a m r i c k , D e a n of S t u d e n t P e r s o n n e l S e r v i c e s A A . , P a l m B e a c h J u n i o r C o l l e g e ; B . S., M . S . , F l o r i d a State U n i v e r s i t y ; P h . D. , M i c h i g a n State U n i v e r s i t y . J o h n S c h w e t z , D e a n of I n s t r u c t i o n : T e c h n i c a l S t u d i e s B.S., M . A . , Western Michigan University. �INTRODUCTION The development o f West S h o r e C o m m u n i t y C o l l e g e o v e r t h e f i v e y e a r p e r i o d s i n c e the v o t e r s of M a n i s t e e and M a s o n Counties established t h e c o l l e g e i n t h e s p r i n g o f 1967 h a s b e e n a n e x c i t i n g a n d g r a t i f y i n g p e r i e n c e for a l l who have p a r t i c i p a t e d i n i t s p r o g r e s s . ex- And although this p a s t f i s c a l y e a r has been one of f i n a n c i a l r e v e r s a l s m a n y developmental goals have been attained. A c a m p u s has been developed and w i t h the c o m p l e t i o n of the I n s t r u c t i o n a l M e d i a C e n t e r t h i s s p r i n g we have c r e a t e d a f i n e set of f a c i l i t i e s . I n s u r v e y i n g the p h y s i c a l assets of the c o l l e g e we show that an i n v e s t m e n t o f $ 3 , 4 6 3 , 000 h a s p r o v i d e d t h e f o l l o w i n g : 375 a c r e s o f l a n d 4 f a r m houses (leased f o r i n c o m e ) 6 relocatable classroom buildings 3 l a r g e b u i l d i n g s (Student S e r v i c e C e n t e r , T e c h n i c a l C e n t e r and I n s t r u c t i o n a l M e d i a Center) 1 maintenance building f u r n i s h i n g s and e q u i p m e n t f o r a l l b u i l d i n g s , r o a d s , p a r k i n g areas, w a l k w a y s , two w a t e r s o u r c e s , a sewer s y s t e m , an e l e c t r i c a l p o w e r s u b - s t a t i o n , n a t u r a l gas f o r h e a t i n g a n d telephone service. T h e f i n a n c i a l s u p p o r t f o r t h e a c q u i s i t i o n o f t h e p h y s i c a l p l a n t has f r o m four sources. T w o - t h i r d s o f t h e r e s o u r c e s , $ 2 , 250, 000 w a s come acquired t h r o u g h c o n s t r u c t i o n b o n d s , t h e b a l a n c e $ 1 , 2 1 3 , 000 w a s s e c u r e d f r o m s t a t e ( $ 5 1 7 , 000) a n d f e d e r a l ( $ 6 9 6 , 0 0 0 ) g r a n t s . �1 I n a d d i t i o n to the p h y s i c a l d e v e l o p m e n t of the campus c o l l e g e p e r s o n n e l h a v e w o r k e d as a t e a m t o p r o d u c e a n d r e f i n e p r o g r a m s o f i n s t r u c t i o n , student personnel activities and c o m m u n i t y services o s o p h y and p u r p o s e s of the c o l l e g e . L e a r n i n g e n v i r o n m e n t s and s e r v i c e a c t i v i t i e s have been c r e a t e d to a c c o m p l i s h f i v e b a s i c 1. 2. 3. 4. 5. a p p r o p r i a t e to the p h i l - purposes: T e c h n i c a l - v o c a t i o n a l e d u c a t i o n t h r o u g h one and t w o - y e a r programs. Associate degree, l i b e r a l arts p r o g r a m for transfer students. Student p e r s o n n e l s e r v i c e s - a d m i s s i o n s , c o u n s e l i n g , f i n a n c i a l a i d , student g o v e r n m e n t , r e m e d i a l education t e s t i n g and placement. A d u l t and continuing education - c r e d i t o r n o n - c r e d i t p r o g r a m s , job upgrading s e m i n a r s . Community services - entertainment p r o g r a m s , speakers b u r e a u , assistance to aged and l o w i n c o m e g r o u p s , f i l m s , art exhibits, workshops. G i v e n the above l i s t e d assets i n p e r s o n n e l and f a c i l i t i e s the c o l l e g e showed g r o w t h i n m o s t of i t s a c t i v i t i e s d u r i n g the 1971-72 f i s c a l y e a r . �WEST SHORE C O M M U N I T Y C O L L E G E PRESIDENT'S ANNUAL REPORT J u l y 1, 1971 - J u n e 30, Students and Student P e r s o n n e l S e r v i c e s 1972 - U n d e r the d i r e c t i o n of Dean W a l l a c e H a m r i c k the student p e r s o n n e l d i v i s i o n broadened e x i s t i n g p r o g r a m s and added s e r v i c e s w h i c h c o m p l e m e n t e d and augmented the i n s t r u c t i o n a l p r o g r a m s of the college. New r a p p o r t w i t h area high schools was gained t h r o u g h the e s t a b l i s h m e n t of an area counselors' association. D r . H a m r i c k and M r . L y o n w e r e i n s t r u - m e n t a l i n c r e a t i n g t h i s p r o f e s s i o n a l a s s o c i a t i o n a n d t h r o u g h i t new l i n e s o f c o m m u n i c a t i o n w e r e established w i t h the high schools for the d i s s e m i n a t i o n of a d m i s s i o n s and financial a i d i n f o r m a t i o n . A r t i c u l a t i o n w i t h f o u r y e a r c o l l e g e a d m i s s i o n counselors and r e g i s t r a t i o n o f f i c e r s w a s l i k e w i s e i m p r o v e d t h r o u g h t h e o r g a n i z a t i o n of " C o l l e g e Day" a c t i v i t i e s on the West Shore c a m p u s , by a p r o g r a m of v i s i t s to our campus college and u n i v e r s i t y a d m i s s i o n s p e r s o n n e l . Too, the student personnel staff f r o m West Shore made v i s i t s t o f o u r y e a r c o l l e g e campuses to h o l d f o l l o w - u p conferences w i t h f o r m e r West Shore students. I n an a t t e m p t to b e t t e r s e r v e t h e e d u c a t i o n a l c o u n s e l i n g needs of a d u l t s i n t h e c o l l e g e s e r v i c e a r e a T u e s d a y e v e n i n g s w e r e s e t a s i d e as a t i m e r e s e r v e d for adult counseling. T h i s one-evening per week schedule was w e l l u t i l i z e d by c i t i z e n s of the a r e a . �Another student personnel o f f e r i n g w h i c h was i m m e n s e l y popular w i t h adults was the H u m a n P o t e n t i a l S e m i n a r , a c o m m u n i t y s e r v i c e o f f e r i n g w h i c h was repeated each t e r m . T h r o u g h the special i n t e r e s t and e f f o r t of M r . T e r r y L u x f o r d , chair- m a n of the d i v i s i o n of business s t u d i e s , the college r e c e i v e d a g r a n t f r o m the state to e s t a b l i s h and o p e r a t e a p l a c e m e n t office. M r . Luxford served the student personnel d i v i s i o n on a h a l f - t i m e basis i n o r d e r to o r g a n i z e and i m p l e m e n t p l a c e m e n t and f o l l o w - u p s e r v i c e s f o r West Shore students and graduates. T h e p r o j e c t w a s a g r e a t s u c c e s s a n d w i l l be f u n d e d o n a f u l l - t i m e basis during the next fiscal year. The student personnel office also p r o v i d e d the l e a d e r s h i p for the c r e a t i o n of a C h i l d Development C e n t e r . Students w i t h young pre-school c h i l d r e n w e r e p r o v i d e d a c h i l d c a r e f a c i l i t y on the college campus spring term. commencing The p r o g r a m , funded t h r o u g h d a i l y charges and a g r a n t f r o m the E m e r g e n c y E m p l o y m e n t A c t , w i l l continue i n the next f i s c a l y e a r . Miss Mary Murphy, student personnel staff counselor, has w o r k e d w i t h student g o v e r n m e n t o f f i c e r s and has a s s i s t e d t h e m i n t h e d e v e l o p m e n t of a s t r o n g and a c t i v e student senate. T h e student g o v e r n m e n t o r g a n i z a t i o n has provided fine leadership t r a i n i n g opportunities for its m e m b e r s and this t r a i n i n g has b o r n e f r u i t t h r o u g h t h e s u c c e s s f u l p r o g r a m s i n t u t o r i n g , a c t i v i t i e s and campus s e r v i c e ( a l l - c o l l e g e c o m m i t t e e s , special clean-up campaigns). student campus guides and Student senators have also d r a f t e d a "Student -2- �Handbook", w h i c h w i l l be p u b l i s h e d f o r u s e i n 19 7 2 - 7 3 . Club activities under the d i r e c t i o n and c o n t r o l of the student senate have enjoyed a good year with many special interest groups, as n u r s e s , veterans, s k i i e r s and o t h e r s , p r o v i d i n g e x t r a c u r r i c u l a r a c t i v i t i e s f o r a n u m b e r of s t u d e n t s . The Vets Club was a m o s t active group and t h r o u g h m e m b e r s h i p f r o m this group and funding f r o m the E m e r g e n c y E m p l o y m e n t A c t a V e t e r a n ' s O u t r e a c h Office was e s t a b l i s h e d on t h e c a m p u s . The Outreach Office personnel helped other v e t s b e c o m e i n t e r e s t e d i n college l e v e l study and a s s i s t e d t h e m i n s e c u r i n g v e t e r a n ' s benefits upon t h e i r a d m i s s i o n to West Shore. E n r o l l m e n t s t a t i s t i c s i n the 1971-72 f i s c a l year showed a F i s c a l Year E q u a t e d S t u d e n t c o u n t o f 4 8 7 , a 16% i n c r e a s e o v e r 1 9 7 0 - 7 1 . The headcount t o t a l s s h o w e d t h a t s o m e 1044 d i f f e r e n t i n d i v i d u a l s w e r e s e r v e d a n d t h a t t h e average student c o u r s e l o a d was 9 credits per t e r m . I n s t r u c t i o n a l P r o g r a m s and P e r s o n n e l - S i x new f u l l - t i m e p o s i t i o n s w e r e s t a f f e d t o a c c o m m o d a t e new p r o g r a m o f f e r i n g s and expanded student e n r o l l m e n t . biology, communications, Faculty positions in h i s t o r y and p h y s i c a l education w e r e f i l l e d to a u g m e n t s t a f f i n g i n f o u r d i v i s i o n s o f t h e a c a d e m i c g r o u p w h i l e a new p r o g r a m i n e l e c t r o n i c s was s t a r t e d w i t h t h e f i l l i n g of a f u l l - t i m e p o s i t i o n i n that a r e a of the t e c h n i c a l c u r r i c u l u m . -3- �F o l l o w i n g the e a r l i e r plans for staff development and the c o n c e r n s f o r a d m i n i s t r a t i v e o r g a n i z a t i o n as t h e y w e r e r e v i e w e d d u r i n g t h e S t a t u s Study e v a l u a t i o n by a N o r t h C e n t r a l e x a m i n i n g t e a m a dean of i n s t r u c t i o n for a c a d e m i c c u r r i c u l a was added to a d m i n i s t r a t i v e staff at the beginning of the f i s c a l y e a r . Charles Bensman, Ed. D. , was selected to a s s u m e the d u t i e s o f t h i s new p o s i t i o n a n d t h u s r e l i e v e t h e p r e s i d e n t o f t h e d u t i e s he h a d p e r f o r m e d as a c t i n g d e a n f o r a c a d e m i c c u r r i c u l a d u r i n g t h e f i r s t t h r e e y e a r s of college Dr. development. B e n s m a n and John Schwetz, dean of t e c h n i c a l c u r r i c u l a , the responsibilities for educational p r o g r a m development, a t i o n and g e n e r a l s u p e r v i s i o n of t h e i n s t r u c t i o n a l s e r v i c e s . has f u l l r e s p o n s i b i l i t y f o r a l l t e c h n i c a l p r o g r a m s , teacher Mr. evalu- Schwetz the development p r o g r a m s while D r . Bensman's responsibilities include general share of new supervision of the f i v e a c a d e m i c d i v i s i o n s , the i n s t r u c t i o n a l m e d i a c e n t e r and communi- cation with area high school principals. One of the h i g h l i g h t s of the y e a r f o r the i n s t r u c t i o n a l deans was t h e c o m p l e t i o n of t h e I n s t r u c t i o n a l M e d i a C e n t e r w i t h i t s f i n e f a c i l i t i e s f o r l i b r a r y a c t i v i t i e s , a t h e a t r e , t h r e e c l a s s r o o m s and i n d i v i d u a l offices all academic faculty. -4- for �A b y - p r o d u c t of the I n s t r u c t i o n a l Media Center c o n s t r u c t i o n was the c r e a t i o n of a s e v e n a c r e l a k e i m p o u n d e d by an e a r t h e r n d a m d u r i n g earth moving operations. T h e l a k e idea was p r o m o t e d by p r o f e s s o r d e l l o f t h e b i o l o g y d e p a r t m e n t a n d w i l l be u s e d b y s t a f f a n d s t u d e n t s a q u a t i c b i o l o g y s t u d i e s as w e l l as c a n o e i n g Ronfor classes. D u r i n g the y e a r s p e c i a l study of s t u d e n t - t e a c h e r r a t i o s i n a l l s u b j e c t a r e a s w a s m a d e a n d as a r e s u l t o f t h i s s t u d y a n d t h e e x p e r i e n c e o f p r e v i o u s t w o y e a r s the f u l l - t i m e s t a f f i n g of the m u s i c was e l i m i n a t e d ; t h i s a r e a w i l l be s t a f f e d w i t h p a r t - t i m e p e r s o n n e l u n t i l s t u d e n t e n r o l l m e n t increases. T h e t e c h n i c a l , business and public s e r v i c e f a c u l t y made with business, contacts i n d u s t r y and a r e a h i g h schools i n an effort to d e t e r m i n e the educational s e r v i c e needs of the l o c a l e c o n o m y and t o acquaint students w i t h the c a r e e r p r o g r a m s a v a i l a b l e at the c o l l e g e . Campus Services T h e f i n a n c i a l d i f f i c u l t i e s of t h i s past y e a r w e r e a constant concern o f t h e d i v i s i o n of c a m p u s s e r v i c e s a n d m u c h c r e d i t f o r k e e p i n g t h e s u p p o r t s e r v i c e s m o v i n g m u s t go t o M r . R o b e r t B r a d l e y , d e a n o f c a m p u s s e r v i c e s , and his staff. A l t h o u g h t h e o p e r a t i n g budget s u f f e r e d a d e f i c i t of $63, 000, m o s t a u x i l i a r y s e r v i c e s and s u p p o r t functions w e r e m a i n t a i n e d at a near normal level. 5- �T h e o p e r a t i n g d e f i c i t w a s c r e a t e d by t h e n e e d t o m e e t a p o r t i o n o f the debt s e r v i c e payments f r o m o p e r a t i n g funds when l i t i g a t i o n i n the c o u r t s kept the c o l l e g e f r o m c o l l e c t i n g a s p e c i a l debt s e r v i c e t a x l e v y . We a s s u m e t h a t t h e A p p e l l a t e C o u r t w i l l r e s o l v e t h e q u e s t i o n s o o n a n d t h a t t h e o p e r a t i n g d e f i c i t i n c u r r e d c a n be e l i m i n a t e d i n t h e n e x t f i s c a l year. I m p r o v e d o r g a n i z a t i o n of the b u s i n e s s and a c c o u n t i n g functions and w e l l q u a l i f i e d staff have b r o u g h t b e t t e r o r d e r to the e n t i r e f i s c a l o p e r a t i o n . E a c h dean and s u p e r v i s o r had a c c e s s to c u r r e n t i n f o r m a t i o n r e g a r d i n g h i s budget e n c u m b r a n c e s and e x p e n d i t u r e s , a n e c e s s a r y f a c e t i n f o l l o w - u p of p r o g r a m and f i s c a l a c c o u n t a b i l i t y . T h e c u s t o d i a l f u n c t i o n s of p r e v e n t i v e m a i n t e n a n c e , grounds keeping and equipment c a r e have s u f f e r e d f r o m o p e r a t i n g budget s h o r t a g e s ; the custodians however, have p e r f o r m e d w e l l even though u n d e r s t a f f e d . A s i t b e c a m e a p p a r e n t that the o p e r a t i n g budget w o u l d suffer a l a r g e deficit a special appeal was made to a l l staff to c o n s e r v e on supplies, and t r a v e l . energy I n a d d i t i o n m o s t support staff, f a c u l t y and a d m i n i s t r a t o r s a n - s w e r e d a n a p p e a l f o r p a y c u t s b y d o n a t i n g 3% o f t h e i r s p r i n g t e r m w a g e s t o the college o p e r a t i n g budget. -6- �T h e s p i r i t of cooperation, u n d e r s t a n d i n g and d e t e r m i n a t i o n e x - h i b i t e d by a l l e m p l o y e e s has eased the d i s a p p o i n t m e n t we have a l l f e l t in our court case tax p r o b l e m . Buoyed by the N o r t h C e n t r a l A s s o c i a t i o n ' s a p p r o v a l of t h e Status Study and the r e c o m m e n d a t i o n that the c o l l e g e p u r s u e f u l l a c c r e d i t a t i o n w e h a v e a l r e a d y o r g a n i z e d f o r o u r S e l f S t u d y w h i c h w i l l be c o n d u c t e d in the 1972-73 f i s c a l y e a r . In the b r i e f appendixes w h i c h follow s i g n i f i c a n t s u m m a r y data on e n r o l l - m e n t and budget a f f o r d a s t a t i s c a l r e v i e w of c o l l e g e o p e r a t i o n s d u r i n g the 1971-72 year. -7- �APPENDIX A ENROLLMENT 1971-72 Headcount FYES 220 Summer 16. 2. . 6. 58 99 41 99 95. 24. 23. 12. 87 75 48 98 90. 26. 27. 8. Liberal Arts Business TechnologyHealth 49 23 93 70 95. 18. 23. 12. 54 17 56 29 734 Fall Liberal Arts Business Technology Health 802 Winter Liberal Arts Business Technology Health 821 Spring Liberal Arts Business Technology Health Total 2577 4 8 6 . 98 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource PresidentsAnnualReport1971-1972.pdf Annual Report https://wsccarchives.org/files/original/36c6d1332d485d920632adcb5d7471d2.pdf 3b14be07dd974feb72ffd564d41a6cbd PDF Text Text West Shore Community College A N N U A L July 1, 1969 R E P O R T - June 30, 1970 �i P R E F A C E This, reflects the t h i r d A n n u a l Rep-art f o r upon the first 70 f i s c a l y e a r vice of this p a r t of the a d m i n i s t r a t o r s who ing of the college faculty i t has We of f u l l - t i m e m a r k e d the advent of to t h e c i t i z e n s For year i t has who have Shore Community operation of the college. comprehensive The 1969- community college have labored experience long and hard in the of ser- organiz- realization and for the new adventure. been chosen to institute the p r o g r a m s , and provide l e a r n i n g o p p o r t u n i t i e s to of Trustees for the confidence College Michigan. been a happy been a pioneering West and college students support afforded us plan the facilities w i s h to t h a n k the in this first year operation. Signed, John M . Eaton, President Ph. D. Board of �I N T R O D U C T I O N With the college facilities spots the first logistics year for i n the making West state created administration on time a challenge Shore 1, Now, to to use sessions Shore which accompanies year Media between Center personnel a job w e l l the campus and business cooperation the best to m e e t and learned more of small students, faculty, one another i n one for of the philosophy of 1970 we jointly the a d m i n i s t r a t i o n and share the the ' :•. feeling done. Quarters all college office) operations and Technical Center). The space i n the Manistee and Mason offices were were Instructional and the Scottville facilities portions of the Student Services and the a d m i n i s t r a t i v e i n the happy area buildings (relocatables, offices p r o g r a m used off-campus use of Undaunted, they all participated C o m m u n i t y College and president's In A p r i l , the spirit make-shift arrangements of operation, During the Fall and Winter spread However, start. after the first faculty of West separated communications, C o m m u n i t y College yet-under-construction "relocatables". college they were in the f a c u l t y a r r i v e d necessary eagerly i n the orientation rather widely staff. September it was in four a pride and determination among and support When, the f i r s t of operation was and ingenuity to a l l c o n c e r n e d . and the desire college located (student practical nursing County hospitals. Building were b r o u g h t to the c a m p u s . The open to secre• tarial studies laboratory and student personnel in the Student Services Building. operations were also relocated �Dr. Rodney c o n s u l t a n t to W e s t counsel during Berg, Shore the f i r s t excellence and our f r o m the College by the N o r t h year of Central DuPage, Association^ of operation helped guide us goal for accreditation by the N o r t h at the e a r l i e s t p o s s i b l e date. was assigned as His advice in our Central pursuit a and of Association �WEST SHORE C O M M U N I T Y A N N U A L July Per 1, C O L L E G E R E P O R T 1969 - June 30, 1970 sonnelThe f a c u l t y c h o s e n to a s s i s t p r o g r a m of the college though v a r i e t y of experiences i n the i m p l e m e n t a t i o n of relatively young and educational the faculty had attended taught in a c o m m u n i t y a community backgrounds c o l l e g e as college and o n l y one perience at the college not be to W e s t students, of educational 33) Shore. however, had had full-time brought A few none teaching a of had ex- level. Although it will (average age the Annual Reports in this Annual it seems feasible appropriate or p r a c t i c a l to list the faculty i n future to i n c l u d e the n a m e s T e r r y - Luxford Paula Nezki Judith Communications Claerr Robert H a r r i s o n Rosemary Health, Physical ucation and Recreation Humanities Public - Ronald David Services & Mousel Stenzel Teholiz Barbara - Ruth Science Wall E d - Leo Mathematics Knudsen Thornley Raymond Mayer Da v i d Science Rondell H a r r y - Caldwell Robert Thomas Technologies Carl In addition employed faculty Report: Business Social of founding to a s s i s t to these full-time in special McCann Rue sink Todd faculty fifteen p a r t - t i m e instructors p r o g r a m areas. were �No changes i n administrative s t a f f occurred during the year, however, James Rassi, dean of student personnel, announced h i s resignation at the close of the f i s c a l year. Curriculum and Instruction The faculty and the director of the Instructional Media Center worked closely in the continued development of instructional media and i n the acquisition of audio-visual materials and equipment. The Instructional Media Center i s rapidly becomming the service unit i t should be to students, faculty and c i t i z e n s from the community. Those faculty with laboratory oriented courses made good use of a mixture of new and used equipment i n putting their laboratories together and involving students i n meaningful learning experiences i n the process. The Curriculum Committee and the Academic Council reviewed academic requirements and recommended a number of provisions aimed at strengthening and enlarging the curricular offerings of the College. During the 1969-70 academic year one hundred thirty-three different courses were taught i n the 8:30 a.m. to 10:00 p.m. schedule. For a beginning i n s t i t u t i o n , we have established a most comprehensive curriculum. Supervision of instruction has been shared by Mr. Schwetz and me; however, as the s t a f f grows, and other r e s p o n s i b i l i t i e s mount, i t w i l l be d i f f i c u l t for me to devote proper attention to the o f f i c e of the president and continue to r e l a t e to faculty i n the manner of the r o l l of acting dean of instruction. - 2 - �College Facilities Final the - adoption of the a d m i n i s t r a t i o n and the accomplished the Long site planners and a comprehensive k e y to f u t u r e c a m p u s Range facility planning and land use an in such educational In keeping the guide, Phase I I of the Technical able Long Center Development Bids Center were on M a r c h commencing 6, 1970. The the leased campus garage, community for it served very was be published as a that the physical setting and predicated upon, Shore Community and building plans agencies be Phase I I approval for Center; started on for for College, and funding. c o n s t r u c t i o n of however, we the were Center. the $548, 790 ready for Technical limited use 1971. relocatables Building was plan will construction and facility planning proved space r e q u i r e m e n t s .Student S e r v i c e s West Plan called building will and Roy, by space. noted only the Technical let and construction Spring Quarter Earlier tional for prepared plan. and the Instructional Media to get f u n d i n g a p p r o v a l be plan for state and federal Range of as This developed Jfrom, and an educational construction to Johnson, Plan was it should w i t h the educational Plan, published. Development administration submitted developmental of campus as Johnson, and the use a plan is necessarily philosophy Development brochure development Although the L o n g described Range and Student Services well. Needless to say, Building met the c o m p l e t i o n a significant addition to the entire to focus to be student activity and c o m m u n i t y adequate instrucof the college interest upon �something tangible, Community Business situations providing could Bradley and his custodial requests for staff were bond services, of a most the sale of $ 1 . 5 m i l l i o n The operating gained total expenditure for totaled $50, 540. and keeping extremely was and and laboratories, f r o m the to support at a 6% a the learning busy. and accomplishment off and an imponding interest in bonds, Center, for proposals office interest rate, sale of bonds w i l l the Instructional development costs challenging the purchase classrooms significant activity hike made campus furnishing material necessary Services construction of the T e c h n i c a l Arranging for of up with the purchase Funds by a number H. E. F. A. m a r k e t on m u n i c i p a l bonds The identity. preparing the m o n e y provide for other establish Shore establishing a college bookstore, writing sale was accomplishment. confronted classrooms, activities kept the Business The attached and thereby 1969-70 fiscal year. six relocatable sale prospectus, many be West - during the erection of bond College Services M r . b e a u t i f u l and functional to w h i c h the n a m e be Media used a rate major for Center for the and to activites. the fiscal year operational costs are were outlined in the $519,541; capital appendixes. expenses 00. Studont_ P e r s o n n e l - Staffing of the student personnel 1969 w h e n R i c h a r d L y o n a s s u m e d operation was the duties of increased counselor, in August financial aids, of �placement services and officer s u c h as and group counselor. admissions, dean of Dean Rassi, students, divided his t i m e among student activities director testings Continued progress agreement on course University, Ferris State College equivalency between State College, officers. The ratified of T r u s t e e s . elected First Student Senate president; Luomola, activities moved and received officers for the C o l l e g e , status on the Student Senate President's for Michigan Grand Valley committee a n d c o n s t i t u t i o n as status written appropriate sanction f r o m the Shore Community president; Jon Bengston, and Thomas College vice- m e m b e r s h i p on the standing Curriculum Board Kalina, treasurer. representatives were Cabinet, and Central f r o m planning of the West secretary; In keeping with the design Shore brought University. were:Michael Razminas, Renee West adoption of b y - l a w s by the students was the state colleges M i c h i g a n State U n i v e r s i t y , and Western Michigan Student g o v e r n m e n t to e l e c t e d in articulation with assigned committees to full Committee and voting Academic Council. Student Senate focci. Nurse The clubs approved Club and the Student c o o p e r a t i o n m u s t be done its purpose e s t a b l i s h e d as past year were; extra curricular Ski Club, Practical Newspaper. for information principals and counselors. communicate were chartered during this Several meetings school clubs exchange were M u c h of this k i n d of i n the months and years a n d m i s s i o n to those -5- held with area high coordination and to c o m e if West advising high school Shore is to students. �Special events, to West Shore were i . e. Senior sponsored Day, for introducing by the Student Senate high school seniors and the student personnel staff. Enrollment one An statistics for the academic thousand and twelve and a fiscal year e n r o l l m e n t a n a l y s i s c a n be Community Services and activities. W M T E , Special of music, radio tapes series, and student vocal a significant part of the West News found i n the professor a public film appointments equated coordinated a n u m b e r of "West Shore staff, Today" non-credit courses, group appearances Shore profile Quarterly , editorial material aired speakers made community over throughout the college Advocate, service district. the responsibilityof we started quarter. subscribers three weeks Special feature articles, generated by H a r r y Nuckolls, the President. Daily News, and publication of prior picture W K L A bureau community a s u p p l e m e n t to t h e d a i l y n e w s p a p e r s . was d e l i v e r e d to a l l n e w s p a p e r each academic of 211. 5 . especially the Dean of Student Personnel and the with the support of the M a n i s t e e N e w s of count student number of Upon the suggestion of the p u b l i s h e r of the L u d i n g t o n West Shore a head appendixes. m e d i a p r e s e n t a t i o n s c o n t i n u e d to be administrative showed - David Stenzel, service year The the Quarterly to the beginning stories and editor of the Quarterly, this publication an excellent and unique c o m m u n i c a t i o n t o o l f o r the made College. �Board Policy - In F e b r u a r y the the B o a r d of Trustees involving working F a c u l t y Senate as t h e b o d y to conditions sought and represent received recognition the faculty i n and salary allowances. negotiations Negotiations p l e t e d i n M a r c h to the m u t u a l s a t i s f a c t i o n of the f a c u l t y a n d the Revised board policies 2014 formula for f r o m a base of twelve drastically changing computing the n u m b e r the following as community of college year equated responsibilities credit hours i n state headings be grow. 527. many felt m o r e The to the longer security years. severely amount was term, this changed thus r e q u i r e d to o b t a i n state assistance social passed students units per state w o u l d no employee had been the case for 1969-70 totaled $35, c o l l e g e f i n a n c i n g v/as fiscal decreed that the financial responsibility w i l l in trustees. Absence u n i t s to f i f t e e n and o n e - h a l f when i t was sibility for payroll community second significant change perienced payments com - The A under Individual Convenience Legislation effecting year. adopted were Recruitment 2031 Postscript were f r o m and College was assume ex- respon- retirement fund The net effect as the college required for aid. of payment this staff new and of these cos �ENROLLMENT SUMMARY 1969 F i s c a l Year 1970 Spring 1969 Summer 1969 Fall 1970 Winter Credit course enrollment Non-credit course enrollment 75 0 323 48 319 22 295 76 F u l l time students Part time students 1 74 178 145 165 154 161 134 Credit Hours: General Educ-Transfer Vocational Technical Total 289 •0 289 2,022 1,455 3,477 1,898 1,218 3,116 1,788 1,165 2,953 F u l l Time Equated: 1 General Educ-Transfer . Vocational Technical Total 18.6 __0 18.6 130.45 93.87 224.32 122.45 78.58 201.03 115.35 ,75.16 190.51 Headcount: General Educ-Transfer Vocational Technical 75 0 231 92 229 .90 198 97 Hale students Female students 27 48 171 152 187 132 146 149 Freshmen students Sophomore students Junior students 75 0 0 316 6 1 160 4 1 273 20 2 lew students Returning students 58 17 285 38 105 214 72 223 'ransfer students 30 50 81 134 •istrict students «ut-of-district students 'ut-of-state students 'oreign students 73 2 0 0 309 13 0 1 311 8 0 0 286 9 0 0 Total F i s c a l Credit Hours F i s c a l Year Equated Students (46.5 FYES Division Factor) 'egistrar's Office p r i l 30, 1970 9,839 211.505 �Balance General West Sheet Fund Shore Community June 30, College 1970 Assets Current A s s e t s : Cash on Hand a n d i n B a n k Accounts R e c e i v a b l e Delinguent P r o p e r t y Taxes Inventories Prepaid - At Cost (See $ Receivable Auditor's Certificate) Expenses: Postage Total 80,291.91 2,234.77 24,904.00 11,136.44 200.00 Assets $118,767.12 Liabilities and Fund Equity liabilities: Accounts Payable - Trade Salaries Payroll and O t h e r $ 9,120.09 17,067.20 10,102.91 $ Accrued 36,290.20 Payable Taxes Payable Fund Equity: Balance Total June 30, Liabilities 1970 arid - Fund Exhibit Equity B 82,476.92 $118,767.12 �Statement of Fund General West Fiscal Shore Activities Fund Community Year Ended College June 30, 1970 Revenues» Local Sources Property - Tax Levy - $217,882.02 1969 I n t e r e s t and P e n a l t i e s on D e l i n q u e n t P r o p e r t y Taxes Tuition Resident Non-Resident S t u d e n t S e r v i c e Fees I n t e r e s t E a r n e d on I n v e s t m e n t s I n s u r a n c e R e c o v e r i e s - Damages Miscellaneous - Student Newspaper, Etc. 427.72 $ State and F e d e r a l S o u r c e s Direct State Aid Aid t o V o c a t i o n a l Education Work - S t u d y Grant L i b r a r y Improvement Grant Other Grants 66,328.96 4,212.50 70,541.46 7,459.00 915.01 1,110.50 1,004.81 $299,340.52 $194,664.00 51,455.84 5,291.67 5,161.50 863.00 257,436.01 $556,776.53 xpenditures: Summary o f Excess Cost Center Activities - Exhibit C 570,081.13 $(13,304.60) Expenditures Add: Transfers from C o n s t r u c t i o n See Comments Fund of December 19, 1969 $ 26,752.56 13,447.96 eeduct: Transfer Net L o s s '•"t Excess I-Tnci t o Debt R e t i r e m e n t Fund - Auxiliary Enterprises - $ Exhibit D 57,555.25 3,698.11 Expenditures Equity - June 30, $(47,805.40) $130,656.60 .1969 Excess E x p e n d i t u r e s (See A b o v e ) C o r r e c t i o n of P r o p e r t y Taxes o f P r i o r i -EK 1 E q u i t y J u n e 30, ! 61,253.36 1970 - Exhibit A $ Years 47,805.40 374.28 48,179.68 $ 82,476.92 �Statement of Fund A c t i v i t i e s Debt — Retirement Funds West Shore Community College June 30, 1970 Fund of March 31,1969 Sept. 1, 1969 Revenues: Property Tax Levy - 1969 Transfer from General Fund Capitalized Interest on Bond Sale Proceeds of Bond Issue -. 43,023.28 39,487.25 $ $ 82,510.53 $ $ 20,000.00 42,710.00 114.75 $ $ 62,824.75 $ 45,067.00 Excess Revenues $ 19,685.78 $ 1.00 Fund Equity June 30, 1969 $ Expenditures: Bond Redemptions Interest Agent Fees $ - Additions: Excess Revenues (See Above) Fund Equity June 30, 1970 1 s 18,068.00 26,999.00 1.00 wm 19,685.78 45,000.00 67.00 $ 19,685.78 $ 45,068.00 1.00 $ 1.00 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AnnualReport1969-1970.pdf Annual Report https://wsccarchives.org/files/original/6e5beedd196898c78fba61ca618da90a.pdf b3d095a1c282e0b0bf662bc5f28282ce PDF Text Text West Shore Cc nunity College Q ANNUAL REPORT July 1, 1968 - June 30, 1969 �WEST SHORE COMMUNITY ANNUAL REPORT July 1, 1968 - June 30, 1969 COLLEGE �PREFACE The second Annual Report of the President is a chronicle of the planning, organizing and implementing activites i n which the staff has participated. While most of the attention of the administrative staff was directed toward long range planning, campus development, and educational program development, short range needs prompted the implementation of a schedule for evening classes. Although i t was the original intent of the board and administration to delay the offering of courses until the F a l l of 19C9, when f u l l - t i m e faculty would be on hand, requests for study opportunities f r o m citizens of the college d i s t r i c t prompted the establishment of a schedule of evening classes which were taught i n Manistee, Ludington and Scottville high school f a c i l i t i e s . �WEST SHORE COMMUNITY COLLEGE ANNUAL REPORT July 1, 1968 - June 30, 1969 - Personnel Commencing July 1 and August 1, 1968 James Rassi, dean of student personnel and Gerald Hopper, director of instructional media assumed t h e i r duties and brought the professional administrative staff to f u l l compliment. The administrative roster reads as follows: John M . Eaton, Ph. D. Robert D. Bradley, M . A . James Rassi, M . A . , M . A . John Schwetz, M . A . Gerald Hopper, M . L . S . - president and acting dean of instruction - dean of business services - dean of student personnel services - dean of vocational-technical studies - d i r e c t o r , instructional media center Staffing for the evening college courses was accomplished through hiring p a r t - t i m e instructional personnel f r o m business, industry and secondary schools within the college d i s t r i c t . Personnel serving the college as p a r t - time instructors included: John B r a s t r o m Jean Brown Jean Case Clark Hamilton Bert Kelley H a r r y Nuckolls Wilma Paulus Donald Strouf Judith Suetter Leo Teholiz Dorothy Trebilcock - Business Psychology Psychology Technologies Social Studies Communications Speech Mathematics Social Studies Art Communications �Several months of the year were spent i n pursuing interview schedules which lead to the appointment of the f u l l - t i m e faculty chosen to organize, w r i t e and implement programs of instruction i n September 1969. I n order to achieve a good m i x of educational experiences and to avoid p r o v i n c i a l i s m instructional staff r e c r u i t i n g was not l i m i t e d to Michigan but involved i n t e r views on university campuses i n Indiana, I l l i n o i s , Iowa, Minnesota, M i s s o u r i , New York, North Dakota, Chio, Oklahoma, Pennsylvania, South Dakota and Wisconsin. Sixteen w e l l qualified teachers have b.een hired to commence f u l l - t i m e employment with the College i n September 1969. A chart of the administrative organization of the College may be found i n the appendixes. < Curriculum and Instruction Evening college classes were instituted i n business, communications, a r t , mathematics and h i s t o r y during each of the three terms of the year. I n service and orientation sessions were held for the instructors each t e r m i n order to establish a proper environment for implementing the f i r s t courses taught by the College. M r . Hopper outlined plans for inaugurating l i b r a r y and instructional media services and instituted a system of l i b r a r y m a t e r i a l selection through Choice "C-pening Day" collection and through communication with each of the faculty members as soon as they had accepted employment at West Shore. The Instructional Media Center was the f i r s t educational function and facility to be located on the college campus. -2- The f a r m home on the �former Hans Jensen property was renovated and made into the office of the Instructional Media Center director and the receiving station for books and other instructional media. As faculty v/ere hired for the F a l l t e r m 1969 M r . Schwetz and I sought immediately to cominunicate with them relative to the development of course objectives and outlines, instructional equipment for classrooms and laboratories and textbook selection. Thus, most of the facultj' h a v e mpde contributions to c u r r i c u l u m development p r i o r to their a r r i v a l . Through joint planning and considei-ahle c o o p e r a t i o n b e t w e e n the instructional deans and M r . Rassi we organized, edited and published the f i r s t general catalog for West Shore Community College. The catalog, complete with financial information, academic r u l e s , graduation r e q u i r e ments, program outlines, course descriptions and attractive i l l u s t r a t i o n s has been distributed throughout the college d i s t r i c t and to a l l four-year colleges across the state. College Facilities The bid for construction of the Student Services Building was awarded to A l s t r o m Construction of Muskegon on February 25, 1969. Inasmuch as i t appeared impossible to accelerate construction enough to complete the Student Services building for occupancy by September, 1969, the administration sought and found temporary facilities to accommodate classroom, laboratory and office needs of the College. �The $750, 000 bond issue was sold on December 12, 1968 following the organization of a vast amount of supportive m a t e r i a l and numerous conferences with the financial advise of Robert Russell f r o m the F i r s t of Michigan Corporation. E. J . Johnson, Duane Parkes, B r u c e Draper and Robert Bradley made contact with Moody, Standard & Poors i n New York to obtain " A " and " A A " ratings respectively. The Business Cffice has assisted the deans and Instructional Media Center director i n filing statements and proposals seeking funding for special projects supported by the State and Federal government. A n accounting of the audited budget for the past year m a y be found in the appendixes. Student Personnel Much of the energy of the dean of student personnel was devoted to establishing liaison between West Shore Community College and the area high school principals, counselors and students. Two students f r o m each of the high schools i n the college d i s t r i c t were invited to serve on an a d visory committee to the dean i n establishing guidelines for a student government organization and i n an effort to promote high school student interest i n the college. M r . Rassi also established contact with most of the state colleges and universiti es i n order to institute lines of communication and articulation. �Financial aid through grants and scholarships to students were arranged by the student personnel office. Attendant to this operation the systems and forms necessary for application for admission, financial aid, etc. were also designed. Through the efforts of M r . Rassi and the student advisory committee M r . Leo Teholiz, p a r t - t i m e a r t i n s t r u c t o r , was asked to submit drawings of a proposed seal for West Shore Community College. The design selected has been used i n the College Catalog ( a facsimile may be found i n the appendixes). Three hundred eighty-five students were enrolled i n credit courses during the year. These three hundred eighty-five students generated one thousand four hundred t h i r t y - n i n e credit hours and 30. 93 FYES. Community Services The five members of the administrative staff were kept busy as guest speakers for clubs, civic organizations and school groups during the past year. Many of us were privileged to give commencement taiks i n area high schools. •A steady flow of news releases was provided the area news media. Good reception and good'use has been made of releases by the radio and newspaper editors. Community service activities w i l l be expanded to include non-credit courses, f i l m programs and other special event activities when f u l l - t i m e faculty are here to assist i n the planning and implementation of these services. �A special "Dedication of the Campus" and flag r a i s i n g ceremony was held on the campus site on Sunday, May 4, 1969. The Kiwanis Club of Manistee presented a t h i r t y foot aluminum flag pole to the college at the dedication ceremony. Board Policies Board policies adopted and/or revised during the past fiscal year include: New 2017 - Employment - Physical Examinations • 2070 - Faculty Senate 4012 - Clubs and Crganizations 4020 - Financial Aids 4031 - Testing 4032 - Occupation and Education Information Revised 2033 - Sick Leave 4002 - Admission Requirements 4033 - Orientation.to College Annexation petitions were approved by the Board of Trustees and voting In four school d i s t r i c t s brought two of the d i s t r i c t s into the college district. Walkerville and Weare-Crystal schools were annexed while the voters in Baldwin and Pentwater rejected annexation. Other F i r s t steps toward accreditation through merrib ership i n the North Central Association of Colleges and Secondary Schools were instituted when the administration filed an "institutional Analysis Report" with the North Central Association this past winter. Following a consulting v i s i t by a North Central examiner D r . Ernest Clements, West Shore Community College - 7- �was accepted in "Correspondent Status". • V7e must now work toward the "Recognized Candidate" status as we complete two years of f u l l - t i m e operation. "Correspondent Status" with the North Central Association w i l l now allow the college to pursue federal funding for campus construction projects under the Higher Education Facilities Act - T i t l e I . �WEST SHORE COMMUNITY COLLEGE Public Board of Trustees 1 | Presio ent ry Dean of TechnicalVocational Curricula Div. of Div. of Dean of Business Services Director of Campus Serv. Director of Food Services Dean of General Studies Div. of SScience & Math * Dean of Student Personnel Counselors Director of •A&aiaaiaaa. Registrar Placement Director of the Learning Resources Center Activities Health Service! ��Comparative Balance Sheets General Fund West Shore Community C o l l e g e June 3 0 , 1968 and June 3 0 . 1969 June 3 0 , Assets Current Assets Cash on Hand and i n Bank Investments - E x h i b i t D Accounts R e c e i v a b l e - Other Delinquent P r o p e r t y Taxes R e c e i v a b l e Accrued I n t e r e s t R e c e i v a b l e I n v e n t o r y - Bookstore - A t Cost 1969 Increase (Decrease) 1968 $ $134,048.72 $176,353.28 670.00 354.38 $134.718.72 Total C u r r e n t Assets $ 14,734.48 92,997.77 1,016.00 22,027.20 2,159.17 1.114.10 $176,707.66 $(41,988.94) Deferred Expense Prepaid Insurance 4,210.97 158,176.68 13,581.65 383.98 $ 10,523.51 (65,178.91) 1,016.00 8,445.55 1,775.19 1,114.10 $(42,304.56) 315.62 L i a b i l i t i e s and Fund E q u i t y LiabiIities Accounts Payable $ P a y r o l l Taxes Other 222.00 3,752.12 88.00 $ $ 222.00 3,752.12 88.00 $ 4,062.12 $ $ 4,062.12 Total Liabilities Fund E q u i t y Balance June 30 - E x h i b i t B 130,656.60 176,707.66 (46.051.06) $134,718.72 $176,707.66 $(41,988.94) �........ » Statement o f Fund A c t i v i t i e s General Fund West Shore Community C o l l e g e F i s c a l Year Ended June 3 0 . 1969 revenues Local Sources T u i t i o n - Resident - Non-Resident Student Fees Local P r o p e r t y Taxes I n t e r e s t and P e n a l t i e s - L o c a l P r o p e r t y Taxes Book Store - Sales - Cost o f Sales $ 11,767.90 440.00 $ 2,370.70 2.478.06 $ 12,207.90 839.00 244,251.04 146.80 ( 107.36) $257,337.38 State Sources State A i d 27,590.00 $284,927.38 Other I n t e r e s t Earned on I n v e s t m e n t s Rent - College Land Miscellaneous $ 4,615.03 500.00 7.00 Total Revenues Expenditures Cost Centers - E x h i b i t C 'Fund T r a n s f e r s : B u i l d i n g and S i t e Fund Endowment Fund 5.122.03 $290,049.41 $183,940.14 $151,742.73 417.60 152.160.33 336,100.47 Excess ( E x p e n d i t u r e s ) - See Below $(46,051.06) Fund E q u i t y B e g i n n i n g o f P e r i o d $176,707.66 Deduct Excess E x p e n d i t u r e s - See Above Fund E q u i t y End o f P e r i o d - E x h i b i t . A 46,051.06 $130,656.60 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AnnualReport1968-1969.pdf Annual Report https://wsccarchives.org/files/original/aa057846ffc98285be6ec6f577da2556.pdf 526e4ff02c993d465c83e300e8fc3c8c PDF Text Text West Shore Community College �WEST SHORE COMMUNITY C O L L E G E ANNUAL R E P O R T July 1. 1967 - June 30, 1968 �PREFACE This first Annual Report for West Shore Community College will of necessity review a time span greater than a single fiscal year. The college district was founded on March 6, 1967 when the voters in the Manistee and Mason Intermediate School Districts voted to establish a community college district; thus four months of organizational activity occurred during the 1966-67 fiscal year. Attendant to the establishment of the district, a seven member board of trustees was elected and officially installed in office on March 17, 1967. Members of this first board of trustees were: Barry J. Bourdo, O. J. DeJonge, Bruce R. Draper, Mrs. Ellen M. Elder, Mrs. Helen D. McCarthy, A. Ivan Pelter and E, Dean Raven. O. J. DeJonge was selected to serve as Chairman of the Board with Barry Bourdo in the office of Vice Chairman, and Mrs. Helen McCarthy and Bruce Draper appointed to the offices of Secretary and Treasurer. From April through June the Board of Trustees was heavily involved in meetings with officials and consultants from the Department of Higher Education and special consultants from the University Offices of Community College Cooperation. These educational consultants, along with special legal counsel, assisted the Trustees in their efforts to establish bylaws to govern the activities of the Board, name the college, request �the county treasurer to levy the voted 1. 5 mill tax, establish liaison with the State Department of Education, secure information concerning the selection of the campus site, secure legislative grant of funds for campus planning, initiate an area vocational education survey, develop a budget for the 1967-68 fiscal year, appoint a screening committee of consultants to assist in the selection of the college president, and commence interviews toward the selection of an architectural firm. This busy schedule of events and meetings was a prelude of activities and involvement the Board of Trustees was to continue through the first quarter of the 1967-68 fiscal year. �INTRODUCTION The review of activities concerned with the development and planning of West Shore Community College contained in the following pages will acquaint the reader with the manner in which the Board and administration have shared responsibilities in the early stages of organizing this new institution of higher education, and illustrate the many activities and community service functions performed by the administration. Citizens of Manistee and Mason Counties may be proud of the record their elected representatives, the Board of Trustees, have made in planning the college and the uncounted hours of time they have devoted to their assignment. Recognition should also be made for the administrative counsel and assistance afforded by Leonard Bestrom, Superintendent of the Mason County Intermediate School District, Maurice Goodreau, Superintendent of the Manistee Intermediate School District, and Charles Boyer, a member of the State Board for Community and Junior Colleges and a citizen of Manistee. �WEST SHORE COMMUNITY COLLEGE ANNUAL REPORT July 1, 1967 - June 30, 1968 As outlined in the preface of this report, many months of organizational planning by the Trustees for West Shore Community College were accomplished prior to the beginning of the 1967-68 fiscal year. The first three months of the year were a continuation of these efforts on the part of the Board of Trustees. During this period, the Board approved a budget of $226, 650 - $58, 650 for operations and $168, 000 for capital outlay. Through the months of July and August the Board continued its search for a president, interviewed architects, engaged the services of Drs. Leu and Smith from Michigan State University to conduct a site selection survey, and implemented steps to secure a $4, 000 grant from the State Vocational Office to conduct a survey and study of the area vocational-technical education needs. In the pursuit of these several accomplishments, it was the announced intention of the Board that the college be opened to students in the fall of 1969. The Board authorized Dr. Max Smith and Burton Brackney from Michigan State University to proceed with the area vocational study in the period between July and December 1967. -1- �The firm of Johnson, Johnson & Roy, Inc., site planners and landscape architects, was contracted to assist the Board in site selection activities and the development of a plan for the long-range use of the site to be selected. Following the recommendations of the presidential candidate screening committee, applicants for the Office of President were interviewed and it was subsequently announced that John M. Eaton, from Douglas, Arizona, had accepted the appointment as president for West Shore Community College. Dr. Eaton and his family scheduled their move to the college district in October 1967. Upon the receipt of the site selection survey and recommendations from consultants, Leu and Smith, in October, it was decided that more investigation and study of suitable sites was in order, for the Board did not find the consultant's report and recommendation acceptable to their needs. This action prompted an eight month study of several proposed site locations. The site selection problem was resolved by a five affirmative - two negative vote on May 22, 1968 at a special meeting of the Board of Trustees. The campus site, located three miles north and three miles west of Scottville, is in Section 27 of Victory Township and is comprised of some 375 acres, bordered on the north by the south branch of the Lincoln River, on the east by Amber Road, on the south by Sugar Grove Road, and on the west by Stiles Road. -2- �In September of the year 1967, Trustee Bourdo moved from the college district and tendered his resignation. The unfulfilled term of office, resulting from the acceptance of Mr. Bourdo's resignation, was assumed by John L. Ham following a unanimous motion of the Board of Trustees to seat him. Subsequent to Mr. Bourdo's resignation and Mr. Ham's appointment, Trustee E. Dean Raven was elected to the office of Vice Chairman left vacant by virtue of the resignation. General Functions In the nine month period in which the President was employed during the 1967-68 fiscal year, the college administrative offices were established and organized. Through the assistance of the Scottville Chamber of Commerce, a suite of offices was secured in November 1967 and the President and his secretary, Mrs. Marjorie Knudsen, established the operation of college organizational activities at 10lj North Main Street in Scottville. In addition to the office space secured for establishing the first center of operations, the college has made extensive use of temporary office facilities and regular board of trustees' meeting accommodations in the Mason County Intermediate School District offices and the State Savings Bank of Scottville. Funds to support the area vocational school study were secured and -3- �the study implemented and completed by Burton Brackney from Michigan State University and Arnold Carlson from Scottville, with clerical work completed by Mrs. Sadie Riffle. As a follow up to this study project, the college President visited all of the major business and industrial leaders who participated in the study. The college staff edited, published and distributed the Final Report and a special Summary Report of the Area Vocational Study to all area schools and study participants. This report will serve as a guideline for the college and area high schools in the future planning and establishing of cooperatively implemented vocational and technical education courses for students in both secondary school and college level programs. In the first weeks of his service to the college, the President visited the State Office of the Department of Education, Bureau of Higher Education, the Bureau of the Budget, and the offices of the executive secretary for the Michigan Council of Community College Administrators to establish liaison between the several Lansing based offices and West Shore Community College. Communication with all state colleges and universities was initiated in order that organizational plans for West Shore Community College and appropriate approval documents for the transfer of student credits could be secured from the baccalaureate degree offering institutions. A special Institutional Analysis Report for initial recognition by the �North Central Association of Colleges and Secondary Schools was prepared and submitted. As a result of this report, a North Central examiner visited the college and evaluated the staff, the campus and building plans, and the institutional analysis document with the result that West Shore Community College was awarded Correspondent status with the North Central Association. Personnel In an effort to bring professional talent to the planning and organizational stages of West Shore Community College at the earliest practical time, the President initiated a search for competent and experienced personnel to serve the college. The administrative areas for which special leadership was needed included the areas of business services, technical-vocational education, student personnel services, and librarianship. Two of these positions were staffed in early 1968 when Robert Bradley assumed the duties of the Dean of Business Services in January and John Schwetz began work as the Dean of Technical-Vocational Curricula in March. James Rassi and Gerald Hopper were secured as Dean of Student Personnel and Director of Instructional Media r e spectively, however, their assumption of duties was not scheduled to commence until the first months of the 1968-69 fiscal year. -5- �Subsequent to the employment of these key administrators, careful selection of mature and competent clerical assistance was secured. From time to time during the balance of the year, special consultant help from the State Vocational Office, Michigan State University, vendors, and other community colleges was used to augment and assist the professional staff with planning activities. Curriculum and Instruction In preparing an initial program of instruction for the college, it was necessary to settle upon a philosophy of education and a general plan for instruction. The prologue to the policies of the Board of Trustees presents the following statement of educational philosophy from which the aims and objectives and the instructional program plans have taken their direction: West Shore Community College, as a comprehensive community college, is dedicated to the service of its community. The college shall make education beyond the high school level available to all students interested in, and capable of, benefiting from such a program of higher education. In addition, it shall provide the program and facility for an area vocational school of both secondary school and college levels. The quality and effectiveness of instruction offered by the college is important to all those interested in higher education - students, teachers, administrators, alumni, and the general public. It is the responsibility of the administration of the college to facilitate instruction and lead its staff and students to personal and group fulfillment in their educational endeavors. Free communication, -6- �a free flow of ideas and feelings among the administration, the faculty, the students, and the community is essential for the realization of personal and institutional goals. A review of the findings presented in the College Feasibility Study and the Area Vocational Study also served to direct the staff planning toward the initial program of instruction to be implemented* The curricular offerings which were outlined included a balance between academic transfer offerings and a carefully selected group of vocational-technical studies. As plans for programs developed, an instruction philosophy was also generated. The recruiting of faculty members for West Shore will place an emphasis upon selecting teaching personnel with a knowledge of, and an appreciation for, the comprehensive community college philosophy. John Schwetz, in his office as the Dean of Technical-Vocational Curricula, has established and met with a number of advisory committees who will continue to serve the college by examining and reviewing proposed technical and vocational programs. The dean has also developed a schedule for the development and implementation of technical-vocational programs suggested by the Area Vocational Study pertinent to the West Shore Community College service area. Application procedures were started with the State Vocational Office and the Bureau of Higher Education concerning program offerings in practical nursing, machine tool technology and business. Other program, -7- �equipment and staffing approval request forms have been submitted to the state offices for approval for the 1969-70 college year. The continuing development of the educational plan for West Shore will challenge faculty and administration to search for ways in which meaningful educational experiences can be made available to all students through a variety of learning situations. College Facilities During the several months during which the Board of Trustees conducted evaluations of campus sites, the administration served both the Board and the professional site planners through the collection of data, charts, maps, etc. In addition, the administration provided the site planners with long-range institutional philosophy reviews, educational plans, and land use ideas to assist them in their site development studies and long-range planning activities. The winter months of the 1967-68 college year were spent interviewing a number of architects. Following the interviews, visits were made to the sites of recent facilities planned and engineered by the architectural i firms which had been rated highest on the evaluation made at the time of the interviews. In March, the administration recommended that the Board contract for the services of the firm of Vander Meiden, Koteles, and Associates, Inc. from Grand Haven, Michigan for the first phases of -8- �campus development and building construction. A five year plan for construction of educational facilities and campus development was made to follow the educational plan. The first and second phases of construction were outlined and detail work, following educational specifications, was started on phase I - a student services building. This phase I building will house all the initial instructional, administration and student activity services of the college. (See appendix A.) Business Services Among the several duties and accomplishments of the Office of Business Services were the development of a long-range plan for capital development, the establishing of the college accounting system, budget proposals for the 1968-69 and 1969-70 fiscal years, the purchasing of office furniture, equipment and supplies, the selection of an auditing firm, the initiation of a study for an employees' fringe benefit program and the organization of personnel office functions. (Budget information may be found in appendix B.) In addition, much work and planning with the Vocational Dean, the President and the architects relative to campus and educational facility development was accomplished by the Dean of Business Services. -9- �Student Personnel The activities directly concerned with student personnel functions were limited during the 1967-68 college year inasmuch as the appointment of the Dean of Student Personnel Services was not made until April. However, initial contacts with administrators and counselors in area secondary schools were made. The area vocational study and a survey of attitudes toward proposed admission policies for West Shore involved each area high school. An agreement to affiliate with the American College Testing Program allowing West Shore to participate with A. C. T. as a test center and as a recipient of research data and information concerning community college student evaluations was signed in December 1967. Community Services From December 1967 through June 1968, the administrative staff made over fifty speeches before school, community, club and service organizations throughout the college district. In addition, the President was invited to speak at three high school commencement programs. Robert Bradley, Dean of Business Services, acted as chairman for the Michigan Week Committee in Mason County. Soon after establishing offices in Scottville, the President invited all area news media representatives to confer with him concerning college -10- �plans for news release policies. At the same time, the press, radio and television representatives shared information with the college relative to their public service policies and their release and printing time schedules. It was announced that all official news stories initiated by the college would appear on a special form titled The Drift (see appendix C). The college accepted an honorary participating membership in the Scottville Chamber of Commerce and purchased membership in the Ludington Area Chamber of Commerce and the Manistee County Board of Commerce. Board Policies During the year the Board of Trustees adopted bylaws and policies governing its operation and approved policies concerned with personnel, instruction, student personnel, community services and business services. By special resolution the Trustees also declared willingness to annex the Pentwater School District to the West Shore Community College Dis trict. This petition to annex now awaits approval by the State Board of Education and the voters of the Pentwater School District. -11- �WEST SHORE COMMUNITY COLLEGE PHASE I - BUILDING CONSTRUCTION STUDENT SERVICES BUILDING The phase I plan of the campus master plan has led to the incorporation of the design of an all-purpose building which will be converted to a student services building when the facilities scheduled for phase II of construction are completed. Presently there are no facilities in the college district which would be suitable for full-time operation of the planned educational and community services programs of West Shore Community College. Therefore, the development of a campus facility which will provide accommodations for classrooms, laboratories, vocational-technical program shops, an instructional media center, student services facilities, counseling and administrative offices spaces, and auxiliary spaces. As suggested above, the instructional program uses of this facility will be moved to other buildings as the campus is developed and the student services functions will be expanded to accommodate food services, student activities and the campus bookstore. Appendix A �WEST SHORE COMMUNITY COLLEGE 1967-1968 BUDGET Administration Salaries Fringe Program Classified Salaries Fringe Program Total Total $30,000 1,000 6, 000 1,000 Professional Services 9, 500 Educational Consultants 500 Audit & Financial 750 Legal 60, 000 Architect & Engineering Total Supplies and Expenses 2, 000 Travel & Recruitment 3,500 Supplies 500 Professional Dues & Fees 1,350 Printing & Publishing Total Capital Outlay 2, 500 Furniture 2, 500 Equipment 100, 000 Site - Land Acquisition Total Fixed Charges 500 Financial Charges 2,400 Rent 150 Utilities 1, 000 Insurance 1, 500 Communications Total Total 1967-1968 Budget $31, 000 7, 000 70,750 7,350 105,000 5, 550 $226,650 Appendix B �7tav4 fam tie camfuu «tf Tfieet Sieve @em*t«Hify 0stUqe December 4, 1967 WEST SHORE COMMUNITY COLLEGE OFFICE OF COMMUNITY SERVICES To: Representatives of news communication media Re: Planning conference for policies and procedures governing the publication and broadcasting of news from West Shore Community College 1. Educational philosophy of West Shore Community College. 2. Aims and objectives of the college. 3. How can West Shore Community College best serve the community with news of college events ? 4. When should information be received by reporters and correspondents? 5. What publication release time will be most equitable for both radio and newspapers ? 6. Who is designated correspondent with whom the Community Services Office may work? 7. Is there a preferred format for news stories, and is there a limit to the length of individual articles ? 8. In what form must photographs be for publication? 9. What is public service, and what is advertising? 10. Interviews with West Shore Community College staff members - make appointments through Office of Community Services. Appendix C OFFICE OF COMMUNITY SERVICES WEST SHORE COMMUNITY COLLEGE, P.O. BOX 277, SCOTTVILLE, MICHIGAN 49454 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource President's Office Description An account of the resource Annual reports, President's Leadership Team minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AnnualReport1967-1968.pdf Annual Report https://wsccarchives.org/files/original/5c605789c4d7c28b069c9c7eaeffdde6.pdf 54d6b14ed04695eab94f2db0f486573d PDF Text Text WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting J a n u a r y 15, 1996 The J a n u a r y 1 5 , 1996 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e Community C o l l e g e was c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room i n t h e Campus C e n t e r o f West S h o r e Community C o l l e g e b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call C h a i r m a n Wood w e l c o m e d t h o s e i n a t t e n d a n c e . Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., D e n i s M e i k l e a n d C h a i r m a n Wood. T r u s t e e s absent: Beth McCarthy. Others present: Dr. W i l l i a m M. A n d e r s o n , D r . Cameron B r u n e t - K o c h , M a r g a r e t C l o u t i e r , Ray Cummins (WKLA), D r . T i m o t h y D y k s t r a , V i r g i n i a Fox, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), M i c h a e l K r u e r , D e b b i e L o p e r , Dr. T e r r y L u x f o r d , T i m Omarzu ( M a n i s t e e News A d v o c a t e ) , W i l l i a m W e s t p h a l , D a v i d Y a r n e l l and Sadie R i f f l e . M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l t o a p p r o v e t h e m i n u t e s o f t h e December 18, 1995 r e g u l a r m e e t i n g as p r i n t e d . Motion c a r r i e d 6 - 0. Minutes T h e r e w e r e t w o a d d i t i o n s t o t h e p r i n t e d agenda: Agenda 1) T r u s t e e B u l g e r r e q u e s t e d a n a c t i o n i t e m 6.2 R e c o m m e n d a t i o n o f C o l l e g e D e p o s i t o r y be added; 2) 1.6 C o m m u n i c a t i o n s was a l s o added. Motion by T r u s t e e M e i k l e , s e c o n d e d b y T r u s t e e C l i n g a n t o a p p r o v e t h e p r i n t e d agenda w i t h t h e s e a d d i t i o n s . Motion c a r r i e d 6 - 0. C h a i r m a n Wood r e q u e s t e d a n y p u b l i c time. T h e r e was n o n e . comment a t t h i s Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g communications: 1) l e t t e r o f r e s i g n a t i o n f r o m S a d i e R i f f l e , E x e c u t i v e S e c r e t a r y , e f f e c t i v e F e b r u a r y 29, 1996; Public Comment Communications �WSCC M i n u t e s Regular Meeting J a n u a r y 15, 1996 Page - 2 2) r e m i n d e r o f a m e e t i n g o n Wednesday, J a n u a r y 17 a t 7:30 p.m. h o s t e d b y t h e Mason-Lake A r e a S c h o o l B o a r d s 1 A s s o c i a t i o n and t h e Mason-Lake I n t e r m e d i a t e S c h o o l D i s t r i c t f e a t u r i n g f u t u r i s t Dr. W i l l i a m Banach as g u e s t s p e a k e r , b o a r d members w e r e e n couraged t o a t t e n d ; 3) Dr. A n d e r s o n i n f o r m e d t h e b o a r d members o f t h e r e c e n t d e a t h o f Doug L a n k f e r , owner o f t h e l o c a l L D I m a n u f a c t u r i n g p l a n t and s t r o n g s u p p o r t e r o f WSCC. Many t r a i n i n g p r o j e c t s h a v e b e e n c o m p l e t e d f o r L D I b y WSCC and Mr. L a n k f e r has b e e n a b e n e f a c t o r t o t h e c u l t u r a l and p e r f o r m i n g a r t s s e r i e s f o r many years; 4) J a n u a r y has been d e s i g n a t e d " b o a r d m o n t h " a n d i n r e c o g n i t i o n o f t h e WSCC b o a r d members a r e p r e s e n t a t i v e f r o m t h e M a n i s t e e News A d v o c a t e w i l l take a group p i c t u r e a t the c l o s e o f t h e meeting. The p h o t o g r a p h w i l l be used i n c o n j u n c t i o n w i t h o t h e r boards b e i n g r e c o g n i z e d i n Manistee County. M a r g a r e t C l o u t i e r , Manager o f Campus S e r v i c e s , New S t a i n t r o d u c e d a new e m p l o y e e , D e b b i e L o p e r , S e c r e t a r y Member f o r b o t h Campus S e r v i c e s and t h e R e c r e a t i o n a l D i r e c t o r . The b o a r d members welcomed D e b b i e t o West S h o r e . A t t h e December r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s t h e proposed r e v i s i o n o f t h e d e n t a l / v i s i o n b e n e f i t p a c k a g e f o r a l l s t a f f members was r e f e r r e d t o t h e Finance Committee. T r u s t e e B o u r g a u l t r e p o r t e d on a r e c e n t meeting o f t h e Finance Committee h e l d f o r t h e purpose of s t u d y i n g t h e proposed r e v i s i o n . The n e w l y p r o p o s e d D e n t a l / V i s i o n b e n e f i t p a c k a g e w o u l d r e s u l t i n a 5-10% d e c r e a s e i n e x p e n d i t u r e s to the college while increasing the p o t e n t i a l b e n e f i t l e v e l s t o t h e employees. This would be a s e l f - i n s u r e d p r o g r a m . I t was t h e recommendat i o n o f t h e F i n a n c e Committee t o r e p l a c e t h e c u r r e n t d e n t a l / v i s i o n / m e d i c a l reimbursement p l a n w i t h t h e p r o p o s e d s e l f - i n s u r e d d e n t a l and v i s i o n i n surance p l a n . Motion by T r u s t e e B o u r g a u l t , s e c o n d e d b y T r u s t e e K e i l t o a p p r o v e t h e recommendat i o n o f t h e Finance Committee. Motion c a r r i e d 6-0. T h e p r o p o s e d change has b e e n r a t i f i e d b y a l l employee groups. Dr. Anderson r e p o r t e d on t h e s t a t u s o f t h e p r o p o s e d g o l f c o u r s e . He r e a d a l e t t e r he had r e c e i v e d f r o m Dr. Ray M c K i n l e y , one o f t h e p a r t n e r s who h a d e x p r e s s e d i n t e r e s t i n l e a s i n g West S h o r e Golf Course �WSCC M i n u t e s Regular Meeting J a n u a r y 15, 1996 Page -3p r o p e r t y t o c o n s t r u c t and o p e r a t e a g o l f c o u r s e . Dr. M c K i n l e y s t a t e d t h a t w h i l e he and h i s p a r t n e r , B i l l Newcomb, had a l w a y s s u p p o r t e d t h e h i g h e n v i r o n m e n t a l standard t h a t the c o l l e g e advocated i t was t h a t h i g h s t a n d a r d t h a t p r e s e n t e d some s i g n i f i c a n t c h a l l e n g e s i n b u i l d i n g and o p e r a t i n g a g o l f course. I t was t h i s o b s t a c l e , a l o n g w i t h o t h e r s , t h a t have r e n d e r e d t h e p r o j e c t i m p r a c t i c a l and t h e r e f o r e t h e y w o u l d n o t be c o n t i n u i n g t h e i r p u r s u i t o f c o n s t r u c t i n g a g o l f c o u r s e a t West Shore. Mr. W e s t p h a l g a v e t h e f o l l o w i n g u p d a t e on c a p i t a l projects: Capital Projects 1) t h e r e m o d e l i n g p r o j e c t t o c o n s t r u c t ADA comp l i a n t r e s t r o o m s i n t h e Campus C e n t e r and t h e Media Center i s n e a r i n g c o m p l e t i o n ; 2) t h e new AS/400 i s on campus and t h e f i r s t application running i s payroll, a l l applications w i l l c o n t i n u e t o r u n on t h e o l d s y s t e m u n t i l i t i s c e r t a i n t h e new s y s t e m i s o p e r a t i n g satisfactorily; 3) an u p g r a d e d I n t e r n e t node has b e e n o r d e r e d , as has a UNIX s e r v e r and l a r g e r r o u t e r t o h a n d l e t h e a n t i c i p a t e d demand f o r a c c e s s . A l s o , an a d d i t i o n a l t w e n t y modems and phone l i n e s t o a l l o w p u b l i c a c c e s s t o t h e I n t e r n e t have been ordered. A l l t h e equipment i s scheduled t o a r r i v e by l a t e J a n u a r y o r e a r l y F e b r u a r y . H o p e f u l l y , an a v a i l a b i l i t y d a t e can be announced a t t h e n e x t board meeting. V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t f o r t h e m o n t h o f December. She r e q u e s t e d a p p r o v a l o f the following expenditures: Financial Statement $ 5 9 6 , 8 6 3 . 6 1 G e n e r a l Fund $ 42,082.76 A u x i l i a r y Fund M o t i o n by T r u s t e e K e i l , s e c o n d e d b y T r u s t e e M e i k l e t o a p p r o v e t h e e x p e n d i t u r e s f o r t h e month o f December. M o t i o n c a r r i e d 6-0. T r u s t e e B u l g e r r e p o r t e d t h a t b i d s were r e c e i v e d and r e v i e w e d b y t h e F i n a n c e C o m m i t t e e f r o m two a r e a b a n k s t o s e r v e as t h e c o l l e g e d e p o s i t o r y f a c i l i t y . The b a n k s s u b m i t t i n g b i d s w e r e t h e S t a t e S a v i n g s Bank o f College Depository �WSCC M i n u t e s Regular Meeting J a n u a r y 15, 1996 Page - 4 - S c o t t v i l l e and t h e c u r r e n t d e p o s i t o r y , F i r s t o f America West M i c h i g a n . A f t e r t h e r e v i e w o f t h e b i d s i t was d e t e r m i n e d t h a t b o t h banks s a t i s f y t h e s e l e c t i o n c r i t e r i a and e a c h h a d s t r e n g t h s t h a t t h e o t h e r one d i d n o t h a v e . However, t h e one i t e m t h a t made t h e S t a t e S a v i n g s Bank b i d more a p p e a l i n g was t h e f a c t t h a t t h e y w o u l d p l a c e an ATM m a c h i n e on campus. I t was f e l t t h a t t h i s w o u l d be a g r e a t s e r v i c e t o t h e s t a f f , s t u d e n t s a n d v i s i t o r s o f t h e campus. M o t i o n b y T r u s t e e B u l g e r , s e c o n d e d b y T r u s t e e K e i l t o name t h e S t a t e S a v i n g s Bank o f S c o t t v i l l e as t h e c o l l e g e d e p o s i t o r y . M o t i o n c a r r i e d 5-0. Trustee Clingan abstained from v o t i n g . Board p o l i c y updates were p r e s e n t e d f o r t h e second reading. M o t i o n by T r u s t e e B u l g e r , seconded b y T r u s t e e K e i l t o a p p r o v e t h e u p d a t e s as p r e s e n t e d f o r a second r e a d i n g . Motion c a r r i e d 6 - 0 . M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e Bourgault t o adjourn. Motion c a r r i e d 6 - 0 . M e e t i n g a d j o u r n e d a t 4:45 p.m. Respectfully submitted, R o n a l d M. Wood, C h a i r m a n Recorded by: Sadie R i f f l e Approved: Board Policies Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting F e b r u a r y 19, 1996 The F e b r u a r y 19, 1996 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e Community C o l l e g e was c a l l e d t o o r d e r a t 4:05 p.m. i n t h e B o a r d Room i n t h e Campus C e n t e r o f West S h o r e Community C o l l e g e by V i c e - C h a i r m a n Donald C l i n g a n . Vice-chairman C a l l t o Order and Roll Call C l i n g a n welcomed t h o s e i n a t t e n d a n c e . T r u s t e e s p r e s e n t : John B u l g e r , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i k l e and V i c e - c h a i r m a n C l i n g a n . Trustees absent: R i c h a r d B o u r g a u l t and R o n a l d Wood. O t h e r s p r e s e n t : Dr. W i l l i a m M. A n d e r s o n , Mark B e r g s t r o m , P a t r i c i a C o l l i n s , Ray Cummins (WKLA), Dr. T i m o t h y D y k s t r a , V i r g i n i a Fox, D e b o r a h G a r c i a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), R o s a l y n H o w e l l , Rob K e a s t ( M a n i s t e e News A d o v a t e ) , M a r y LaDue, Dr. T e r r y L u x f o r d , D a n i e l M e y e r s , S a l l y R i f f l e , W i l l i a m W e s t p h a l , D a v i d Y a r n e l l and Sadie R i f f l e . M o t i o n by T r u s t e e K e i l , s e c o n d e d by T r u s t e e B u l g e r t o a p p r o v e t h e m i n u t e s o f t h e J a n u a r y 15, 1996 r e g u l a r m e e t i n g as p r i n t e d . Motion c a r r i e d 5-0. Minutes V i c e - c h a i r m a n C l i n g a n r e q u e s t e d any changes t o t h e p r i n t e d agenda. Dr. A n d e r s o n s u b m i t t e d one c h a n g e , an a d d i t i o n o f 5.3 F o l l o w - u p t o C a p i t a l P r o j e c t s Westphal. M o t i o n by T r u s t e e M c C a r t h y , s e c o n d e d by T r u s t e e B u l g e r t o a p p r o v e t h e p r i n t e d agenda w i t h t h e a d d i t i o n o f 5.3. Motion c a r r i e d 5-0. Agenda V i c e - c h a i r m a n C l i n g a n r e q u e s t e d any p u b l i c comment Public a t t h i s t i m e . M i c h a e l O l i v a , a member o f t h e Comment a u d i e n c e , r e s e r v e d t h e r i g h t t o a d d r e s s i t e m 8.1 Recommendation t o P r o v i d e P u b l i c Access t o I n t e r n e t a t t h e t i m e o f d i s c u s s i o n . T h e r e was no o t h e r r e q u e s t . Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g communications: 1) l e t t e r f r o m James B r a d y , S u p e r i n t e n d e n t a t B e a r Lake, e x p r e s s i n g h i s a p p r e c i a t i o n o f t h e a b i l i t y f o r s t u d e n t s a t Bear Lake t o e n t e r t h e d u a l e n r o l l m e n t p r o g r a m a t West S h o r e ; 2) a n o t e o f t h a n k y o u f r o m t h e B i l l M i e s c h f a m i l y f o r t h e c o o p e r a t i o n t h e y r e c e i v e d when t h e y h e l d a w e d d i n g r e c e p t i o n a t West S h o r e ; 3) a c h a n g e i n t h e N o r t h C e n t r a l v i s i t a t i o n , i t w i l l now be A p r i l 22-24; �WSCC M i n u t e s Regular Meeting F e b r u a r y 19, 199 6 Page - 2 4) a r e m i n d e r t h a t F o u n d e r s ' a t 6:00 p.m. Day w i l l be March 6, V i c e - c h a i r m a n C l i n g a n , on b e h a l f o f t h e b o a r d , presented a plaque expressing t h e i r a p p r e c i a t i o n f o r 23 y e a r s o f e x e m p l a r y s e r v i c e t o S a d i e R i f f l e h o n o r i n g h e r r e t i r e m e n t f r o m West S h o r e Community College. Plaque Riffle Mark B e r g s t r o m , D i r e c t o r o f t h e B u s i n e s s a n d I n d u s t r i a l I n s t i t u t e , i n t r o d u c e d h i s new s e c r e t a r y Deborah G a r c i a . W i l l i a m Westphal i n t r o d u c e d S a l l y R i f f l e who was r e c e n t l y e m p l o y e d as a D a t a P r o c e s s i n g Technician. The b o a r d w e l c o m e d t h e new e m p l o y e e s . New Employees V i c e - c h a i r m a n C l i n g a n , on b e h a l f o f t h e e n t i r e b o a r d , p r e s e n t e d a c e r t i f i c a t e o f c o m m e n d a t i o n and a g i f t c e r t i f i c a t e t o R o s a l y n H o w e l l as t h e r e c i p i e n t o f S t a f f Member o f t h e S e m e s t e r - F a l l 1995 a w a r d . Staff Member ofthe Semester Dr. A n d e r s o n i n f o r m e d t h e b o a r d t h a t a d m i n i s t r a t i o n has b e e n a p p r o a c h e d r e g a r d i n g s p o n s o r s h i p o f a c h a r t e r s c h o o l . He p r e s e n t e d t h e f o l l o w i n g recommendation from E x e c u t i v e C o u n c i l : Charter Schools Any K-12 c u r r i c u l a r o r c o - c u r r i c u l a r p r o g r a m s w h i c h West S h o r e Community C o l l e g e has s p o n s o r e d h a v e b e e n p r o v i d e d on a c o l l a b o r a t i v e b a s i s w i t h area school d i s t r i c t s . The c o l l e g e v a l u e s t h o s e r e l a t i o n s h i p s w h i c h have l a u n c h e d and s u s t a i n e d the Tech Prep P a r t n e r s h i p , t h e Math-Science C e n t e r , d u a l e n r o l l m e n t , t h e West S h o r e H i g h S c h o o l Q u i z Bowl a n d t h e West M i c h i g a n H i g h S c h o o l Theatre F e s t i v a l . Therefore, i t i s our stance, t h a t i f a n d when t h e c o l l e g e a u t h o r i z e s a p u b l i c s c h o o l academy i t w i l l be i n p a r t n e r s h i p w i t h m u l t i p l e area schools. A f t e r a b r i e f d i s c u s s i o n , m o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e B u l g e r t o adopt t h e p o s i t i o n s t a t e m e n t as s t a t e d a b o v e . M o t i o n c a r r i e d 5 - 0 . Dr. D y k s t r a p r e s e n t e d t h e c o n c e p t o f a s c h o l a r s h i p p r o g r a m f o r t h e C o l l e g i a t e s w h i c h has t a k e n f o r m t h r o u g h t h e c o m b i n e d s p o n s o r s h i p o f t h e West S h o r e Community C o l l e g e F o u n d a t i o n and t h e S t a t e S a v i n g s Bank o f S c o t t v i l l e . D r . D y k s t r a i n t r o d u c e d Mr. Dan M e y e r s , h u m a n i t i e s i n s t r u c t o r , who i s t h e director of the Collegiates. Mr. Meyers e x p l a i n e d Collegiates �WSCC M i n u t e s Regular Meeting F e b r u a r y 19, 1996 Page -3t h e r e are ten a v a i l a b l e s c h o l a r s h i p s , f i v e f o r $1,000 e a c h and f i v e f o r $750. These w i l l be awarded t o a p p l i c a n t s from v a r i o u s h i g h s c h o o l s who meet t h e e s t a b l i s h e d c r i t e r i a . Mr. W e s t p h a l r e p o r t e d t h a t t h e p r o j e c t t o c r e a t e h a n d i c a p a c c e s s i b l e r e s t r o o m s i n t h e Campus and M e d i a C e n t e r s has been c o m p l e t e d and a c c e p t e d . Restrooms Mr. W e s t p h a l r e m i n d e d t h e b o a r d members t h a t t h e Phase I I I T e c h n i c a l C e n t e r E x p a n s i o n P r o j e c t has been comConstruction p l e t e d $98,317 u n d e r b u d g e t . Because t h i s was a 50-50 f u n d i n g p r o j e c t , 50% o f t h e f u n d s a r e f r o m t h e s t a t e and 50% a r e f r o m t h e c o l l e g e , t h e r e f o r e t h e s e m o n i e s may be u s e d f o r c a p i t a l expenditures i n that b u i l d i n g . Proposed p r o j e c t s are: 1) h e a l t h and s a f e t y m o d i f i c a t i o n s t o l a b c h e m i c a l s t o r a g e a r e a s - $2,500 2) c r e a t e i n t e r n a l a c c e s s t o n o r t h r o o f a r e a - $3,000 3) i n s t a l l c a t w a l k t o s e r v i c e a i r h a n d l i n g e q u i p m e n t $4,000 4) i n s t a l l S n o w j a x s y s t e m on A t r i u m r o o f t o p r o t e c t f r o m i c e damage - $6,000 5) e q u i p m e n t f o r t h e c h e m i s t r y l a b - $10,000 6) c o m p u t e r s f o r t w e l v e f a c u l t y - $42,000 7) e q u i p m e n t t o e x p a n d b u i l d i n g n e t w o r k c a p a b i l i t i e s $30,000 M o t i o n by T r u s t e e B u l g e r , s e c o n d e d by T r u s t e e K e i l t o a u t h o r i z e t h e a d m i n i s t r a t i o n t o p r o c e e d w i t h t h e above l i s t of p r o j e c t s , w i t h the understanding t h a t competitive b i d s w i l l be s o u g h t w h e r e r e q u i r e d by p o l i c y . Motion c a r r i e d 5 - 0 . T r u s t e e B u l g e r s t a t e d t h a t t o come i n u n d e r b u d g e t was a n o t h e r e x a m p l e o f t h e e x c e l l e n t j o b done by t h e team t h a t g u i d e d t h e c o n s t r u c t i o n o f t h e Technical Center expansion. Mr. W e s t p h a l g a v e t h e f o l l o w i n g f o l l o w - u p r e p o r t on t h e s t a t u s o f c a p i t a l p r o j e c t s : 1) t h e Dam S a f e t y I n s p e c t i o n R e p o r t has been c o m p l e t e d and t h e r e p o r t does n o t i d e n t i f y any s t r u c t u r a l o r h y d r a u l i c d e f i c i e n c i e s t h a t a r e an i m m e d i a t e t h r e a t t o t h e dam. T h e r e w e r e a few recommeded r e p a i r s t h a t w i l l need a t t e n t i o n w i t h i n t h e n e x t few y e a r s . 2) a b o u t a y e a r ago West S h o r e r e c e i v e d a o n e - t i m e g r a n t i n t h e amount o f $87,326 f r o m t h e F a c i l i t i e s P l a n n i n g C o m m i s s i o n f o r m a i n t e n a n c e and r e p a i r . Capital Projects �WSCC M i n u t e s Regular Meeting F e b r u a r y 19, 1996 Page -4I t was d e c i d e d , a t t h e t i m e , t o use t h e s e m o n i e s t o do ADA c o m p l i a n c e p r o j e c t s . P r o j e c t s completed are f i x i n g entrance door t h r e s h o l d , r e p a i r i n g s i d e w a l k s , and b u i l d i n g t w o h a n d i c a p p e d a c c e s s i b l e restrooms. T h e r e i s a p p r o x i m a t e l y $26,000 o f t h e f u n d s r e m a i n i n g t o be e x p e n d e d . T h e r e was a p l a n t o use t h e s e f u n d s f o r room i d e n t i f i c a t i o n s i g n s , h o w e v e r , a more u r g e n t need a p p e a r s t o be t h e r e p a i r o f t h e s i d e w a l k on t h e w e s t s i d e o f t h e Media C e n t e r . This d i d not r e q u i r e board a c t i o n and was h a n d l e d as i n f o r m a t i o n o n l y . V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l t h e month o f January. She r e q u e s t e d the f o l l o w i n g expenditures: $ 5 2 5 , 5 9 8 . 4 1 G e n e r a l Fund $123,042.28 A u x i l i a r y Fund M o t i o n by T r u s t e e M c C a r t h y , s e c o n d e d K e i l t o approve the expenditures f o r January. Motion c a r r i e d 5-0. statement f o r approval of Financial Statement by T r u s t e e t h e month o f Mr. W e s t p h a l p r e s e n t e d , f o r t h e b o a r d ' s i n f o r m a t i o n , Governor's t h e most r e c e n t G o v e r n o r ' s FY'97 b u d g e t recommenRecommendations dations. While i t s t i l l not d e f i n i t e t h e r e i s a p o s s i b i l i t y t h a t West S h o r e may be c o m p e n s a t e d by a p r o j e c t e d 5.63 p e r c e n t i n c r e a s e . Mr. W e s t p h a l w i l l k e e p t h e b o a r d i n f o r m e d as t h e d e t a i l s become a v a i l a b l e . Mary LaDue, D i r e c t o r o f A d m i s s i o n s , gave t h e S p r i n g Semester e n r o l l m e n t r e p o r t . There are 1,511 s t u d e n t s e n r o l l e d w h i c h i s a 5.36% i n c r e a s e f r o m S p r i n g o f '95 and t o t a l c r e d i t h o u r s a r e a t 12,803 w h i c h i s an 8.82% i n c r e a s e o v e r S p r i n g o f '95. This represents the h i g h e s t e n r o l l m e n t ever f o r S p r i n g Semester. D r s . D y k s t r a and L u x f o r d r e p o r t e d on c u r r i c u l u m changes i n t h e i r r e s p e c t i v e d e p a r t m e n t s . Dr. L u x f o r d h i g h l i g h t e d t h e c o o p e r a t i v e programs o f r a d i o l o g y w i t h M i d M i c h i g a n Community C o l l e g e and w a t e r t r e a t m e n t w i t h Bay de Noc Community College. Dr. D y k s t r a i n d i c a t e d t h a t many o f t h e new c o u r s e s i n h i s a r e a w e r e i n c o n n e c t i o n w i t h t h e p a r t n e r s h i p s West S h o r e has f o r m e d , t h e h i r i n g o f Dr. Hamdy H e l a l and h i s e x p e r t i s e i n a q u a c u l t u r e , requests from Davenport College f o r a c o u r s e i n C o l l e g e A l g e b r a f o r B u s i n e s s and t h e r e c e n t d o n a t i o n from t h e Dubois f a m i l y o f Enrollment Report Catalog �WSCC M i n u t e s Regular Meeting F e b r u a r y 19, 1996 Page -5p r i n t m a k i n g e q u i p m e n t f o r an added d i m e n s i o n i n the a r t department. Pat C o l l i n s s u b m i t t e d recommended c h a n g e s t o t h e c u r r i c u l u m f r o m the C u r r i c u l u m C o u n c i l . O t h e r changes were a l s o highlighted. M o t i o n by T r u s t e e M e i k l e , s e c o n d e d by T r u s t e e B u l g e r t o a p p r o v e t h e 1996-97/1997/98 C a t a l o g as s u b m i t t e d . M o t i o n c a r r i e d 5-0. Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d a t i o n t o p r o v i d e p u b l i c a c c e s s t o t h e I n t e r n e t a t West S h o r e Community C o l l e g e . A t t h i s p o i n t , Mr. M i c h a e l O l i v a , a t t o r n e y from t h e f i r m o f Loomis, Ewert, P a r s l e y , D a v i s and G o t t i n g , i d e n t i f i e d h i m s e l f and s t a t e d t h a t he was t h e r e on b e h a l f o f t h e C a r r T e l e p h o n e Company and i t s c o n c e r n w i t h t h e c o l l e g e o f f e r i n g access t o t h e I n t e r n e t t o t h e g e n e r a l public. Mr. O l i v a s t a t e d he t h o u g h t West S h o r e m i g h t be i n v i o l a t i o n o f t h e M i c h i g a n T e l e c o m m u n i c a t i o n s A c t o f 1995. Mr. M i t c h e l l B o g n e r , o w n e r , o f C a r r T e l e p h o n e a l s o s p o k e t o t h e b o a r d members r e g a r d i n g h i s concern w i t h the o f f e r i n g of I n t e r n e t to the general public. T h e r e was c o n s i d e r a b l e discussion concerning t h i s topic. M o t i o n was made by T r u s t e e M e i k l e , s e c o n d e d by T r u s t e e M c C a r t h y to a u t h o r i z e a d m i n i s t r a t i o n t o proceed w i t h the p r o j e c t as o u t l i n e d c o n t i n g e n t upon s a t i s f a c t o r y o p i n i o n f r o m West S h o r e ' s l e g a l c o u n s e l . Motion carried 5 - 0. Trustee K e i l expressed h i s c o n c e r n t h a t t h e I n t e r n e t was n o t g o i n g t o be r e a d i l y a v a i l a b l e t o the e n t i r e college d i s t r i c t o n l y t o t h e phone e x c h a n g e s 845, 843 and 757 and a l l o t h e r s w i l l need t o pay f o r a l o n g d i s t a n c e c a l l . He recommended t h a t s o m e t h i n g be done t o a l l o w t h e e n t i r e d i s t r i c t t o l l - f r e e access. Dr. A n d e r s o n e x p l a i n e d t h a t t h e M a n i s t e e ISD i s o f f e r i n g I n t e r n e t t o the northern p o r t i o n of the c o l l e g e d i s t r i c t on a t o l l - f r e e b a s i s and i f West S h o r e a l s o o f f e r e d i t , i t w o u l d be a d u p l i c a t i o n o f services. T r u s t e e B u l g e r r e p o r t e d on t h e T r u s t e e I n - s e r v i c e he a t t e n d e d a t Macomb Community C o l l e g e on F e b r u a r y 2 and 3. He s t a t e d t h a t f o l l o w i n g t o p i c s w e r e emphasized a t t h a t meeting: 1) t h e i m p o r t a n c e o f s t u d e n t outcomes t h a t t h e North Central Association stresses; 2) w o r k i n g w i t h b l o c k g r a n t s 3) p a r t n e r i n g w i t h p u b l i c i n s t i t u t i o n s and private industry Internet Trustee In-Service �WSCC M i n u t e s Regular Meeting F e b r u a r y 19, 19 96 Page -64) t h e p r o c e s s o f t e l e c o m m u n i c a t i o n s b e t w e e n c o m m u n i t y c o l l e g e s and f o u r - y e a r institutions. T r u s t e e B u l g e r e n c o u r a g e d a l l t r u s t e e s t o make the e f f o r t t o a t t e n d Trustee i n - s e r v i c e meetings whenever i t i s p o s s i b l e . M o t i o n by T r u s t e e K e i l , s e c o n d e d by T r u s t e e M c C a r t h y to adjourn. Motion c a r r i e d 5 - 0 . M e e t i n g adj o u r n e d a t 6:05 p.m. Respectfully submitted, R e c o r d e d by: Sadie R i f f l e Approved : £ - //' ?C> �257 West Shore Community C o l l e g e S c o t t v i l l e , Michigan BOARD OF TRUSTEES March 18, 1996 4:00 p.m. B o a r d Room The M a r c h 18, 1996 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West Shore Community C o l l e g e was c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room i n t h e Campus C e n t e r b y Chairman, Ron Wood. C a l l t o Order and R o l l C a l l Chairman Wood welcomed t h o s e i n a t t e n d a n c e . Trustees Present John B u l g e r , Don C l i n g a n , C h a r l e s K e i l , O.D., B e t h McCarthy, R i c h a r d B o u r g a u l t , and Chairman, Ron Wood. Trustees Absent Denis M e i k l e Others Dr. W i l l i a m A n d e r s o n , Mark B e r g s t r o m , Ray Cummins (WKLA), Dr. T i m o t h y D y k s t r a , V i r g i n i a Fox, R u t h G u s t a f s o n , Cheryl Higginson, (Ludington D a i l y News), Rob K e a s t , M a n i s t e e News A d v o c a t e ) , Dr. T e r r y L u x f o r d , Dr. M i k e McKinney, V i c k i Oddo, P a t r i c i a Paxton, C r a i g Peterson, W i l l i a m W e s t p h a l , and David Y a r n e l l . Guest: Motion: Present: Dr. K a t h y Jacobson, Baker C o l l e g e A motion was made by T r u s t e e McCarthy and seconded by T r u s t e e C l i n g a n t o approve t h e F e b r u a r y 19, 1996 r e g u l a r meeting minutes a s p r i n t e d . Motion c a r r i e d 6-0. Chairman Wood r e q u e s t e d any changes t o t h e p r i n t e d agenda. Dr. A n d e r s o n s u b m i t t e d two changes w i t h t h e a d d i t i o n o f 2.1 F i s c a l Year 1995 A n n u a l R e p o r t - W e s t p h a l a n d 4.3 Academic C a l e n d a r f o r 1997-98 -Dykstra. I n a d d i t i o n , Trustee Bulger noted t h a t t h e P u b l i c Comment i t e m h a d been o m i t t e d Minutes �255 Board o f T r u s t e e s March 18, 1996 Page 2 f r o m t h e agenda a n d s u g g e s t e d t h a t i t be added t o t h e agenda i n t h e f u t u r e . Motion: A motion was made by T r u s t e e B o u r g a u l t and seconded by T r u s t e e McCarthy t o approve t h e agenda a s p r i n t e d w i t h t h e a d d i t i o n o f 2.1, 4.3 and P u b l i c Comment s e c t i o n 1.6.1. t o be added t o f u t u r e agendas. Motion c a r r i e d 6-0. Chairman Wood r e q u e s t e d any p u b l i c comment at t h i s time. There was none. Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g communications: 1) Reminder t h a t t h e n e x t m e e t i n g i s one o f two each y e a r t o be h e l d o f f campus. T h e r e f o r e , t h e A p r i l 15, 1996 m e e t i n g w i l l be h e l d a t t h e Free S o i l Community S c h o o l s Gymnasium. A p r i l 1996 Meeting a t Free S o i l 2) D i s c u s s e d t h e e v e n t s o f t h e ceremony u n v e i l i n g t h e s c h o o l m a s c o t s f o r each o f t h e 14 s c h o o l s i n t h e West Shore Community College D i s t r i c t . This p r o j e c t covered a t i m e span o f a p p r o x i m a t e l y a y e a r and a h a l f w i t h B i l l Rosenow s p e a r h e a d i n g t h e p r o j e c t . The a r t w o r k was done b y B r e t h r e n H i g h S c h o o l ' s a r t c l a s s . A p p r o x i m a t e l y 100 r e s i d e n t s o f t h e K a l e v a Norman D i c k s o n D i s t r i c t were p r e s e n t f o r t h i s ceremony d u r i n g i n t e r m i s s i o n at t h e Tamburitzans' Concert. This p r o j e c t r e a f f i r m s t h e r e l a t i o n s h i p b e t w e e n West Shore Community C o l l e g e a n d t h e 14 s c h o o l s i t s e r v i c e s . A l s o , n o t e w o r t h y was t h e Q u a l i t y Card r e c o g n i t i o n o f Drew M c V i c k e r , Dan P e t e r s o n and J e f f B r o g r e n who q u i c k l y r e p a i r e d a s e c t i o n o f t h e s t a g e t h a t was a t r i s k o f c o l l a p s i n g . School Mascots The e d i t o r i a l i n t h e M a n i s t e e News A d v o c a t e 3) r e g a r d i n g t h e p o s i t i v e b e h a v i o r o f t h e Onekama H i g h S c h o o l team b e i n g p r a i s e d f o r t h e i r p u b l i c b e h a v i o r d e s p i t e a tough tournament l o s s . �Board o f T r u s t e e s March 18, 1996 Page 3 4) W i t h g r a d u a t i o n f a s t a p p r o a c h i n g , Dr. A n d e r s o n a s k e d B o a r d members t o see R u t h G u s t a f s o n as soon as p o s s i b l e s h o u l d any s i z e a d j u s t m e n t s need t o be made r e l a t i v e t o caps and gowns. B i l l W e s t p h a l announced t h e r e c e i p t o f a d o n a t i o n i n the form o f g l a z i n g materials f o r the A r t D e p a r t m e n t f r o m H a r o l d Roat o f L u d i n g t o n . Motion: Donation A motion was made by T r u s t e e B o u r g a u l t and seconded by T r u s t e e K e i l t o a c c e p t t h e above d o n a t i o n . Motion c a r r i e d 6-0. Dr. A n d e r s o n d i s c u s s e d t h e A n n u a l R e p o r t f o r Annual Report 1995 and t h e f a c t t h a t i t i s r e a d y f o r d i s t r i b u t i o n . I t w i l l be m a i l e d , r e p r o d u c e d i n p r i n t media, and has t h e p o t e n t i a l t o be on t h e I n t e r n e t . Dr. A n d e r s o n , P r e s i d e n t , i n t r o d u c e d h i s new s e c r e t a r y , R u t h G u s t a f s o n . The B o a r d welcomed t h i s new employee. New Employee Mr. C l i n g a n , on b e h a l f o f t h e e n t i r e B o a r d , p r e s e n t e d a c e r t i f i c a t e o f a p p r e c i a t i o n and a c e r t i f i c a t e t o P a t r i c i a P a x t o n as t h e r e c i p i e n t o f t h e S t a f f Member o f t h e Semester award f o r S p r i n g o f 1996. S t a f f Member of the Semester Dr. A n d e r s o n d i s c u s s e d t h e f a c t t h a t a t t h e l a s t B o a r d m e e t i n g an a t t o r n e y r e p r e s e n t i n g t h e C a r r T e l e p h o n e Company q u e s t i o n e d w h e t h e r o r n o t t h e C o l l e g e was i n l e g a l v i o l a t i o n o f t h e M i c h i g a n Telecommunications A c t w i t h t h e i n s t a l l a t i o n of the Internet. Internet The C o l l e g e ' s l e g a l c o u n s e l came t o a d i f f e r e n t legal opinion advising that the college could l e g a l l y p r o v i d e p u b l i c access t o t h e I n t e r n e t . T h a t o p i n i o n was a l s o s t r o n g l y e n d o r s e d b y M e r i t . W o r k i n g c l o s e l y w i t h Ron Wood and Don C l i n g a n , t h e c o l l e g e has t a k e n even a h i g h e r r o a d p o s i t i o n i n f o c u s i n g on i t s c o r e m i s s i o n o f p r o v i d i n g a c c e s s f o r e d u c a t i o n , t r a i n i n g and r e s e a r c h p u r p o s e s . �Board o f Trustees March 18, 1996 Page 4 I n a d d i t i o n , B i l l Westphal discussed the l o g i s t i c s of t h e I n t e r n e t . A l l interested individuals sign a form t h a t they a r e using the I n t e r n e t f o r e d u a t i o n a l , t r a i n i n g and r e s e a r c h p u r p o s e s . T h e r e a r e 27 t e l e p h o n e l i n e s i n p l a c e . A l s o i n p r o c e s s i s t h e u p g r a d e o f o u r K56 l i n e t o a T - l line. A t t h i s time, i n f o r m a t i o n booklets are b e i n g s e n t t o i n d i v i d u a l s who have i n d i c a t e d interest. Dave Y a r n e l l t h e n d e m o n s t r a t e d w i t h t h e use o f h i s c o m p u t e r t h e f a c t t h a t t h e I n t e r n e t i s now o p e r a t i o n a l and r e a d y f o r a c c e s s . He d e m o n s t r a t e d West Shore Community C o l l e g e ' s Home Page o n t h e I n t e r n e t . He n o t e d t h a t t h e summer c l a s s s c h e d u l e as w e l l as c u l t u r a l a r t s e v e n t s a r e l i s t e d on t h e I n t e r n e t . Dr. L u x f o r d i n t r o d u c e d Dr. K a t h y Jacobson Baker f r o m B a k e r C o l l e g e who spoke t o t h e B o a r d r e g a r d i n g t h e d e s i r e o f Baker C o l l e g e t o p r o v i d e t h e o p p o r t u n i t y on t h e West Shore Campus f o r t h o s e i n d i v i d u a l s d e s i r i n g t o e a r n an MBA. D r . Jacobson p r o v i d e d a h i s t o r y o f Baker C o l l e g e f o r t h e B o a r d and t h e e x p e c t a t i o n o f t h e E x e c u t i v e MBA e m p h a s i z i n g l e a d e r s h i p and p r a c t i c a l i n t e g r a t i o n o f c o u r s e w o r k i n day-to-day occupations. The m a j o r i t y o f t h e c o u r s e w o r k w i l l be d e l i v e r e d o n - l i n e and w i l l i n v o l v e F r i d a y e v e n i n g s and S a t u r d a y s , one weekend p e r month. P r e - r e q u i s i t e c o u r s e w o r k w i l l n o t be r e q u i r e d o t h e r t h a n a b a c c a u l e r a t e d e g r e e a n d t h e p r o g r a m w i l l be b a s e d on a s i x q u a r t e r f o r m a t . Baker a l s o has o f f e r e d t o p r o v i d e t w o s c h o l a r s h i p s p e r y e a r t o WSCC g r a d u a t e s . Benefits o f thec o n t i n u i t y o f education i n t h i s s i t u a t i o n were n o t e d . T h i s w o u l d be a p i l o t p a r t n e r s h i p p r o g r a m t o be r e e v a l u a t e d b y b o t h i n s t i t u t i o n s i n two y e a r s . Motion: A motion was made by T r u s t e e K e i l and seconded by T r u s t e e B o u r g a u l t t o approve t h e i n i t i a t i o n o f an MBA program from B a k e r C o l l e g e on t h e West Shore Community C o l l e g e campus f o r a p e r i o d o f two y e a r s . Motion c a r r i e d 6-0. College �24H Board o f Trustees March 18, 1996 Page 5 1997-98 Academic Calendar Dr. D y k s t r a i n t r o d u c e d t h e academic c a l e n d a r f o r 1997-98 f o r a p p r o v a l . He n o t e d t h a t t h e 1996-97 academic c a l e n d a r had been a p p r o v e d b y t h e B o a r d at a previous meeting. Motion: A motion was made by T r u s t e e K e i l and seconded by T r u s t e e B u l g e r to approve the 1997-98 c a l e n d a r as p r e s e n t e d . Motion c a r r i e d 6-0. Dean D y k s t r a d i s c u s s e d t h e l i k e l y a p p l i c a t i o n o f a two-way i n t e r a c t i v e v i d e o . T h i s t e a c h i n g and l e a r n i n g c a p a b i l i t y a l l o w s persons t o r e c e i v e and send, w i t h t h e a b i l i t y t o see each o t h e r on a v i d e o s c r e e n and send i n f o r m a t i o n t o each o t h e r by f a x . T h i s a l l o w s WSCC t o be a r e c e i v i n g s i t e w i t h c o u r s e w o r k coming f r o m o t h e r i n s t i t u t i o n s , community c o l l e g e can combine c l a s s e s , and f u t u r e c o n n e c t i o n s w i t h K-12 s c h o o l s a r e p o s s i b l e , as w e l l as u s i n g t h i s t e c h n o l o g y f o r s t a f f d e v e l o p m e n t and p r o f e s s i o n a l c o n f e r e n c i n g . T h e r e f o r e , Room 305 i n t h e M e d i a C e n t e r w i l l u n d e r g o e x t e n s i v e remodeling. Two B i d s have been r e c e i v e d f o r remodeling: Joseph A.A. H e l m i n s k i Cons.Co - M a n i s t e e $31,725 S t r u c t u r a l S p e c i a l t i e s , Inc. - Manistee $37,500 E q u i p m e n t b i d s were a l s o r e c e i v e d : C i t y A n i m a t i o n Co - Grand R a p i d s $84,054 I n n o v a t i v e C o m m u n i c a t i o n s , I n c . - Saginaw $92,487 I t i s i m p o r t a n t t o note t h a t these equipment companies have been c e r t i f i e d by MiCTA who s e t s the s t a n d a r d f o r t h i s h i g h l y t e c h n i c a l equipment. Motion: A motion was made by T r u s t e e C l i n g a n and seconded by T r u s t e e B o u r g a u l t to approve the low b i d s by Joseph A.A. H e l m i n s k i C o n s t r u c t i o n Company o f M a n i s t e e f o r remodeling i n the amount o f $31,727 and C i t y A n i m a t i o n Company o f Grand R a p i d s to p r o v i d e the equipment f o r $84,054. Motion c a r r i e d 6-0. Two-Way Video �247 I Board o f Trustees M a r c h 18, 1996 Page 6 B i l l W e s t p h a l d i s c u s s e d t h e recommendation f o r t h e purchase o f p e r s o n a l computers i n c o n j u n c t i o n w i t h t h e Phase I I I Tech C e n t e r c o n s t r u c t i o n p r o j e c t budget. B i d s were r e c e i v e d and i t was recommended t h a t 13 c o m p u t e r s , 10 HP/5L p r i n t e r s , and 1 HP/5P p r i n t e r be p u r c h a s e d f r o m t h e l o w b i d d e r m e e t i n g s p e c i f i c a t i o n s , Gateway, a t a t o t a l c o s t o f $39,254 a n d 2 Canon C o l o r P r i n t e r s be p u r c h a s e d f r o m STS Computers, t h e l o w b i d d e r , a t a c o s t o f $898. Mr. W e s t p h a l f u r t h e r recommends t h a t u p g r a d e s f o r t h e s e c o m p u t e r s f r o m 100 Mhz P e n t i u m p r o c e s s o r s t o e i t h e r 120 Mhz o r 133 Mhz p r o v i d e d t h i s c a n be done w i t h i n t h e p a r a m e t e r s o f t h e f u n d s b u d g e t e d . Motion: I A motion was made by T r u s t e e McCarthy and seconded by T r u s t e e C l i n g a n t o approve t h e above p r o p o s a l a s s t a t e d . Motion c a r r i e d 6-0. V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t f o r t h e month o f F e b r u a r y . She r e q u e s t e d a p p r o v a l of t h e f o l l o w i n g expenditures: $426,681.63 $ 31,284.64 Motion: Personal Computers Financials G e n e r a l Fund A u x i l i a r y Fund A motion was made by T r u s t e e K e i l and seconded by T r u s t e e B o u r g a u l t t o a c c e p t the f i n a n c i a l statement a s p r e s e n t e d . Motion c a r r i e d 6-0. B i l l W e s t p h a l d i s c u s s e d t h e f a c t t h a t WSCC has r e a c h e d a s i g n i f i c a n t g o a l w i t h t h e f i n a l payment o f $75,000 made o n March 1 , 1995 r e t i r i n g t h e bond i s s u e . T h i s means t h a t t h e c o l l e g e i s now d e b t f r e e a n d no l o n g e r l e v i e s a t a x t o r e t i r e bonds. I Retirement of Bond I s s u e Dr. A n d e r s o n i n t r o d u c e d Mark B e r g s t r o m who d i s cussed t h e a p p l i e d r e s e a r c h a c t i v i t i e s u n d e r t a k e n by t h e B u s i n e s s and I n d u s t r i a l I n s t i t u t e i n t h e l a s t c o u p l e o f y e a r s . Mark B e r g s t r o m a d d r e s s e d t h r e e s p e c i f i c accomplishments: Applied Research Activities 1) B e h a v i o r a l R i s k F a c t o r S u r v e y r e q u e s t e d b y Memorial M e d i c a l w i t h a s o f t w a r e program l e a s e d �Board o f Trustees March 18, 1996 Page 7 from the U n i v e r s i t y of C a l i f o r n i a w i t h t e l e phone s u r v e y s c o n d u c t e d f r o m t h e campus. This s u r v e y p r o v i d e d knowledge o f s e v e r a l r i s k f a c t o r s and l i f e s t y l e t r e n d s and compared them t o n a t i o n a l and s t a t e a v e r a g e s . Specifically, i t was i d e n t i f i e d t h a t women i n Mason C o u n t y a r e n o t r e c e i v i n g mammograms. The n e x t s t e p w i l l be t o r e c o n t a c t t h e s e i n d i v i d u a l s t o d e t e r m i n e w h e t h e r o r n o t t h e y w o u l d be w i l l i n g t o p a r t i c i p a t e i n a focus group t o i d e n t i f y reasons why t h e y a r e n o t r e c e i v i n g t h i s t e s t . 2) S e c o n d l y , an Economic I m p a c t S t u d y was comp l e t e d f o r Manistee r e l a t i v e t o t h e i r annual S l e i g h B e l l Parade. He n o t e d t h e c h a l l e n g e s i n a s t u d y o f t h i s n a t u r e , w h i c h i s b a s e d on t o u r i s m . Data i s c o l l e c t e d f r o m v i s i t o r s o u t s i d e t h e a r e a , t h o s e who p a r t i c i p a t e d i n t h e f e s t i v i t i e s , and a l s o s a l e s . 3) The t h i r d s t u d y w i l l be f o r M a n i s t e e C o u n t y w i t h r e g a r d t o l a n d usage and t h e u p d a t i n g o f t h e l a n d use p l a n . The d e v e l o p m e n t o f a m a i l s u r v e y i n s t r u m e n t w i l l be t h e p r i m a r y means o f conducting t h i s study. The n e x t r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s w i l l be h e l d on Monday, A p r i l 15, 1996 a t 4:00 p.m. a t Free S o i l S c h o o l s . There b e i n g no f u r t h e r b u s i n e s s t o come b e f o r e t h e B o a r d , t h e m e e t i n g was a d j o u r n e d a t 5:20 p.m. Motion: A motion was made by T r u s t e e K e i l and seconded by T r u s t e e B o u r g a u l t to a d j o u r n t h e meeting a t 5:20 p.m. Motion c a r r i e d Ron R e c o r d e d by: Ruth Gustafson 6-0. Wood, Chairman �West Shore Community College Scottville, MI 49454 BOARD OF TRUSTEES April 15,1996 4:00 p.m. Free Soil Community Schools Gymnasium The April 15, 1996 regular meeting of the Board of Trustees of West Shore Community College was called to order at 4:00 p.m. in the gymnasium of Free Soil Community Schools. Call to Order and Roll Call Chairman Wood welcomed those in attendance and expressed appreciation to Dan Boals, Superintendent, for the opportunity to hold the meeting at Free Soil Community Schools. Trustees Present: John Bulger, Don Clingan, Dr. Charles Keil, Denis Meikle, and Ron Wood, Chairman Trustees Absent: Richard Bourgault and Beth McCarthy Others Present: Dr. William Anderson, Ray Cummins (WKLA), Dr. Timothy Dykstra, Virginia Fox, Ruth Gustafson, Cheryl Higginson, (Ludington Daily News), Rob Keast, (Manistee News Advocate). Dr. Terry Luxford, William Westphal and Dave Yarnell Dr. Anderson introduced West Shore staff and Mr. Boals introduced three members of the Free Soil Board of Education who were in attendance and included Ed Rybicki, Frances Kniznacky, and Karrie Cooper. Motion: A motion was made by Trustee Bulger and seconded by Trustee Keil to approve the March 18, 1996 regular meeting minutes as printed. Motion carried 5-0. Chairman Wood requested any changes to the printed agenda and there were none. Motion: A motion was made by Trustee Meikle and seconded by Trustee Clingan to approve the agenda as presented. Motion carried 5-0. Agenda Approval �Board of Trustees April 15, 1996 Page 2 Chairman Wood invited the audience to address the Board at this time and there were no public comments. Public Comments Dr. Anderson shared several communications at this time: Communications A. Free Soil Community/West Shore Community College Connection B. Communique from Bob Harrison in response to the receipt of the most recent Annual Report. C. A note was received from Mrs. Mike Lyons expressing appreciation for the opportunity to attend college classes. This opportunity is available to all WSCC employees and their spouses. D. A letter received from Mary Becker Witt from Brethren Schools in appreciation for the recognition received with regard to the school mascots displayed in the gymnasium of the Recreation Center at WSCC. E. Lastly, Dr. Anderson announced that the North Central Consultant-Evaluator Team will be at WSCC April 22 through April 24 for an accreditation visit and distributed the team roster. Bill Westphal announced the receipt of a donation of 40 feet of steel from Pandrol Jackson valued at $340.00. Motion: WSCC Accreditation Donation A motion was made by Trustee Keil and seconded by Trustee Bulger to send an acknowledgment of the above donation to Pandrol Jackson. Motion carried 5-0. Bill Westphal provided an Internet update for the Board. Thirteen additional lines have been incorporated into the modem pool that now totals 27 lines. Subscriptions to the Internet continue to increase. We also continue to work with Internet Update �I Board of Trustees April 15, 1996 Page 3 the Manistee Public Library to provide them with an access point for the Internet. Bill Westphal discussed several future expenditures for Phase III projects to include creating an access to the north Technical Center roof, constructing a catwalk to service air handling equipment, and installing a Snowjax system on the atrium roof to protect from ice damage and the Media Center walkway. These projects were bid together as follows: Structural Specialties Helminski Construction I $39,100 $53,554 In addition, from the Phase III project list, a separate bid was obtained to replace the campus network server because of the increased demand placed on the network by the addition to the Tech Center. This bid was as follows: Compaq IBM $14,636 $15,624 Therefore, the recommendation to the Board is to accept the combined proposal from Structural Specialities for $39,100 and the proposal from Entre Computer for the Compaq server for $14,636. Motion: I Completion of Phase III Projects A motion was made by Trustee Meikle and seconded by Trustee Clingan to approve the above recommendations and accept the proposals from Structural Specialties for $39,100 and Entre Computer for $14,636. Motion carried 5-0. Virginia Fox presented the financial report for the month of March, 1996. At this time, 75% of the fiscal year is now completed. Ms. Fox requested the approval of the following expenditures: $598,484.32 $ 29,251.90 General Fund Auxiliary Fund Financials �I Board of Trustees April 15, 1996 Page 4 Motion: A motion was made by Trustee Clingan and seconded by Trustee Bulger to approve the above expenditures and accept the financial statement as presented. Motion carried 5-0. Bill Westphal discussed the proposed Budget Timetable for Fiscal Year 1997 and solicited the Board's approval. Motion: I A motion was made by Trustee Bulger and seconded by Trustee Keil to approve the 1997 Budget Timetable as presented. Motion carried 5-0. F/Y 1997 Budget Timetable Bill Westphal provided an update on the College's computer system. On April 1, 1996 all of the business office modules "went live" on the AS/400. A new look to the financial report can be anticipated in May. Training continues on various modules. Computer Update Bill Westphal next discussed the proposed tuition rates for fiscal year 1996-97. The proposal includes an increase in tuition for in-district, out of district and out of state rates as follows: Tuition Rates In-district from $44.00 to $46.00 per credit hour Out-district from $68.50 to $71.00 per credit hour Out-state from $84.00 to $90.00 per credit hour Motion: I A motion was made by Trustee Meikle and seconded by Trustee Keil to approve the recommendation as stated above and increase tuition rates for fiscal year 1996-97. Motion carried 5-0. Bill Westphal discussed a proposed increase in fees in order to cover their related service costs. These fees and their proposed increases are as follows: Technology fee from $1.00 to $10.00 Registration Fee from $1.00 to $5.00 Returned Check Fee from $10.00 to $20.00 Fees Increase �Board of Trustees April 15, 1996 Page 5 Motion: A motion was made by Trustee Meikle and seconded by Trustee Keil to approve the above recommendation to increase fees as stated above. Motion carried 5-0. Cameron Brunet-Koch discussed graduation activities noting that 165 graduates will be honored on May 12th. Dr. William Sederburg will be the commencement speaker. Motion: A motion was made by Trustee Bulger and seconded by Trustee Clingan to approve the list of graduates who will be receiving their various degrees as presented. Motion carried 5-0. Timothy Dykstra discussed the Historical Preservation Institute which was instituted to support and encourage preservation efforts and was a joint venture with the Manistee County Historical Museum, Manistee Area Chamber of Commerce, and West Shore Community College. It is being recommended that WSCC dissolve its formal role in the HPI partnership due to these preservation activities being currently the responsibility of the Manistee Area Chamber of Commerce's Uniqueness Committee. Motion: Graduation Historical Preservation Institute A motion was made by Trustee Keil and seconded by Trustee Bulger to approve the above recommendation and dissolve WSCC's formal role in the HPI partnership at this time. Motion carried 5-0. There being no further business, the Board adjourned. Adjournment �Board of Trustees April 15, 1996 Page 6 Motion: A motion was made by Trustee Keil and seconded by Trustee Clingan to adjourn the April 15, 1996 meting at 4:55 p.m. Motion carried 5-0. Respectfully submitted, Beth McCarthy, Secretary Ron Wood, Chairman Recorded by: Ruth Gustafson Approved: £~-J 6 Date // �West Shore Community College Scottville, MI 49454 BOARD OF TRUSTEES May 20,1996 4:00 p.m. Board Room, The Campus Center The May 20, 1996 regular meeting of the Board of Trustees of of West Shore Community College was called to order at 4:00 p.m. in the Board Room of the Campus Center. Call to Order and Roll Call Chairman Wood welcome those in attendance . Trustees Present: Dick Bourgault, John Bulger, Don Clingan, Dr. Charles Keil, Dave Meikle, and Ron Wood, Chairman Trustees Absent: Beth McCarthy Others Present: Dr. William Anderson, Cameron Brunet-Koch, Ray Cummins (WKLA, Dr. Timothy Dykstra, Ruth Gustafson, Cheryl Higginson (Ludington Daily News). Mike Smith, Dr. Terry Luxford, William Westphal and Dave Yarnell The April 15, 1996 meeting minutes were distributed prior to the meeting. MOTION: A motion was made by Trustee Meikle and seconded by Trustee Bourgault to approve the April 15, 1996 meeting minutes as distributed. Motion carried 5-0. Chairman Wood requested a change to the printed agenda and item 6.5 Summer Property Tax Collection was added. This will be an action item. MOTION: A motion was made by Trustee Bourgault and seconded by Trustee Keil to approve the addition of item 6.5 Summer Property Tax Collection be added to the agenda as an action item. Motion carried 5-0. Agenda Approval �Board of Trustees May 20, 1996 Page 2 Chairman Wood invited the audience to address the Board at this time. "Westy the Fox", West Shore Community College's new mascot, was introduced by Dave Yarnell and Ruth Cooper. Westy does not talk, but will be present in parades and other community and college activities to represent West Shore Community College. Public Comments Dr. Anderson shared several communications at this time: Communications A. The official written report from the North Central Evaluator team has been received. The West Shore team has an opportunity to respond to any factual errors to the North Central Association. B. A communique from former trustee Mike Emlaw was received in response to his receipt of the most recent Annual Report. C. Several discussions have taken place with representatives of several Manistee County schools relative to Charter schools. Keeping in mind the Board's position which was adopted recently, a meeting will take place later this week to discuss this further. D. Recently, the annual student awards assembly was held. As in the past, the Alumni selects an alum to present the keynote address. This year, the speaker was Cecelia Kapcia, class of 1971. She is an instructor at the Tuscola Career Training Center in Caro, Michigan. She also serves as a member of her local school board. Chairman Wood also added an item of communication in expressing congratulations to Dr. William Anderson on being honored as the 1995 Ludington Area Citizen of the Year. Citizen of the Year Bill Westphal announced the receipt of two donations for the Library. The donations include 236 volumes of the US Code Service, updated through 1995 from the Mason County Prosecutor's office. Secondly, 225 miscellaneous used books were donated by Helen Gancarz for the Library Book Sale. Donations Dr. Anderson noted that a draft of the 1996-1997 Goals are being distributed for the Board's review. This will be an action item on Goals �Board of Trustees May 20, 1996 Page 3 the June agenda. In addition, the June agenda will include a FY 96 Progress Report of goals. Report of FY 96 Goals Bill Rosenow introduced new employee, Mike Smith, Recreation Assistant in the Recreation Center. Mike was welcomed by the Board. New Employee At this time, by an affirmative roll call of the Board of Trustees, the Board agreed to enter into a Closed Session on negotiations. The Board went into Closed Session at 4:20 p.m. and reconvened at 4:55 p.m. Closed Session on Negotiations Dr. Terry Luxford discussed a recommendation for the purchase of equipment for the Data Processing Laboratory at WSCC under the 1995-96 ongoing equipment grant monies from the Michigan Department of Education with the bids received for a CD Rom Tower and a DotMatrix Network Printer as follows: Data Processing Equipment Purchase Entre Computer Services Precision Data Products Corporate Computer $4,385 5,155 3,870 It is recommended that the bid be awarded to the Entre Computer Services at a total of $4,385 for both of the items as stated above. MOTION: A motion was made by Trustee Meikle and seconded by Trustee Bourgault to approve the above recommendation and purchase a CD Rom Tower and a Dot-Matrix Network Printer from Entre Computer Services at a cost of $4,385 for both items. Motion carried 5-0. Mr. Westphal discussed the need to purchase a Video Surveillance System for the Recreation Center. The following proposals were received: �Board of Trustees May 20, 1996 Page 4 Pro Com of Ludington Sensormatic Electronics Corp, Canton, MI Integrated Detection Systems, Grand Rapids Torfe's Security Systems $13,850 $14,463 $15,365 $31,746 It is recommended, that the Board approve the proposal from Pro Com in the amount of $13,850. MOTION: A motion was made by Trustee Keil and seconded by Trustee Meikle to approve the recommendation of the proposal from Pro Com to purchase a Video Surveillance System for the Recreation Center in the amount of $13,850. Motion carried 5-0. Mr. Westphal presented the April, 1996 financial report with 85% of the fiscal year now completed. Mr. Westphal requested the approval of the following expenditures: General Fund Auxiliary Fund $490,123.85 $ 34,495.91 MOTION: Financials A motion was made by Trustee Keil and seconded by Trustee Bulger to approve the above expenditures and accept the financial statement as presented. Motion carried 5-0. Mr. Westphal then discussed proposals to finance several technology Financing projects. This plan to finance these technology projects was incorporated Proposal in the FY 96 Budget to be adopted in June. Structured wiring plan within all buildings Telephone system IBM AS/400 Computer CMDS Teams 2000 Software Total $41,556 143,434 81,675 208.335 $475,000 �Board of Trustees May 20,1996 Page 5 The four financing proposals with regard to the above projects are: State Savings Bank of Scottville 4.74% Old Kent Bank of Ludington 4.75% West Michigan National Bank 5.54% First of America 5.625% The recommendation is that the Board accept the low bid proposal from State Savings Bank of Scottville at a rate of interest of 4.74% and in addition, authorize Bill Westphal to executive the necessary documents for West Shore Community College. MOTION: A motion was made by Trustee Meikle and seconded by Trustee Bulger to approve the recommendation as stated above and accept the low bid proposal from State Savings Bank at a rate of interest of 4.74% to finance $475,000 and to authorize Bill Westphal to execute the necessary documents for West Shore Community College. Motion carried 5-0. Bill Westphal discussed the proposed revision to the FY 97 Budget Timetable. Due to the changes to the Uniform Budgeting and Accounting Act, it will not be necessary to hold a Truth-in-Taxation Hearing. The Truth-in-Taxation Hearing will be incorporated in the FY 97 Budget Hearing. Therefore, items 8 & 9 on the Budget Timetable can be eliminated and the FY 97 Budget Hearing be planned for June 17, 1996 at 3:30 p.m. in the Board Room of the Campus Center. This is immediately prior to the June 17, 1996 Board of Trustees Meeting. MOTION: A motion was made by Trustee Keil and seconded by Trustee Meikle to approve the recommendation in eliminating items 8 & 9 from the Budget Timetable and setting June 17, 1996 at 3:30 p.m. for the FY 1997 Budget Hearing to be held in the Board Room of the Campus Center. Motion carried 5-0. Budget Timetable Revision �Board of Trustees May 20, 1996 Page 6 Bill Westphal discussed a proposed resolution to levy property taxes in 1996. It is recommended that the full levy of 2.1753 mills be levied for operations. Since this is the first levy in the history of the College that does not include millage to retire debt, the total millage rate for this year is .04 mills less than last year. A motion was made by Trustee Clingan and seconded by Trustee Bourgault to levy the 2.1753 (the full levy) millage for operations. Motion carried 5-0. Bill Westphal discussed the summer property tax collection proposal. This proposal suggests the collection of 100% of property taxes due be collected in the summer, particularly Onekama, City of Manistee, Ludington, and Pere Marquette township. There was discussion and it was agreed that the Board declare its intent to collect 100% of the property tax levy in the summer levy of 1997 in those taxing jurisdictions where the college collects a summer tax. 1996 Property Tax Levy MOTION: MOTION: Summer Tax Collection A motion was made by Trustee Bourgault and seconded by Trustee Meikle to approve the recommendation that the Board declare its intent to collect 100% of the property tax levy in the summer of 1997 in those taxing jurisdictions where the college collects a summer tax. Motion carried 5-0. Chairman Wood discussed his report relative to the Michigan Community College Association meeting held at Lake Michigan College in Benton Harbor, Michigan. The MCCA approved the purchase of the house and adjacent property for expansion purposes. A performance of Godspell was enjoyed on Friday evening as well. Also, significant at this meeting, was the approval of the MCCA budget at an increase of 2.7%. Dr. Anderson briefly discussed a session he attended with an executive from Whirlpool being the speaker. He discussed the importance of education and training as it relates to the work force, what North America's Whirlpool spends on educational training, and how technology and in particular the use of the Internet, can enhance their business by selling direct to the consumer. �Board of Trustees May 20, 1996 Page 7 There being no further business, the Board adjourned. MOTION: A motion was made by Trustee Keil and seconded by Trustee Meikle to adjourn the meeting at 5:50 p.m. Motion carried 5-0. Respectfully submitted, Ron Wood, Chairman Recorded by: Ruth Gustafson Approved: l> -n - y ? c Date � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Description An account of the resource Board members, policies, procedures, founding Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Jan1996-May1996.pdf Date A point or period of time associated with an event in the lifecycle of the resource January, 1996 - May, 1996 Board Minutes https://wsccarchives.org/files/original/b8a56d6ab45555a56f15d03816b3c66c.pdf 8d4871f4b9698f8e6953944d3c1d49e8 PDF Text Text WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Organizational Meeting J u l y 12, 1993 The b i e n n i a l o r g a n i z a t i o n a l m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e Community C o l l e g e was c a l l e d t o o r d e r a t 3:00 p.m. i n t h e B o a r d Room o f t h e Campus Center. D r . W i l l i a m M. A n d e r s o n p r e s i d e d u n t i l t h e election o f a chairperson. The r e m a i n i n g p o r t i o n o f t h e m e e t i n g was c h a i r e d b y n e w l y r e - e l e c t e d C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call B o a r d members p r e s e n t w e r e : Richard Bourgault, Donald C l i n g a n , B e t h M c C a r t h y a n d R o n a l d Wood. Absent: John B u l g e r , C h a r l e s K e i l O.D., a n d D e n i s M e i k l e . Others present: D r . W i l l i a m M. A n d e r s o n , D r . C a m e r o n B r u n e t Koch, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , W i l l i a m Westphal, David Y a r n e l l and Sadie R i f f l e . Nomination by T r u s t e e C l i n g a n , seconded b y T r u s t e e M c C a r t h y o f R o n a l d M. Wood a s C h a i r m a n , h e a r i n g no o t h e r n o m i n a t i o n t h e n o m i n a t i o n s w e r e c l o s e d a i i d a u n a n i m o u s b a l l o t c a s t f o r R o n a l d M. Wood as C h a i r m a n . Carried 4 - 0 . Nomination b y T r u s t e e McCarthy, seconded by T r u s t e e B o u r g a u l t o f Donald C l i n g a n as V i c e c h a i r m a n , h e a r i n g no o t h e r n o m i n a t i o n t h e n o m i n a t i o n s were c l o s e d and a unanimous b a l l o t c a s t f o r Donald C l i n g a n as V i c e Chairman. Carried 4 - 0. Nomination b y T r u s t e e B o u r g a u l t , seconded b y T r u s t e e C l i n g a n o f Beth McCarthy as S e c r e t a r y . M o t i o n b y T r u s t e e C l i n g a n , seconded b y T r u s t e e B o u r g a u l t t h a t t h e nominations be c l o s e d and a unanimous b a l l o t be c a s t f o r Beth McCarthy as Secretary. Motion carried 4 - 0. Nomination b y T r u s t e e McCarthy, seconded b y T r u s t e e C l i n g a n o f R i c h a r d B o u r g a u l t as Treasurer. Motion b y Trustee C l i n g a n , seconded by T r u s t e e McCarthy t h a t t h e nominations be c l o s e d and a unanimous b a l l o t be c a s t f o r R i c h a r d B o u r g a u l t as T r e a s u r e r . Motion c a r r i e d 4 - 0. M o t i o n b y T r u s t e e McCarthy, seconded b y T r u s t e e B o u r g a u l t t o a p p o i n t Dr. W i l l i a m Anderson as a d m i n i s t r a t i v e r e p r e s e n t a t i v e t o MCCA, J a c k B u l g e r a s t r u s t e e r e p r e s e n t a t i v e a n d Ron Wood t o s e r v e a s t r u s t e e a l t e r n a t e . M o t i o n carried 4 - 0. Chairman Vice Chairman Secretary Treasurer MCCA Representatives �WSCC B o a r d o f T r u s t e e Organizational Meeting J u l y 12, 1993 Page - 2 Motion by Trustee Bourgault t o hold of Trustees on t h 4:00 p.m. Motion McCarthy, seconded by T r u s t e e r e g u l a r meetings o f t h e Board e t h i r d Monday o f t h e m o n t h a t carried 4 0. T h i s b e i n g a p u b l i c m e e t i n g C h a i r m a n Wood f o r p u b l i c comment. T h e r e was n o n e . asked Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e McCarthy t o a d j o u r n . Motion carried 4 - 0 . M e e t i n g a d j o u r n e d a t 4:20 p.m. Respectfully Beth McCarthy, Ronald Recorded by: Sadie Riffle Approved: 7-/ f - $ 3 submitted, M. Wood, Secr« Chairman Meeting Dates and Times Public Comment Adjournment �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting J u l y 19, 1993 COLLEGE The J u l y 1 9 , 1993 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West Shore Community C o l l e g e was c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: Richard B o u r g a u l t , John Bulger, D o n a l d C l i n g a n , C h a r l e s K e i l , O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d R o n a l d Wood. Absent: None. Others present: Dr. W i l l i a m Anderson, Robert A m s t e r b u r g (WKLA), B r i a n A n d e r s o n , P a t r i c i a C o l l i n s , Dr. T i m o t h y D y k s t r a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y N e w s ) , V i c t o r i a Oddo, W i l l i a m W e s t p h a l , David Y a r n e l l and Mary Ann Cole. C h a i r m a n Wood w e l c o m e d t h o s e i n a t t e n d a n c e i n g t h e n e w e s t b o a r d member, D e n i s M e i k l e . includ- Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e M e i k l e t o a p p r o v e t h e m i n u t e s f o r t h e June 2 1 , 1993 r e g u l a r m e e t i n g , t h e June 2 1 , 1993 B u d g e t H e a r i n g , and t h e J u l y 12, 1993 o r g a n i z a t i o n a l m e e t i n g . Motion carried 7 - 0 . C h a i r m a n Wood r e q u e s t e d a d d i t i o n s / c o r r e c t i o n s t o t h e p r i n t e d agenda. A g e n d a i t e m , 1.9 R e p o r t o n L u d i n g t o n A r e a F o u n d a t i o n , was a d d e d a n d i t e m 3.1 A c c e p t a n c e o f F a c u l t y Member's R e s i g n a t i o n was d e l e t e d . Motion by Trustee K e i l , seconded by Trustee McCarthy t o approve t h e agenda as c o r r e c t e d . M o t i o n c a r r i e d 7 - 0 . C h a i r m a n Wood a s k e d t h e r e were none. f o r comments from the public; Minutes Agenda Public Comment D r . A n d e r s o n i n d i c a t e d t h e r e w e r e n o f o r m a l comm u n i c a t i o n s t o b r i n g t o t h e Board's a t t e n t i o n . Communications Mr. W e s t p h a l r e p o r t e d a d o n a t i o n o f 80 v i d e o c a s s e t t e s t o r a g e b o x e s v a l u e d a t $120.00 was r e c e i v e d from M & M P l a s t i c s o f Cedar S p r i n g s , MI, f o r t h eA u d i o - V i s u a l Department. Motion by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t t o accept t h ed o n a t i o n w i t h an a p p r o p r i a t e note o f a p p r e c i a t i o n t o be s e n t . Motion c a r r i e d 7 - 0 . Donations �I WSCC BOARD OF TRUSTEES Regular Meeting J u l y 19, 1993 Page - 2 Dr. A n d e r s o n recommended t h e Board c o n t i n u e t h e p r a c t i c e o f h o l d i n g two meetings a t off-campus locations during the year. M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e K e i l , t o c o n t i n u e w i t h o f f - c a m p u s b o a r d m e e t i n g s t w i c e a y e a r and a u t h o r i z e d t h e p r e s i d e n t t o make t h e a r r a n g e ments. Motion carried 7 - 0 . Mr. W i l l i a m K r a t z , S e c r e t a r y o f t h e L u d i n g t o n A r e a F o u n d a t i o n a n d Mr. B r i a n A n d e r s o n r e p r e s e n t i n g t h e Mason C o u n t y Y o u t h A c t i o n Committee g a v e a r e p o r t o n t h e F o u n d a t i o n a n d some o f t h e a c t i v i t i e s o f t h e Youth A c t i o n Committee within the Foundation. Ludington Area Foundation Dr. T e r r y L u x f o r d and Mrs. P a t r i c i a C o l l i n s r e p o r t e d t h e c o l l e g e i s o n e o f 155 n u r s i n g p r o g r a m s t o be a w a r d e d a g r a n t f r o m t h e H e l e n e Fuld Trust. The $10,000 g r a n t w i l l be u s e d t o purchase computer a s s i s t e d i n s t r u c t i o n m a t e r i a l s , i n t e r a c t i v e v i d e o programs and o t h e r i n s t r u c t i o n a l r e s o u r c e s f o r use i n t h e n u r s i n g d e p a r t m e n t . Nursing Program Grant D r . L u x f o r d a n d Mr. Ross K i s s e l , C h a i r m a n o f t h e Emergency S e r v i c e s A d v i s o r y C o u n c i l , r e p o r t e d on a S c h o o l Bus E x t r i c a t i o n W o r k s h o p t o b e h e l d a t West Shore Community C o l l e g e on A u g u s t 20,21 and 22, 1993. T h i s i s t h e m o s t r e c e n t o f many a c t i v i t i e s o r g a n i z e d by t h e C o u n c i l f o r c o n t i n u i n g t r a i n i n g o f emergency p e r s o n n e l w i t h i n t h e c o l l e g e district. I Off-Campus Board Meetings Fire Fighters Training Mr. W i l l i a m W e s t p h a l p r e s e n t e d a n u p d a t e on t h e c o n s t r u c t i o n i n the Technical Center Expansion. O n l y f i n a l i t e m s need t o be c o m p l e t e d i n Phases I and I I . Phase I I I i s s u b s t a n t i a l l y c o m p l e t e w i t h c a r p e t i n g now b e i n g i n s t a l l e d a n d w i l l b e r e a d y f o r c l a s s e s by t h e end o f August. Work on t h e p o t t e r y k i l n room i s p r o g r e s s i n g on s c h e d u l e , I C h a i r m a n Wood i n d i c a t e d t h e B o a r d w o u l d t o u r t h e B o o k s t o r e and Phase I I I o f t h e T e c h n i c a l C e n t e r Expansion immediately f o l l o w i n g the meeting. A u d i e n c e members w e r e i n v i t e d t o p a r t i c i p a t e . Mr. W e s t p h a l p r e s e n t e d t h e s c h e d u l e f o r f i s c a l year-end audits. Plans are t o d i s t r i b u t e the a u d i t r e p o r t a t t h e September m e e t i n g w i t h Board a c t i o n scheduled a t t h e October meeting. Construction Update Tour Bookstore Phase I I I Audit Schedule �WSCC B o a r d o f T r u s t e e s Regular Meeting J u l y 19, 1993 Page - 3 D i r e c t o r o f S t u d e n t S e r v i c e s , Ms. V i c t o r i a O d d o , r e p o r t e d 3 4 7 s t u d e n t s e n r o l l e d i n 1,770 c r e d i t h o u r s f o r summer 1 9 9 3 ; a n i n c r e a s e o f 3 . 5 8 % f o r s t u d e n t c o u n t a n d 8.52% f o r c r e d i t h o u r s f r o m summer 1 9 9 2 . Summer 1 9 9 3 Enrollment Dr. A n d e r s o n g a v e a summary r e p o r t o f t h e M i c h i g a n C o m m u n i t y C o l l e g e A s s o c i a t i o n Summer I n s t i t u t e h e l d J u l y 15-17 i n T r a v e r s e C i t y . Motion by Trustee K e i l , supported by Trustee Bourgault, t o adjourn. Motion carried 7 - 0 . M e e t i n g a d j o u r n e d a t 4:57 p.m. Respectfully Ronald Recorded by: Mary Ann Cole Approved: f-jL-f3 Adjournment submitted, Beth^McCarthy, ^^Uk MCCA Summer Institute Secretaa UXJL M. Wood, Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting A u g u s t 16, 1993 The A u g u s t 1 6 , 1993 r e g u l a r m e e t i n g o f t h e o f T r u s t e e s o f West Shore Community C o l l e g e was c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Charles K e i l , O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d R o n a l d Wood. Absent: None. Others present: Dr. W i l l i a m Anderson, Robert Amsterburg (WKLA), D r . Cameron Brunet-Koch, Dr. Timothy Dykstra, Cheryl H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , W i l l i a m W e s t p h a l , P a t W h i t e , Dan Y a n n a , David Y a r n e l l and Sadie Riffle. C h a i r m a n Wood w e l c o m e d t h o s e i n attendance. Motion by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r t o approve t h e minutes f o r t h e J u l y 19, 1993 r e g u l a r m e e t i n g . Motion carried 7 0. C h a i r m a n Wood r e q u e s t e d a n y a d d i t i o n s / c o r r e c t i o n s t o t h e p r i n t e d agenda. I t was r e c o m m e n d e d a g e n d a i t e m 3.2 C l o s e d S e s s i o n : G r i e v a n c e H e a r i n g b e moved t o t h e e n d o f t h e agenda. Motion by Trustee McCarthy, seconded by Trustee K e i l t o approve t h e p r i n t e d a g e n d a w i t h t h e a l t e r a t i o n o f m o v i n g 3.2 t o t h e end o f t h e agenda. Motion carried 7 - 0 . C h a i r m a n Wood a s k e d t h e r e were none. f o r comments f r o m Dr. A n d e r s o n p r e s e n t e d respondence: the following thepublic, cor- 1) l e t t e r o f a p p r e c i a t i o n f r o m a s t u d e n t who r e c e i v e d an academic s c h o l a r s h i p f o r t h e 199394 a c a d e m i c y e a r . 2) d i s t r i b u t e d copies o f t h e f a l l orientation s c h e d u l e , i n v i t e d t h e b o a r d members t o a t t e n d t h e p i g r o a s t t o be h e l d on A u g u s t 26. Minutes Agenda Public Comment Correspondence �WSCC B o a r d o f T r u s t e e s Minutes, Regular Meeting A u g u s t 16, 1993 Page - 2 At t h e Board's J u l y r e g u l a r meeting a u t h o r i t y Off-Campus was g r a n t e d t o t h e p r e s i d e n t t o m a k e a r r a n g e Meetings ments t o h o l d two o f t h e r e g u l a r board meetings off-campus. Dr. Anderson recommended t h e O c t o b e r 18, 1993 m e e t i n g be h e l d a t Mason C o u n t y E a s t e r n H i g h S c h o o l L i b r a r y and t h e A p r i l 18, 1994 r e g u l a r m e e t i n g be h e l d a t t h e B e a r L a k e Area High School L i b r a r y . M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e B o u r g a u l t t o approve t h e p r e s i d e n t ' s recommendation and h o l d t h e m e e t i n g s a t Mason C o u n t y E a s t e r n and Bear Lake Area S c h o o l s . Motion carried 7 0. C h a i r m a n Wood d i s t r i b u t e d c o p i e s o f c o m m i t t e e a s s i g n m e n t s f o r t h e 1993-94 academic y e a r . Personnel Committee R o n a l d Wood, c h a i r p e r s o n Donald C l i n g a n Beth McCarthy Committee Assignments Finance Committee John B u l g e r , c h a i r p e r s o n Richard Bourgault Denis M e i k l e B u i l d i n g and Grounds Committee Beth McCarthy, c h a i r p e r s o n Donald C l i n g a n Charles K e i l , O.D. MCCA D e l e g a t e s W i l l i a m Anderson, P r e s i d e n t John B u l g e r , T r u s t e e R o n a l d Wood, A l t e r n a t e M o t i o n by T r u s t e e McCarthy, seconded by Trustee Bourgault t o approve/accept the c o m m i t t e e a s s i g n m e n t s f o r 1993-94. Motion carried 7 0. A t t h e June r e g u l a r m e e t i n g t h e board r e q u e s t e d a p r e f a t o r y s t a t e m e n t be a d d e d t o t h e S t a t e m e n t o f V i s i o n t o c l a r i f y t h e use o f t h e word "citizen". T h e c o m p l e t e d s t a t e m e n t was p r e s e n t e d to the board. Statement of Vision �WSCC B o a r d o f T r u s t e e s Minutes, Regular Meeting A u g u s t 16, 1993 Page -3M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e Negotiations B o u r g a u l t t o move i n t o c l o s e d s e s s i o n t o d i s c u s s support s t a f f negotiations. M o t i o n p a s s e d on a r o l l c a l l v o t e w i t h a l l members c a s t i n g an a f f i r m a t i v e v o t e . (4:10 p.m.) The m e e t i n g r e c o n v e n e d members p r e s e n t . a t 4:23 p.m. with a l l board Mr. W e s t p h a l g a v e a n u p d a t e on P h a s e s I , I I a n d I I I . The p u n c h l i s t i s s t i l l b e i n g c o m p l e t e d on P h a s e s I a n d I I . The f i n a l F i r e M a r s h a l inspect i o n and punch l i s t r e v i e w a r e s c h e d u l e d f o r A u g u s t 17. The p o t t e r y k i l n r o o m i s s l i g h t l y b e h i n d s c h e d u l e b u t no p r o b l e m i s e x p e c t e d i n s t a r t i n g p o t t e r y c l a s s e s on s c h e d u l e f o r t h e f a l l semester. A t t h e May r e g u l a r b o a r d m e e t i n g t h e b o a r d a u t h o r i z e d B i l l Roy t o s o l i c i t p r o p o s a l s t o d e s i g n a new c a m p u s l i g h t i n g p l a n . The p r o p o s a l s w e r e p r e s e n t e d w i t h t h e recommend a t i o n t o a u t h o r i z e B i l l Roy t o h i r e R h o a d e s E n g i n e e r i n g t o d e v e l o p a campus l i g h t i n g plan per s p e c i f i c a t i o n s . The a m o u n t o f t h e c o n t r a c t w i t h Rhoades w i l l be $ 1 5 , 9 7 0 p l u s expenses. The e x p e n s e s d e p e n d on a m o u n t o f travel incurred. M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o award t h e c o n t r a c t t o Rhoades E n g i n e e r i n g as o u t l i n e d a b o v e . Motion carried 7 0. Dr. A n d e r s o n r e p o r t e d on c o m m u n i t y c o l l e g e f u n d i n g a t t h e s t a t e l e v e l . He p r e s e n t e d t h e following points: 1) 2) 3) Governor i s recommending a f l a t budget f o r two y e a r s (no i n c r e a s e ) L e g i s l a t o r s a r e r e c o m m e n d i n g a 3% i n c r e a s e ; i f t h a t were t o happen i t w o u l d mean a p p r o x i m a t e l y a n a d d i t i o n a l $50,000 f o r West Shore F u n d s w i l l be a l l o c a t e d f o r S t u d e n t s - A t R i s k and f o r T r a i n i n g / R e t r a i n i n g Construction Campus Lighting Funding �WSCC B o a r d o f T r u s t e e s Minutes, Regular Meeting A u g u s t 16, 1993 Page - 4 Dr. A n d e r s o n b r i e f l y t o u c h e d on Senate B i l l # 1 s t a t i n g t h a t K-12 d i s t r i c t s w o u l d b e e f f e c t e d more t h a n t h e c o l l e g e , however i t would have an i m p a c t on t h e 1 m i l f o r Tech P r e p r e c e i v e d by t h e Mason-Lake I n t e r m e d i a t e d i s t r i c t . Also, i f passed a r o l l b a c k o f t h e Headlee Amendment w o u l d n o t be p o s s i b l e a n d a s s e s s ments w o u l d be f r o z e n a g a i n i n 1994. Mr. W e s t p h a l p r e s e n t e d B o a r d P o l i c y # 2 0 3 5 "Exposure t o Bloodborne Pathogens" f o ra f i r s t reading. Motion by Trustee B o u r g a u l t , seconded by Trustee K e i l t o accept Board P o l i c y # 2035 f o r a f i r s t r e a d i n g . Motion carried 7 0. Mr. W e s t p h a l a l s o p r e s e n t e d B o a r d P o l i c y # 2036 " F a m i l y a n d M e d i c a l L e a v e " f o r a f i r s t reading. Motion by Trustee Bulger, seconded by T r u s t e e M e i k l e t o accept Board P o l i c y # 2036 f o r a f i r s t r e a d i n g . Motion carried 7 0. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r t o move i n t o c l o s e d s e s s i o n a s r e q u e s t e d by employee George Buley t o hear his grievance. R o l l c a l l v o t e was t a k e n w i t h a l l t r u s t e e s c a s t i n g an a f f i r m a t i v e vote. ( 4 : 4 0 p.m.) The all m e e t i n g r e c o n v e n e d a t 6:35 p.m. trustees i n attendance. Ronald Recorded by: Sadie Riffle Approved: f'^jO 73 Policies Grievance Hearing with M o t i o n by T r u s t e e C l i n g a n , seconded by Trustee Bourgault t o adjourn. Motion carried 7 0. Meeting adjourned a t 6:39 p.m. I Board M. Wood, Adjournment Chairman �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting September 2 0 , 1993 COLLEGE The S e p t e m b e r 2 0 , 1993 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e Community C o l l e g e was c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d R o n a l d Wood. Absent: none Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g (WKLA), Ronda B r a u n , D r . Cameron Brunet-Koch, Dr. Tim Dykstra, V i r g i n i a Fox, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Thomas H o i l e s , M a r y L o p e r , D r . T e r r y L u x f o r d , Drew M c V i c k e r , W i l l i a m Rosenow, W i l l i a m W e s t p h a l , Dan Yanna, D a v i d Y a r n e l l a n d S a d i e Riffle. C h a i r m a n Wood w e l c o m e d t h o s e i n attendance. Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o approve t h eminutes f o r t h eAugust 16, 1993 r e g u l a r m e e t i n g . Motion c a r r i e d 7 - 0. C h a i r m a n Wood r e q u e s t e d a n y a d d i t i o n s / c o r r e c t i o n s t o t h e p r i n t e d agenda. Motion by Trustee Meikle, seconded b y T r u s t e e K e i l t o approve t h e agenda as p r i n t e d . Motion c a r r i e d 7 - 0. C h a i r m a n Wood a s k e d t h e r e were none. f o r comments from t h ep u b l i c , Dr. A n d e r s o n announced t h a t t h e Governor has signed t h ecommunity c o l l e g e a p p r o p r i a t i o n b i l l f o r t h i s f i s c a l year. Due t o Wayne S t a t e p a s s i n g a m i l l a g e v o t e , 7.3 m i l l i o n p r e v i o u s l y a l l o c a t e d t o them has been r e d i s t r i b u t e d t o t h e o t h e r 2 8 c o m m u n i t y c o l l e g e s . T h e FY'94 C o m m u n i t y College A p p r o p r i a t i o n s A c t w i l l p r o v i d e West Shore with t h efollowing increases: 1) $ 5 0 , 8 0 0 g e n e r a l f u n d 2 ) $ 3 , 7 0 0 J T R I F f u n d a n d 3) $900 S t u d e n t a t R i s k f u n d . Minutes Agenda Public Comment Appropriation Bill �WSCC B o a r d o f T r u s t e e s Minutes, Regular Meeting S e p t e m b e r 2 0 , 1993 Page - 2 T h e f o l l o w i n g new e m p l o y e e s w e r e B o a r d members: 1) 2) 3) 4) 5) introduced t o the New Employees Ronda B r a u n , R e c r e a t i o n O f f i c e A t t e n d a n t / Secretary Mary Loper, Maintenance C l e r k Drew M c V i c k e r , C u s t o d i a n Rebecca M o t t , A s s o c i a t e P r o f e s s o r Humanities/ Fine Arts Dr. Michael McKinney, A s s o c i a t e P r o f e s s o r B i o l o g i c a l Sciences C h a i r m a n Wood, o n b e h a l f o f t h e b o a r d w e l c o m e d a l l new e m p l o y e e s . members, Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e K e i l t o move i n t o c l o s e d s e s s i o n f o r t h e d i s cussion of support s t a f f negotiations. Motion carried 7 - 0 ( 4 : 1 0 p.m.) T h e m e e t i n g w a s r e c o n v e n e d a t 4:19 p.m. a l l b o a r d members p r e s e n t . T r u s t e e B u l g e r gave a b r i e f synopsis suggested c o n t r a c t changes. with of the Motion by T r u s t e e B u l g e r , seconded by Bourgault t h e Board o f Trustees r a t i f y support s t a f f c o n t r a c t which i s f o ra year d u r a t i o n and r e t r o a c t i v e t o J u l y Motion c a r r i e d 7 0. Closed Session Contract Support Staff Trustee the one1 , 1993. Drs. D y k s t r a and L u x f o r d requested a p p r o v a l o f c u r r i c u l u m changes. Dr. D y k s t r a s t a t e d t h e changes i n t h e academic area were s i m p l y upd a t i n g o f p r e - r e q u i s i t e s and course d e s c r i p t i o n s . Dr. L u x f o r d s a i d t h e changes i n t h e t e c h n i c a l courses were a r e s u l t o f recommendations from a d v i s o r y committees. Motion by Trustee K e i l , seconded by Trustee B o u r g a u l t t o approve t h e c u r r i c u l u m changes as p r e s e n t e d . Motion carried 7 0. Mr. W e s t p h a l g a v e t h e c o n s t r u c t i o n u p d a t e o n Phases I , I I a n d I I I . The p u n c h l i s t f o r and I I i s i n t h e s t a g e o f n e g o t i a t i n g f i n a l items. Phase I I I has o n l y a few t h i n g s t o be completed. Curriculum Changes Construction Update �WSCC B o a r d o f T r u s t e e s Minutes, Regular Meeting S e p t e m b e r 2 0 , 1993 Page - 3 The p o t t e r y k i l n r o o m the masonry process i k i l n i s due t o a r r i v e be c o m p l e t e d i n t w o t i s moving r a t h e r s l o w l y s completed and t h e soon. The p r o j e c t s h o u l d o t h r e e weeks. Trustee McCarthy r e p o r t e d t h e f o l l o w i n g the B u i l d i n g and Grounds Committee: from Building Grounds Committee 1) T h e c o m p l e t i o n o f a n e n v i r o n m e n t a l impact study f o r t h e proposed g o l f course i s being recommended. An O v e r s i t e C o m m i t t e e comprised of l o c a l e n v i r o n m e n t a l l y i n t e r e s t e d personnel has b e e n f o r m e d . Dr. Robert Anderson, b i o l o g y p r o f e s s o r a n d some o f h i s s t u d e n t s h a v e c o m p l e t e d DNR Procedure 51 (a study o f t h e South Branch of t h e L i n c o l n R i v e r ) w h i c h has been f o r w a r d e d to t h e Department o f N a t u r a l Resources. A s e l e c t i o n c o m m i t t e e was f o r m e d t o s c r e e n a p p l i c a t i o n s from c o n s u l t a n t s t o p e r f o r m an e n v i r o n mental impact study f o r t h e proposed g o l f course. Seventeen p r o p o s a l s were r e c e i v e d . The recommend a t i o n o f t h e c o m m i t t e e was t o e m p l o y R e s o u r c e Management Group, I n c . , l o w b i d d e r , t o c o m p l e t e Phase I o f t h e EIS i n t h e amount o $11,900. The c o l l e g e ' s s h a r e o f t h i s a m o u n t w i l l b e 5 0 % or $5,950 u n l e s s t h e p r o j e c t i s l a t e r a p p r o v e d for development a t which time t h e developer will r e i m b u r s e t h e c o l l e g e f o r t h i s amount. Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o a p p r o v e t h e r e c o m m e n d a t i o n as s t a t e d above. Motion carried 7 - 0 . T r u s t e e McCarthy s t a t e d t h e r e i s an u r g e n t need Parking t o i n c r e a s e p a r k i n g s p a c e s o n campus b e c a u s e o f increasing enrollment, participation i n the Tech P r e p P a r t n e r s h i p a n d p u b l i c use o f t h e campus. Four b i d s were r e c e i v e d t o remove t o p s o i l and r e p l a c e i t w i t h a g r a v e l base i n an area a d j a c e n t t o t h e Tech Center. Motion by Trustee McCarthy, seconded by T r u s t e e C l i n g a n t o award t h e b i d t o L & S Enterprises, I n c . - Ludington, low bidder, i n t h e amount o f $4,300. I n a d d i t i o n , an amount o f $860 was a d d e d t o t h e b i d t o s u b s t i t u t e c r u s h e d a s p h a l t f o r t h e g r a v e l as t h i s w o u l d p r o v i d e a m o r e d u r a b l e s u r f a c e f o r p a r k i n g a n d snow r e m o v a l . T h i s w o u l d make t h e t o t a l c o n t r a c t $ 5 , 1 6 0 . 0 0 . Motion carried 7 - 0 . �WSCC B o a r d o f T r u s t e e s Minutes, Regular Meeting S e p t e m b e r 2 0 , 1993 P a g e -4Ms. F o x p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t f o r J u l y and August. She r e q u e s t e d a p p r o v a l o f t h e following expenditures: $675,598.20 - G e n e r a l Fund $136,866.09 - A u x i l i a r y Fund Motion by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l t o a p p r o v e t h e e x p e n d i t u r e s as p r e s e n t e d . Motion carried 7 - 0 . Financial Statement C o p i e s o f t h e FY'93 a u d i t was d i s t r i b u t e d t o b o a r d members. The F i n a n c e Committee w i l l meet a t a future date w i t h representatives o f t h e audit f i r m and c o l l e g e a d m i n i s t r a t i o n t o examine t h e a u d i t i n depth. The a u d i t w i l l be p r e s e n t e d f o r a p p r o v a l a t t h e O c t o b e r 18, 1993 r e g u l a r m e e t i n g . Mr. Tom H o i l e s , D i r e c t o r o f A d m i s s i o n s , s p o k e b r i e f l y regarding the record enrollment f o r F a l l Semester. T h e r e a r e 1,522 s t u d e n t s e n r o l l e d f o r 13,213 c r e d i t h o u r s . B o a r d p o l i c y #2035 " E x p o s u r e t o B l o o d b o r n e P a t h o g e n s " was p r e s e n t e d f o r a s e c o n d r e a d i n g . Motion by Trustee K e i l , seconded by Trustee Meikle t o approve board p o l i c y #2035. Motion carried 7 - 0 . Motion by T r u s t e e K e i l , seconded by T r u s t e e McCarthy t o approve b o a r d p o l i c y #2036 " F a m i l y a n d M e d i c a l L e a v e . " Motion carried 7 - 0 . B o a r d p o l i c y #1040 " P r o h i b i t i o n A g a i n s t U s i n g F e d e r a l F u n d s f o r L o b b y i n g " was p r e s e n t e d f o r a f i r s t reading. Motion by Trustee M e i k l e , seconded by T r u s t e e B o u r g a u l t t o a c c e p t b o a r d p o l i c y #1040 "Proh i b i t i o n A g a i n s t U s i n g F e d e r a l Funds f o r L o b b y i n g " f o r a f i r s t reading. Motion c a r r i e d 7 - 0 . Motion by T r u s t e e K e i l , seconded by T r u s t e e to adjourn. Motion carried 7 - 0 . Meeting a t 5:00 p.m. Respectfully Beth -//-<?3 Enrollment Board Policies Meikle Adjournment adjourned submitted^^, McCarthy, R o n a l d M. Wood, Recorded by: Sadie R i f f l e Approved: /O Audit Secretary Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting October 18, 1993 The October 18, 1993 meeting of the Board of Trustees for West Shore Community College was called to order at 4:00 p.m. in the Library of Mason County Eastern, by Chairman Ronald M. Wood. Trustees present: Richard Bourgault, John Bulger, Dr. Charles Keil, Beth McCarthy, Denis Meikle and Chairman Wood. Trustees absent: Don Clingan. Others present: Dr. William M. Anderson, Robert Amsterburg (WKLA), Dr. Cameron Brunet-Koch, Dr. Timothy Dykstra, Virginia Fox, Dr. Terry Luxford, Dr. David McCullough, William Westphal, David Yarnell and Cathy Lewis. Others present from Mason County Eastern: Robert Bacon, Catherine Becker, Robert Englebrecht, Barbara Genung, Joseph Giammalva, Jim Jackoviak, Dana McGrew, and Ron Nurnberger Chairman Wood introduced the board members, welcomed those in attendance and thanked Ron Nurnberger for hosting the board meeting. Dr. Anderson introduced those in attendance from the college and recognized Cathy Lewis who was filling in for Sadie Riffle. Ron Nurnberger introduced those in attendance from Mason County Eastern and indicated it was a pleasure to hold the board meeting at Mason County Eastern. Minutes of the September 20, 1993 meeting were presented. Motion by Trustee Bourgault, seconded by Trustee Keil to approve the minutes as printed. Motion carried 5-0. Chairman Wood requested any alterations to the agenda. Hearing none, Trustee Keil motioned to approve the agenda as written, seconded by Trustee McCarthy. Motion carried 5 - 0 . Chairman Wood asked for any public comment. Dr. Anderson added now is the time for anyone present who has any ideas, suggestions, or criticisms on how the college can do a better job in serving the community to speak up. There were no comments. Dr. Anderson highlighted the Mason County Eastern Connection indicating a high percentage of Mason County Eastern's 1993 graduates (over 50 percent) are currently attending West Shore; there are 8 current high school students attending the Math-Science Center; and and 15 current high school students participating in the Technical Preparation Partnership Program. Dr. Anderson continued stating that there are 37 students enrolled at WSCC from the Custer area - 24 are female; 13 are male; 17 are full time; 20 are part time; 11 attend day time only; 6 attend evening only; 20 attend both day and evening; 27 attend on-campus only; 6 attend off-campus only; 4 attend both on- CALL TO ORDER AND ROM. CAM, MINUTES AGENDA PIIM.TC COMMENT COMMUNICATIONS �WSCC Minutes October 18, 1993 Page -2and off-campus; 21 are in Baccalaureate-Oriented studies; 11 are in occupational studies; and 5 are undecided. Aside from attending classes, students from MCE also use the cross country running course as their home court, participate in the WSCC Invitational Volleyball Tournament each year, use the Recreation Center swimming pool, participate in the college's annual Christmas program for second graders, and take advantage of the post-prom activities at the college. Dr. Anderson noted there will be an open house showcasing the new nursing education/medical skills facilities, Phase III, of the Technical Center on Monday, November 1 from 3:00 to 6:00 p.m. Dr. Anderson asked the board members to keep their calendars clear for either Saturday, December 4 or Saturday, December 18 to host a joint meeting with the board of education from Walkerville High School. Formal action will take place at the November Board meeting. Dr. Anderson referred to a letter from Martha Paine of Metalworks, Inc. outlining the company's and its employees' use of WSCC services. Dr. Anderson pointed out the Metalworks Scholarship Fund is currendy WSCC's largest at $35,000. Dr. Anderson also read a letter from Jim Folkening which states that the college has successfully competed its five year audit of its use of Federal Perkins Vocational Education Funds. On a final note for communications, Dr. Anderson announced that the Business and Industrial Development Institute of WSCC is jointly sponsoring a small business workshop called, "Keys to Business Success" with Manistee's Service Corps of Retired Executives (SCORE) to be held on Wednesday, October 27, 1993 from 6:30 to 8:30 p.m. at the Days Inn of Manistee. (Trustee Bulger arrived at 4:17 p.m.) William Westphal announced that WSCC had received a 2,000 lbs. of scrap steel with a value of $500 from Pandrol Jackson, Ludington, for use by the welding department. Trustee McCarthy motioned to accept the steel and send our thanks. The motion was seconded by Trustee Bourgault and carried 6 - 0 . Dr. Anderson proposed the annual board planning work session be held on Wednesday, November 10, 1993 from 3:00 to 8:00 p.m. at Gibbs Country House Restaurant. Trustee Meikle motioned to approve the date, seconded by Trustee Keil. Motion carried 6-0. Chairman Wood reported on the recent annual evaluation of President Anderson stating the Personnel Committee is again very pleased to express extreme satisfaction in the performance and leadership of Bill Anderson. He continued stating that we are fortunate to have Dr. Anderson's excellent leadership on campus, in the communities of our DONATIONS ANNUAL PLANNING WORK SESSION PERSONNEL �WSCC Minutes October 18, 1993 Page-3district, and throughout the state. Chairman Wood read the following quotes from Dr. Anderson's co-worker appraisal forms: "Dr. Anderson is the catalyst and facilitator that makes West Shore an excellent college"; "We are fortunate to work under his guidance and leadership"; "Bill Anderson is an excellent, supportive President", and last, "Our chief is a keeper". Trustee McCarthy motioned to extend Dr. Anderson's contract for three years ending June 30, 1997, seconded by Trustee Keil. Motion carried 6 - 0 . William Westphal reported that construction for Phase III is drawing to a close with only the paper work to be completed. Mr. Westphal also reported that construction on the kiln is approximately two months behind but we are now taking steps to bring to a successful completion. Virginia Fox presented the Financial Statement for the month of September and requested approval of the following expenditures: $454,802.54 from the General Fund $ 53,889.00 from the Auxiliary Fund Motion by Trustee Meikle, seconded by Trustee Bulger to approve the September expenditures. Motion carried 6 - 0 . Trustee Bourgault led discussion of the college's 1992-93 audit report, which had been distributed at the September trustee meeting, and also the audit of federal financial assistance. He noted the college received clean opinions in all areas and the internal controls are working well. The one significant issue mentioned in the audits was the college has outgrown its computer system. Trustee Bourgault complimented the staff involved in the financial recordkeeping process. William Westphal added that the business office staff along with the financial aid staff should be commended and everything went smoothly. He noted that the college has been aware of the computer issue since 1984 at which time it was decided to extend it to its fullest limit, which it has reached. Trustee Bourgault motioned to accept the audits from Merskin and Merskin, seconded by Trustee Bulger. Dr. Anderson commented that the biggest financial challenge the college will face in the next year is to renew .75 mills that will expire on September 30, 1994. Districtwide the millage generates approximately $800,000 per year. Motion carried 6 - 0 . Chairman Wood extended the board's thanks to the entire business office and financial aid staffs. William Westphal reported that in future years, both the college's audit and the federal assistance audit would be completed for review by the board at their October meeting with formal approval at the November board meeting. CONSTRUCTION UPDATE FINANCIAL STATEMENT FY'93 AUDIT FUTURE AUDIT REPORTS �WSCC Minutes October 18, 1993 Page -4Dr. David McCullough, Professor of History and Social Science discussed two events on October 20 which are forthcoming. The global awareness fall event continues with the Canadian Folk Singers "Tamarack" performing at 11:00 a.m. followed by an address by Victor Howard titled, "Understanding Canada" at 7:00 p.m. Dr. McCullough also noted that on October 26 at 12:30 p.m. there will be a keynote address by Murray G. Smith on "Free Trade with the United States: Faith, Fear, and Experience". He also discussed a Lincoln Symposium WSCC is planning for Saturday, May 21, 1994 outlining the speakers, Dr. Cullom Davis, Dr. Mark Neely, Dr. Weldon Petz, and Dr. Douglas Wilson. He noted that there will be an evening musical presentation by the 60 piece First Brigade Band from Milwaukee who specialize in authentic Civil War and Lincoln-era music. The Abraham Lincoln Book Shop of Chicago will be the book vendor for the symposium. Board policy #1040, "Prohibition Against Using Federal Funds for Lobbying" was presented for a second reading. Trustee Bourgault motioned to approve board policy #1040, seconded by Trustee Keil. Motion carried 6 - 0 . Motion by Trustee Keil, seconded by Trustee Bulger to adjourn. Motion carried 6 - 0 . Meeting adjourned at 4:50 p.m. Respectfully submitted, Ronald M. Wood, Chairman Recorded by: Cathy Lewis Approved: / $ ~7^ COMMUNITY SERVICE BOARD POIJCY #1040 ADJOURN �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting N o v e m b e r 1 5 , 199 3 The N o v e m b e r 1 5 , 1993 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus S e r v i c e s B u i l d i n g b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: Richard B o u r g a u l t , Donald C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d C h a i r m a n Wood. Trustees absent: John Bulger. Others present: D r . W i l l i a m M. A n d e r s o n , Robert Amsterburg (WKLA), Mark B e r g s t r o m , Kathleen Brown, D r . Cameron B r u n e t - K o c h , D r . T i m o t h y D y k s t r a , V i r g i n i a Fox, Dr. T e r r y L u x f o r d , J o y c e W a l t e r s , W i l l i a m W e s t p h a l , Dave Y a r n e l l a n d Sadie Riffle. C h a i r m a n Wood w e l c o m e d t h o s e i n attendance. Motion by T r u s t e e M e i k l e , seconded by T r u s t e e K e i l t o a p p r o v e t h e m i n u t e s f o r t h e O c t o b e r 18, 1993 as printed. Motion carried 6 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e a g e n d a . T r u s t e e s r e s p o n d e d w i t h no a l t e r a t i o n s , however, C h a i r m a n Wood h a d o n e a d d i t i o n - * 5 . 2 M o d i f i c a t i o n o f U t i l i t y Easement. Motion by Trustee McCarthy, seconded b y T r u s t e e M e i k l e t o approve t h e agenda w i t h this addition. Motion carried 6 0. C h a i r m a n Wood a s k e d was none. T h e r e w e r e no William f o r any p u b l i c comment, T h e r e presented the following Public Comment Communications communications. Westphal Agenda donations: 1) C o l e ' s A n t i q u e V i l l a d o n a t e d a c o u n t r y w a s h s t a n d v a l u e d a t $350.00 f o r a door p r i z e a t t h e r e c e n t antique sale. 2) P a n d r o l J a c k s o n d o n a t e d 5,000# o f s c r a p s t e e l v a l u e d a t $1,250 f o r t h e w e l d i n g d e p a r t m e n t . M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e Bourgault t o accept these donations and l e t t e r s o f t h a n k y o u be f o r w a r d e d t o t h e d o n o r s . Motion c a r r i e d 6 0. Donations �WSCC M i n u t e s Regular Meeting November 15, 1993 Page - 2 M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e Bourgault t o hold a meeting w i t h the board members o f t h e W a l k e r v i l l e s c h o o l d i s t r i c t . The purpose of the meeting i s t o explore areas of concerns/needs of the W a l k e r v i l l e a r e a c i t i z e n s i n r e l a t i o n t o West Shore services. The m e e t i n g w i l l be h e l d S a t u r d a y , D e c e m b e r 4, 1993 a t 9:00 a.m. i n the school library. Motion carried 6 0. Walkerville Meeting Institutional Dr. A n d e r s o n p r e s e n t e d a summary o f t h e s t a t u s Goals o f l o n g - t e r m i n s t i t u t i o n a l g o a l s adopted by t h e T r u s t e e s i n J u n e 1988. Upon t h e c o m p l e t i o n o f D r . A n d e r s o n ' s r e p o r t C h a i r m a n Wood, o n b e h a l f o f t h e b o a r d members t h a n k e d t h e a d m i n i s t r a t i o n f o r t h e e x c e l l e n t p r o g r e s s c o l l e g e employees have made d u r i n g t h e p a s t f i v e y e a r s . D o n a l d C l i n g a n , on b e h a l f o f t h e b o a r d , p r e s e n t e d J o y c e W a l t e r s , s t a f f m e m b e r o f t h e summer s e m e s t e r , w i t h a c e r t i f i c a t e o f a p p r e c i a t i o n and a g i f t certificate. S t a f f Member of the Semester W i l l i a m Westphal gave t h e campus c o n s t r u c t i o n : Construction following u p d a t e on 1) a d d i t i o n a l p a r k i n g areas have been completed near t h e Tech Center 2) Phase I and I I has one i t e m t o s e t t l e - t h a t b e i n g t h e r e p l a c e m e n t o f t o p s o i l t h a t was removed by t h e c o n t r a c t o r 3) Phase I I I i s i n t h e p a p e r work s h u f f l i n g process for f i n a l approval 4) t h e k i l n r o o m i s a b o u t 9 5 % c o m p l e t e d ; some i t e m s may h a v e t o w a i t u n t i l w a r m e r w e a t h e r i n t h e s p r i n g . Mr. W e s t p h a l p r e s e n t e d a m o d i f i c a t i o n t o t h e c u r r e n t Utility u t i l i t y easement o f Western M i c h i g a n E l e c t r i c Easement Cooperative. T h i s m o d i f i e d easement w i l l r e l e a s e t h e p r o p e r t y t h e Tech Center o c c u p i e s . This m o d i f i c a t i o n i s necessary i n order t o s a t i s f y l e g a l d e t a i l s r e l a t e d t o s t a t e f i n a n c i n g o f Phase I I I . M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e C l i n g a n t o approve t h e m o d i f i c a t i o n o f t h e u t i l i t y easement w i t h W e s t e r n M i c h i g a n E l e c t r i c C o o p e r a t i v e as o u t l i n e d . Motion carried 6 0. �WSCC M i n u t e s Regular Meeting N o v e m b e r 1 5 , 199 3 Page -3- V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l S t a t e m e n t f o r t h e month o f O c t o b e r and r e g u e s t e d a p p r o v a l o f t h e following expenditures: Financial Statement $572,726.07 f r o m t h e G e n e r a l Fund $ 33,831.59 f r o m t h e A u x i l i a r y Fund M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e K e i l t o approve the October expenditures. Motion c a r r i e d 6 Mark Bergstrom, D i r e c t o r o f t h e Business gave an o v e r v i e w o f economic d e v e l o p m e n t u n d e r t a k e n by t h e c o l l e g e . M o t i o n by T r u s t e e B o u r g a u l t , seconded by McCarthy t o adjourn. Motion c a r r i e d 6 M e e t i n g a d j o u r n e d a t 4:50 p.m. Respectfully Beth Recorded by: Sadie R i f f l e Approved /Jl -.2 o - 7 3 Adjournment submitted, McCarthy, R o n a l d M. Business Institute Institute, activities Trustee 0. Wood, 0. Secretary Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting December 2 0 , 1993 The December 2 0 , 1993 Board o f Trustees f o r C o l l e g e was c a l l e d t o t h e B o a r d Room o f t h e i n g by Chairman Ronald regular meeting o ft h e West Shore Community o r d e r a t 4:00 p.m. i n Campus S e r v i c e s B u i l d M. Wood. Call To O r d e r and Roll Call Trustee present: Richard B o u r g a u l t , Donald C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d C h a i r m a n Wood. Trustees absent: John Bulger. Others present: D r . W i l l i a m M. A n d e r s o n , D r . C a m e r o n B r u n e t K o c h , Emma B u c k , T i m B u r e a u , R a y C u m m i n s (WKLA), D r . T i m o t h y D y k s t r a , V i r g i n i a F o x , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , R o b e r t a Sabine, W i l l i a m Westphal, David Y a r n e l l and Sadie R i f f l e C h a i r m a n Wood w e l c o m e d t h o s e i n attendance. M o t i o n by T r u s t e e McCarthy, seconded by Trustee K e i l t o approve t h e minutes f o r t h e November 15, 1993 r e g u l a r m e e t i n g as p r i n t e d , Motion carried 6 0. C h a i r m a n Wood r e q u e s t e d a n agenda. Motion by Trustee by T r u s t e e K e i l t o approve presented. Motion carried C h a i r m a n Wood a s k e d T h e r e was n o n e . alterations t o the M e i k l e , seconded t h e agenda as 6 0. f o r any p u b l i c Dr. A n d e r s o n p r e s e n t e d cations : comment. the following communi- 1) a sample o f t h e l e t t e r s r e c e i v e d from area second graders t h a n k i n g c o l l e g e personnel f o r the Christmas p a r t y 2) a r e m i n d e r t h a t John Carver's book Boards T h a t Make a D i f f e r e n c e i s a v a i l a b l e f r o m D r . Anderson's o f f i c e 3) a r e c a p o f t h e d a y s p e n t r e c e n t l y a t MSU a s a g u e s t o f t h e new p r e s i d e n t , M r . P e t e r M c P h e r s o n , was g i v e n . Dr. Anderson s t a t e d t h a t P r e s i d e n t McPherson wants a s t r o n g e r r e l a t i o n s h i p w i t h community c o l l e g e s . Minutes Agenda Public Comment Communications �WSCC M i n u t e s Regular Meeting December 2 0 , 1993 Page -2Mr. W e s t p h a l presented the following donations: Donations 1) c l o t h i n g f r o m t h e '60s a n d '70s v a l u e d a t $300 g i v e n b y M r s . D e l o r e s S c h m i d t t o t h e C u l t u r a l Arts department 2) Ms. R u t h B e d d i e d o n a t e d 135 b o o k s ( W r i t e r s W r i t i n g ) t o t h e L i b r a r y w i t h no s t a t e d v a l u e . Motion by T r u s t e e K e i l , seconded by T r u s t e e McCarthy t o accept these d o n a t i o n s and l e t t e r s t h a n k y o u be f o r w a r d e d t o t h e d o n o r s . Motion carried 6 0. & of Dr. A n d e r s o n t h a n k e d b o a r d members f o r a t t e n d i n g a meeting held r e c e n t l y w i t h representatives o f the W a l k e r v i l l e school board. As a f o l l o w - u p t o t h a t meeting t h e f o l l o w i n g a c t i v i t i e s are i n process a t W a l k e r v i l l e : 1) t h e s u p e r i n t e n d e n t a t W a l k e r v i l l e i s f o r m i n g a c i t i z e n s committee t o work w i t h c o l l e g e pers o n n e l i n e x p l o r i n g new o p p o r t u n i t i e s t o s e r v e Walkerville students 2 ) a n EMT t r a i n i n g c o u r s e t o b e o f f e r e d i n W a l k e r v i l l e has a f u l l e n r o l l m e n t 3) a n o n - c r e d i t S p a n i s h c o u r s e w i l l be o f f e r e d , 21 t e a c h e r s want t o e n r o l l i n t h i s course 4) t h e c a r e e r c o u n s e l o r w i l l be c o m p l e t i n g E d u c a t i o n a l Development Plans f o r W a l k e r v i l l e s t u d e n t s i n March. Walkerville Dr. A n d e r s o n gave a r e c a p o f r e c e n t l e g i s l a t i v e / gubernatorial issues. I t may b e a p o s s i b i l i t y t h a t SEVs i n 1 9 9 4 w i l l n o t b e f r o z e n . T h e H o u s e and S e n a t e a r e b o t h a t t e m p t i n g t o r e s t o r e ISD millage. The B o u n d a r y C o m m i s s i o n B i l l i s c u r r e n t l y i n t h e House and i t i s d o u b t f u l i t will pass. Mr. W e s t p h a l s p o k e b r i e f l y o n t h e M u t u a l G a i n s Bargaining Bargaining concept. F a c u l t y Senate has agreed to enter into training with other representatives from t h e c o l l e g e s t a f f and t o a s s i s t w i t h t h e cost of the training. Dr. A n d e r s o n r e c a p p e d t h e p r o g r e s s t o d a t e on the proposed g o l f course. He i n d i c a t e d t h a t the c o l l e g e had been approached by d e v e l o p e r s who w a n t t o l e a s e a p o r t i o n o f t h e c o l l e g e ' s p r o p e r t y and c o n s t r u c t a g o l f course. Golf Course �WSCC M i n u t e s Regular Meeting December 20, 1993 Page - j The B o a r d o f T r u s t e e s i n d i c a t e d t h e y w o u l d be w i l l i n g t o e x p l o r e t h e c o n c e p t , however, stressed a n y d e v e l o p m e n t w o u l d h a v e t o be done i n an e n v i r o n m e n t a l l y r e s p o n s i b l e manner. A t t h e September meeting o f t h e Board o f T r u s t e e s , t h e B u i l d i n g and Grounds Committee recommended h i r i n g t h e f i r m o f Resource Management Group, I n c . t o p e r f o r m t h e f i r s t phase o f an E n v i r o n m e n t a l I m p a c t S t u d y o f t h e p r o p o s e d s i t e o f a g o l f c o u r s e on campus was a p p r o v e d . The q u e s t i o n t o be a n s w e r e d was: Can a n 18 h o l e g o l f c o u r s e b e s i t e d o n c a m p u s i n an e n v i r o n m e n t a l l y r e s p o n s i b l e manner? M r . T i m B u r e a u a n d Ms. R o b e r t a S a b i n a o f R e s o u r c e Management Group, I n c . p r e s e n t e d t o t h e Board c o p i e s o f a document o u t l i n i n g t h e i r f i n d i n g s . M r . B u r e a u a n d Ms. S a b i n a a l s o a d d r e s s e d t h e Board and r e q u e s t e d any comments/questions f r o m B o a r d members o r members o f t h e a u d i e n c e . At the conclusion of the discussion the r e c o m m e n d a t i o n t o r e c e i v e t h e Resource Management Group s t u d y and use i t s f i n d i n g s , c o n c l u s i o n s , and recommendations a l o n g w i t h t h e i n p u t o f t h e Department o f N a t u r a l Resources and t h e Water Resources I n s t i t u t e i n making i t s f u t u r e decision regarding the lease of College land f o r a p r o p o s e d g o l f c o u r s e was a g r e e d t o b y f u l l c o n s e n s u s o f t h e b o a r d members. Mr. W e s t p h a l r e p o r t e d on t h e s t a t u s o f t h e proposed i c e arena. He i n d i c a t e d t h a t g i v e n t h e s t r o n g p u b l i c i n t e r e s t he f e l t t h e i c e a r e n a w o u l d m o v e a h e a d e v e n t h o u g h t h e DNR g r a n t had been d e n i e d . V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l S t a t e m e n t f o r t h e m o n t h o f November and r e q u e s t e d a p p r o v a l of the f o l l o w i n g expenditures: $482,293.11 f r o m t h e G e n e r a l Fund $ 28,789.55 f r o m t h e A u x i l i a r y Fund M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t t o a p p r o v e t h e November e x p e n d i t u r e s . Motion carried 6 0. Ice Arena Financial Statement �WSCC M i n u t e s Regular Meeting December 20, 1993 Page - 4 - M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e M e i k l e to adjourn. Motion carried 6 0. Meeting a d j o u r n e d a t 5:05 p.m. Adjournment Respectfully submitted, Ronald Recorded by: Sadie R i f f l e Approved: / - J, 4 - <=j <4 M. Wood, Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting J a n u a r y 2 4 , 1994 The J a n u a r y 2 4 , 1944 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l 0. D., Beth McCarthy, Denis M e i k l e and Chairman Wood. Trustees absent: none. Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g (WKLA), D r . T i m o t h y D y k s t r a , V i r g i n i a F o x , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , Gregg Moore, Susan S p e n c e r , W i l l i a m W e s t p h a l , Dan Y a n n a , D a v i d Y a r n e l l and Sadie R i f f l e . C h a i r m a n Wood w e l c o m e d t h o s e i n attendance. Motion by T r u s t e e B o u r g a u l t , seconded by Trustee McCarthy t o approve t h e minutes f o r t h e December 2 0 , 1993 r e g u l a r m e e t i n g as printed. Motion carried 7 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o the p r i n t e d agenda. T h e o n l y a l t e r a t i o n was p r e s e n t e d b y C h a i r m a n Wood a n a d d i t i o n 3.2 Update on Mutual Gains B a r g a i n i n g Westphal. Motion by Trustee McCarthy, seconded by Trustee Meikle t o approve t h e agenda w i t h t h i s a d d i t i o n . Motion c a r r i e d 7-0. Agenda C h a i r m a n Wood a s k e d T h e r e was n o n e . f o r any p u b l i c Dr. A n d e r s o n p r e s e n t e d cations : 1) 7, at comment. the following communi- F o u n d e r ' s Day b a n q u e t w i l l be Monday, M a r c h 1 9 9 4 w i t h s o c i a l h o u r a t 6:00 p.m. a n d d i n n e r 6:30 p.m. 2) A l e t t e r f r o m t h e I n t e r n a l Revenue S e r v i c e complimenting t h e c o l l e g e on t h e accuracy o f reports submitted Public Comment �WSCC M i n u t e s Regular Meeting J a n u a r y 2 4 , 1994 Page - 2 3) A r e m i n d e r t o t h e b o a r d members o f t h e MCCA T r u s t e e I n - s e r v i c e b e i n g h e l d o n F e b r u a r y 4 and 5 Mr. Westphal Pioneer donated Visual presented the following donation: Donations S t e r e o C a s s e t t e Deck v a l u e d a t $250 b y Mr. M i l t o n P e t e r s o n , J r . t o t h e A u d i o department. Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o accept t h e d o n a t i o n and send a l e t t e r o f g r a t i t u d e t o t h e donor. Motion c a r r i e d 7 - 0 . D r . T i m o t h y D y k s t r a i n t r o d u c e d t w o new f a c u l t y members. Mr. G r e g g Moore, A s s o c i a t e P r o f e s s o r M a t h a n d Ms. S u s a n S p e n c e r , A s s o c i a t e P r o f e s s o r Speech and Communications. C h a i r m a n Wood welcomed them on b e h a l f o f t h e e n t i r e board. Personnel Mr. W e s t p h a l s p o k e b r i e f l y r e g a r d i n g t h e M u t u a l G a i n s B a r g a i n i n g t r a i n i n g t h a t w i l l be h e l d on West Shore campus. The t r a i n i n g w i l l bef o r t h r e e c o n s e c u t i v e days w i t h r e p r e s e n t a t i v e s from a d m i n i s t r a t i o n , f a c u l t y and s u p e r v i s o r s attending. Mr. W e s t p h a l e x t e n d e d an i n v i t a t i o n t o b o a r d members i f t h e y w o u l d l i k e t o a t t e n d part o r a l l o f t h e t r a i n i n g sessions. Mutual Gains Bargaining T r u s t e e M c C a r t h y made t h e f o l l o w i n g the B u i l d i n g and Grounds Committee: B u i l d i n g and Grounds Committee report from The f i r e m a r s h a l h a s r e q u i r e d i n s t a l l a t i o n o f a f i r e suppression system i n t h e overhead exhaust h o o d a b o v e t h e g r i l l i n t h e Campus C e n t e r . This s y s t e m must a l s o be c o n n e c t e d t o t h e a l a r m s y s t e m i n the r e s t o f t h e Campus C e n t e r . Since t h i s must be done by a l i c e n s e d f i r e a l a r m f i r m , t h e y cannot a t t a c h new d e v i c e s t o a n o l d s y s t e m u n l e s s t h e o l d system meets c u r r e n t code r e q u i r e m e n t s . The s y s t e m i n t h e Campus C e n t e r d o e s n o t m e e t c u r r e n t c o d e requirements. After a brief discussion t o consider p r o p o s a l s s u b m i t t e d by t h r e e f i r e alarm companies m o t i o n w a s made b y T r u s t e e M c C a r t h y , s e c o n d e d b y T r u s t e e M e i k l e t o award t h e c o n t r a c t t o r e p l a c e t h e f i r e a l a r m s y s t e m i n t h e Campus C e n t e r t o V a n g u a r d F i r e & S u p p l y Company o f G r a n d R a p i d s i n t h e a m o u n t of $13,272. Motion carried 7 - 0 . �WSCC M i n u t e s Regular Meeting J a n u a r y 24, 1994 Page - 3 - V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l S t a t e m e n t f o r t h e m o n t h o f December and r e q u e s t e d a p p r o v a l o f t h e following expenditures: Financial Statement $564,596.39 G e n e r a l Fund $ 31,547.49 A u x i l i a r y Fund M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r t o a p p r o v e t h e December e x p e n d i t u r e s . Motion carried 7 0. Special Trustee Bulger presented a resolution to hold a Election s p e c i a l m i l l a g e e l e c t i o n on A p r i l 26, 1994. The b o a r d members e x a m i n e t h e r e s o l u t i o n c a r e f u l l y and d i s c u s s e d v a r i o u s s e c t i o n s . M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e C l i n g a n t o adopt t h e resolution to hold a special millage election on A p r i l 26, 1994. (A c o p y o f t h e a d o p t e d resolution i s a t t a c h e d t o permanent r e c o r d of t h i s meeting.) M o t i o n by T r u s t e e Keil to adjourn. a d j o u r n e d a t 4:45 B o u r g a u l t , seconded by T r u s t e e Motion carried 7 0. Meeting p.m. Respectfully submitted, Carthy, R o n a l d M. Recorded by: Sadie R i f f l e Approved: <J> -J. I - 7 ^ Wood, Secretaj Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting F e b r u a r y 2 1 , 1994 The F e b r u a r y 2 1 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y V i c e C h a i r m a n Don C l i n g a n . Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Charles K e i l O.D., Beth McCarthy, and Denis Meikle. Trustees absent: R o n a l d M. Wood. Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t Amsterburg (WKLA), D r . T i m o t h y D y k s t r a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , W i l l i a m W e s t p h a l , Amy W o j c i e c h o w s k i , David Y a r n e l l and Sadie Riffle. Vice-chairman C l i n g a n welcomed those i n attendance, Motion by T r u s t e e K e i l , seconded by T r u s t e e Bulger t o a p p r o v e t h e m i n u t e s o f t h e J a n u a r y 2 4 , 1994 r e g u l a r m e e t i n g as p r i n t e d . Motion carried 6-0. Vice Chairman C l i n g a n requested any a l t e r a t i o n s t o t h e agenda. Motion by Trustee McCarthy, seconded by T r u s t e e B o u r g a u l t t o approve t h e agenda as p r i n t e d . Motion carried 6 0. Vice Chairman C l i n g a n asked T h e r e was n o n e . f o r any p u b l i c Dr. Anderson p r e s e n t e d t h e f o l l o w i n g tions : comment, communica- 1) a l e t t e r from an admission c o u n s e l o r a t Concordia College expressing t h e i r g r a t i t u d e f o r the use o f R e c r e a t i o n a l Center 2 ) a l e t t e r f r o m a f o r m e r s t u d e n t w h o i s now w o r k i n g a t Dow USA e x p r e s s i n g h e r g r a t i t u d e f o r t h e a s s i s t a n c e r e c e i v e d f r o m D r . Ray M a y e r a n d D r . T i m D y k s t r a w h i l e s h e was c o o r d i n a t i n g a c h e m i s t r y t r a i n i n g c l a s s t o b e h e l d a t Dow u s i n g W e s t S h o r e personnel 3) t h a n k y o u f r o m t h e Mason C o u n t y Community Mental H e a l t h f o r t h e use o f f a c i l i t i e s a t West S h o r e . Minutes Agenda Public Comment Communications �WSCC M i n u t e s Regular Meeting February 21, 1994 Page - 2 Mr. Westphal presented the following donations: 1) S i x t y - f o u r books f r o m A r n o l d and H e l e n f o r t h e L i b r a r y - no v a l u e s t a t e d 2) 6,500 l b s . o f s c r a p s t e e l f r o m P a n d r o l J a c k s o n f o r t h e w e l d i n g d e p a r t m e n t v a l u e d a t $1,625.00 Nelson M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e M e i k l e t o a c c e p t t h e d o n a t i o n s and send a l e t t e r g r a t i t u d e t o the donors. Motion c a r r i e d 6-0. Dr. A n d e r s o n r e m i n d e d t h e b o a r d members o f F o u n d e r s ' Day w h i c h w i l l b e h e l d o n M a r c h 7. Dr. A n d e r s o n i n f o r m e d t h e b o a r d members t h a t the f o l l o w i n g services are being planned or provided i n the W a l k e r v i l l e area: 1) 2) 3) EMT Training Spanish course A committee i s working group from W a l k e r v i l l e areas of s e r v i c e Donations of Founders' Day Walkerville w i t h a community to explore other D r . T e r r y L u x f o r d a n d Amy W o j c i e c h o w s k i gave a p r e s e n t a t i o n r e g a r d i n g t h e i r combined e f f o r t s t o e s t a b l i s h a Customer S a t i s f a c t i o n T r a i n i n g course. Customer Satisfaction Dr. D y k s t r a p r e s e n t e d t h e c o n c e p t o f e s t a b l i s h i n g a n INTERNET N o d e o n c a m p u s w o r k i n g w i t h p a r t n e r s i n t h e Tech P r e p P a r t n e r s h i p and t h e Mason/Lake/ Oceana M a t h - S c i e n c e C e n t e r . A p p l i c a t i o n has b e e n made t o t h e N a t i o n a l S c i e n c e F o u n d a t i o n f o r f i n a n c i a l a s s i s t a n c e . I n o r d e r f o r t h e Node t o w o r k , i t m u s t be c o n n e c t e d t o a l o c a l a r e a n e t w o r k ( L A N ) . A j o i n t t a s k f o r c e o f c o n s o r t i u m members has solicited b i d s t o d e v e l o p a LAN i n t h e T e c h n i c a l C e n t e r b u i l d i n g on West Shore's campus. There are two p a r t s t o t h e LAN p r o j e c t a w i r i n g p r o j e c t a n d s e r v e r project. Dr. D y k s t r a p r e s e n t e d b i d s f o r b o t h p a r t s . M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e B o u r g a u l t t o a p p r o v e b i d s t o V o i c e Data i n t h e amount o f $3,699.82 f o r t h e w i r i n g p r o j e c t and t o O f f i c e Machine i n t h e amount o f $12,963.00 f o r t h e s e r v e r p r o j e c t f o r a t o t a l o f $16,662.82. Motion carried 6 0. Internet �WSCC M i n u t e s Regular Meeting F e b r u a r y 2 1 , 1994 Page - 3 V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l Statement f o r the month o f January and requested a p p r o v a l o f t h e following expenditures: $443,524.91 G e n e r a l Fund $ 94,746.36 A u x i l i a r y Fund Motion by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l to approve t h e January expenditures. Motion c a r r i e d 6-0. Financial Statement Dr. A n d e r s o n r e p o r t e d on a m e e t i n g o f t h e J o i n t House and Senate Sub-Committee f o r Community C o l l e g e s A p p r o p r i a t i o n s w h i c h he r e c e n t l y a t t e n d e d i n L a n s i n g . He s a i d t h e c o m m u n i t y c o l l e g e s ' g o a l w a s t o p r e s e n t a system p o s i t i o n r a t h e r than i n d i v i d u a l p o s i t i o n s . T h e f o l l o w i n g a r e some p o i n t s d i s c u s s e d : 1) f u n d i n g f o r community c o l l e g e a c c o r d i n g t ot h e Gast-Mathieu formula 2) s i n c e t h e s t a t e ' s e c o n o m y i s now i m p r o v i n g w i l l t h e y make t h e " d e l a y e d p a y m e n t s " w h i c h w e r e n e v e r issued t o t h e colleges 3) t h e G o v e r n o r i s r e c o m m e n d i n g t h a t c o m m u n i t y c o l l e g e r e c e i v e a 3% i n c r e a s e 4) p a y m e n t s t o t h e u n i v e r s i t y r e t i r e m e n t s y s t e m were discussed. Mr. W e s t p h a l p r e s e n t e d B o a r d P o l i c y 2 0 3 7 P r e employment Medical Screening f o r a f i r s t r e a d i n g . A f t e r a b r i e f d i s c u s s i o n a m o t i o n w a s made b y Trustee M e i k l e , seconded by Trustee K e i l t o a c c e p t B o a r d P o l i c y 2037 f o r a f i r s t r e a d i n g . Motion c a r r i e d 6 0. T r u s t e e B u l g e r s t a t e d he t h o u g h t t h e e n t i r e p o l i c y m a n u a l s h o u l d b e updated. B o a r d members a g r e e d t h a t t h i s s h o u l d be done i n t h e n e a r f u t u r e . Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e Bulger t o adjourn. Motion c a r r i e d 6 - 0 . Meeting a d j o u r n e d a t 5 : 1 0 p.m. Respectfully submitted, B e t l i ^McCarthy, R o n a l d M. Wood, Recorded by: Sadie R i f f l e Approved: <S - 9 V Secrel/ary Chairman Board Policy Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting M a r c h 2 1 , 1994 The M a r c h 2 1 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Charles K e i l O.D., Beth McCarthy, Denis M e i k l e and Chairman Wood. Trustees absent: none. Others present: Dr. W i l l i a m Anderson, Kathryn B a i l e y , M a r s h a B a r t e r , Emma B u c k , M a r g a r e t C l o u t i e r , Ray Cummins (WKLA), D r . T i m o t h y D y k s t r a , V i r g i n i a Fox, Debra Hanna, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Mary LaDue, D r . T e r r y L u x f o r d , V i c t o r i a Oddo, James P i n k e r t o n , G e r a l d S v e n d o r , W i l l i a m Westphal, David Y a r n e l l and Sadie Riffle. C h a i r m a n Wood w e l c o m e d t h o s e i n attendance. Motion by T r u s t e e K e i l , seconded by T r u s t e e Meikle t o approve t h e minutes o f t h e February 2 1 , 1994 r e g u l a r m e e t i n g as p r i n t e d . Motion carried 7 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e agenda. C h a i r m a n Wood p r e s e n t e d o n e a d d i t i o n t h a t o f 3.2 Update Report on Mutual Gains Bargaining. Motion by Trustee K i e l , seconded by T r u s t e e B o u r g a u l t t o approve t h e agenda with this addition. Motion carried 7 0. Agenda C h a i r m a n Wood a s k e d T h e r e was n o n e . Public Comment f o r any p u b l i c Dr. A n d e r s o n p r e s e n t e d cations : comment, the following communi- 1) a t h a n k y o u n o t e f r o m e m p l o y e e , Donna Nickelson f o r t h e r e c e i p t o f a one-year r e c o g n i t i o n p i n a t t h e F o u n d e r ' s Day banquet 2) a reminder t h a t t h e A p r i l 18th board meeting w i l l be a t t h e Bear Lake High School L i b r a r y . Communications �WSCC M i n u t e s Regular Meeting March 21, 1994 P a g e -2Mr. Westphal presented the following donation: Donation P a n d r o l J a c k s o n d o n a t e d 9,500 l b s . o f s c r a p s t e e l t o the welding department w i t h a s t a t e d v a l u e o f $2,375. M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e B o u r g a u l t t o a c c e p t t h i s d o n a t i o n and a l e t t e r o f g r a t i t u d e be s e n t t o t h e d o n o r . Motion carried 7 0. An u p d a t e o f t h e T e c h P r e p P a r t n e r s h i p was pre s e n t e d by members o f t h e a d m i n i s t r a t i o n . Several handouts were d i s t r i b u t e d o u t l i n i n g the f u n c t i o n s of the e n t i r e program. Tech Prep Partnership T r u s t e e C l i n g a n , on b e h a l f o f t h e b o a r d , p r e s e n t e d K a t h r y n B a i l e y t h e award o f Employee o f t h e S e m e s t e r f o r F a l l S e m e s t e r 1993. Kathy r e c e i v e d a c e r t i f i c a t e o f a p p r e c i a t i o n and a gift certificate. S t a f f Member of the Semester W i l l i a m W e s t p h a l gave an u p d a t e on t h e s t a t u s of the Mutual Gains B a r g a i n i n g being conducted a t West Shore. Mr. W e s t p h a l i n d i c a t e d t h a t t h e p r o c e s s has f o u r b a s i c c o m p o n e n t s : 1) f o c u s o n i s s u e s 2 ) f o c u s o n i n t e r e s t 3) o p t i o n s 4) e v a l u a t e t h o s e o p t i o n s . He d i s t r i b u t e d copies of the description of the process. S e v e r a l f a c u l t y members s p o k e on p r o c e s s e s b e i n g u s e d a t West S h o r e . Mutual Gains Bargaining V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l Statement f o r t h e month o f F e b r u a r y and requested approval of the following expenditures: Financial Statement $498,615.98 G e n e r a l Fund $ 34,292.83 A u x i l i a r y Fund Motion Bulger Motion by T r u s t e e M e i k l e , seconded by T r u s t e e t o approve the February expenditures. carried 7 0. �WSCC M i n u t e s Regular Meeting March 21, 1994 Page -3V i c t o r i a Oddo, D i r e c t o r o f S t u d e n t S e r v i c e s , gave a p r e s e n t a t i o n r e g a r d i n g t h e S t a t e Posts e c o n d a r y Review E n t i t y (SPRE). The p u r p o s e o f SPRE i s t o m o n i t o r s t u d e n t l o a n s a n d i n s o d o i n g new a u d i t i n g r e q u i r e m e n t s w i l l be put i n place that could r e s u l t i n a l i s t of deficiencies some o f w h i c h may b e v e r y difficult to satisfy. Dr. T i m o t h y D y k s t r a d i s t r i b u t e d c o p i e s o f a p r o p o s e d academic c a l e n d a r f o r 1994-95, C a l e n 1995-96 and 1996-97. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e C l i n g a n t o approve t h e c a l e n d a r as p r i n t e d . Motion carried 7 0. Mr. W e s t p h a l p r e s e n t e d B o a r d P o l i c y #2037 Pre-employment Medical Screening f o r a second r e a d i n g . M o t i o n by T r u s t e e C l i n g a n , seconded by T r u s t e e K e i l t o approve t h e p o l i c y f o r second r e a d i n g . Motion carried 7 - 0 . Board Policy M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e Bourgault to adjourn. Motion carried 7 0. M e e t i n g a d j o u r n e d a t 5:15 p.m. Adjournment Respectfully R o n a l d M. Recorded by: Sadie R i f f l e Approved: 4 - 1% submitted, Wood, Chairman �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting A p r i l 18, 1994 COLLEGE The A p r i l 1 8 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:05 p.m. i n t h e h i g h s c h o o l l i b r a r y a t t h e Bear Lake S c h o o l b y C h a i r m a n R o n a l d Wood. Call t o Order and Roll Call Trustees present: Richard Bourgault, Charles K e i l , 0. D., B e t h M c C a r t h y , D e n i s M e i k l e a n d C h a i r m a n Wood. Trustees absent: John B u l g e r and Donald C l i n g a n . Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g ( W K L A ) , Dr. Cameron B r u n e t - K o c h , M a r g a r e t C l o u t i e r , Dr. T i m o t h y D y k s t r a , V i r g i n i a Fox, Dr. T e r r y Luxford, W i l l i a m Westphal, David Y a r n e l l and Sadie R i f f l e . A l s o i n attendance were S u p e r i n t e n d e n t James B r a d y a n d s e v e r a l s t a f f and b o a r d members f r o m Bear L a k e . C h a i r m a n Wood t h a n k e d t h e p e r s o n n e l f r o m B e a r Lake f o r t h e o p p o r t u n i t y t o meet a t t h e i r f a c i l i t y a n d i n t r o d u c e d t h e b o a r d members. Dr. W i l l i a m A n d e r s o n i n t r o d u c e d West Shore s t a f f t h a t were p r e s e n t . Mr. B r a d y i n t u r n made t h e i n t r o d u c t i o n s f o r B e a r L a k e . M o t i o n by T r u s t e e B o u r g u a l t , seconded by Trustee K e i l t o approve t h eminutes o f t h e M a r c h 2 1 , 1994 r e g u l a r m e e t i n g as p r i n t e d . Motion carried 5 - 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r n a t i o n s t o t h e agenda. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e M e i k l e t o a p p r o v e agenda as p r i n t e d . Motion carried 5 - 0. Agenda C h a i r m a n Wood a s k e d T h e r e was none. Public Comment f o r any p u b l i c Dr. Anderson p r e s e n t e d cations : comment. thefollowing communi- 1) Copies o f t h e Bear Lake C o n n e c t i o n were d i s t r i b u t e d and Dr. Anderson l e d a d i s c u s s i o n o f t h e many ways t h e c o m m u n i t i e s o f B e a r L a k e and West Shore Community C o l l e g e a r e i n v o l v e d . Communications �WSCC M i n u t e s Regular Meeting A p r i l 18, 1994 Page - 2 2) A thank-you note from Kathy B a i l e y a recent r e c i p i e n t o f t h e S t a f f Member o f t h e S e m e s t e r was read. Dr. A n d e r s o n r e m i n d e d t h e B o a r d o f t h e L i n c o l n 3) Symp D s i u m b e i n g h e l d o n May 2 1 a t W e s t S h o r e a n d dis tr i b u t e d copies o f brochure, compliments o f t h e Mi c h i qan H i s t o r y M a g a z i n e , w h i c h w i l l be u s e d i n n a r k e t i n g o f t h e symposium. the 4) kr. Y a r n e l l d i s t r i b u t e d l i t e r a t u r e a n d s p o k e b r i e f l y r e g a r d i n g t h e D i s t i n g u i s h e d Educators Lectures being sponsored by t h e Alumni A s s o c i a t i o n . Mr. W e s t p h a l a n n o u n c e d t h e r e w i l l b e a c o m p u t e r 5) f a i r h e l d o n t h e West S h o r e campus o n A p r i l 2 9 . Dr. A n d e r s o n d i s t r i b u t e d c o p i e s Annual Report and spoke b r i e f l y report. o f t h e 1992-93 regarding the Annual Report V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l Statement f o r t h e month o f March and requested a p p r o v a l of t h e f o l l o w i n g e x p e n d i t u r e s : $605,365.30 G e n e r a l Fund $ 27,392.79 A u x i l i a r y Fund Motion by T r u s t e e M e i k l e , seconded by T r u s t e e B o u r g a u l t t o approve t h e March e x p e n d i t u r e s . Motijon c a r r i e d 5 - 0 . Financial Statement Dr. B r u n e t - K o c h announced t h a t g r a d u a t i o n w i l l b e N a y 15 a t 2 : 0 0 p.m. Representative Bill B o b i e r w i l l b e t h e k e y n o t e s p e a k e r a n d 183 students w i l l graduate. Dr. Brunet-Koch p r e sented t h e l i s t o f graduates and requested Motion by T r u s t e e K e i l , seconded by a p p r o v a 1. Trus tee McCarthy t o approve t h e l i s t o f graduates Motion c a r r i e d 5 0. as p r e s e n t e d . Graduation Dr. T e r r y L u x f o r d d i s t r i b u t e d m a t e r i a l and spoke Product b r i e f l y r e g a r d i n g t h e concept o f Product DevelopDevelopment ment T r a i n i n g as a s s o c i a t e d w i t h t h e e n t r e p r e n e u r i a l T r a i n i n g academy b e i n g d e v e l o p e d a t West Shore Community College. A r e v i s i o n o f b o a r d p o l i c y #6053 - S m o k i n g was presented f o r a f i r s t reading. Motion by T r u s t e e McCarthy, seconded by Trustee B o u r g a u l t Board Policy �WSCC M i n u t e s Regular Meeting A p r i l 1 8 , 1994 Page - 3 t o a c c e p t t h e r e v i s i o n o f b o a r d p o l i c y #6053 Smoking f o r a f i r s t r e a d i n g . M o t i o n c a r r i e d 5 - 0. W i l l i a m Westphal a n d M a r g a r e t C l o u t i e r gave a a recap o f e x i s t i n g andpending l e g i s l a t i o n w i t h w h i c h West Shore must be i n c o m p l i a n c e . Many t i m e s t h i s i s v e r y c o s t l y b o t h i n human r e s o u r c e s and f i n a n c i a l l y . T h i s was n o t t o b e i n t e r p r e t e d a s a c r i t i c i s m b u t m e r e l y t o make e v e r y o n e a w a r e of what compliance costs. Legislation D r . A n d e r s o n r e p o r t e d o n t h e MCCA m e e t i n g h e l d r e c e n t l y , some o f t h e t o p i c s w e r e a s f o l l o w s : MCCA 1) t h e b u d g e t f o r MCCA w i l l b e d i s c u s s e d a t t h e i r May m e e t i n g , i t i s t h o u g h t t h e b u d g e t w i l l be u p a p p r o x i m a t e l y 2.2%. 2) t h e c o n c e p t o f c h a r t e r s c h o o l s was d i s c u s s e d 3) problem o f h e a r i n g and i t s e f f e c t on l e a r n i n g 4) Kalamazoo V a l l e y Community C o l l e g e i s i n v o l v e d w i t h downtown Kalamazoo i n urban r e n e w a l . The c o l l e g e w i l l have a c e n t e r l o c a t e d i n t h e downtown area. 5) t h e r e was a r e p o r t g i v e n o n w o r k f o r c e q u a l i t y training 6) I n t e r n e t i s a major t o p i c f o r most community colleges. M o t i o n b y T r u s t e e K e i l , seconded by T r u s t e e Bourgault t oadjourn. Motion carried 5 M e e t i n g a d j o u r n e d a t 5 : 0 5 p.m. Ronald Recorded by: Sadie R i f f l e Approved: S - /6 - <7 4 = M. Wood, Chairman Adjournment 0. �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting May 1 6 , 1 9 9 4 COLLEGE The May 1 6 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West S h o r e Community C o l l e g e w a s c a l l e d t o o r d e r a t 4 : 0 0 p.m. i n t h e b o a r d r o o m o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: John Bulger, Donald C l i n g a n , C h a r l e s K e i l O.D., D e n i s M e i k l e a n d C h a i r m a n Wood. Absent: Richard B o u r g a u l t and Beth McCarthy. Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g (WKLA), D r . Cameron B r u n e t - K o c h , D r . T i m o t h y D y k s t r a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , W i l l i a m W e s t p h a l , David Y a r n e l l andSadie R i f f l e . Motion b y T r u s t e e C l i n g a n , seconded b y T r u s t e e K e i l t oapprove t h e minutes o f t h e A p r i l 1 8 , 1994 r e g u l a r m e e t i n g a s printed. Motion carried 5 - 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e agenda. One a d d i t i o n * 6 . 4 R e s o l u t i o n t o E s t a b l i s h Proposed M i l l a g e Rate i n Accordance w i t h S t a t u t o r y Requirements was s u b m i t t e d . Motion by Trustee Meikle, seconded b y T r u s t e e Bulger t oapprove t h e agenda a s amended. Motion c a r r i e d 5 - 0 Agenda Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g communications: 1) l e t t e r f r o m p e r s o n n e l a t Dow USA L u d i n g t o n who h a d c o m p l e t e d a c h e m i s t r y c o u r s e t a u g h t b y WSCC p e r s o n n e l a t Dow 2) l e t t e r o f r e s i g n a t i o n was r e c e i v e d from Dr. Dale Sutton t e r m i n a t i n g h i s e m p l o y m e n t a t WSCC a t t h e c l o s e o f t h e 1994 f a l l s e m e s t e r 3 ) r e p o r t o n t h e r e c e n t Commencement day a c t i v i t i e s . Communications Dr. A n d e r s o n r e v i e w e d t h e Canvass o f Votes f o r t h erecent m i l l a g e e l e c t i o n . Copies o f t h eproposed Institutional G o a l s f o r FY'95 w e r e d i s t r i b u t e d a n d Dr. A n d e r s o n s t a t e d t h e y w o u l d be p l a c e d on t h e agenda f o r a c t i o n a t t h e June board meeting. Institutional Goals �WSCC M i n u t e s Regular Meeting May 1 6 , 1994 Page - 2 Dr. Cameron B r u n e t - K o c h p r e s e n t e d a recommendation from the Executive Council s u p p o r t i n g t h e d e v e l o p m e n t o f a new partnership w i t h Davenport College. Davenport has d e v e l o p e d a s c h e d u l e t h a t w o u l d a l l o w an a s s o c i a t e d e g r e e g r a d u a t e t o a c h i e v e a b a c h e l o r s degree i n b u s i n e s s by a t t e n d i n g c l a s s e s h e l d on West S h o r e campus. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e Clingan t o approve the recommendation of the Executive Council. Motion c a r r i e d 5 0. Davenport Dr. T e r r y L u x f o r d r e q u e s t e d p e r m i s s i o n t o Occupational purchase a l i s t of o c c u p a t i o n a l equipment Equipment u s i n g m o n i e s f r o m t h e 1994 O n - G o i n g E q u i p Purchase ment f u n d f r o m t h e S t a t e Department o f Education. The t o t a l e x p e n d i t u r e i s i n t h e amount o f $89,651.61. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e C l i n g a n t o a p p r o v e t h e e x p e n d i t u r e o f t h i s money and t o a w a r d t h e b i d s as recommended b y Dr. L u x f o r d . Motion c a r r i e d 5 0. ( c o p y o f t h e e n t i r e b i d package i s a t t a c h e d t o t h e o r i g i n a l s e t of board minutes). Mr. W e s t p h a l p r e s e n t e d t h e F i n a n c i a l S t a t e m e n t f o r t h e month o f A p r i l and r e q u e s t e d a p p r o v a l of the f o l l o w i n g expenditures: $448,810.26 General Fund 29,272.08 A u x i l i a r y Fund M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e Bulger t o approve the A p r i l expenditures. Motion c a r r i e d 5 0. Mr. W e s t p h a l p r e s e n t e d t h r e e o p t i o n s i n r e g a r d t o s u m m e r t a x c o l l e c t i o n , 1) l e v y no summer t a x 2) l e v y 50% i n t h e C i t y o f M a n i s t e e and L u d i n g t o n S c h o o l D i s t r i c t 3) l e v y 100% i n t h e C i t y o f M a n i s t e e and L u d i n g t o n School District. F o l l o w i n g a b r i e f d i s c u s s i o n a m o t i o n was made by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l t o approve the a d m i n i s t r a t i v e recommendation t o l e v y 50% o f t h e t a x l e v y i n t h e C i t y o f M a n i s t e e and t h e L u d i n g t o n S c h o o l D i s t r i c t o n l y . Motion carried 5 0. Financial Statement Summer T a x Collection �WSCC M i n u t e s Regular Meeting May 1 6 , 1 9 9 4 Page - 3 Mr. W e s t p h a l r e q u e s t e d t h e f o l l o w i n g d a t e s and t i m e s be e s t a b l i s h e d : meeting Meetings 1) T r u t h i n T a x a t i o n H e a r i n g May 3 1 , 1 9 9 4 a t 4:00 p.m. 2 ) S p e c i a l M e e t i n g t o S e t T a x L e v y May 3 1 , 1 9 9 4 a t 4:15 p.m. 3 ) B u d g e t H e a r i n g J u n e 2 0 , 1 9 9 4 a t 3:30 p.m. Motion by T r u s t e e Bulger, seconded by T r u s t e e K e i l t o approve t h e requested meeting dates and t i m e s . Motion carried 5 0. Mr. W e s t p h a l p r e s e n t e d a R e s o l u t i o n t o s e t t h e m i l l a g e r a t e f o r 1994 i n t h e amount o f 2.1753 m i l l s f o r o p e r a t i n g p u r p o s e s a n d .0600 m i l l s for debt retirement. Motion by Trustee Meikle, seconded by T r u s t e e K e i l t o approve t h e m i l l a g e r a t e a t 2.1753 f o r 1994 f o r o p e r a t i n g p u r p o s e s , a n d .0600 m i l l s f o r d e b t r e t i r e m e n t . Motion carried 5 0. Millage Rate Tuition Dr. Cameron B r u n e t - K o c h p r e s e n t e d a r e c o m m e n d a t i o n from Executive Council t o increase t u i t i o n i n a l l Increase c a t e g o r i e s b y $3.00 e f f e c t i v e w i t h t h e f a l l s e m e s t e r 1994. Trustee K e i l express h i s concern i n r a i s i n g t u i t i o n a n d q u e r i e d i f t h e r e w a s n ' t some o t h e r w a y t o r a i s e t h e needed revenue. After a brief d i s c u s s i o n a r o l l c a l l v o t e was t a k e n w i t h K e i l c a s t i n g t h e only opposing vote. Motion carried 4 - 1 . Dr. T e r r y L u x f o r d a n d Dr. T i m o t h y D y k s t r a p r e s e n t e d a c o u r s e f e e s c h e d u l e f o r 1994-95. There were v e r y few changes f r o m 1993-94. Motion by Trustee Meikle, seconded by Trustee Bulger t o approve t h e course f e e s c h e d u l e as p r e s e n t e d . Motion carried 5 0. Comments r e g a r d i n g c h a n g e s i n t h e 1994-96 c o l l e g e c a t a l o g w e r e made b y P r e s i d e n t A n d e r s o n , D r . D y k s t r a , Dr. L u x f o r d a n d Dave Y a r n e l l . Motion by Trustee K e i l , seconded by T r u s t e e B u l g e r t o approve t h e changes i n the 1 9 9 4 - 9 6 c a t a l o g a s o u t l i n e d i n a memo f r o m M r . Yarnell. Motion carried 5 0. Course Fees Catalog �WSCC M i n u t e s Regular Meeting May 1 6 , 1994 Page - 4 M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e M e i k l e t o adjourn. Motion carried 5 0. Meeting adjourned a t 5:20 p.m. Respectfully Ronald Recorded by: Sadie Riffle Approved: &> - ~ 7"/ M. submitted Wood, Chairman Adjournment �5.1 WEST SHORE COMMUNITY COLLEGE S c o t t v i l l e , Michigan MEMORANDUM TO: Dr. Anderson and Board o f T r u s t e e s FROM: Terry Luxford SUBJECT: Recommendation 1994 O c c u p a t i o n a l Equipment Purchase DATE : May 12, 1994 The f o l l o w i n g i s t h e recommendation f o r t h e purchase o f equipment f o r t h e O c c u p a t i o n a l D i v i s i o n under t h e 1994 On-Going Equipment Grant monies from t h e S t a t e Department o f E d u c a t i o n . These s p e c i f i c a t i o n s were developed based upon i n p u t f r o m c o l l e g e employees i n t h e v a r i o u s areas t h a t a r e impacted b y t h e p r o j e c t . The a n a l y s i s i s b r o k e n down i n t o program areas and t y p e s o f equipment w i t h a l i s t i n g o f vendor p r o p o s a l s and an accompanying recommendation f o r each r a t h e r t h a n one recommendation a t t h e end. There a r e some g e n e r a l comments common t o a l l c a t e g o r i e s and t h e s e a r e : 1. 2. 3. 4. A l l references are t o t h e attached s p e c i f i c a t i o n sheets. I n d i v i d u a l items have been grouped where i t was necessary t o m a i n t a i n c o n t i n u i t y w i t h i n an area o r when i t was d e t e r m i n e d t o be i n t h e b e s t i n t e r e s t o f t h e c o l l e g e . C e r t a i n p r o p o s a l s have been a d j u s t e d b y i n c l u d i n g such i t e m s as f r e i g h t , i n s t a l l a t i o n and assembly c o s t s t o i n s u r e an a c c u r a t e and f a i r a n a l y s i s . The process o f r e v i e w i n g b i d s s t a r t e d w i t h t h e l o w b i d t o d e t e r m i n e i f i t met s p e c i f i c a t i o n s . I f t h e l o w b i d d i d n o t meet s p e c i f i c a t i o n s , t h e n e x t l o w e s t b i d was t h e n c o n s i d e r e d . �WEST SHORE COMMUNITY COLLEGE 1 94 OCCUPATIONAL EQUIPMENT COMPUTER AIDED DESIGN Item Q u a n t i t y and D e s c r i p t i o n 1CAD. 5 50 Hz POWER CONDITIONERS Bids r e c e i v e d f r o m : A n i x t e r Brothers, I n c . ; Farmington H i l l s , Pro Com; L u d i n g t o n , MI Best Power Technology, I n c . ; Necedah, WI Recommendation: 2CAD. 2 MI Award t h e b i d t o A n i x t e r B r o t h e r s , I n c . PRINTER/PLOTTERS Bids r e c e i v e d from: CAD Warehouse, I n c . ; Twinsburg, OH A n i x t e r B r o t h e r s , I n c . ; F a r m i n g t o n H i l l s , MI Engineered Answers, I n c . ; Montague, MI Recommendation: $ 2,445.00 2,950.00 3,638.95 Award t h e b i d t o CAD Warehouse, I n c . $ 2,454.00 2,790.00 3,590.00 �DATA PROCESSING Item Q u a n t i t y and D e s c r i p t i o n 1DP. 15 COMPUTER MONITORS B i d s were r e c e i v e d from: DMC U n l i m i t e d ; L u d i n g t o n , MI Syscom C o r p o r a t i o n ; Traverse C i t y , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI E n t r e Computer Center; Muskegon H e i g h t s , MI Recommendation: 2DP. Award b i d t o DMC U n l i m i t e d . TAPE BACKUP SYSTEM B i d s were r e c e i v e d from: E n t r e Computer Center; Muskegon H e i g h t s , MI Syscom C o r p o r a t i o n ; Traverse C i t y , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI DMC U n l i m i t e d ; L u d i n g t o n , MI Recommendation: 3DP. $ 6,639.36 6,885.00 7,305 . 00 8,646.45 1 347.00 359.00 350.00 427.86 Award b i d t o E n t r e Computer Center. NETWORK INTERFACE CARD B i d s were r e c e i v e d from: Syscom C o r p o r a t i o n ; Traverse C i t y , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI E n t r e Computer Center; Muskegon H e i g h t s , MI DMC U n l i m i t e d ; L u d i n g t o n , MI 189.00 199.00 229.00 271.00 Recommendation: Award b i d t o O f f i c e Machines Company, I n c . R a t i o n a l e : T h i s was l o w e s t b i d w h i c h met s p e c i f i c a t i o n s . 4DP . 5DP. 1 2 PRINTER PRINTER B i d s were r e c e i v e d from: E n t r e Computer Center; Muskegon H e i g h t s , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI Recommendation: 6DP. 30 $ 6,853.00 $ 6,941.00 Award b i d t o E n t r e Computer Center. SURGE SUPPRESSERS Bids were r e c e i v e d from: Syscom C o r p o r a t i o n ; Traverse C i t y , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI E n t r e Computer Center; Muskegon H e i g h t s , MI DMC U n l i m i t e d ; L u d i n g t o n , MI Recommendation: Award b i d t o O f f i c e Machines Company, I n c . R a t i o n a l e : T h i s was l o w e s t b i d which met s p e c i f i c a t i o n s . $ 1,080.00 1,470.00 1,498.50 1,735 . 83 �ELECTRONICS Item Q u a n t i t y and D e s c r i p t i o n IE. 1 COMPUTER (portable) Bids r e c e i v e d f r o m : Progen Technology; Costa Mesa, CA Computer D i s c o u n t Warehouse; B u f f a l o Grove, I L Recommendation: Award b i d t o Progen Technology. �LAW ENFORCEMENT Item Q u a n t i t y and D e s c r i p t i o n 1LE. 1 1994 PATROL CAR Bids r e c e i v e d f r o m : Urka Auto Center, I n c . ; L u d i n g t o n , MI Yates C h e v r o l e t - C a d i l l a c , I n c . ; Manistee, MI Recommendation: Award t h e b i d t o Urka Auto Center, I n c . $16,229.00 18,995.00 �MACHINE TOOL TECHNOLOGY Item Q u a n t i t y and D e s c r i p t i o n 1MT. 1 VERTICAL MILLING MACHINE w / a c c e s s o r i e s Bids r e c e i v e d f r o m : GRS I n d u s t r i a l S u p p l y Company; Grand Rapids, MI J & L I n d u s t r i a l S u p p l y ; L i v o n i a , MI N a t i o n a l Sales E n g i n e e r i n g C o r p o r a t i o n ; L i v o n i a , MI Lakeshore Machine T o o l s , I n c . ; Grand Rapids, MI B r i d g e p o r t Machines, I n c . , Rochester H i l l s , MI I n d u s t r i a l M i l l S u p p l y C o r p o r a t i o n , A d r i a n , MI $ 9,117.03 10,715.45 13,873.00 15,784.00 16,904.70 18,889.40 Recommendation: Award b i d t o N a t i o n a l Sales E n g i n e e r i n g C o r p o r a t i o n . R a t i o n a l e : T h i s was l o w e s t b i d w h i c h met s p e c i f i c a t i o n s d e s i r e d . 2MT. 1 PRECISION DRILL SHARPENER w/options Bids Received f r o m : I n d u s t r i a l M i l l S u p p l y ; A d r i a n , MI GRS I n d u s t r i a l Supply Company; Grand Rapids, MI Recommendation: Award b i d t o I n d u s t r i a l M i l l Supply. $ 1,001.00 1,197.00 �SECRETARIAL Item Q u a n t i t y and D e s c r i p t i o n IS. 1 NETWORK UPGRADE Bids were r e c e i v e d from: E n t r e Computer Center; Muskegon H e i g h t s , MI (no s o f t w a r e i n c l u d e d i n b i d ) DMC U n l i m i t e d ; L u d i n g t o n , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI $ 1,422.00 2,798.00 3,019.00 Recommendati on: Award b i d t o DMC U n l i m i t e d . R a t i o n a l e : T h i s was l o w e s t b i d w h i c h met s p e c i f i c a t i o n s 2S. 3 TRANSCRIBER UNITS B i d s were r e c e i v e d from: Dictaphone C o r p o r a t i o n ; Grand Rapids, MI Recommendation: 3S. Award b i d t.6 D i c t a p h o n e C o r p o r a t i o n . 5 $ 2,100.00 •'• \ . ' ; • ELECTRONIC CALCULATORS No b i d s r e c e i v e d . 4S. 5 COMPUTERS Bids were r e c e i v e d from: E n t r e Computer Center; Muskegon H e i g h t s , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI Syscom C o r p o r a t i o n ; T r a v e r s e C i t y , MI DMC U n l i m i t e d ; L u d i n g t o n , MI Recommendation: 5S. 3 Award b i d t o E n t r e Computer Center. PRINTERS Bids were r e c e i v e d from: DMC U n l i m i t e d ; L u d i n g t o n , MI O f f i c e Machines Company, I n c . ; Muskegon H e i g h t s , MI Syscom C o r p o r a t i o n ; T r a v e r s e C i t y , MI E n t r e Computer Center; Muskegon H e i g h t s , MI Recommendation: $ 9,175.00 9,810.00 10,195.00 10,844.00 Award b i d t o DMC U n l i m i t e d . $ 618.00 659.00 1,010.00 1,020.00 �WELDING Item Q u a n t i t y and D e s c r i p t i o n 1W. 1 PLASMA CUTTING MACHINE Bids r e c e i v e d f r o m : Lake Welding Supply Company; Muskegon, MI (does n o t i n c l u d e i n s t a l l a t i o n ) .Apex Welding Gases & S u p p l i e s , I n c . ; Muskegon, MI (includes i n s t a l l a t i o n ) M i l l e r B r o t h e r s I r o n & M e t a l Co., I n c . ; Manistee, MI $ 3,295.70 3,467.47 4,855.00 Recommendation: Award b i d t o Apex Welding Gases & S u p p l i e s , I n c . R a t i o n a l e : P r i c e i n c l u d e s d e l i v e r y and i n s t a l l a t i o n ; company i s f u l l y a u t h o r i z e d service r e p r e s e n t a t i v e f o r t h i s brand o f welder. 2W. 1 IRON WORKER/SHEAR Bids r e c e i v e d f r o m : • • • GRS I n d u s t r i a l ' Supply Company; Grand Rapids, MI M-M Equipment & Supply Company; Warren, MI Phipps & Phipps I n c o r p o r a t e d ; F l i n t , MI $16,768.00 17,056.00 17,889.78 Recommendation: Award b i d t o Phipps & Phipps I n c o r p o r a t e d . R a t i o n a l e : Other u n i t s q u o t e d d i d n o t meet s p e c i f i c a t i o n s d e s i r e d . �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE '94 OCCUPATIONAL EQUIPMENT COMPUTER AIDED DESIGN Item Q u a n t i t y and D e s c r i p t i o n 1CAD. 5 50 Hz POWER CONDITIONERS 1400VA/1000W L i n e C o n d i t i o n e r 120/120 High-performance, f e r r o r e s o n a n t - b a s e d , features: - f u l l voltage regulation - galvanic i s o l a t i o n - 250 t o 1 s p i k e a t t e n u a t i o n - RF n o i s e f i l t e r i n g S i m i l a r t o C i t a d e l Model LC1400-WM o r e q u i v a l e n t 2CAD. 2 PRINTER/PLOTTERS with following features : -360 x 360dip -capable o f c r e a t i n g A t o C s i z e p l o t s and documents ^-accepts HP-GL/2, HP-GL 758X and' DM/PL f o r m a t s ' . / . . * -autoscale automatic c o n f i g u r a t i o n f e a t u r e - r e a l and p r o t e c t e d mode ADI d r i v e r s -1MB b u f f e r -IMP P r o p r i n t e r XL24 o r s i m i l a r e m u l a t i o n -compatible t o w o r k s t a t i o n s s u p p o r t i n g a p e n - p l o t t e r - p a r a l l e l and s e r i a l p o r t s - i n t e r f a c e cable S i m i l a r t o Houston I n s t r u m e n t J e t P r o S e r i e s Model V50 o r equivalent 1 ENCAD COLOR INKJET PLOTTER S i m i l a r t o N o v a j e t I I Model o r e q u i v a l e n t • . • 3CAD. �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE 1 94 OCCUPATIONAL EQUIPMENT DATA PROCESSING Item Q u a n t i t y and D e s c r i p t i o n 1DP. 15 COMPUTER MONITORS PC-Compatible, 15 i n c h C o l o r to include: f l a t , square, n o n - g l a r e screen 0.28mm d o t p i t c h r e s o l u t i o n s from VGA t o 1024 x 768 non-interlaced static electricity protection FCC Class B r a t i n g compliance w i t h MPR I I e m i s s i o n s t a n d a r d s 3-year w a r r a n t y 2DP. . • 1 3DP. 1 NETWORK INTERFACE CARD 1 6 - b i t micro-channel E t h e r n e t 10-Base-T 4DP. 1 PRINTER H e w l e t t Packard L a s e t J e t 4 S I (DO NOT SUBSTITUTE) J e t D i r e c t Ethernet card w i t h software Vendor must be a u t h o r i z e d s e r v i c e p r o v i d e r Vendor must be L A N - q u a l i f i e d d e a l e r 5DP. 2 PRINTER H e w l e t t Packard L a s e t J e t 4 (DO NOT SUBSTITUTE) Vendor must be a u t h o r i z e d s e r v i c e p r o v i d e r to include: 1 a u t o m a t i c p a r a l l e l p r i n t s h a r i n g d e v i c e f o r HP L a s e r J e t 4 4 input p o r t s / l output p o r t 1 MB B u f f e r 1 5 - f o o t s h i e l d e d p a r a l l e l c a b l e - s w i t c h d e v i c e t o HP L a s e r J e t 2 6 - f o o t s h i e l d e d p a r a l l e l cables-CPU t o s w i t c h d e v i c e 2 8 - f o o t s h i e l d e d p a r a l l e l cables-CPU t o s w i t c h d e v i c e 1 1 0 - f o o t s h i e l d e d p a r a l l e l cable-CPU t o HP L a s e r J e t 4 6DP. 30 TAPE BACKUP SYSTEM parallel port interface •250MB d a t a s t o r a g e c a p a c i t y QIC c o m p a t i b l e software SURGE SUPPRESSERS 6 - o u t l e t s t r i p w i t h i s o l a t e d f i l t e r banks $25,000 i n s u r a n c e on connected equipment • •- • • �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE 1 94 OCCUPATIONAL EQUIPMENT ELECTRONICS Item Q u a n t i t y and D e s c r i p t i o n IE. 1 to COMPUTER IBM o r IBM Compatible P o r t a b l e 486/DX2 50MHz include: 16 c o l o r , d u a l - s c a n s c r e e n trackball c a r r y i n g case b a t t e r y pack w/charger 4 MB RAM 12 0 MB h a r d d r i v e 3-1/2" f l o p p y d r i v e �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE 1 94 OCCUPATIONAL EQUIPMENT LAW ENFORCEMENT Item Q u a n t i t y and D e s c r i p t i o n 1LE. 1 1994 PATROL CAR Chevrolet Caprice, o r equivalent P o l i c e package p a t r o l c a r w i t h f o l l o w i n g - s p e c i a l suspension -ABS Brakes -2 halogen s p o t l i g h t s -Eagle GT t i r e s Car C o l o r : White, Blue o r B l a c k �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE • 94 OCCUPATIONAL EQUIPMENT MACHINE TOOL TECHNOLOGY Item Q u a n t i t y and D e s c r i p t i o n 1MT. 1 VERTICAL MILLING MACHINE S e r i e s I Standard w i t h J Head o r e q u i v a l e n t Motor: 3 hp, 220/440, 3-phase v a r i a b l e speed s p i n d l e q u i l l f e e d (.0015, .003, .006) R-8 Taper S p i n d l e 9"x48" t a b l e X - a x i s power f e e d (servo) chrome p l a t e d ways way c h i p p r o t e c t o r (covers) one-shot l u b r i c a t i o n system 2 - a x i s d i g i t a l r e a d o u t s (Accu-Rite M i l l m a t e ) l i g h t a t t a c h m e n t ( I t . hd. s i d e o f machine) low v o l t a g e , magnetic s t a r t e r switchAccessory equipment t o be i n c l u d e d : s e t o f R-8 c o l l e t s Jacobs chuck w/R-8 shank, 0" - 1/2" c a p a c i t y m i l l i n g machine v i s e ( s w i v e l - 6" c a p a c i t y ) b o r i n g head w/R-8 shank, 2-3/4" - 2 h o l e 52-piece clamp s e t w/blocks and clamps 2MT. 1 PRECISION DRILL SHARPENER Darex M-5, DRX 58000A o r e q u i v a l e n t Also t o include: optional large d r i l l s e t u p , DRX 42000H o r e q u i v a l e n t �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE '94 OCCUPATIONAL EQUIPMENT SECRETARIAL Item Q u a n t i t y and D e s c r i p t i o n IS. NETWORK UPGRADE Add 5 new systems t o e x i s t i n g 5 - u n i t , 10-Base-T Netware L i t e to include: 1 9-port 10-Base-T connector a l l cables 5 N o v e l l Personal Netware f o r new w o r k s t a t i o n s 5 N o v e l l Personal Netware Upgrade f o r e x i s t i n g w o r k s t a t i o n s 10 WordPerfect O f f i c e f o r DOS (2 E d u c a t i o n a l 8 - f o r - l l i c e n s e s ) 5 WordPerfect f o r Windows, V e r s i o n 6.1 (1 E d u c a t i o n a l 8 - f o r - l l i c e n s e ) Connect new u n i t s t o e x i s t i n g network I n s t a l l network software ' '. • Network mapping o f 5 new computers Network re-mapping o f 5 e x i s t i n g computers I n s t a l l Network a p p l i c a t i o n s : WordPerfect O f f i c e f o r 10 s t a t i o n s WordPerfect f o r Windows f o r 5 s t a t i o n s Vendor must be LAN q u a l i f i e d NOTE: p l e a s e s t a t e s e r v i c e and s u p p o r t p o l i c i e s w i t h b i d 2S. TRANSCRIBER UNITS D i c t a p h o n e No. 2720 o r e q u i v a l e n t to include: Transcribing unit Headset Foot p e d a l Standard cassette 3S. 5 1 3 ELECTRONIC CALCULATORS Sharp Compet VX 2652A o r e q u i v a l e n t 12-digit display �SPECIFICATIONS SHEET SECRETARIAL - Page 2 4S. 5 to 5S. 3 to COMPUTERS IBM o r IBM Compatible Systems 486SX/25 p r o c e s s o r (upgradable) 8 MB RAM (expandable t o 64 MB) 212 MB h a r d d i s k 1.44 MB d i s k e t t e d r i v e L o c a l bus v i d e o w i t h 1 MB v i d e o memory 101-key enhanced keyboard Mouse E t h e r n e t 10-base-T 16 b i t n e t w o r k c a r d FCC Class B r a t i n g 3-year warranty 15-inch color d i s p l a y include: f l a t , square, n o n - g l a r e s c r e e n 0.2 8mm d o t p i t c h r e s o l u t i o n s f r o m VGA t o 1024 x 768 non-interlaced s t a t i c e l e c t r i c i t y p r o t e c t i o n . •'. _ • ;' FCC Class B r a t i n g compliance w i t h MPR I I e m i s s i o n s t a n d a r d s 3-year w a r r a n t y DOS and Windows D e l i v e r y and Setup ' • PRINTER 9-pin d o t m a t r i x narrow c a r r i a g e 2-year w a r r a n t y include: 2 s h i e l d e d p r i n t e r s w i t c h boxes 2 CPU's t o 1 p r i n t e r 2 5 - f o o t s h i e l d e d p a r a l l e l c a b l e s - s w i t c h box t o p r i n t e r 4 6 - f o o t s h i e l d e d p a r a l l e l cables-CPU t o s w i t c h box 1 8 - f o o t s h i e l d e d p a r a l l e l cable-CPU t o p r i n t e r �SPECIFICATIONS SHEET WEST SHORE COMMUNITY COLLEGE 1 94 OCCUPATIONAL EQUIPMENT WELDING Item Q u a n t i t y and D e s c r i p t i o n 1W. 1 PLASMA CUTTING MACHINE 3/4" carbon s t e e l c a p a c i t y t h r e e - p h a s e p r i m a r y power 20' o f p r i m a r y l e a d 20' t o r c h l e a d and long-neck t o r c h a i r regulator 3 spare p a r t s k i t s gas s u p p l y - compressed a i r minimum two-year w a r r a n t y d e l i v e r y and i n s t a l l a t i o n a t s i t e 2W. 1 IRON WORKER/SHEAR 70 t o n c a p a c i t y punch and d i e s 1/8" t o 1-1/8" i n 1/16" i n c r e m e n t s coper n o t c h e r 3-1/2" x 5" x 3/8" t h r e e - p h a s e motor back gauge a n g l e shear r o u n d shear p l a t e shear 18" l o n g , 1/2" x 18" c a p a c i t y b r a k e 18" two e x t r a s e t s o f shear blades e l e c t r i c foot control minimum two-year w a r r a n t y d e l i v e r y and i n s t a l l a t i o n a t s i t e �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Truth i n Taxation Hearing May 3 1 , 1 9 9 4 The T r u t h i n T a x a t i o n H e a r i n g f o r t h e 1994 t a x l e v y o f W e s t S h o r e C o m m u n i t y C o l l e g e was c a l l e d t o o r d e r i n t h e B o a r d Room o f t h e Campus C e n t e r by V i c e Chairman Donald C l i n g a n . and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , Donald C l i n g a n and Denis M e i k l e . Absent: Charles K e i l O.D., B e t h M c C a r t h y a n d R o n a l d Wood. Others present: D r . W i l l i a m M. A n d e r s o n , D r . T i m o t h y D y k s t r a , Todd Olson, W i l l i a m Westphal and D a v i d Yarnell. The p u r p o s e o f t h e h e a r i n g was t o c o m p l y w i t h t h e requirements o f A c t 5 Public Acts o f Michigan, 1982 t o d i s c u s s t h e 1 9 9 4 t a x l e v y a n d t o r e c e i v e t e s t i m o n y f r o m t a x p a y e r s r e g a r d i n g t h e same. Purpose Mr. W e s t p h a l e x p l a i n e d t h e c a l c u l a t i o n o f t h e t a x l e v y a n d how t h e m i l l a g e w a s d e t e r m i n e d . There was n o p u b l i c i n p u t . Proposed Tax L e v y A c t i o n t o s e t t h e t a x l e v y w i l l be t a k e n a t a special meeting immediately following t h e hearing. Vice 4:45 Chairman C l i n g a n adjourned p.m. Respectfully Ronald Recorded by: David Y a r n e l l Approved: 4 zo - ^ "Z the hearing a t submitted, M. Wood, Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Special Meeting May 3 1 , 1 9 9 4 A s p e c i a l meeting o f t h e Board o f Trustees f o r the purpose o f considering a r e s o l u t i o n t o s e t t h e 1994 t a x l e v y was c a l l e d t o o r d e r b y V i c e C h a i r m a n D o n a l d C l i n g a n i n t h e B o a r d Room o f t h e Campus C e n t e r . Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n and Denis Meikle. Absent: C h a r l e s K e i l O.D., B e t h M c C a r t h y a n d R o n a l d Wood. Others present: D r . W i l l i a m M. A n d e r s o n , D r . T i m o t h y D y k s t r a , Todd Olson, W i l l i a m Westphal and D a v i d Y a r n e l l . Vice-Chairman C l i n g a n welcomed those i n attendance and a s k e d Mr. W e s t p h a l t o a d d r e s s t h e i s s u e s o f the t a x levy. Mr. W e s t p h a l p r e s e n t e d a r e s o l u t i o n t o l e v y 2 . 1 7 5 3 m i l l s f o r o p e r a t i n g a n d .0600 m i l l s f o r d e b t r e t i r e m e n t f o r a t o t a l l e v y o f 2.2353 mills. Motion by T r u s t e e M e i k l e , seconded by T r u s t e e B o u r g a u l t t o a p p r o v e t h e r e s o l u t i o n as o u t l i n e d b y Mr. W e s t p h a l . Motion c a r r i e d 4 - 0 . Tax Levy Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e Bulger t o adjourn. Motion carried 4 - 0 . M e e t i n g a d j o u r n e d a t 4:50 p.m. Adjournment Respectfully submitted, R o n a l d M. Wood, Recorded by: David Y a r n e l l Approved: £ z& • f v Chairman �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting June 2 0 , 1994 The J u n e 2 0 , 1994 Board o f Trustees C o l l e g e was c a l l e d i n t h e b o a r d room by Chairman R o n a l d COLLEGE i r e g u l a r meeting o f t h e f o r West Shore Community t o o r d e r a t 4:00 p.m. o f t h e Campus C e n t e r M. Wood. Call t o Order and Roll Call Trustees present: John B u l g e r , Donald C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d C h a i r m a n Wood. Absent: Richard Bourgault. Others present: D r . W i l l i a m M. A n d e r s o n , J a m e s A l l e n , R o b e r t A m s t e r b u r g ( W K L A ) , Rex B e n f i e l d , D r . C a m e r o n B r u n e t - K o c h , Emma B u c k , Margaret C l o u t i e r , P a t r i c i a C o l l i n s , Michele Dalton, Dr. Timothy Dykstra, V i r g i n i a F o x , Debra Hanna, D r . D e n n i s Houk, L o r i LeRay, Donna N i c k e l s o n , W i l l i a m Rosenow, J e r r y Svendor, W i l l i a m Westphal, David Y a r n e l l and S a d i e R i f f l e . Motion by T r u s t e e K i e l , seconded by T r u s t e e Minutes M e i k l e t o a p p r o v e t h e m i n u t e s o f t h e May 16, 1994 r e g u l a r m e e t i n g a s p r i n t e d . The T r u t h i n T a x a t i o n H e a r i n g o f May 3 1 , 1 9 9 4 a n d t h e s p e c i a l m e e t i n g t o s e t a t a x l e v y h e l d May 3 1 , 1 9 9 4 . Motion c a r r i e d 6 - 0 . C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e Agenda agenda. Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o a p p r o v e t h e agenda as p r i n t e d . Motion c a r r i e d 6 - 0 . C h a i r m a n r e q u e s t e d a n y p u b l i c comment. At this t i m e Donna N i c k e l s o n r e q u e s t e d t o a d d r e s s t h e board r e g a r d i n g an e v a c u a t i o n p l a n i n case o f an emergency. A f t e r h e r p r e s e n t a t i o n M r . Wood q u e r i e d i f she had discussed t h i s m a t t e r w i t h Mr. W e s t p h a l . She i n d i c a t e d s h e h a d n o t a n d Mr. Wood s u g g e s t e d s h e f o l l o w t h a t p r o c e d u r e . Dr. A n d e r s o n p r e s e n t e d cations : 1) l e t t e r f r o m of Habitat f o r staff for their 2) t h a n k - y o u l e recent r e t i r e e college i nher thefollowing communi- Mr. G e r a l d R o b e r t s o n , a v o l u n t e e r H u m a n i t i e s , t h a n k i n g West Shore assistance i na recent fund d r i v e t t e r f r o m Rose B a t t a g l i o a f o r t h ep a r t y given by t h e honor Public Comment Communications �WSCC M i n u t e s Regular Meeting June 20, 1994 Page - 2 3) t h a n k - y o u l e t t e r s f r o m W a l k e r v i l l e and B a l d w i n h i g h s c h o o l s f o r t h e use o f West Shore facilities f o r t h e i r proms 4) an a n n o u n c e m e n t f r o m M i c h i g a n C o m m u n i t y College A s s o c i a t i o n reminding the board the a n n u a l m e e t i n g w i l l be i n T r a v e r s e C i t y J u l y 21 - 23. Mr. W e s t p h a l a n n o u n c e d t h e d o n a t i o n o f 8,500 pounds o f s c r a p s t e e l from Pandrol Jackson f o r the w e l d i n g department. The d o n a t i o n i s v a l u e d at $2,125. M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o a c c e p t t h e d o n a t i o n o f s c r a p s t e e l and t o send a l e t t e r o f g r a t i t u d e t o P a n d r o l Jackson. Motion carried 6 0. Donation Dr. A n d e r s o n p r e s e n t e d a d r a f t copy o f t h e I n s t i Goals t u t i o n a l Goals f o r 1994-95. He r e m i n d e d t h e b o a r d t h a t a c o p y o f t h e same g o a l s w e r e d i s t r i b u t e d a t t h e May m e e t i n g . He b r i e f l y p r e s e n t e d t h e h i g h l i g h t s of t h e g o a l s and r e q u e s t e d a d o p t i o n . M o t i o n by T r u s t e e C l i n g a n , seconded by T r u s t e e B u l g e r t o a d o p t the 1994-95 I n s t i t u t i o n a l G o a l s as recommended b y the Executive Council. Motion carried 6 0. Mr. C l i n g a n , o n b e h a l f o f t h e e n t i r e b o a r d , p r e s e n t e d a c e r t i f i c a t e o f commendation and a g i f t c e r t i f i c a t e t o Rex B e n f i e l d a s t h e r e c i p i e n t o f t h e S t a f f M e m b e r o f t h e S e m e s t e r - S p r i n g 1994 a w a r d . Staff Member of the Semester Mr. W i l l i a m R o s e n o w , d i r e c t o r o f r e c r e a t i o n , i n t r o d u c e d Mr. J i m A l l e n . Mr. A l l e n h a s r e c e n t l y accepted the p o s i t i o n of r e c r e a t i o n o f f i c e attendant. Mr. Wood w e l c o m e d Mr. A l l e n t o W e s t S h o r e on b e h a l f o f t h e b o a r d and a d m i n i s t r a t i o n . New Employee M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e M e i k l e t o move t o c l o s e d s e s s i o n t o d i s c u s s n e g o t i a t i o n s . Motion carried 6 - 0 . (4:30 p.m.) M e e t i n g r e c o n v e n e d a t 5:50 p.m. w i t h a l l b o a r d members l i s t e d a t the beginning of the meeting s t i l l present. Mr. C l i n g a n r e p o r t e d t h a t t e n t a t i v e a g r e e m e n t s h a v e b e e n r e a c h e d on c o n t r a c t s w i t h t h e F a c u l t y A s s o c i a t i o n and t h e S u p e r v i s o r s b a r g a i n i n g u n i t . I t i s hoped t h e s u p e r v i s o r s c o n t r a c t w i l l be r a t i f i e d a t t h e J u l y b o a r d m e e t i n g and t h e f a c u l t y c o n t r a c t w i l l be r a t i f i e d a t t h e September board meeting. Closed Session �WSCC M i n u t e s Regular Meeting June 20, 1994 Page -3A recommendation from the Executive Council t o i n c r e a s e a d m i n i s t r a t i v e s a l a r i e s i n t h e a m o u n t o f 3% was p r e s e n t e d b y D r . A n d e r s o n . M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e K e i l t o a p p r o v e t h e r e c o m m e n d a t i o n o f t h e E x e c u t i v e C o u n c i l and g r a n t a 3% i n c r e a s e i n a l l a d m i n i s t r a t i v e s a l a r i e s . Motion c a r r i e d 6 0. Trustee Clingan asked t o be excused at this Salaries point. V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l S t a t e m e n t f o r t h e m o n t h o f May a n d r e q u e s t e d a p p r o v a l o f of the f o l l o w i n g expenditures: $476,785.09 G e n e r a l Fund 35,176.90 A u x i l i a r y Fund M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r t o a p p r o v e t h e May e x p e n d i t u r e s . Motion c a r r i e d 5-0. Mr. B u l g e r p r e s e n t e d t h e p r o p o s e d b u d g e t f o r 1 9 9 4 - 9 5 . He r e m i n d e d t h e b o a r d t h a t t h e b u d g e t i s t i e d c l o s e l y to the goals set f o r the f i s c a l year. M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l t o approve t h e p r o p o s e d b u d g e t f o r 1994-95 i n t h e amount o f $6,094,486. Motion c a r r i e d 5 - 0 . Financial Statement Budget Mr. W e s t p h a l i n t r o d u c e d t h e c o n c e p t o f m e m b e r s h i p Compensation i n t h e School Employers Group, Workers' Compensation Pool Pool. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e McCarthy, t o accept the recommendation of a d m i n i s t r a t i o n t o award a c o n t r a c t f o r Workers' Compensation t o M i c h i g a n A s s o c i a t i o n of School Boards t h r o u g h t h e S c h o o l E m p l o y e r s G r o u p , I n c . f o r an initial e s t i m a t e d premium o f $26,257. Motion c a r r i e d 5-0. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r to adjourn. Motion c a r r i e d 5 - 0 . Meeting a d j o u r n e d a t 6:10 p.m. Respectfully submitted, MM. ULJl Beth McCarthy, R o n a l d M. Recorded by: Sadie R i f f l e Approved: 7-'& Wood, Secreta Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Budget H e a r i n g June 2 0 , 1994 The J u n e 2 0 , 1994 b u d g e t h e a r i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e C o m m u n i t y C o l l e g e was c a l l e d t o o r d e r a t 3:30 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. C a l l t o Order and Roll Call Trustees present: J o h n B u l g e r , Don C l i n g a n , C h a r l e s K e i l O. D., B e t h M c C a r t h y , D e n i s M e i k l e , a n d C h a i r m a n Wood. Absent: Richard Bourgault. Others present: D r . W i l l i a m M. Anderson, W i l l i a m Westphal, David Y a r n e l l , and Sadie R i f f l e . Chairman Wood c o n v e n e d t h e hearing. Trustee Bulger, chairman o f t h e Finance Committee, Budget made some o p e n i n g r e m a r k s r e g a r d i n g t h e p r e p a r a Presentation t i o n o f t h e p r o p o s e d b u d g e t a n d how i t i s t i e d to t h e goals f o r t h e college. Mr. W e s t p h a l gave a l i n e item explanation o f t h e proposed budget. C h a i r m a n Wood a s k e d was none. f o r any p u b l i c comment. T h e r e b e i n g no f u r t h e r d i s c u s s i o n C h a i r m a n d e c l a r e d t h e h e a r i n g c l o s e d a t 3:50 p.m. Respectfully Approved: 7-/<f- 7 7 Wood submitted, R o n a l d M. Wood, Recorded by: Sadie R i f f l e There Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting J u l y 18, 1994 The J u l y 1 8 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4 : 0 0 p.m. i n t h e b o a r d r o o m o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call T r u s t e e s p r e s e n t : R i c h a r d B o u r g a u l t , John B u l g e r , C h a r l e s K e i l O.D., D e n i s M e i k l e , a n d C h a i r m a n Wood. Absent: Donald Clingan and B e t h M c C a r t h y . Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g ( W K L A ) , Margaret C l o u t i e r , Dr. Timothy Dykstra, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Thomas H o i l e s , L o r i L e R a y , D r . T e r r y L u x f o r d , W i l l i a m Westphal, David Y a r n e l l and Sadie Riffle. Motion b y T r u s t e e K e i l , seconded b y T r u s t e e Bulger t o approve t h e minutes f o r t h e r e g u l a r June 2 0 , 1994 m e e t i n g a n d f o r t h e June 2 0 , 1994 Budget Hearing. Motion carried 5 - 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e agenda. Motion b y T r u s t e e B o u r g a u l t , seconded b y T r u s t e e M e i k l e t o approve agenda as p r i n t e d . Motion carried 5 - 0. Agenda C h a i r m a n r e q u e s t e d a n y p u b l i c comment r e g a r d i n g agenda i t e m s ; t h e r e was no r e s p o n s e . Public Comment Dr. A n d e r s o n p r e s e n t e d cations : Communications 1) 2) the following communi- R e m i n d e r t h a t t h e MCCA Summer I n s t i t u t e w i l l be h e l d J u l y 21-13 a t T r a v e r s e C i t y . He e n c o u r a g e d a t t e n d a n c e b y t h e b o a r d members. West Shore Community C o l l e g e has been a s k e d t o h o s t t h e October meeting o f t h e M i c h i g a n Community C o l l e g e A s s o c i a t i o n which w i l l be h e l d on October 28 a n d 2 9 , 1 9 9 4 . Representation from t h e board and a d m i n i s t r a t i o n t o the M i c h i g a n Community C o l l e g e A s s o c i a t i o n was d i s cussed. Motion b y T r u s t e e B o u r g a u l t , seconded by T r u s t e e M e i k l e t o a p p o i n t C h a i r m a n Wood a s t h e r e p r e s e n t a t i v e t o MCCA w i t h T r u s t e e B u l g e r s e r v i n g as t h e a l t e r n a t e . D r . Anderson w i l l be t h e r e p r e s e n t a t i v e from a d m i n i s t r a t i o n . Motion c a r r i e d 5-0. MCCA �WSCC M i n u t e s Regular Meeting J u l y 18, 1994 Page - 2 Dr. A n d e r s o n recommended h o l d i n g two r e g u l a r board meetings off-campus a t high schools i n the district. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e K e i l t o a u t h o r i z e Dr. A n d e r s o n t o make a r r a n g e m e n t s t o h o l d t w o o f f - c a m p u s b o a r d m e e t i n g s , one i n O c t o b e r and t h e s e c o n d i n A p r i l . Motion c a r r i e d 5-0. Off-Campus Board Meetings Dr. T i m o t h y D y k s t r a g a v e an u p d a t e on t e l e c o m m u n i Telecommunic a t i o n s a t West Shore. He s t a t e d t h e d e v e l o p m e n t cations o f a l o c a l a r e a n e t w o r k h o u s e d a t West Shore s h o u l d be o p e r a t i n g b y f a l l . There i s a s t r o n g p o s s i b i l i t y a g r a n t i n t h e amount o f $22,500 t o h e l p i n s t a l l t h e c o s t o f I n t e r n e t f r o m an ISD M a t h S c i e n c e / W e s t S h o r e e f f o r t w i l l s o o n be r e c e i v e d . There i s a p l a n t o c o n n e c t a l l 29 c o m m u n i t y c o l l e g e i n t h e s t a t e o f Michigan w i t h a network. M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l t o move i n t o a c l o s e d s e s s i o n t o d i s c u s s n e g o t i a t i o n s was a p p r o v e d . The b o a r d r e c e s s e d i n t o c l o s e d s e s s i o n a t 4:20 p.m. Meeting was reconvened a t 4:35 p.m. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t t o r a t i f y t h e c o n t r a c t b e t w e e n West Shore Community C o l l e g e and t h e S u p e r v i s o r y S t a f f . Motion c a r r i e d 5-0. Mr. W e s t p h a l r e q u e s t e d a p p r o v a l f r o m t h e b o a r d t o t o a w a r d a b i d t o Wares & Son, I n c . i n t h e a m o u n t $13,250 t o r e p l a c e t h e d o m e s t i c w a t e r t a n k a t t h e Recreation Center. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e B u l g e r t o a p p r o v e t h e recommended purchases. T h i s a m o u n t i s t o be t r a n s f e r r e d f r o m t h e G e n e r a l Fund t o t h e M a i n t e n a n c e and R e p l a c e m e n t Fund. Motion c a r r i e d 5 - 0. Mr. W e s t p h a l g a v e a r e c a p year-end audits. of Closed Session the timeline for Tom H o i l e s , D i r e c t o r o f A d m i s s i o n s , r e p o r t e d o n summer e n r o l l m e n t . E n r o l l m e n t f o r summer i s 1 2 1 . 9 0 % o f 1993 a n d c r e d i t h o u r s a r e 9 7 . 6 3 % o f 1993. fiscal the Supervisory Ratification Rec Center Water Tank Fiscal Audits Summer Enrollment �WSCC M i n u t e s Regular Meeting J u l y 18, 1994 Page -3M o t i o n by T r u s t e e B o u r g a u l t , seconded Keil, to adjourn. Motion carried 5-0. a d j o u r n e d a t 4:50 p.m. by T r u s t e e Meeting ubmitted Beth McCarthy, Ronald Recorded by: Sadie R i f f l e Approved : $ - /S - 9 4 M. Wood, Secretary Chairman Adjournment �WEST SHORE COMMUNTIY BOARD OF TRUSTEES Special Meeting A u g u s t 4, 1 9 9 4 COLLEGE A s p e c i a l meeting o f t h eBoard o f Trustees f o r West S h o r e C o m m u n i t y C o l l e g e was h e l d A u g u s t 4, 1 9 9 4 a t 3:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r . Purpose o f t h e m e e t i n g was t o h o l d a g r i e v a n c e h e a r i n g r e q u e s t e d b y Mr. George B u l e y . Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y a n d R o n a l d Wood. Trustees absent: Denis Meikle. Others present: D r . W i l l i a m M. A n d e r s o n , T h o m a s B a r n e s , George Buley, J e r r y Cole, Brad R i c h a r d s , B i l l W e s t p h a l , Dan Yanna a n d S a d i e Riffle. Mr. Wood c h a i r e d t h e s p e c i a l meeting. Mr. Wood r e q u e s t e d a n y i n p u t f r o m t h e a u d i e n c e r e g a r d i n g t h e a g e n d a i t e m , t h e r e was n o r e s p o n s e . Public Comment Mr. Wood q u e r i e d M r . B u l e y i f h e w a n t e d t h e s e s s i o n t o be c l o s e d a n d Mr. B u l e y responded affirmative. Motion b y T r u s t e e B u l g e r , seconded by T r u s t e e B o u r g a u l t t o move t o c l o s e s e s s i o n f o r t h e hearing o f t h egrievance. R o l l c a l l v o t e was t a k e n w i t h 6 a y e s , no n a y e s ; t h e m o t i o n c a r r i e d . 3:15 p.m. M e e t i n g r e c o n v e n e d a t 6:30 p.m. b y C h a i r m a n Wood. A l l b o a r d members p r e s e n t a t t h e b e g i n n i n g o f t h emeeting were s t i l l i n attendance. Closed Session Reconvene Motion by T r u s t e e C l i n g a n , seconded by T r u s t e e K e i l t h a t t h e f o l l o w i n g d e c i s i o n be r e n d e r e d : "The B o a r d u p h o l d s t h e a d m i n i s t r a t i o n ' s d i s c i p l i n a r y a c t i o n a g a i n s t George Buley f o r poor judgment on M a r c h 17 a n d M a r c h 2 9 , 1 9 9 4 . T h e B o a r d r e d u c e s t h e p e n a l t y t o a w r i t t e n r e p r i m a n d t o be p r e p a r e d b y t h e a d m i n i s t r a t i o n , under Step B i n t h ed i s c i p l i n a r y a c t i o n procedure." Motion carried 6 - 0. �WSCC M i n u t e s Special Board Meeting A u g u s t 4, 1 9 9 4 Page - 2 - Mr. C l i n g a n a l s o made t h e s t a t e m e n t t h a t t h e d e c i s i o n rendered by t h e Board t o a d j u s t t h e p e n a l t y was b a s e d o n t h e p r o c e d u r a l p r o c e s s . The B o a r d u r g e s a l l parties t o realize that this a serious decision and t h e y do n o t l o o k f o r w a r d t o t h e s e k i n d s o f situations i n the future. Motion by Trustee K e i l , seconded by Trustee McCarthy to adjourn. Motion carried 6 - 0 . Meeting adjourned a t 6:40 p.m. Respectfully submitted, R o n a l d M. Wood, Recorded by: Sadie R i f f l e Approved: Adjournment Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting A u g u s t 15, 1994 The A u g u s t 1 5 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West S h o r e Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e b o a r d r o o m o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. C a l l t o Order and Roll Call Trustees present: Richard Bourgault, Donald C l i n g a n , Beth McCarthy, Denis Meikle and C h a i r m a n Wood. Absent: John Bulger and C h a r l e s K e i l O.D. Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g ( W K L A ) , Dr. Cameron B r u n e t - K o c h , M a r g a r e t Cloutier, Dr. T i m o t h y D y k s t r a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , W i l l i a m Westphal, David Y a r n e l l , and Sadie Riffle. Motion b y T r u s t e e McCarthy, seconded b y Trustee Bourgault t o approve t h e minutes f o r t h e r e g u l a r J u l y 18th meeting and t h e A u g u s t 4, 1 9 9 4 s p e c i a l m e e t i n g . Motion carried 5 - 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e agenda. Trustee McCarthy requested i t e m 5 . 1 P o t t e r y K i l n Room P r o j e c t b e a d d e d t o t h e agenda. Motion by Trustee Meikle, seconded by Trustee C l i n g a n t o approve t h e agenda as amended. Motion c a r r i e d 6 - 0. Agenda C h a i r m a n Wood r e q u e s t e d t h e r e was n o r e s p o n s e . Public Comment Dr. A n d e r s o n p r e s e n t e d cations : any p u b l i c comment, the following communi- 1) a memo f r o m t h e s u p e r v i s o r y s t a f f s t a t i n g t h e i r a p p r e c i a t i o n o f t h e Mutual Gains B a r g a i n i n g process f o r n e g o t i a t i o n s 2) l e t t e r f r o m H a w o r t h , I n c . e x p r e s s i n g i n t e r e s t i nt r a i n i n g f o r employees 3) l e t t e r o f r e s i g n a t i o n D i r e c t o r o f Admissions 4) c o p i e s o f t h e f a l l distributed their f r o m M r . Tom H o i l e s , orientation schedule were Communications �WSCC M i n u t e s Regular Meeting A u g u s t 15, 1994 Page - 2 5) Dr. A n d e r s o n announced t h e f o l l o w i n g p e r s o n s are new m e m b e r s o f t h e F o u n d a t i o n B o a r d : Doug C h a f f i n , T h e r e s a E r i c k s o n , C h r i s s i e H a l l , L a u r a H o v a t , D u a n e J o n e s a n d S h e r i Worm. 6) A w o r k s e s s i o n f o r t h e b o a r d members a n d t h e members o f t h e e x e c u t i v e c o u n c i l w i l l be h e l d in e a r l y October. D r . A n d e r s o n w i l l make t h e arrangements. I n preparation f o rt h i s meeting D r . A n d e r s o n s u g g e s t e d c o p i e s o f T h e Tom P e t e r s Seminar: Crazy Times C a l l f o r Crazy O r g a n i z a t i o n s be p u r c h a s e d f o r a l l p a r t i c i p a n t s . The b o a r d members a g r e e d w i t h t h i s p r o p o s a l . The b o o k s w i l l be p u r c h a s e d a n d d i s t r i b u t e d as s o o n as possible. Dr. A n d e r s o n s t a t e d t h a t a t t h e d i r e c t i o n o f the b o a r d members he has s c h e d u l e d t w o o f f campus b o a r d m e e t i n g s f o r t h i s c o m i n g a c a d e m i c year. T h e m e e t i n g f o r O c t o b e r 17 w i l l b e a t the Onekama H i g h S c h o o l l i b r a r y a n d t h e A p r i l 17th m e e t i n g w i l l be a t t h e b o a r d room o f Mason County C e n t r a l . Motion by Trustee Meikle, seconded by T r u s t e e McCarthy t o approve h o l d i n g the above two meetings off-campus. Motion carried 5 0. Off-Campus Board Meetings M o t i o n by T r u s t e e B o u r g a u l t , seconded by T r u s t e e M c C a r t h y t o go i n t o c l o s e d s e s s i o n t o d i s c u s s negotiations. Motion carried 5 - 0 . The m e e t i n g m o v e d i n t o c l o s e d s e s s i o n a t 4:17 p.m. Closed Session Meeting reconvened a t 4:25 p.m. M o t i o n by T r u s t e e B o u r g a u l t , seconded by T r u s t e e C l i n g a n t o a p p r o v e a new c o n t r a c t w i t h t h e s u p p o r t s t a f f bargaining u n i t . Motion carried 5 - 0 . Terms o f t h e c o n t r a c t w e r e an e x t e n s i o n o f t h e c u r r e n t c o n t r a c t f o r o n e y e a r w i t h a 3% i n c r e a s e i n pay. Support Staff Contract Mr. W e s t p h a l p r e s e n t e d a p r o p o s a l t o c l o s e t h e Pottery contract f o rthe construction of the pottery Kiln k i l n room. H i s s t a t e d t h a t SMB C o n s t r u c t i o n o f Room L u d i n g t o n i s no l o n g e r i n b u s i n e s s and h a d d e f a u l t e d i n payment o f $6,821.24 t o s u b c o n t r a c t o r s . Mr. W e s t p h a l s u g g e s t e d t h a t c o l l e g e p e r s o n n e l comp l e t e t h e minor p o r t i o n s o f t h e j o b and t h e r e m a i n i n g $ 6 , 2 7 1 o f t h e c o n t r a c t w i t h SMB ( w h i c h h a s b e e n r e t a i n e d ) �WSCC M i n u t e s Regular Meeting A u g u s t 1 5 , 1994 Page - 3 be p r o - r a t e d i n p a y m e n t s t o t h e s u b c o n t r a c t o r s Motion by Trustee McCarthy,seconded by Trustee B o u r g a u l t t o approve t h e p l a n as o u t l i n e d b y Mr. W e s t p h a l . Motion carried 5 - 0 . Mr. W e s t p h a l s p o k e b r i e f l y r e g a r d i n g u s e o f t h e c o l l e g e f a c i l i t i e s a n d t h e n Mrs. C l o u t i e r gave a a r e p o r t o f u sg e o f c o l l e g e f a c i l i t i e s d u r i n g t h e p a s t f i s c a l y e a r . The l i g h t i n g c o n d i t i o n s o f t h e r o o m s i n t h eCampus C e n t e r w e r e d i s c u s s e d , Mr. C l i n g a n q u e r i e d i f t h e r e w o u l d b e a p o s s i b i l i t y the Foundation might u n d e r w r i t e t h e l i g h t i n g f o r t h e M y r t l e B. T h o m p s o n Room. College Facilities C h a i r m a n Wood a n d D r . A n d e r s o n g a v e a c o m b i n e d r e p o r t o f t h e a n n u a l MCCA m e e t i n g h e l d r e c e n t l y i n Traverse City. MCCA Motion b y T r u s t e e B o u r g a u l t , seconded b y T r u s t e e McCarthy t o a d j o u r n . Motion c a r r i e d 5 - 0 . Meeting a d j o u r n e d a t 5 : 0 0 p.m. Adjournment Respectfully Beth submitted, McCarthy, R o n a l d M. Wood, Recorded by: Sadie R i f f l e Approved: 9-/7-97 Secretar Chairman �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting S e p t e m b e r 19, 1994 COLLEGE The S e p t e m b e r 1 5 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e b o a r d r o o m o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: Donald C l i n g a n , Charles K e i l O.D., B e t h M c C a r t h y a n d C h a i r m a n Wood. Absent: R i c h a r d B o u r g a u l t , John Bulger and Denis Meikle. Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g (WKLA), D r . Cameron B r u n e t - K o c h , P a t r i c i a C o l l i n s , Connie Debbink, Dr. Timothy Dykstra, V i r g i n i a Fox, Debra Hanna, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), D r . Raymond M c K i n l e y , William Newcomb, T i m O m a r z u ( M a n i s t e e News A d v o c a t e ) , B a r b a r a R o b i n s o n , W i l l i a m Rosenow, B o b b i Sabine, W i l l i a m Westphal, David Y a r n e l l , 5 guests and Sadie Riffle. C h a i r m a n Wood w e l c o m e d those i n attendance. Motion by T r u s t e e K e i l , seconded by T r u s t e e McCarthy t o approve t h eminutes o f t h e August 15th regular meeting. Motion carried 4 - 0 . Minutes C h a i r m a n Wood r e q u e s t e d a n y a d d i t i o n s o r d e l e t i o n s t o t h e a g e n d a . C h a i r m a n Wood r e q u e s t e d i t e m 4.1 Davenport College B a c c a l a u r e a t e D e g r e e P r o g r a m b e moved t o f o l l o w 1.8 o n t h e a g e n d a . Motion by Trustee McCarthy, seconded by Trustee K e i l t o approve the agenda as p r i n t e d w i t h t h i s a l t e r a t i o n . Motion carried 4 - 0 . Agenda Public C h a i r m a n Wood r e q u e s t e d a n y p u b l i c c o m m e n t . Comment Two p e o p l e r e s p o n d e d t h e y w o u l d l i k e t o d e f e r t h e i r remarks u n t i l a f t e r they had heard t h e item o f t h eg o l f course discussed. Chairman Wood i n d i c a t e d h e w o u l d g i v e t h e m t h e o p p o r t u n i t y w i t h t h eunderstanding t h a t they would n o t take p a r t i n t h e d i s c u s s i o n h e l d b y t h e b o a r d members. Dr. A n d e r s o n p r e s e n t e d munications: thefollowing com- 1) c o p i e s o f t h e new c o l l e g e c a t a l o g w e r e d i s t r i b u t e d t o b o a r d members Communications �WSCC M i n u t e s Regular Meeting September 19, 1994 Page - 2 2) a l e t t e r o f t h a n k y o u f r o m t h e B u r e a u o f C e n s u s , U. S. D e p a r t m e n t o f Commerce f o r t h e use o f t h e campus f a c i l i t i e s t o h o l d a m e e t i n g . Dr. A n d e r s o n i n f o r m e d t h e b o a r d members t h a t B o a r d Work f i n a l a r r a n g e m e n t s h a v e b e e n made t o h o l d a Session board work session a tt h e Portage P o i n t I n n o n M o n d a y , O c t o b e r 1 7 t h f r o m 1 1 : 3 0 a.m. u n t i l 3:15 p.m. T h e n t h e b o a r d m e m b e r s w i l l travel t o t h e Onekama H i g h S c h o o l L i b r a r y w h e r e t h e October r e g u l a r board meeting has been scheduled to be h e l d . Motion b y T r u s t e e K e i l , seconded b y T r u s t e e C l i n g a n t oapprove t h e arrangements f o r the work s e s s i o n as presented. M o t i o n c a r r i e d 4-0. Mr. W e s t p h a l p r e s e n t e d t h e f o l l o w i n g d o n a t i o n : 4 b o x e s o f 5 0 0 m l f l a s k s , f r o m Dow U.S.A. v a l u e d at $250.00 f o r t h e S c i e n c e / M a t h department. Motion b y T r u s t e e McCarthy, seconded b y T r u s t e e K e i l t o a c c e p t t h e d o n a t i o n f r o m Dow U.S.A. a n d t h a t a thank y o u l e t t e r be s e n t . Motion c a r r i e d 4-0. Donation Connie Debbink, D i r e c t o r o f Operations f o r t h e Davenport Davenport/West Shore Center, gave a r e p o r t o f the f a l l a c t i v i t i e s o f t h e Center. She r e p o r t e d 147 s t u d e n t s h a d a p p l i e d f o r t h e a d v a n c e d p r o g r a m . Not a l l have completed enough p r e r e q u i s i t e s t o e n t e r t h e program so t h e y w i l l be t a k i n g classes a t West S h o r e t o become e l i g i b l e t o e n t e r t h e advanced c l a s s e s . T h e r e a r e 44 s t u d e n t s e n t e r i n g at l e a s t one o f t h es i x c l a s s e s b e i n g o f f e r e d . Among t h i s i n i t i a l g r o u p , 25 a r e WSCC g r a d u a t e s and 40 h a v e t a k e n a t l e a s t o n e c l a s s a t West Shore. W i l l i a m Rosenow, D i r e c t o r o f R e c r e a t i o n a t WSCC, p r e s e n t e d a n E m p l o y e e W e l l n e s s P l a n o n b e h a l f o f t h e Wellness Committee. The k i c k off f o r t h i s p r o g r a m i s p l a n n e d f o r O c t o b e r 3. Motion b y T r u s t e e C l i n g a n , seconded b y T r u s t e e K e i l t oapprove t h e p l a n as o u t l i n e d . M o t i o n c a r r i e d 4 - 0. P a t r i c i a Collins, Director o fNursing, i n t r o d u c e d B a r b a r a R o b i n s o n who h a s r e c e n t l y accepted t h e p o s i t i o n o f Secretary, Nursing and S p e c i a l Needs P r o g r a m s . C h a i r m a n Wood welcomed h e r on b e h a l f o f t h e board. Wellness New Personnel �WSCC M i n u t e s Regular Meeting S e p t e m b e r 1 9 , 19 94 Page - 3 W i l l i a m Westphal, r e p r e s e n t i n g t h e FacultyM u t u a l G a i n s B a r g a i n i n g Team, r e c o m m e n d e d r a t i f i c a t i o n o f t h e t e n t a t i v e agreement w i t h t h e WSCC F a c u l t y . Motion by Trustee K e i l , seconded b y Trustee McCarthy t o r a t i f y t h e t e n t a t i v e a g r e e m e n t w i t h t h e WSCC f a c u l t y a s presented. Motion c a r r i e d 4 - 0. Faculty Contract Ratification A t t h i s p o i n t i n t h e m e e t i n g C h a i r m a n Wood a g a i n r e f e r r e d t o members o f t h e a u d i e n c e who h a d i n d i c a t e d t h e y w i s h e d t o a d d r e s s t h e board. T h e r e s p o n s e f r o m b o t h p a r t i e s was t h a t t h e y p r e f e r r e d t o comment a f t e r t h e y h e a r d t h e p r e s e n t a t i o n f r o m M r . Newcomb and D r . M c K i n l e y . C h a i r m a n Wood g r a n t e d t h e request w i t h t h e s t i p u l a t i o n t h a t they would not e n t e r i n t o any d i s c u s s i o n being held b y the board o f t r u s t e e s i n making t h e f i n a l decision. T h i s was a c c e p t a b l e t o b o t h parties. Golf Course Mr. B i l l Newcomb a d d r e s s e d t h e b o a r d outlining the proposed s i t e plan w i t h a drawing indicating p l a c e m e n t o f t h e 18 h o l e s . The p l a n , as d e s c r i b e d , i n c l u d e d t h e p o t e n t i a l f o r e x p a n d i n g t h e s i t e t o 220 acres t h r o u g h t h e developers a c q u i s i t i o n o f an a d d i t i o n a l a d j o i n i n g 40 a c r e s . A b r i e f d i s c u s s i o n was h e l d . B o b b i S a b i n e , R e s o u r c e Management Group r e p r e s e n t a t i v e , gave h e r i n t e r p r e t a t i o n o f t h e e f f e c t o f t h e g o l f course on t h e surrounding area. T h e r e w e r e some q u e s t i o n s f r o m t h e a u d i e n c e r e g a r d i n g the e f f e c t on t h e environment and also i f a l c o h o l would be served i n t h e proposed c l u b house. Dr. McKinley s t a t e d they do p l a n t o s e r v e a l c o h o l i n t h e c l u b house d u r i n g t h e g o l f i n g season. Bobbi Sabine responded t o a l l questions regarding t h e environment and the impact t h e proposed g o l f course would have upon i t . She c o n c l u d e d t h a t i f t h e r e c o m m e n d e d s i t e p l a n w a s u s e d , a n 18 h o l e g o l f c o u r s e c o u l d be c o n s t r u c t e d o n t h e 220 a c r e s i t e i n a n e n v i r o n m e n t a l l y r e s p o n s i b l e manner. A f t e r a thorough discussion during which time Dr. A n d e r s o n s t a t e d t h e c o l l e g e w o u l d o n l y be i n t e r e s t e d i n leasing t h e land f o r a golf course i f i t c o u l d be done i n a n e n v i r o n m e n t a l l y r e s p o n s i b l e manner. He a l s o r e - t r a c e d a l l t h e s t e p s taken t o t h i s p o i n t t oa s c e r t a i n t h a t t h e environment �_ WSCC M i n u t e s Regular Meeting S e p t e m b e r 1 9 , 19941 Page - ' t w i l l be p r o t e c t e d . He a l s o s t a t e d t h a t a h y d r o l o g i c a l study w i l l be completed. Motion by T r u s t e e McCarthy, seconded b y T r u s t e e K e i l t o t h e s u p p o r t t h e B u i l d i n g and Grounds Committee's recommendation t oapprove the s i t e p l a n f o r a n 18 h o i e g o l f c o u r s e a s p r o p o s e d i n an e n v i r o n m e n t a l l y r e s p o n s i b l e manner a n d c o n t i n g e n t upon sat i s f a c t o r y r e s u l t o fa Items t h a t were d i s h y d r o l o g i c a l study cussed b e f o r e t h e c a l l f o r a v o t e were as follows: mm 1) p u b l i c m u s t b e a w a r e o f t h e f a c t t h a t t h e b o a r d h a s t a k e n t hi s c o n c e p t i n t o h e a v y cond s i d e r a t i o n and has e l i b e r a t e d over i t f o r a period o f time - a thorough study i s being made 2) t h e r e i s a r e a l p o t e n t i a l t o use t h e g o l f course as an i n s t r u c t i o n a l t o o l i n c o n j u n c t i o n w i t h o t h e r schools to develop c u r r i c u l u m en engaged t o g u i d e a l l 3 p e x p e o hav a s) e c t s r t sf t h e e pb en n i n g la procedure 4) a n o v e r s i t e c o m m i t t e e o f a r e a r e s i d e n t s input was f o r m e d t o p r o v i d e A f t e r h e a r i n g a l l of t h e d i s c u s s i o n t h e q u e s t i o n was c a l l e d w i t h 4 ayes a n d no Motion c a r r i e d 4 - 0 nays b e i n g c a s t . Dr. D y k s t r a a n n o u n c e d t h a t t h e N a t i o n a l S c i e n c e Foundation Grant proposal submitted i n p a r t n e r s h i p w i t h t h e Mason-Lake, Oceana M a t h - S c i e n c e C e n t e r has b e e n a p p r o v e d i n t h e amount o f $22,500.00 The purpose o f t h e g r a n t i s t o e s t a b l i s h a n I n t e r n e t N o d e o n WSCC c a m p u s . D r . year Dykstra requested approval o f the f i r s t budget w i t h b o t h piirchases a n di n - k i n d s e r v i c e s I t w o u l d amount t o between for the project. $4,000 a n d $6,000 i n a c t u a l cash w i t h t h e r e s t Motion by Trustee being in-kind services. C l i n g a n , s e c o n d e d 1ay T r u s t e e M c C a r t h y t o a p p r o v e the f i r s t y e a r ' s b ia d g e t a s o u t l i n e d b y D r . 4 - 0. Dykstra. M o t i o n c<a r r i e d tM V Grant Approval T h e f i n a n c i a l s t a t e m e n t f o r J u l y and A u g u s t was She r e q u e s t e d p r e s e n t e d b y V i r g i )l i a F o x . approval o f the following expenditures: $ 6 9 2 , 9 7 2 .52 G e n e r a l F u n d $ 1 0 3 , 3 6 2 .35 A u x i l i a r y F u n d Financial Statement �WSCC M i n u t e s Regular Meeting S e p t e m b e r 1 9 , 1994 Page - 5 Motion by T r u s t e e K e i l , seconded by Trustee McCarthy t o approve t h e expenditures f o r J u l y and A u g u s t as o u t l i n e d . Motion carried 4 - 0 F a l l S e m e s t e r e n r o l l m e n t r e p o r t was g i v e n b y Dr. Cameron B r u n e t - K o c h . She i n d i c a t e d t h e r e a r e 1,487 s t u d e n t s e n r o l l e d f o r 1 3 , 2 1 3 c r e d i t s . Enrollment Report B o a r d p o l i c y # 6 0 5 3 - S m o k i n g was r e m o v e d f r o m Smoking t h e t a b l e t o be r e c o n s i d e r e d w i t h a m o t i o n b y Policy T r u s t e e McCarthy, seconded by T r u s t e e K e i l . Motion carried 4 - 0. Since t h e i t had been o n t h e t a b l e f o r some t i m e i t w a s r e c o m m e n d e d i t be r e a d a s a f i r s t r e a d i n g . Motion by Trustee McCarthy, seconded by Trustee K e i l t o accept b o a r d p o l i c y #6053 - Smoking f o r a f i r s t r e a d i n g . Motion carried 4 0. Motion by T r u s t e e K e i l , seconded by T r u s t e e McCarthy t o a d j o u r n . Motion carried 4 0. M e e t i n g a d j o u r n e d a t 5:40 p.m. Respectfully submitted, R o n a l d M. Wood, Recorded by: Sadie R i f f l e Approved: So - / 7 - ? ^ Chairman Adjournment �WEST SHORE COMMUNITY C O L L E G E BOARD OF T R U S T E E S Regular Meeting O c t o b e r 17, 1 9 9 4 T h e O c t o b e r 1 7 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West S h o r e Community C o l l e g e was c a l l e d t o o r d e r a t 4:00 p.m. i n the L i b r a r y a t the Onekama C o n s o l i d a t e d S c h o o l s b y C h a i r m a n R o n a l d M. Wood. C A L L TO Trustees present introduced themselves: Richard Bourgault, John Bulger, Donald C l i n g a n , C h a r l e s K e i l , O.D, B e t h McCarthy, D e n n i s M e i k l e and C h a i r man Wood. D r . W i l l i a m M. A n d e r s o n i n t r o d u c e d W e s t S h o r e s t a f f : R o b e r t Amsterburg, Mark B e r g s t r o m , M a r y Ann C o l e , D r . T i m o t h y D y k s t r a , V i r g i n i a F o x , Dr. T e r r y L u x f o r d , B i l l Westphal and D a v i d Y a r n e l l . K e n n e t h H e i k k i n e n , Onekama S u p e r i n t e n d e n t , i n t r o d u c e d s t a f f a n d B o a r d Members p r e s e n t f r o m Onekama: P a t r i c k Hock, R o y F o r t i n , M a r y A n n L a D u k e , M a r k N e l s o n , and J o s e p h P a t t i s o n . Others present: Jake K o w a l s k i ( M a n i s t e e News A d v o c a t e ) . ROLL C A L L Motion by T r u s t e e C l i n g a n , seconded by T r u s t e e K e i l , to approve the minutes of t h e September 19, 1994 r e g u l a r m e e t i n g . Motion c a r r i e d 7 - 0 . MINUTES A d d i t i o n s or d e l e t i o n s to the agenda were r e q u e s t e d b y C h a i r m a n Wood. I t was n o t e d t h a t agenda i t e m 6.2, R e c e i p t o f F Y '94 A u d i t , may meed t o b e m o v e d t o a l a t e r t i m e on t h e a g e n d a p e n d i n g a r r i v a l of the information. Motion by T r u s t e e McCarthy, s e c o n d e d by T r u s t e e M e i k l e , t o a p p r o v e t h e agenda as printed. Motion c a r r i e d 7 - 0 . AGENDA C h a i r m a n Wood r e q u e s t e d a n y p u b l i c time. T h e r e was none. PUBLIC Dr. Anderson tions : comment a t p r e s e n t e d the f o l l o w i n g this communica- 1. a s t r a d i t i o n a l f o r off-campus Board meetings, i n f o r m a t i o n on t h e West S h o r e c o n n e c t i o n t o t h e Onekama/Arcadia c o m m u n i t i e s was s h a r e d a l o n g w i t h a handout summarizing t h i s i n f o r m a t i o n ; 2. a l e t t e r f r o m B r u c e G o c k e r m a n , who a t t e n d e d t h e second state-wide Write People L i t e r a r y Conference h e l d a t W e s t S h o r e on O c t o b e r 8, c o m p l i m e n t i n g t h e c o l l e g e on i t s s u c c e s s . 3. i n f o r m a t i o n on t h e M i c h i g a n Community C o l l e g e A s s o c i a t i o n m e e t i n g and agenda t o be h o s t e d by West S h o r e on O c t o b e r 2 8 a n d 2 9 ; t h e c o l l e g e w i l l h a v e ORDER COMMENT COMMUNICATIONS �WSCC M i n u t e s Regular Meeting Page 2 - October 17, 1994 the o p p o r t u n i t y to showcase the T e c h n i c a l P r e p a r a t i o n P a r t n e r s h i p a c t i v i t i e s , Math/Science Center, and t h e a d d i t i o n t o the T e c h n i c a l C e n t e r B u i l d i n g . B i l l Westphal p r e s e n t e d the f o l l o w i n g donation: 1940 V i n t a g e C l o t h i n g f r o m D e b b i e N i c k e l s o n v a l u e d a t $140.00 t o t h e T h e a t r e / H u m a n i t i e s Department. Motion by T r u s t e e McCarthy, s e c o n d e d by T r u s t e e B u l g e r , t o a c c e p t t h e d o n a t i o n and send an approp r i a t e thank you l e t t e r . Motion c a r r i e d 7 - 0 . DONATION Dr. T e r r y L u x f o r d p r e s e n t e d u p d a t e d i n f o r m a t i o n on i n d u s t r i a l t r a i n i n g the c o l l e g e has been p r o v i d i n g t o l o c a l b u s i n e s s a n d i n d u s t r y s i n c e J a n u a r y 1. To d a t e , 678 e m p l o y e e s h a v e b e e n t r a i n e d i n j o b s p e c i f i c s k i l l s ; the c o l l e g e has r e c e n t l y submitt e d i t s f i r s t 107A t r a i n i n g g r a n t f o r a p p r o v a l i n t h e a m o u n t o f $ 1 2 9 , 0 0 0 t o t r a i n 85 i n d i v i d u a l s f o r t h e new H a w o r t h p l a n t i n L u d i n g t o n ; a n d t h e c o l l e g e ' s j o b t r a i n i n g team i s c u r r e n t l y d e v e l o p i n g s e v e r a l p r o j e c t s f o r c o m p a n i e s i n Mason and Manistee Counties. I t i s a n t i c i p a t e d that over 1,000 i n d i v i d u a l s w i l l b e n e f i t f r o m W e s t S h o r e job t r a i n i n g by t h e end o f t h e y e a r . TRAINING BUSINESS INDUSTRY T h e f i n a n c i a l s t a t e m e n t f o r S e p t e m b e r was p r e s e n t e d by V i r g i n i a Fox. With 25% of the f i s c a l y e a r c o m p l e t e d , a p p r o v a l was r e q u e s t e d f o r t h e following expenditures: $428,740.26 G e n e r a l Fund $ 8 3 , 4 3 6.75 A u x i l i a r y F u n d Motion by T r u s t e e M e i k l e , s e c o n d e d by T r u s t e e K e i l , to approve the expenditures as s t a t e d f o r September. Motion c a r r i e d 7-0. FINANCIAL STATEMENT Mark B e r g s t r o m r e p o r t e d on a r e s e a r c h p r o j e c t t h e B u s i n e s s and I n d u s t r i a l Development I n s t i t u t e i s w o r k i n g on t o a s s e s s community h e a l t h c o n d i t i o n s for Memorial Medical Center. Approximately 430 i n d i v i d u a l s i n t h e a r e a w i l l be c o n t a c t e d by phone to g a t h e r t h e d a t a . Dr. Ray Mayer i s a l s o a s s i s t ing the p r o j e c t by modifying the s u r v e y i n s t r u m e n t and t e s t i n g t h e s o f t w a r e w h i c h a l l o w s f o r m o n i t o r ing and e n t e r i n g o f d a t a w h i l e the s u r v e y i s i n progress. The computer network s y s t e m i n t h e " O f f i c e o f t h e F u t u r e " c l a s s r o o m w i l l be u t i l i z e d i n the p r o c e s s w i t h a n t i c i p a t e d completion by y e a r end. T h e I n s t i t u t e a l s o h a s a number o f s e m i n a r s s c h e d u l e d , a m a r k e t s t u d y i n p r o g r e s s , and w i l l be conducting an e x t e n s i v e t r a i n i n g needs survey. APPLIED FOR AND RESEARCH �WSCC M i n u t e s Regular Meeting - October Page 3 17, 1994 B o a r d P o l i c y #6053, Smoking, was p r e s e n t e d f o r a second r e a d i n g . Motion by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t , t o a p p r o v e t h e s e c o n d r e a d ing o f P o l i c y #6053. Motion c a r r i e d 7 - 0 . BOARD P O L I C Y #6053 - Smoking Board P o l i c y #6022-Investment o f Funds, and #6023Determination o f C o l l e g e Depository, were p r e s e n t e d for f i r s t readings. P o l i c y #6022 p r o v i d e s g r e a t e r d e t a i l on i n v e s t m e n t o p t i o n s p e r m i t t e d b y M i c h i g a n law; P o l i c y #6023 r e v i s e s t h e c r i t e r i a f o r s e l e c tion of the college depository to better r e f l e c t today's investment p r a c t i c e s . Motion by T r u s t e e Bourgault, seconded by T r u s t e e B u l g e r t o a c c e p t P o l i c y #6022-Investment o f Funds, f o rt h e f i r s t reading. Motion c a r r i e d 7 - 0 . Motion by T r u s t e e K e i l , seconded by T r u s t e e Bulger, t o accept P o l i c y #6023-Determination of College Depository, f o r the f i r s t reading. Motion c a r r i e d 7 - 0 . BOARD P O L I C Y #6022 Investment of Funds #6023 Determination of C o l l e g e Depository The and F Y '94 A u d i t r e p o r t i n f o r m a t i o n d i d n o t a r r i v e could n o t be i n c l u d e d i n t h i s meeting. Motion by T r u s t e e C l i n g a n , seconded by T r u s t e e Meikle, to adjourn. Motion c a r r i e d 7 - 0 . Meeting a d j o u r n e d a t 4 : 4 7 p.m. The West S h o r e T r u s t e e s a n d s t a f f w e r e i n v i t e d t o j o i n t h e Onekama s t a f f a n d B o a r d members f o r d i n n e r in t h e c a f e t e r i a immediately f o l l o w i n g t h e meeting. Respectfully Ronald Recorded by: Mary Ann C o l e Approved: j/-Jl? 1 </ submitted, M. Wood, Chairman ADJOURNMENT �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting N o v e m b e r 2 8 , 19 94 The N o v e m b e r 2 1 , 1 9 9 4 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e was p o s t p o n e d d u e t o l a c k o f g u o r u m . The r e g u l a r m e e t i n g was h e l d November 2 8 , 1994 a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r w i t h C h a i r m a n R o n a l d M. Wood c o n d u c t i n g the meeting. Call t o Order and Roll Call Trustees present: Richard B o u r g a u l t , Donald C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i k l e , a n d C h a i r m a n Wood. Trustees absent: John Bulger Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g (WKLA), Dr. Cameron B u r n e t - K o c h , G e r a l d C o l e , D r . Timothy D y k s t r a , V i r g i n i a Fox, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Mary LaDue, D r . T e r r y L u x f o r d , Drew M c V i c k e r , J o y c e W a l t e r s , W i l l i a m W e s t p h a l , Dan Y a n n a , Dave Y a r n e l l a n d S a d i e Riffle. M o t i o n by T r u s t e e B o u r g a u l t , seconded by T r u s t e e M e i k l e , t o approve t h e minutes o f t h e October 17, 1994 r e g u l a r m e e t i n g a s p r i n t e d . Motion carried 6 0. C h a i r m a n Wood r e g u e s t e d a n y a l t e r a t i o n t o t h e p r i n t e d a g e n d a , t h e r e was n o n e . Motion by T r u s t e e McCarthy, seconded by Trustee K e i l t o a p p r o v e t h e agenda as p r i n t e d . Motion c a r r i e d 6-0. C h a i r m a n Wood r e g u e s t e d a n y p u b l i c this time. T h e r e was n o n e . Dr. A n d e r s o n p r e s e n t e d tions: comment a t the following communica- 1) copies o f a r e c e n t l y completed student sonnel r e c r u i t m e n t f l y e r were d i s t r i b u t e d per- 2) a r e c a p o f t h e M i c h i g a n Community C o l l e g e A s s o c i a t i o n ' s m e e t i n g h e l d a t West Shore O c t o b e r 28-29 a n d a l l o f t h e p o s i t i v e comments f r o m o t h e r community c o l l e g e s r e g a r d i n g t h a t f u n c t i o n 3) t h e outcome o f t h e second W r i t e r ' s Conference h e l d a t West Shore and t h e p l a n s t o h o l d t h e t h i r d c o n f e r e n c e t h e f a l l o f 1995 Minutes Agenda Public Time Communications �WSCC M i n u t e s Regular Meeting Page - 2 - - November 28, 1994 4) l e t t e r f r o m B i l l W e s t p h a l t o Sonny's T i l e t h a n k i n g them f o r t h e s p e c i a l s e r v i c e t h e y have g i v e n W e s t S h o r e d u r i n g some c r i s i s t i m e s 5) m e n t i o n o f some W e s t S h o r e a l u m n i who b e e n e l e c t e d t o l o c a l Chamber o f Commerce have boards Dr. Cameron B r u n e t - K o c h i n t r o d u c e d Mary LaDue, who h a s r e c e n t l y r e s i g n e d h e r p o s i t i o n o f C a r e e r C o u n s e l o r a t West Shore t o a c c e p t t h e p o s i t i o n o f D i r e c t o r of Admissions. Dr. T e r r y L u x f o r d i n t r o d u c e d J o y c e W a l t e r s , who h a s r e c e n t l y b e c o m e h i s s e c r e t a r y a f t e r s e r v i n g as s e c r e t a r y t o t h e D i r e c t o r of Admissions f o r the past f i v e years. The B o a r d members c o n g r a t u l a t e d t h e s t a f f members o n t h e i r new positions. Mr. D o n a l d C l i n g a n , presented a c e r t i f i c c e r t i f i c a t e t o Drew t h e S t a f f Member o f award. on b e h a l f o f t h e e n t i r e b o a r d , a t e o f commendation and a g i f t M c V i c k e r as t h e r e c i p i e n t o f t h e S e m e s t e r - Summer, 1994 T h e f i n a n c i a l s t a t e m e n t f o r O c t o b e r was p r e s e n t ed by V i r g i n i a Fox. She r e g u e s t e d a p p r o v a l o f t h e expenditures: G e n e r a l Fund $579,754.33 A u x i l i a r y Fund $ 30,246.27 M o t i o n by T r u s t e e K e i l , seconded by to approve the October expenditures Ms. F o x . Motion c a r r i e d 6 0. Personnel S t a f f Member of the Semester Financial Statement Trustee Bourgault as o u t l i n e d b y T h e 1994 f i s c a l y e a r a u d i t was p r e s e n t e d f o r a p p r o v a l . The c o l l e g e r e c e i v e d an u n q u a l i f i e d r e v i e w f r o m t h e auditors. The B o a r d members e x p r e s s e d t h e i r appreci a t i o n t o the business o f f i c e s t a f f f o r t h e i r outs t a n d i n g work. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e M c C a r t h y t o a p p r o v e t h e 1994 f i s c a l y e a r a u d i t as p r e s e n t e d . Motion carried 6 0. Mr. W e s t p h a l p r e s e n t e d a p r o p o s e d c h a n g e t o t h e r e f u n d policy. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e M c C a r t h y t o a p p r o v e t h e r e f u n d p o l i c y as c h a n g e d b a s e d on f e d e r a l r e q u i r e m e n t s and i t s h a l l be r e t r o a c t i v e t o t h e b e g i n n i n g o f t h e F a l l t e r m 1994. Motion c a r r i e d 6 0. Audit Refund Policy �WSCC Regular Meeting Page - 3 - - November 28, 1994 Dr. Cameron B r u n e t - K o c h and Dr. T e r r y L u x f o r d announced t h e development of a c o o p e r a t i v e j o b placement c e n t e r . S i x o r g a n i z a t i o n s ; JTPA, L i g h t h o u s e Employment, Tech-Prep P a r t n e r s h i p , M a n p o w e r E m p l o y m e n t A g e n c y , M.E.S.C., a n d W e s t Shore Community C o l l e g e have formed a p a r t n e r s h i p t o p r o v i d e j o b p l a c e m e n t a s s i s t a n c e f o r West S h o r e s t u d e n t s and a r e a r e s i d e n t s . The C e n t e r w i l l be manned b y r e p r e s e n t a t i v e s f r o m a l l o f t h e partners. I t i s anticipated that the job p o s t i n g s w i l l i n c r e a s e f r o m 70 p e r m o n t h t o between 500-600 p e r month. Cooperative Job P l a c e ment C e n t e r Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d e d r e v i s i o n t o B o a r d P o l i c y #6022 I n v e s t m e n t o f Funds f o r a second r e a d i n g . Trustee Meikle suggested a change i n t h e w o r d i n g t o read " . . . q u a r t e r l y r e p o r t i n g t o t h e Board of T r u s t e e s . . . " t o r e p l a c e " . . . q u a r t e r l y r e p o r t i n g t o the Finance Committee..." M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e Bourgault t o approve the r e v i s e d board p o l i c y w i t h t h i s w o r d i n g change. Motion carried 6-0. Board Policies Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d e d r e v i s i o n t o B o a r d P o l i c y #6023 D e t e r m i n a t i o n o f C o l l e g e Depository. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e K e i l t o a p p r o v e t h e recommended r e v i s e d p o l i c y f o r a second r e a d i n g . Motion carried 6 0. M o t i o n by T r u s t e e K e i l , seconded by Clingan to adjourn. Motion carried M e e t i n g a d j o u r n e d a t 4:50 p.m. Trustee 6-0. Adjournment Respectfullv^submitted, Betl> . M c C a r t h y , Ronald Recorded by: Sadie R i f f l e Approved: / 2 -/ f - ? </ M. Wood, Secretary Chairman �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting December 1 9 , 1994 COLLEGE The D e c e m b e r 1 9 , 1994 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s h e l d a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r . C h a i r m a n Wood conducted t h e meeting. Call t o Order and Roll Call Trustees present: Richard Bourgault, Donald C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , D e n i s M e i l k e a n d C h a i r m a n Wood. Trustees absent: John Bulger. Others present: D r . W i l l i a m M. A n d e r s o n , D r . C a m e r o n B r u n e t Koch, Dr. Timothy D y k s t r a , V i r g i n i a Fox, C h e r y l H i q g i n s o n ( L u d i n g t o n D a i l y News), D r . T e r r y L u x f o r d , T i m O m a r z u ( M a n i s t e e News Advocate), W i l l i a m Westphal, David Y a r n e l l and S a d i e R i f f l e . Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e M e i k l e t o a p p r o v e t h e m i n u t e s o f t h e November 28, 1994 m e e t i n g as p r i n t e d . Motion c a r r i e d 6-0. Minutes An a d d i t i o n w a s made t o t h e p r i n t e d a g e n d a 5.2 C o n s t r u c t i o n U p d a t e - W e s t p h a l . Motion by T r u s t e e McCarthy, seconded b y T r u s t e e B o u r g a u l t t o approve t h e agenda w i t h t h i s addition. Motion carried 6 - 0. Agenda C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was n o n e . Public Response comment a t Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g communications: 1) A r e s o l u t i o n from t h eM i c h i g a n Community College Association expressing i t s gratitude f o r t h e a c c o m m o d a t i o n s f o r t h e O c t o b e r MCCA m e e t i n g h e l d a t West Shore Communications 2) A sample o f l e t t e r s r e c e i v e d from second g r a d e s t u d e n t s who h a d a t t e n d e d t h e C h r i s t m a s p a r t y a t West Shore 3) An announcement o f t h e t w o C h r i s t m a s concerts t o be h e l d a t West S h o r e , one w i l l f e a t u r e t h e C o l l e g e C h o i r a n d t h e o t h e r w i l l be t h e C o l l e g i a t e s . �WSCC M i n u t e s Regular Meeting December 1 9 , 1994 Dr. Anderson spoke r e g a r d i n g t h e s t r e n g t h e n i n g o f Walkerville services t o Walkerville school d i s t r i c t . He o u t l i n e d 12 a c t i v i t i e s t h a t h a v e c a u s e d i n t e r a c t i o n b e t w e e n West Shore a n d t h e r e s i d e n t s o f t h e W a l k e r v i l l e d i s t r i c t . He s t a t e d t h e c o l l e g e i s now i n t h e p r o c e s s o f w o r k i n g w i t h a f e d e r a l p r o g r a m c a l l e d "Upward Bound." The p r o g r a m i s t a r g e t e d t o w a r d s t u d e n t s from l o w income f a m i l i e s and i n w h i c h n e i t h e r p a r e n t has g r a d u a t e d w i t h a f o u r - y e a r c o l l e g e degree. There w i l l be a m e e t i n g w i t h r e p r e sentatives from a l l i n - d i s t r i c t high schools t o secure their input f o r the completion of the writing ofthe grant proposal. C h a i r m a n Wood p r e s e n t e d a p o r t i o n o f t h e w r i t t e n e v a l u a t i o n f o r P r e s i d e n t Anderson f o r t h e f i s c a l y e a r 1 9 9 4 . He o u t l i n e d t h e p r o c e s s u s e d i n comp l e t i n g t h e e v a l u a t i o n and s t a t e d Dr. Anderson was r a t e d a s " o u t s t a n d i n g " i n h i s p e r f o r m a n c e . President1s Evaluation T r u s t e e McCarthy r e p o r t e d t h e c o l l e g e had r e c e i v e d s t a t e f u n d s i n t h e amount o f $82,326 f o r r e p a i r s and maintenance. Mr. W e s t p h a l , c h a i r person o f t h e F a c i l i t y P l a n n i n g Committee, r e q u e s t e d t h e m o n i e s be used t o b e g i n t w o p r o j e c t s a t West S h o r e , 1 ) Campus L i g h t i n g - P h a s e I - t o p r o v i d e new p o l e s a n d f i x t u r e s i n t h e T e c h n i c a l C e n t e r P a r k i n g l o t and a l l walkways and d r i v e s near t h e b u i l d i n g i t s e l f , t o include t h e necessary capacity and l i g h t p o l e l o c a t i o n t o accommodate f u t u r e expansion o f t h e parking l o t . Also, provide the much n e e d e d u p g r a d e o f i n t e r i o r l i g h t i n g w i t h i n t h e Campus C e n t e r i n t h e MBT r o o m , t h e c a f e t e r i a , and t h e n o r t h and s o u t h l o u n g e s . 2 ) ADA s i g n a g e t o b r i n g t h e s i g n a g e a t West Shore i n t o c o m p l i a n c e w i t h t h e ADA r e q u i r e m e n t s . D r . A n d e r s o n indicated t h e s e w o u l d be b i d i t e m s . A f t e r a d i s c u s s i o n was h e l d a m o t i o n w a s made b y T r u s t e e M c C a r t h y , seconded b y T r u s t e e K e i l t o c o m p l e t e Phase I o f t h e campus l i g h t i n g p l a n and then r e t u r n t o t h e board w i t h a p l a n f o r ADA s i g n a g e w h e n i t w a s d e t e r m i n e d how much money was s t i l l i n t h e a c c o u n t . Motion carried 6 - 0 . S t a t e Funds Repair and Maintenance Mr. W e s t p h a l a n n o u n c e d t h a t P h a s e I a n d I I o f t h e T e c h n i c a l C e n t e r has f i n a l l y r e c e i v e d a c o m p l e t e d p u n c h l i s t a n d t h a t f i n a l p a y m e n t w i l l b e made f o r t h e s e t w o Phases by t h e end o f t h e c a l e n d a r y e a r . Technical Center �WSCC Regular Meeting December 19, 1994 Page - 3 The f i n a n c i a l s t a t e m e n t f o r N o v e m b e r was p r e s e n t e d b y V i r g i n i a F o x . She r e q u e s t e d a p p r o v a l o f t h e following expenditures: Financial Statement $284,001.00 G e n e r a l Fund $ 28,373.61 A u x i l i a r y Fund Motion by T r u s t e e K e i l , seconded by T r u s t e e C l i n g a n t o a p p r o v e t h e November e x p e n d i t u r e s as o u t l i n e d b y Ms. F o x . Motion carried 6 0. Mr. W e s t p h a l r e p o r t e d o n a r e c e n t q u a r t e r l y m e e t i n g o f t h e M i c h i g a n Community C o l l e g e R i s k Management A u t h o r i t y w h i c h he a t t e n d e d . He s t a t e d t h a t W e s t S h o r e h a s b e e n a member f o r s e v e n y e a r s . He s t a t e d t h a t f r o m t i m e t o t i m e he i s a p p r o a c h e d b y i n s u r a n c e companies t o o f f e r a b i d f o r t h e c o l l e g e i n s u r a n c e . H i s s u g g e s t i o n was t o a s k f o r a p l a n i d e n t i c a l i n coverage t o what i s being c a r r i e d through t h e A u t h o r i t y so t h e b o a r d w o u l d have an o p p o r t u n i t y t o compare exact costs. Motion by T r u s t e e K e i l , seconded by T r u s t e e C l i n g a n t o a l l o w b i d d i n g as o u t l i n e d i n Mr. Westphal's proposal. Motion c a r r i e d 6 - 0 . Insurance Mr. W e s t p h a l a s k e d f o r t h e r a t i f i c a t i o n o f a l e a s e r e c e n t l y approved by t h e c o l l e g e Foundation Board f o r t h e l e a s i n g o f m i n e r a l r i g h t s by Western Land Services. Motion by T r u s t e e M e i k l e , seconded by Trustee K e i l t o r a t i f y t h e lease by approving t h e r e s o l u t i o n (copy a t t a c h e d ) . Motion c a r r i e d 6 - 0 . Mineral Rights Dr. Cameron B r u n e t - K o ch p r e s e n t e d t h e a n n u a l r e p o r t There o f c r i m i n a l o f f e n s e s co m m i t t e d o n c a m p u s . Dr. w e r e n o i n c i d e n t s d u r i n g t h e p a s t 12 m o n t h s . Koch a l s o d i s t r i b u t e d c o p i e s o f a p r o p o s e d p o l i c y o u t l i n i n g " S u p p o r t A v a i l a b l e t o Campus S e x u a l Assault Victims." She i n d i c a t e d t h e p o l i c y w o u l d After a brief be p r i n t e d i n t h e n e x t c a t a l o g . d i s c u s s i o n i t was d e c id e d D r . K o c h w i l l g e t f u r t h u r i n t e r p r e t a t i o n o f t h e new l a w a s i t r e l a t e s t o t h e c o l l e g e ' s r o l e i n m a k ing a j u d g m e n t a n d r e p o r t b a c k at t h e next meeting. Campus Crime Dr. A n d e r s o n r e a d a l e t t e r f r o m B i l l K r a t z , E x e c u t i v e D i r e c t o r o f t h e Mason C o u n t y Economic D e v e l o p m e n t A l l i a n c e , i n v i t i n g West S h o r e t o become a member o f Alliance Membership �WSCC Minutes Regular Meeting December 1 9 , 1994 Page - 4 - the A l l i a n c e . Dr. A n d e r s o n recommended t h e c o l l e g e j o i n t h e A l l i a n c e he s t a t e d t h e o f f e r was a recognition of the college's substantial role i n our area's economic development. Motion by T r u s t e e K e i l , s e c o n d e d b y T r u s t e e B o u r g a u l t t o become a member o f t h e A l l i a n c e . Motion carried 6 0. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t to adjourn. Motion carried 6 0. Meeting adj o u r n e d a t 4:55 p.m. Respectfully Ronald Recorded by: Sadie R i f f l e Approved: / -/L - f% M. submitted, Wood, Chairman Adjournment �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting J a n u a r y 16, 1995 COLLEGE The J a n u a r y 1 6 , 1995 r e g u l a r m e e t i n g o f t h e Board o f T r u s t e e s f o r West Shore Community C o l l e g e w a s h e l d a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r . C h a i r m a n Wood conducted t h e meeting. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y a n d C h a i r m a n Wood. Trustees absent: Denis M e i k l e . Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t Amsterburg (WKLA), D r . Cameron B r u n e t - K o c h , A u d r e y Crow, Dr. T i m o t h y D y k s t r a , V i r g i n i a F o x , Debra Hanna, D r . Hamdy H e l a l , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Mary LaDue, D r . T e r r y L u x f o r d , T i m O m a r z u ( M a n i s t e e News A d v o c a t e ) , C a t h y Szymke, W i l l i a m W e s t p h a l , D a v i d Y a r n e l l , and S a d i e R i f f l e . Motion by T r u s t e e B o u r g a u l t , seconded by Trustee K e i l t o approve t h eminutes o f t h e December 19, 1994 m e e t i n g as p r i n t e d . Motion carried 6 - 0. C h a i r m a n Wood r e g u e s t e d a n y a d d i t i o n s o r d e l e t i o n s f r o m t h e p r i n t e d agenda. There was n o n e . Motion by Trustee McCarthy, seconded by T r u s t e e C l i n g a n t o approve t h e agenda as p r i n t e d . Motion carried 6 - 0. C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was none. comment a t Dr. A n d e r s o n r e a d a l e t t e r f r o m Drew M c V i c k e r t h a n k i n g t h e b o a r d members f o r h i s r e c o g n i t i o n as S t a f f Member o f t h e S e m e s t e r . E a c h b o a r d members was g i v e n a c e r t i f i c a t e o f appreciation i nrecognition of their service t o West Shore Community C o l l e g e . Dave Y a r n e l l a l s o t o o k a g r o u p p h o t o o f t h e b o a r d members. Dr. A n d e r s o n d i s t r i b P l a n n i n g Manual and FY'94 A n n u a l R e p o r t . followed t h ed i s t r i b documents. u t e d c o p i e s o f t h e 1994 t h er e c e n t l y completed A brief discussion u t i o n o f these two Minutes Agenda Public Comment Communications Board Recognition Planning Manual and Annual Report �WSCC M i n u t e s Regular Meeting J a n u a r y 16, 1995 Page - 2 Mary LaDue, D i r e c t o r o f A d m i s s i o n s , i n t r o d u c e d h e r new s e c r e t a r y , C a t h y S z y m k e a n d D r . T i m D y k s t r a i n t r o d u c e d D r . Hamdy H e l a l , Associate Professor - Math/Science. Dr. T i m D y k s t r a a n d D e b r a Hanna p r e s e n t e d an u p d a t e t o t h e s t a t u s o f d i s t a n c e l e a r n i n g on t h e West S h o r e campus. The b o a r d members were i n v i t e d t o a "hands o n " d e m o n s t r a t i o n o f I n t e r n e t f o l l o w i n g t h e board meeting. The f i n a n c i a l s t a t e m e n t f o r N o v e m b e r was p r e s e n t e d b y V i r g i n i a F o x . She r e q u e s t e d a p p r o v a l of t h e f o l l o w i n g expenditures: New S t a f f Members Distance Learning Financial Statement $638,155.75 G e n e r a l Fund $ 34,616.61 A u x i l i a r y Fund Motion by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r t o a p p r o v e t h e December e x p e n d i t u r e s a s o u t l i n e d b y Ms. F o x . M o t i o n c a r r i e d 6 - 0 . Trustee Bulger presented a resolution t o hold a s p e c i a l m i l l a g e e l e c t i o n on A p r i l 1 1 , 1995. The b o a r d members c a r e f u l l y e x a m i n e d t h e r e s o l u t i o n and d i s c u s s e d v a r i o u s p o r t i o n s . Dr. Anderson d e s c r i b e d t h e need and l i s t e d areas t h a t would be i n c l u d e d i n t h e e x p e n d i t u r e s o f t h e r e q u e s t e d m i l l a g e revenue. Motion by Trustee Bulger, seconded by T r u s t e e K e i l t o adopt t h e r e s o l u t i o n t o h o l d a s p e c i a l m i l l a g e e l e c t i o n on A p r i l 1 1 , 1995. ( A copy o f t h e adopted r e s o l u t i o n i s a t t a c h e d t o t h e permanent r e c o r d o f t h i s meeting) Motion by T r u s t e e K e i l , seconded by T r u s t e e McCarthy t o adjourn. Motion carried 6 - 0 . M e e t i n g a d j o u r n e d a t 4:50 p.m. Respectfully submitted, M} MkJL R o n a l d M. Wood, Recorded by: Sadie R i f f l e Approved: ^ - <*? o - 7^ Chairman Special Millage Election Adjournment �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting F e b r u a r y 2 0 , 1995 COLLEGE The F e b r u a r y 2 0 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s h e l d a t 4:00 p.m i n t h e B o a r d Room o f t h e Campus C e n t e r . C h a i r m a n Wood conducted t h e meeting. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., Beth McCarthy, Denis M e i k l e and Chairman Wood. Trustees absent: None. Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t Amsterburg (WKLA), D r . Cameron Brunet-Koch, Dr. T i m o t h y D y k s t r a , V i r g i n i a Fox, Debra Hanna, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), K a r e e n M o n t o n , T i m O m a r z u ( M a n i s t e e News Advocate), W i l l i a m Westphal, David Y a r n e l l and Sadie R i f f l e . Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e McCarthy t o approve t h eminutes o f t h e January 15, 1995 r e g u l a r m e e t i n g a s p r i n t e d . Motion carried 7 - 0. C h a i r m a n Wood r e q u e s t e d a n y a d d i t i o n s o r d e l e t i o n s from t h e p r i n t e d agenda. T h e r e was o n e i t e m a d d e d : *3.2 R e q u e s t f o r L e a v e o f A b s e n c e . Motion by T r u s t e e M e i k l e , seconded b y T r u s t e e B u l g e r t o a p p r o v e t h e p r i n t e d agenda w i t h t h i s one a d d i t i o n . M o t i o n c a r r i e d 7 - 0. C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was none. Dr. A n d e r s o n p r e s e n t e d cations: comment a t the following communi- 1) A reminder t o a l l i nattendance o f t h e F o u n d e r s ' D a y B a n q u e t b e i n g h e l d o n M a r c h 6; 2) A r e q u e s t f r o m a g r o u p i n t h e Cass C o u n t y I n t e r m e d i a t e D i s t r i c t t o v i s i t West Shore a n d t o u r t h e Tech Prep program. A l s o , t h e r e has been a r e q u e s t from t h eC l a r e / G l a d w i n area t o do a s i m i l a r t o u r . Minutes Agenda Public Comment Communications �WSCC M i n u t e s Regular Meeting F e b r u a r y 2 0 , 19 95 Page - 2 Mr. W e s t p h a l p r e s e n t e d a d o n a t i o n f r o m C o l e ' s A n t i q u e V i l l a o f a P a r l o r t a b l e v a l u e d a t $225 u s e d as a d o o r p r i z e a t t h e f a l l a n t i q u e show. M o t i o n by T r u s t e e M c C a r t h y , seconded by T r u s t e e K e i l t o a c c e p t t h e d o n a t i o n and send a l e t t e r of a p p r e c i a t i o n t o t h e donor. Motion c a r r i e d 7-0. Dr. who for Donations Cameron B r u n e t - K o c h i n t r o d u c e d K a r e e n Monton, was r e c e n t l y e m p l o y e d a s a C a r e e r C o u n s e l o r t h e Tech Prep program. Staff A r e q u e s t from P r o f e s s o r Judy C a l d w e l l f o r a leave o f a b s e n c e was p r e s e n t e d . M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e K e i l t o g r a n t t h e l e a v e o f abs e n c e t o P r o f e s s o r C a l d w e l l as recommended b y President Anderson. Motion carried 7-0. Dr. A n d e r s o n and D e b r a Hanna p r e s e n t e d a l i s t o f o c c u p a t i o n a l t r a i n i n g e q u i p m e n t b e i n g recommended for purchase. P r o f e s s o r Hanna r e a d t h r o u g h t h e l i s t o f p u r c h a s e s and t h e recommended v e n d o r s . A f t e r a b r i e f d i s c u s s i o n o f how t h e l i s t was p r e p a r e d and t h e method o f s e l e c t i o n o f v e n d o r s , m o t i o n was made b y T r u s t e e K e i l , s e c o n d e d b y Trustee Clingan t o approve the recommendations as p r e s e n t e d . Motion c a r r i e d 7-0. Mr. W e s t p h a l p r e s e n t e d c a m p u s l i g h t i n g b i d s . Mr. W e s t p h a l ' s r e c o m m e n d a t i o n was t o r e j e c t a l l b i d s as t h e y w e r e a b o u t d o u b l e t h e c o s t p r o j e c t e d by t h e e n g i n e e r h i r e d t o do a l i g h t i n g s t u d y . Mr. W e s t p h a l s u g g e s t e d f u r t h e r a n a l y s i s be done o f t h e p r o j e c t and a r e v i s e d r e c o m m e n d a t i o n be r e t u r n e d to the Board. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e McCarthy t o a p p r o v e t h e r e j e c t i o n o f a l l b i d s and r e q u e s t f u r t h e r s t u d y be d o n e , w i t h a d m i n i s t r a t i o n r e t u r n i n g t o t h e Board w i t h a recommendation. Motion carried 7-0. T h e f i n a n c i a l s t a t e m e n t f o r J a n u a r y was p r e s e n t e d by V i r g i n i a Fox. She r e q u e s t e d a p p r o v a l o f t h e following expenditures: $403,530.47 - G e n e r a l Fund $ 98,735.93 - A u x i l i a r y Fund M o t i o n by T r u s t e e M c C a r t h y , seconded by T r u s t e e K e i l t o a p p r o v e t h e J a n u a r y e x p e n d i t u r e s as o u t l i n e d b y Ms. F o x . Motion carried 7-0. Leave of Absence Occupational Training Equipment Purchase Recommendations Lighting Bids Financial Statement �WSCC M i n u t e s Regular Meeting F e b r u a r y 20, 1995 Page -3Dr. A n d e r s o n p r e s e n t e d r e v i s e d w o r d i n g f o r t h e r e s o l u t i o n l a n g u a g e f o r t h e A p r i l 1 1 , 1995 millage election. Due t o t h e p a s s i n g o f House B i l l 5945 t h e w o r d s " s t a t e e q u a l i z e d v a l u a t i o n " s h o u l d be changed t o read " t a x a b l e v a l u a t i o n " . Motion b y T r u s t e e B o u r g a u l t , seconded by T r u s t e e M e i k l e t o a p p r o v e t h e amendment t o the election resolution. Dr. A n d e r s o n r e p o r t e d o n t h e Upward Bound G r a n t b e i n g c o m p l e t e d f o r t h e West Shore s e r v i c e a r e a . He o u t l i n e d t h e r e q u i r e m e n t s f o r s t u d e n t s p l a c e d i n t h e p r o g r a m a n d some o f t h e p l a n s f o r i m p l e m e n t a t i o n i f t h e g r a n t i s awarded. Resolution Revision Upwward Bound Grant Campus Dr. Cameron B r u n e t - K o c h a g a i n b r o u g h t t h e s u b j e c t Assault o f " S u p p o r t A v a i l a b l e t o Campus S e x u a l A s s a u l t Victims V i c t i m s " before t h e board. I t had been addressed a t a n e a r l i e r b o a r d m e e t i n g a n d D r . Koch was r e q u e s t e d to i n v e s t i g a t e t h e s u b j e c t f u r t h e r and r e t u r n a ta l a t e r date t o r e p o r t t o t h e board her f i n d i n g s . After a b r i e f d i s c u s s i o n m o t i o n w a s made b y T r u s t e e C l i n g a n , seconded b y T r u s t e e M e i k l e t o approve t h e recommendation of t h e E x e c u t i v e C o u n c i l a n d adopt t h e p o l i c y as p r e s e n t e d , (a c o p y o f t h e e n t i r e p o l i c y i s a t t a c h e d t o t h e o r i g i n a l copy o f these m i n u t e s ) . Motion c a r r i e d 7 - 0 . Dr. Koch a d d r e s s e d t h e b o a r d r e g a r d i n g f o r m i n g a c h a p t e r of A m e r i C o r p / H a b i t a t f o r H u m a n i t y o n t h e West S h o r e campus. M o t i o n b y T r u s t e e B u l g e r , seconded b y T r u s t e e B o u r g a u l t t o issued t h e i r endorsement o fworking with an A m e r i C o r p V o l u n t e e r i n d e v e l o p i n g a campus c h a p t e r of H a b i t a t f o r Humanity. Motion c a r r i e d 7 - 0 . Dr. A n d e r s o n p r e s e n t e d a f i r s t r e a d i n g o f a p r o p o s e d r e v i s i o n t ot h e College's Statement o f M i s s i o n and Statements o f Purpose. Motion by Trustee Meikle, seconded b y T r u s t e e Bulger t oaccept f o rf i r s t reading t h e r e v i s i o n s presented. Motion c a r r i e d 7 - 0 C h a i r m a n Wood r e p o r t e d o n t h e MCCA m e e t i n g a t S t . C l a i r C o m m u n i t y C o l l e g e w h i c h h e a t t e n d e d , some of t h e h i g h l i g h t s o f t h e m e e t i n g were: 1) i n t e r n a t i o n a l c o l u m n i s t , J a c k A n d e r s o n ' s s p e e c h o u t l i n i n g t h e chronology o f President Clinton's p o l i t i c a l l i f e ; a n d t h e s t r u g g l e t h a t i s now e n s u i n g between Democrats and Republicans. 2) w o r k s h o p f o r e s t a b l i s h i n g a s u c c e s s f u l F o u n d a t i o n 3) l e g i s l a t i v e u p d a t e b y S e n a t o r D a n D e G r o w s t a t i n g Habitat f o r Humanity Revision Statement Mission & Statements o f Purpose MCCA �WSCC M i n u t e s Regular Meeting F e b r u a r y 2 0 , 19 95 Page - 4 1.3 b i l l i o n i s s p e n t o n c o r r e c t i o n a l s y s t e m e a c h y e a r w i t h a 15% i n c r e a s e e x p e c t e d each y e a r , one i n every 4 s t a t e employees i s w o r k i n g f o r t h e correctional system 4) r e p r e s e n t a t i v e s f r o m Howard and Howard l e g a l f i r m o u t l i n e d l e g a l r e s p o n s i b i l i t i e s o f members of t h e board o f trustees. Motion by T r u s t e e C l i n g a n , seconded by T r u s t e e Bourgault t o adjourn. Motion carried 7 - 0 . M e e t i n g a d j o u r n e d a t 4:55 p.m. Respectfully Ronald Recorded by: Sadie Riffle A p p r o v e d : 3 - do -93 M. submitted, Wood, Chairman Adjournment �5.1 WEST SHORE COMMUNITY C O L L E G E MEMORANDUM TO: Dr. W i l l i a m Anderson and Board o f Trustees FROM: Terry Luxforcp-^^^f DATE: February SUBJECT: Recommendation f o r 1995 O c c u p a t i o n a l T r a i n i n g Equipment Purchase 2 0, 1995(7 /yUfnV^ / As y o u know, t h e M i c h i g a n D e p a r t m e n t o f E d u c a t i o n g i v e s c o m m u n i t y colleges an annual grant t o purchase equipment f o r occupational programs. T h i s amount i s n e v e r g u a r a n t e e d a n d v a r i e s f r o m y e a r to year. The f o l l o w i n g i s a recommendation f o r t h epurchase o f e q u i p m e n t f o r t h e O c c u p a t i o n a l D i v i s i o n u n d e r t h e 1995 On-Going Equipment Grant monies from t h eM i c h i g a n Department o f Education. The e q u i p m e n t a n d s p e c i f i c a t i o n s w e r e d e v e l o p e d b a s e d u p o n i n p u t from t h e i n s t r u c t o r s and s t a f f d i r e c t l y i n v o l v e d i nt h e data processing program. DATA PROCESSING Item IBM Bids Quantity andD e s c r i p t i o n o r IBM C o m p a t i b l e Computer Systems 15 Received from: STS C o m p u t e r s O f f i c e M a c h i n e s Co., I n c . C o r p o r a t e Computer ENTRE C o m p u t e r C e n t e r DMC U n l i m i t e d IBM $24,787.50 29,726.40 30,204.00 32,791.35 34,202.00 38,504.40 RECOMMENDATION: A w a r d t h e b i d t o ENTRE C o m p u t e r C e n t e r . This r e c o m m e n d a t i o n i s made o n t h e b a s i s o f t h e c o m p a n y t o m e e t equipment s p e c i f i c a t i o n s , w a r r a n t i e s and t h e c o l l e g e s previous experience w i t h t h i s equipment. Install Bids Network W i r i n g f o r a l l Computers Received from: Shareco Communications Voice Data Systems RECOMMENDATION: Award t h e b i d t o Shareco 1-Room 2 1 0 $ 3,767.00 5,113.09 Communications �2/20/95 Page 2 As t h e B o a r d k n o w s , t h e c o l l e g e a n d t h e t e c h n i c a l p r e p a r a t i o n p a r t n e r s h i p a r e s h a r i n g t h e new t e c h n i c a l c e n t e r a n d e q u i p m e n t for i n s t r u c t i o n a l purposes. The s e c o n d a r y s c h o o l s m a k i n g up t h e p a r t n e r s h i p w i l l be s t a r t i n g a program which r e q u i r e s a network with a powerful f i l e server. The c o l l e g e ' s d a t a processing p r o g r a m i s a l s o i n need o f a f i l e s e r v e r w i t h more c a p a c i t y , due to t h e i n c r e a s e d use o f t h ecomputers a n ds o f t w a r e b ya l l departments i nt h ec o l l e g e andt h eestablishment o f t h e I n t e r n e t . I n o r d e r t o s e r v i c e t h eneeds o f b o t h t h e s e c o n d a r y a n d c o l l e g e p r o g r a m s , t h eMason-Lake I n t e r m e d i a t e S c h o o l D i s t r i c t i s w i l l i n g t o s h a r e i n t h e c o s t o f a new f i l e s e r v e r . T h e c o s t o f t h i s new f i l e server, i n s t a l l e d w i t h t h et r a n s f e r o f a l l e x i s t i n g s o f t w a r e , w i l l be a t o t a l o f $8,500.00. This c o s t w o u l d be s h a r e d e q u a l l y b e t w e e n t h e I S D a n d WSCC a t a n a m o u n t o f $ 4 , 2 5 0 . 0 0 each agency. T h e f i l e s e r v e r w o u l d b e t h e p r o p e r t y o f WSCC. We f e e l t h a t t h i s i s a n e x c e l l e n t way t h r o u g h p a r t n e r i n g t o purchase s t a t e o f t h ea r t equipment. SECRETARIAL S T U D I E S Item IBM o r I B M C o m p a t i b l e C o m p u t e r Bids Quantity andDescription Systems received from: STS C o m p u t e r s O f f i c e M a c h i n e s Co., I n c . ENTRE C o m p u t e r C e n t e r C o r p o r a t e Computer DMC U n l i m i t e d IBM 10 $14,600.00 16,990.00 17,694.00 18,001.00 19,290.00 21,667.20 RECOMMENDATION: A w a r d t h e b i d t o ENTRE C o m p u t e r C e n t e r . This r e c o m m e n d a t i o n i s made o n t h e b a s i s o f t h e c o m p a n y t o m e e t equipment s p e c i f i c a t i o n s , w a r r a n t i e s andt h ec o l l e g e ' s previous experience w i t h t h i s equipment. �WEST SHORE COMMUNITY COLLEGE Scottville, Michigan MEMORANDUM DATE: February 2 0 , 1995 TO: Dr. Anderson and The Board of Trustees FROM: Cameron Brunet-Koch RE: Support Ava ilable to Campus Sexual Assault Victims A t our December 19, 1994 meeting, I distributed a copy of the proposed policy on "Support Available to Campus Sexual Assault Victims." There was a question regarding the appropriateness of having an alleged sexual assault incident handled through our campus judicial system. A t that time, I indicated I needed to further investigate the requirements of the Federal regulations and gather additional information from other community colleges in Michigan. I have concluded that process and at this time would like to report the information I collected. I had conversations with colleagues at other community colleges and all of them indicated that complaints of sexual harassment and sexual assault are handled through their campus disciplinary process, which is guided by due process regulations. In developing our policy I worked with our legal counsel. After concerns were raised at the December meeting, I recontacted Don Lawless and he confirmed my interpretation that the federal regulations require us to process a complaint of sexual assault by requiring us to "define on-campus disciplinary procedures," (see attached). He indicated that our policy, as currently w r i t t e n , was designed to meet the minimum requirements of the law and that we have attempted to fold the new requirements into our current existing policies and procedures. I am supportive of leaving the policy as it is currently written. I feel strongly that we w a n t to maintain our involvement in regulating the standards of our community. I would be reluctant to relinquish our right to be involved with an alleged sexual assault. The court system is not k n o w n for its timeliness in resolving a case and our situation may require immediate action. We need to maintain control over our community. I need to point out that our control is limited to only impacting one's status as a student at West Shore Community College. We also have a great deal more flexibility in being educational, if, and w h e n , we conclude (after following due process), that we need to impose some form of sanction. �Page 2 February 2 0 , 1995 Lastly, I would like to point out that the focus of this policy is w h a t is required of us w h e n dealing w i t h a " v i c t i m " of sexual assault. The literature I have read indicates that the Federal Government wants to insure that we are providing a safe environment (Campus Security A c t of 1990), and that we are educating our students about sex offenses. Based on the information available to us at this time, the Executive Council would like to request your approval of the policy on "Support Available to Campus Sexual Assault Victims." Thank you for your consideration. ih �\ NEW LAW PRIOR LAW I / COMMENTS mechanisms to support reapplication. Contractors must use this reapplication form. Individuals with zero family contribution under Simplified Needs Test (SNT) not required to provide any financial data, except as necessary to determine eligibility under SNT. ( Toll-free line must include TDD services for the deaf, and refer students with disabilities to the national clearinghouse on postsecondary education authorized by the Individuals with Disabilities Education Act. Toll-free in/or. Secretary to m. information tel Toll-free number: 800-433-3243 Clearinghouse: HEATH Resource Center One Dupont Circle, Suite 800 Washington DC 20036-1193 800-544-3284 Changes "rape" to "sex offenses, forcible or nonforcible" See Dear Colleague Letters GEN-91-14 and GEN-91-27 for SRK Act information. Notice of Proposed Rulemaking (NPRM) to implement SRK Act published 7/10/92. Change to "sex offenses, forcible or nonforcible" is effective for the report due on 9/1/93; tracking of these crimes (rather than just "rape") should begin immediately. Disclosures regarding policies and procedures are required for periods of enrollment beginning on or after July 1, 1993. Law also clarifies periods of time to which crime statistics apply for various annual reports, as previously mandated by SRK Act. Nothing in this section of law shall be construed to confer a private right of action upon a y n, person to. enforce the provisions of this section of law. Disclosures (student c o n s u m e r i n f o r m a t i o n ) . Campus crime: sex offenses. Institution must disclose incidences of rape occurring on campus, and certain institutional policies regarding crime [required by amendments to / the HEA made by the Student Right-toKnow and Campus Security Act of 1990 (SRK Act)]. Effective September 1, 1993 S E C . 485(0(i)(F)(ii) Requires statement of: • policies and programs to prevent sex offenses • procedures to follow if a sex offense occurs Requires sex offense policies/procedures that: • include education programs to promote awareness of rape, acquaintance rape, and other sex offenses • describe sanctions to be imposed as result of on-campus disciplinary procedures • detail procedures to follow to whom to report, and importance of preserving evidence pi-Hp A (,\;«\ • define on-campus disciplinary procedures 0 .. • til** i- •) «*» (accuser and accused entitled to same 1 opportunities to have others present and both shall be informed of the proceeding outcome). • inform students of options to notify proper • law enforcement authorities, including 4 �k Refund distribution. provision. No comparable State licensure requirements. No comparable provision. Study abroad. •igtu 1992 NASFAA No comparable provision. on-campus and local police, and option to be assisted by campus authorities in notification • describe existing counseling, mental health or student services for victims of sexual assault, both on campus and in the community • describe options for, and assistance in, changing academic and living situations, if reasonably available. Effective July 1, 1993 SEC. 485(0(7) Refunds due when a student ceases attendance must be credited in die following order: (1) FFELP loan (outstanding balances) (2) Direct Lending loan (outstanding balance) (3) Perkins program loan (outstanding balance) (4) Pell Grant (5) SEOG (6) Federal Work-Study (FWS) (7) other Title IV programs (8) student Effective July 1,1993 S E C . 485(a)(1)(F) See also Refunds Currently, institution determines order in which it credits refunds to programs from which student received aid, If student was awarded non-Title IV aid, only part of refund is due Title IV programs, other than FWS or Byrd. [Technical amendment needed to exclude FWS from refund distribution; unclear where other aid programs (e.g., state, private, institutional, HHS) fit into distribution,] Effective for periods of enrollment beginning on or after July I, 1 9 . 93 Institutions that advertise job placement rates to attract students must inform prospective students of licensing requirements of the state in which die institution is located, for jobs for which the course of instrucdon prepares students. Effective July 23, 1992 S E C . 487(a)(8) Adds to requirement that institution provide to prospective students data concerning employment and graduation statistics, Pari of Program Participation Agreement. See c m e t omn regarding effective date under Program Institution must, as pan of information dissemination activities, disclose to students that enrollment in a program of study abroad approved for credit by the home institution may be considered enrollment in the home institution for purposes of applying for federal student financial assistance. Effective July 1,1993 SEC. 485(a)(i)(N) Participation Agreement terms. This disclosure is effective with respect to beginning on or after July 1, 1993; institutions should incorporate this disclosure in materials that will be distributed for those periods of enrollment, rather than waiting until July 1 1993 to begin making the , disclosure, periods of enrollment �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting M a r c h 2 0 , 1995 COLLEGE The M a r c h 2 0 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s h e l d a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r . C h a i r m a n Wood conducted t h e meeting. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , a n d C h a i r m a n Wood. Trustees absent: Denis M e i k l e . Others present: D r . W i l l i a m M. A n d e r s o n , R o b e r t Amsterburg (WKLA), D r . Cameron B r u n e t - K o c h , D r . T i m o t h y Dykstra, V i r g i n i a Fox, Cheryl Higginson ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , D i a n n N e i l - E n g b l a d e , T i m o t h y Omarzu ( M a n i s t e e News A d v o c a t e ) , W i l l i a m R o s e n o w , W i l l i a m W e s t p h a l , J o e Wood, D a v i d Y a r n e l l a n d Sadie R i f f l e . Motion by T r u s t e e B o u r g a u l t , seconded by Trustee C l i n g a n t o approve t h eminutes o f the F e b r u a r y 2 0 , 1995 r e g u l a r m e e t i n g as printed. Motion carried 6 - 0 . Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o the p r i n t e d agenda. T h e r e were no a d d i t i o n s or d e l e t i o n s . Motion by Trustee Bourgault, seconded by T r u s t e e McCarthy t o approve t h e agenda as p r i n t e d . Motion carried 6 - 0 . Agenda C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was n o n e . Public Comment comment a t Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g communiCommunications cations: 1) S e n a t e B i l l 237 - t h e p r o v i s i o n s i t makes a n d how i t w i l l e f f e c t W e s t S h o r e a n d W e s t Shore s t u d e n t s ; 2) a r t i c u l a t i o n agreement between F e r r i s S t a t e U n i v e r s i t y a n d West Shore Community C o l l e g e , and s t r e s s e d t h e r o l e Dean L u x f o r d h a d h a d i n making t h i s agreement a r e a l i t y ; 3) a l e t t e r regarding David Yarnell's recent a t t a i n m e n t o f APR r a t i n g w i t h t h e n a t i o n a l p u b l i c relation association; 4) announcement t h a t t h e computer f a i r w i l l be h e l d a t West Shore o n F r i d a y , March 24. �WSCC M i n u t e s Regular Meeting M a r c h 2 0 , 1995 Page - 2 - Dr. T i m o t h y D y k s t r a gave an u p d a t e on t h e s t a t u s of t h e p r e p a r a t i o n f o r t h e upcoming North C e n t r a l visit. The v i s i t i s s c h e d u l e d f o r s p r i n g o f 1996 North Central W i l l i a m Rosenow, D i r e c t o r o f R e c r e a t i o n , r e p o r t e d on t h e w e l l n e s s p r o g r a m a t West S h o r e . He s t a t e d t h e w e l l n e s s p r o g r a m was s t a r t e d a y e a r a n d o n e h a l f ago and has b r o u g h t t h e f o l l o w i n g a c t i v i t i e s t o campus: 1 health screening 2 f i t n e s s program 3 healthy diets 4 vegetarian cooking 5 stress r e l i e f 6 hypnotherapy f o rsmoking c e s s a t i o n 7 hypnotherapy f o rweight loss Wellness T r u s t e e Donald C l i n g a n , on b e h a l f o f t h e e n t i r e board, p r e s e n t e d a c e r t i f i c a t e o f commendation and a g i f t c e r t i f i c a t e t o D i a n n N e i l - E n g b l a d e as t h e r e c i p i e n t o f t h e S t a f f Member o f t h e S e m e s t e r - F a l l , 1994 a w a r d . Staff Member o f The S e m e s t e r The f i n a n c i a l s t a t e m e n t f o r F e b r u a r y was p r e s e n t e d b y V i r g i n i a F o x . She r e q u e s t e d a p p r o v a l o f the f o l l o w i n g e x p e n d i t u r e s : $489,901.12 G e n e r a l Fund 30,136.71 A u x i l i a r y Fund Motion by T r u s t e e K e i l , seconded by Trustee Bulger t o a p p r o v e t h e F e b r u a r y e x p e n d i t u r e s as o u t l i n e d b y Ms. F o x . M o t i o n c a r r i e d 6 - 0 . Financial Statement A proposed r e v i s i o n t o t h e College's Statement o f M i s s i o n a n d S t a t e m e n t s o f P u r p o s e was p r e s e n t e d f o r t h e second r e a d i n g . Trustee Bulger offered a c o r r e c t i o n i n p u n c t u a t i o n . Motion by Trustee McCarthy, seconded by Trustee B o u r g a u l t t o approve t h e second r e a d i n g w i t h t h i s c o r r e c t i o n . Motion carried 6 - 0 . Revision Statement o f Mission & Statements o f Purpose �WSCC M i n u t e s Regular Meeting M a r c h 2 0 , 1995 Page - 3 - A resolution t o hold a regular biennial election f o r t h e B o a r d o f T r u s t e e s was p r e s e n t e d . Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e K e i l t o a p p r o v e t h e r e s o l u t i o n as p r e s e n t e d . Motion c a r r i e d 6 - 0. The members w e r e r e m i n d e d t h e r e w i l l be t w o v a c a n c i e s f o r s i x - y e a r t e r m s on t h e b a l l o t t h i s year. A l l n o m i n a t i n g p e t i t i o n s must b e r e c e i v e d b y 4:00 p.m. o n M o n d a y , A p r i l 1 0 , 1 9 9 5 . The e l e c t i o n w i l l be h e l d on June 12, 1995. Motion by T r u s t e e K e i l , seconded by T r u s t e e McCarthy to adjourn. Motion carried 6 0. Meeting a d j o u r n e d a t 4:45 p.m. Respectfully submitted, Betlr McCarthy, Ronald Recorded by: Sadie Riffle Approved: V- - ( 7- 93 M. Wood, Secret Chairman Election Adjournment �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting A p r i l 1 7 , 1995 COLLEGE The A p r i l 1 7 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s h e l d a t 4:15 p.m. i n t h e B o a r d Room o f t h e C e n t r a l A d m i n i s t r a t i v e B u i l d i n g a t Mason C o u n t y C e n t r a l S c h o o l s . Chairman R o n a l d Wood c o n d u c t e d t h e m e e t i n g . Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., D e n i s M e i k l e a n d C h a i r m a n Wood. Absent: Beth McCarthy. Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g ( W K L A ) , D r . Cameron B r u n e t - K o c h , D r . T i m o t h y D y k s t r a , V i r g i n i a F o x , J e n n i f e r H e i l (News A d v o c a t e ) C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , W i l l i a m W e s t p h a l , D a v i d Y a r n e l l and Sadie R i f f l e . Guests f r o m Mason County C e n t r a l i n c l u d e d : Karen B i e n i e k , K r i s t i e C o u r t l a n d - W i l l i c k , Robert D'Agostino, James D i t t m e r , D r . D a n i e l P e t t e r s o n , M i c h a e l Robinson, and Bruce Smith. C h a i r m a n Wood e x p r e s s t h e b o a r d ' s g r a t i t u d e t o Mason C o u n t y C e n t r a l a d m i n i s t r a t i o n f o r a l l o w i n g West Shore t o h o l d i t s b o a r d meeti n g a t t h e i r f a c i l i t y and welcomed a l l i n attendance. M o t i o n by T r u s t e e B o u r g a u l t , seconded b y Trustee Bulger t o approve t h eminutes o f t h e M a r c h 2 0 , 1995 r e g u l a r m e e t i n g as p r i n t e d . M o t i o n c a r r i e d 4 - 0. Minutes C h a i r m a n Wood r e q u e s t e d a n y a d d i t i o n s o r d e l e t i o n s t o t h e p r i n t e d agenda. Hearing n o n e , m o t i o n w a s made b y T r u s t e e M e i k l e , seconded by T r u s t e e B o u r g a u l t t o approve t h e agenda as p r i n t e d . Motion carried 4 - 0. Agenda A t t h i s p o i n t i n t h e m e e t i n g C h a i r m a n Wood i n t r o d u c e d t h e o t h e r b o a r d members a n d a s k e d Dr. Anderson t o i n t r o d u c e s t a f f p r e s e n t . Superintendent Smith also introduced s t a f f and b o a r d members p r e s e n t f r o m Mason C o u n t y Central. Trustees C l i n g a n and K e i l at t h i s point. entered t h e meeting �WSCC M i n u t e s Regular Meeting A p r i l 17, 1995 Page - 2 C h a i r m a n Wood r e a d a l e t t e r o f g r a t i t u d e from Robert H a r r i s o n f o rh i s recent i n d u c t i o n i n t o t h e Mentor's Society. Dr. A n d e r s o n p r e s e n t e d communications: Communications the following 1) d i s t r i b u t e d c o p i e s o f t h e "Mason County C e n t r a l Connection" which listed v a r i o u s personnel ands t u d e n t connections b e t w e e n WSCC a n d t h e MCC c o m m u n i t y . 2) l e t t e r o f r e s i g n a t i o n f r o m D r . Raymond Mayer, P r o f e s s o r o f Science and Mathematics, who w i l l b e r e t i r i n g a t t h e e n d o f t h i s school year. 3) a n a n n o u n c e m e n t t h a t F o r r e s t T r o y w i l l again be speaking i n t h e area - t h i s time i t w i l l be f o r t h e Mason-Lake ISD A n n u a l Banquet. Dr. A n d e r s o n p r e s e n t e d t h e p r o p o s e d g o a l s f o r Goals 1995-96. He r e m i n d e d t h e b o a r d m e m b e r s t h a t these goals a r e t i e d t o long range goals adopted two y e a r s ago. The g o a l s w i l l be back ont h e June agenda f o r f o r m a l a p p r o v a l . Trustee Clingan s u g g e s t e d t h a t i f b o a r d members h a v e a n y c o n c e r n w i t h any o f t h e goals they should contact Dr. Anderson p r i o r t o t h e June meeting. The f i n a n c i a l s t a t e m e n t f o r M a r c h w a s p r e s e n t e d Financial by V i r g i n i a Fox. She r e q u e s t e d a p p r o v a l o f Statement the following expenditures: $563,565.60 G e n e r a l Fund 31,987.10 A u x i l i a r y Fund Motion b y T r u s t e e K e i l , seconded b y T r u s t e e Bulger to approve t h e March e x p e n d i t u r e s as o u t l i n e d b y Ms. F o x . M o t i o n c a r r i e d 6 - 0. Dr. A n d e r s o n gave a r e v i e w o f t h e r e c e n t m i l l a g e M i l l a g e results. He s t a t e d t h a t w h i l e t h e m i l l a g e r e q u e s t d i d n o t p a s s t h e c o l l e g e d i d r e c e i v e some v e r y s t r o n g community support d u r i n g t h e campaign and at t h e p o l l s . The n e x t s t e p i s t o l o o k a t what o p t i o n s a r e a v a i l a b l e and work f o rb o t h a s h o r t and l o n g t e r m s o l u t i o n . Trustee Clingan stated i t was i m p o r t a n t t o r e c o g n i z e t h e o u t s t a n d i n g w o r k d o n e by a d m i n i s t r a t i o n a n ds t a f f d u r i n g t h e p a s t y e a r s to e s t a b l i s h c r e d i b i l i t y i n t h e community. �WSCC M i n u t e s Regular Meeting A p r i l 17, 1995 Page - 3 W i l l i a m Westphal presented a recommendation from E x e c u t i v e C o u n c i l t oa d j u s t t u i t i o n r a t e s as follows: From To Tuition Rates In-district $43.00 $44.00 p e r c r . h r . Out-of-district 67.00 68.50 p e r c r . h r . Out-of-state 82.00 84.00 p e r c r . h r . Mr. W e s t p h a l s t a t e d t h a t t h e i n c r e a s e i n t u i t i o n r a t e s i s t h e n o r m a l i n c r e a s e made t o k e e p i n l i n e w i t h t h e o p e r a t i o n a l s i d e o f the budget and n o t t h e r e s u l t o f t h e millage defeat, T h e i n c r e a s e s w i l l n e t WSCC a p p r o x i m a t e l y $30,000 p e r y e a r . Motion by Trustee Clingan, s e c o n d e d b y T r ut e e B o u r g a u l t t o a p p r o v e t h e t u i t i o n s i n c r e a s e s a s o ul i n e d b y E x e c u t i v e C o u n c i l . t Motion carried 6 0. Drs. D y k s t r a a n d L u x f o r d p r e s e n t e d t h e recommended fee schedules f o r t h e i r r e s p e c t i v e areas. There were m i n i m a l changes proposed. I t was s t a t e d t h e i n c r e a s e s were a r e s u l t o f h i g h e r c o s t o f s u p p l i e s f o r p a r t i c u l a r c l a s s e s o r i n some c a s e s a n e w f e e t o cover expenses n o t i n c u r r e d b e f o r e . Motion by T r u s t e e M e i k l e , seconded b y T r u s t e e K e i l t o approve t h e recommended f e e s c h e d u l e s as p r e s e n t e d . Motion carried 6 - 0. Fee Schedule Dr. Cameron B r u n e t - K o c h announced t h a t g r a d u a t i o n w i l l b e M a y 1 4 t h a t 2:00 p.m. G e r a l d S v e n d o r a n d D e n n i s Houk w i l l s e r v e a s f a c u l t y m a r s h a l s . D r . G a i l I m i g w i l l be t h e main speaker. A list of g r a d u a t e s was p r e s e n t e d f o r a p p r o v a l . Motion by T r u s t e e B o u r g a u l t , seconded b y Trustee C l i n g a n t o approve t h e g r a d u a t e l i s t as p r e s e n t e d . Motion c a r r i e d 6 - 0. Motion b y T r u s t e e K e i l , seconded b y Trustee B o u r g a u l t to adjourn. Motion carried. 6 - 0. Meeting a d j o u r n e d a t 4 : 4 5 p.m. R o n a l d M. Wood, Recorded b y : Sadie R i f f l e Approved : 3 -A - -77 3 Chairman Graduation Adjournment �WEST SHORE COMMUNITY BOARD OF TRUSTEES Special Meeting May 8, 1 9 9 5 COLLEGE A s p e c i a l meeting o f t h eBoard o f Trustees C a l l t o Order f o r West S h o r e C o m m u n i t y C o l l e g e was h e l d o n and M o n d a y , May 8, 1 9 9 5 a t 7:02 p.m. i n t h e B o a r d Roll Call Room o f t h e Campus C e n t e r . Purpose o f t h e m e e t i n g was t o h o l d a g r i e v a n c e h e a r i n g r e q u e s t e d by Mr. G e o r g e B u l e y . The m e e t i n g was c o n d u c t e d b y C h a i r m a n R o n a l d M. Wood. Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , C h a r l e s K e i l O.D., D e n i s M e i k l e a n d C h a i r m a n Wood. Trustees absent: Beth McCarthy. Others present: D r . W i l l i a m M. A n d e r s o n , T h o m a s Barnes, George B u l e y , G e r a l d Cole, Donald Mattox, B r a d R i c h a r d s , W i l l i a m W e s t p h a l a n d Dan Yanna. M o t i o n w a s made b y T r u s t e e B o u r g a u l t a n d s e c o n d e d Closed b y T r u s t e e K e i l t o move i n t o c l o s e d s e s s i o n , a s r e q u e s t e d b y Mr. B u l e y , t o h e a r a g r i e v a n c e a p p e a l by Mr. B u l e y a n e m p l o y e e o f t h e c o l l e g e . M o t i o n c a r r i e d u n a n i m o u s l y b y a r o l l c a l l v o t e . ( 7 : 1 0 p.m.) Session R e t u r n e d t o open s e s s i o n a t 10:55, w i t h a l l p e r s o n n e l l i s t e d a t t h e b e g i n n i n g , w i t h t h e e x c e p t i o n o f Mr. Mattox, i n attendance. Motion by T r u s t e e M e i k l e , seconded by Trustee Bourgault t o adjourn. Motion carried 6 - 0 . M e e t i n g a d j o u r n e d a t 1 0 : 5 6 p.m. Respectfully Beth McCarthy, Ronald Recorded by: W i l l i a m M. A n d e r s o n Approved : J. J? - 93 submitted, M. Wood, Secretar, Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting May 2 2 , 1 9 9 5 T h e r e g u l a r May m e e t i n g w a s r e s c h e d u l e d f r o m May 1 5 t h t o May 2 2 n d d u e t o l a c k o f q u o r u m o n the 15th. T h e m e e t i n g w a s h e l d a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r . C h a i r m a n Wood c o n d u c t e d t h e m e e t i n g . Call t o Order and Roll Call Trustees present: John Bulger, Donald C l i n g a n , C h a r l e s K e i l O.D., B e t h M c C a r t h y , a n d C h a i r m a n R o n a l d Wood. Trustees absent: Richard Bourgault and D e n i s M e i k l e . Others present: Dr. W i l l i a m M. A n d e r s o n , R o b e r t A m s t e r b u r g (WKLA), S h a r o n Bluhm, D r . Cameron B r u n e t - K o c h , D r . T i m o t h y D y k s t r a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), D r . T e r r y L u x f o r d , T i m O m a r z u ( M a n i s t e e News Advocate), Gerald Svendor, W i l l i a m Westphal, David Y a r n e l l and Sadie Riffle. Motion by T r u s t e e K e i l , seconded by T r u s t e e Clingan t o approve t h e minutes o f t h e A p r i l 1 7 , 1 9 9 5 r e g u l a r m e e t i n g a n d t h e May 8, 1 9 9 5 special meeting. Motion carried 5 - 0 . Minutes Agenda C h a i r m a n Wood r e q u e s t e d a n y a d d i t i o n s / d e l e t i o n s t o t h e p r i n t e d agenda. I t e m *3.5 D e c i s i o n o f G r i e v a n c e u s i n g a c l o s e d s e s s i o n was r e q u e s t e d . Mr. B u l e y h a d r e q u e s t e d t h a t a l l i t e m s p e r t a i n i n g t o t h e g r i e v a n c e be c o n d u c t e d i n a c l o s e d s e s s i o n . Motion by T r u s t e e C l i n g a n , seconded by T r u s t e e McCarthy t o approve t h e agenda w i t h t h i s a d d i t i o n . M o t i o n c a r r i e d 5 - 0. C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was n o n e . comment a t The following communications were p r e s e n t e d : 1) Dr. the Public Comment Communications C h a i r m a n Wood r e a d a n e w s r e l e a s e a n n o u n c i n g W i l l i a m M. A n d e r s o n h a d r e c e n t l y r e c e i v e d M i c h i g a n V o l u n t e e r L e a d e r s h i p Award. 2) Copies o f t h e Small Business Development Center Annual Report were d i s t r i b u t e d by Dr. Anderson. The r e p o r t f e a t u r e d a n a r t i c l e r e g a r d i n g a w o r k s h o p h e l d a t WSCC. �WSCC M i n u t e s Regular Meeting May 2 2 , 1995 Page - 2 Mr. Westphal presented the following donations: Donations 1) 20 Y a r d s o f c l a y f o r t h e S o f t b a l l F i e l d f r o m t h e Mason C o u n t y S l o P i t c h League f o r t h e R e c r e a t i o n Department 2) A c o p y o f T h e y D i e d t o Make Men F r e e f r o m W i l l i a m M. A n d e r s o n v a l u e d a t $ 3 0 . 0 0 t o t h e L i b r a r y . 3) a copy of Tourism: P r i n c i p l e s , P r a c t i c e s , P h i l o s o p h i e s f r o m R o b e r t M c i n t o s h v a l u e d a t $30.00 to the L i b r a r y . M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e t o a c c e p t t h e d o n a t i o n s and send l e t t e r s o f to the donors. Motion carried 5-0. McCarthy gratitude A p r e s e n t a t i o n o f WSCC 1 s P l a n f o r S t u d e n t A c a d e m i c A c h i e v e m e n t A s s e s s m e n t was made b y D e a n L u x f o r d , G e r a l d Svendor and Sharon Bluhm. The p l a n h a s b e e n i n p r o c e s s f o r a p p r o x i m a t e l y a y e a r and i s t h e p r o d u c t o f a TQM t e a m w h o s e m e m b e r s h i p i s made u p o f f a c u l t y and s t a f f . M o t i o n by T r u s t e e K e i l , seconded b y T r u s t e e M c C a r t h y t o e n d o r s e t h e c o n c e p t as o u t l i n e d b y t h e TQM team. I t was s t r e s s e d t h a t t h e s t a f f i n g , i f a n y , w i l l be done t h r o u g h t h e b u d g e t p r o c e s s a n d t h a t p o r t i o n was n o t b e i n g e n d o r s e d at the present time. Motion c a r r i e d 5-0. Plan f o r Student Academic Achievement Assessment T r u s t e e D o n a l d C l i n g a n , on b e h a l f o f t h e e n t i r e board, p r e s e n t e d a c e r t i f i c a t e o f commendation and a g i f t c e r t i f i c a t e t o S a d i e R i f f l e as t h e r e c i p i e n t o f t h e S t a f f Member o f t h e S e m e s t e r S p r i n g 1995 award. Staff Member of the Semester Dean W e s t p h a l a n n o u n c e d t h a t t h e s u p p o r t s t a f f has r e c e n t l y h e l d an e l e c t i o n and have d i s continued t h e i r a s s o c i a t i o n with the Michigan E d u c a t i o n A s s o c i a t i o n as a b a r g a i n i n g u n i t . T h e g r o u p w i l l now r e p r e s e n t t h e m s e l v e s under the t i t l e o f West S h o r e Community C o l l e g e Educ a t i o n a l Support Personnel. Support Staff Election Mr. W e s t p h a l i n f o r m e d t h e g r o u p t h a t a l l p e r s o n n e l a t W e s t S h o r e h a v e now h a d M u t u a l G a i n s Bargaining training. T h i s c o n c e p t w i l l be u s e d in contract settlements throughout the college. Mutual Gains Bargaining �WSCC M i n u t e s Regular Meeting May 2 2 , 1995 Page -3M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e McCarthy t o h o l d a closed session a f t e r the o t h e r i t e m s on t h e agenda have been d e a l t w i t h t o d i s c u s s a d e t e r m i n a t i o n on a g r i e v a n c e . M o t i o n c a r r i e d by r o l l c a l l v o t e : 5 ayes 0 nays. Closed Session Mr. W e s t p h a l r e q u e s t e d t h e a p p r o v a l o f a n a u c t i o n t o be h e l d t o d i s p o s e o f s u r p l u s i t e m s t h e c o l l e g e has a c c u m u l a t e d . Requests f o r proposals t o h o l d a n a u c t i o n was s e n t t o s e v e n a r e a a u c t i o n s e r v i c e s , f i v e responded. A l l five services v i s i t e d the campus. Based on t h e e v a l u a t i o n o f t h e p r o p o s a l s r e c e i v e d i t was r e c o m m e n d e d t h a t S c h u l t z A u c t i o n S e r v i c e o f New E r a b e e m p l o y e d t o c o n d u c t an a u c t i o n on J u l y 22, 1995. M o t i o n by T r u s t e e C l i n g a n , seconded by T r u s t e e B u l g e r t o a u t h o r i z e t h e a d m i n i s t r a t i o n t o make a r r a n g e m e n t s t o h o l d an a u c t i o n as o u t l i n e d a b o v e . Motion c a r r i e d 5-0. Auction T h e f i n a n c i a l s t a t e m e n t f o r A p r i l was p r e s e n t e d b y Mr. W e s t p h a l . He r e q u e s t e d a p p r o v a l o f t h e following expenditures: Financial Statement $460,484.70 G e n e r a l Fund 24,697.92 A u x i l i a r y Fund M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o a p p r o v e t h e A p r i l e x p e n d i t u r e s as l i s t e d above. Motion carried 5-0. Mr. W e s t p h a l d i s t r i b u t e d c o p i e s o f a b u d g e t development time l i n e . He r e q u e s t e d a T r u t h i n T a x a t i o n H e a r i n g and a s p e c i a l b o a r d meeting f o r t h e p u r p o s e o f s e t t i n g t h e t a x l e v y be h e l d o n J u n e 5, 1995 a n d a b u d g e t h e a r i n g b e h e l d o n J u n e 1 9 , 1995 a t 3:30 p.m. M o t i o n by T r u s t e e M c C a r t h y , seconded by T r u s t e e B u l g e r t o s e t t h e d a t e o f J u n e 5, 1995 f o r a T r u t h i n T a x a t i o n H e a r i n g and a s p e c i a l b o a r d meeting to set the tax levy. A budget hearing w i l l b e h e l d o n J u n e 1 9 , 1995 a t 3:30 p.m. Motion c a r r i e d 5-0. Budget �WSCC M i n u t e s Regular Meeting May 2 2 , 1 9 9 5 Page - 4 The f o l l o w i n g r e s o l u t i o n was o f f e r e d a s a m o t i o n by T r u s t e e C l i n g a n , seconded b y T r u s t e e B u l g e r : Resolution WHEREAS, W e s t S h o r e C o m m u n i t y C o l l e g e w i l l b e levying property taxes i n t h e College d i s t r i c t i n 1995; a n d WHEREAS, t h e a u t h o r i z e d m i l l a g e r a t e f o r 1 9 9 5 f o r West S h o r e C o m m u n i t y C o l l e g e i s 2.1753 m i l l s f o r operating purposes. NOW, THEREFORE, BE I T RESOLVED THAT: The B o a r d o f T r u s t e e s o f West S h o r e C o m m u n i t y College, by adoption o f this resolution a t t h e i r r e g u l a r m e e t i n g h e l d i n t h e B o a r d Room o f t h e C o l l e g e o n May 2 2 , 1 9 9 5 , h e r e b y p r o p o s e s t o l e v y 2.1753 m i l l s f o r o p e r a t i n g p u r p o s e s i n 1995 . Motion carried 5 - 0 . Mr. W e s t p h a l d i s t r i b u t e d i n f o r m a t i o n r e g a r d i n g the changes i nr e t i r e m e n t f u n d i n g . I t h a s now been d e t e r m i n e d t h a t h e a l t h i n s u r a n c e b e n e f i t s must be p r e f u n d e d . T h i s change w i l l c o s t West S h o r e a m i n i m u m o f 6.4% o f p a y r o l l o r a p p r o x i m a t e l y $182,000 i n FY'96. Retirement T h i s c o m p l e t e d i t e m s on t h e p r i n t e d agenda w i t h the e x c e p t i o n o f t h e c l o s e d session. Board members a d j o u r n e d t o a c l o s e d s e s s i o n a t 5:25 p.m. t o c o n s i d e r a g r i e v a n c e . M e e t i n g r e c o n v e n e d a t 5:45 w i t h a l l b o a r d m e m b e r s l i s t e d a t t h e beginning o f t h eminutes i n attendance. Closed Session Motion b y T r u s t e e Bulger, seconded by T r u s t e e K e i l Grievance t o d e n y t h e g r i e v a n c e o f Mr. George B u l e y a n d t o affirm theaction of administration i n the termination of Mr. B u l e y ' s employment. Motion c a r r i e d on a r o l l c a l l v o t e o f 4 ayes - 0 nays and 1 a b s t e n t i o n . �WSCC M i n u t e s Regular Meeting May 2 2 , 1995 Page - 5 M o t i o n by T r u s t e e K e i l , seconded by to adjourn. Motion carried. 5 - 0 . j o u r n e d a t 5:45 p.m. Trustee Clingan M e e t i n g ad- Respectfully submitted, (3. Beth McCarthy, Ronald Recorded by: Sadie R i f f l e Approved: £ - / 7- 93 M. Wood, Secretar Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Special Meeting J u n e 5, 1 9 9 5 A s p e c i a l meeting o f t h e Board o f T r u s t e e sf o r the purpose o f c o n s i d e r i n g a r e s o l u t i o n t o s e t the 1995 t a x l e v y was c a l l e d t o o r d e r b y C h a i r man R o n a l d M. Wood i n t h e B o a r d Room o f t h e Campus C e n t e r . Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Beth McCarthy, and C h a i r man Wood. Trustees Absent: Charles Keil O.D., and Denis M e i k l e . Others present: Dr. W i l l i a m M. A n d e r s o n , W i l l i a m W e s t p h a l a n d S a d i e R i f f l e . C h a i r m a n Wood w e l c o m e d t h o s e i n a t t e n d a n c e a n d a s k e d Mr. W e s t p h a l t o a d d r e s s t h e i s s u e s o f the t a x l e v y . Mr. W e s t p h a l p r e s e n t e d c o p i e s o f a r e s o l u t i o n t o l e v y 2.1753 m i l l s f o r o p e r a t i n g a n d .0400 m i l l s f o r d e b t r e t i r e m e n t f o r a t o t a l l e v y o f 2.2153 m i l l s . Motion by T r u s t e e B u l g e r , seconded by T r u s t e e C l i n g a n t o a p p r o v e t h e r e s o l u t i o n as o u t l i n e d . Motion carried 5 0. Tax M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e Bourgault t o adjourn. Motion carried 5 - 0 . M e e t i n g a d j o u r n e d a t 7:20 p.m. Adjournment Respectfully submitted, Beth McCarthy, Ronald Recorded by Sadie R i f f l e Approved: M. Wood, Secretar/ Chairman Levy �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Truth i n Taxation Hearing J u n e 5, 1 9 9 5 The T r u t h i n T a x a t i o n H e a r i n g f o r t h e 1995 t a x l e v y o f West S h o r e C o m m u n i t y C o l l e g e was c a l l e d t o o r d e r i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , D o n a l d C l i n g a n , B e t h M c C a r t h y a n d C h a i r m a n Wood. Trustees absent: C h a r l e s K e i l O.D, and D e n i s Meikle. Others present: D r . W i l l i a m M. A n d e r s o n , W i l l i a m Westphal and Sadie Riffle. The p u r p o s e o f t h e h e a r i n g w a s t o c o m p l y w i t h t h e requirements o f A c t 5 Public Acts o f Michigan, 1982 t o d i s c u s s t h e 1 9 9 5 t a x l e v y a n d t o r e c e i v e t e s t i m o n y f r o m t a x p a y e r s r e g a r d i n g t h e same. Mr. W e s t p h a l e x p l a i n e d t h e c a l c u l a t i o n o f t h e t a x l e v y a n d how t h e m i l l a g e w a s d e t e r m i n e d . There was n o p u b l i c i n p u t . Purpose Proposed Tax L e v y A c t i o n t o s e t t h e t a x l e v y w i l l be t a k e n a t a special meeting immediately following t h e hearing. C h a i r m a n Wood d e c l a r e d t h e h e a r i n g c l o s e d a t 7:10 p.m. Resi Ronald Recorded by: Sadie Riffle Approved: :tfully submitted, C&JLr m a n Chai M. Wood, Closure of Meeting �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Budget H e a r i n g J u n e 19, 1995 The J u n e 1 9 , 1995 b u d g e t h e a r i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e C o m m u n i t y C o l l e g e was c a l l e d t o o r d e r a t 3:30 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , Don C l i n g a n , C h a r l e s K e i l , O.D., B e t h M c C a r t h y , D e n i s M e i k l e ( a r r i v e d a t 3:55 p.m.) a n d C h a i r m a n Wood. Others present: D r . W i l l i a m M. A n d e r s o n , Bob A m s t e r b u r g , D r . C a m e r o n B r u n e t - K o c h , D r . Timothy D y k s t r a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), W i l l i a m W e s t p h a l , D a v i d Y a r n e l l and K a t h y Brown. Chairman Wood c o n v e n e d t h e meeting. T r u s t e e B u l g e r , Chairman o f t h e Finance Committee, Budget made some o p e n i n g r e m a r k s r e g a r d i n g t h e p r e p a r a Presentation t i o n o f t h e p r o p o s e d b u d g e t a n d how i t i s t i e d t o the goals f o r t h e c o l l e g e . Mr. W e s t p h a l g a v e a l i n e item explanation o f t h e proposed budget. Dr. A n d e r s o n p r e s e n t e d a r e v i e w o f t h e c r i t i c a l needs w h i c h i n i t i a t e d t h e m i l l a g e p r o p o s a l and summarized and a n a l y z e d t h e p r o c e s s i n v o l v e d i n t h e development of t h e proposed budget. C h a i r m a n Wood a s k e d f o r a n y p u b l i c c o m m e n t . Denis Meikle suggested t h e p o s s i b i l i t y o f l e a s i n g computer equipment r a t h e r than purchasing i t . W i l l i a m Westphal responded t o h i s suggestion i n d i c a t i n g t h a t t h e o p t i o n o f l e a s i n g e q u i p m e n t was s t u d i e d b u t p u r c h a s i n g t h e equipment w o u l d be t h e most c o s t e f f e c t i v e . T h e r e b e i n g no f u r t h e r d i s c u s s i o n , Chairman d e c l a r e d t h e h e a r i n g c l o s e d a t 4:15 p.m. Respectfully Ronald Recorded by: K a t h y Brown Approved: Wood submitted, M. Wood, Chairman Adjournment �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting J u n e 19, 1995 The J u n e 1 9 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Charles K e i l , O.D., B e t h M c C a r t h y , D e n i s M e i k l e a n d C h a i r m a n Wood. Others present: D r . W i l l i a m M. A n d e r s o n , Robert Amsterburg (WKLA), D r . Cameron B r u n e t Koch, M a r g a r e t C l o u t i e r , Gerry Cole, Dr. T i m o t h y D y k s t r a , V i r g i n i a Fox, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), C h e r y l Hogan, M a r y L o p e r , Ronda M c W a t t e r s , R o b e r t Marquardt, P r e s i d e n t o f M e m o r i a l M e d i c a l C e n t e r o f West M i c h i g a n , Donna N i c k e l s o n , T i m o t h y Omarzu ( M a n i s t e e News A d v o c a t e ) , B a r b a r a R o b i n s o n , L i n d a Wagner, W i l l i a m W e s t p h a l and D a v i d Y a r n e l l . Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o a p p r o v e t h e m i n u t e s o f t h e May 2 2 , 1 9 9 5 r e g u l a r m e e t i n g a n d t h e J u n e 5, 1 9 9 5 s p e c i a l meeting. Motion carried 7 - 0 . Minutes C h a i r m a n Wood r e q u e s t e d a n y a l t e r a t i o n s t o t h e agenda. Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e B u l g e r t o a p p r o v e t h e agenda as p r i n t e d . Motion carried 7 - 0 . Agenda C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was n o n e . Dr. A n d e r s o n p r e s e n t e d cations : comment a t the following communi- Public Comment Communications 1) W i l l i a m R o s e n o w h a s i n f o r m e d h i m t h a t W e s t Shore Community C o l l e g e has been asked t o h o s t the Class A & B S t a t e Regional Cross Country Run o n O c t o b e r 2 9 . 2) t h a n k y o u l e t t e r f r o m A l l i s o n C l o u t i e r , a 1995 L u d i n g t o n H i g h S c h o o l g r a d u a t e , f o r t h e generous academic s c h o l a r s h i p she r e c e i v e d from West S h o r e . 3) t h a n k y o u l e t t e r a n d a $ 2 0 0 . 0 0 d o n a t i o n f r o m J o d i H a l l , on b e h a l f o f M a n i s t e e ' s Grad Bash '95, f o r t h e use o f t h e r e c r e a t i o n c e n t e r and f o r t h e support given through t h e years t o t h e i r organization, �WSCC M i n u t e s Regular Meeting J u n e 2 0 , 1994 Page -2- C h a i r m a n Wood c o n g r a t u l a t e d b o t h D o n a l d C l i n g a n a n d J o h n B u l g e r as r e - e l e c t e d members o f t h e B o a r d o f Trustees. Mr. W e s t p h a l a n n o u n c e d t h e d o n a t i o n o f 9,500 pounds o f s c r a p s t e e l from F a b - L i t e , I n c . f o r t h e welding department. The d o n a t i o n i s v a l u e d a t $2,375. Motion by T r u s t e e B u l g e r , seconded by Trustee K e i l t o accept t h e donation o f scrap s t e e l and t o send a l e t t e r o f g r a t i t u d e t o F a b - L i t e ,I n c . M o t i o n c a r r i e d 7 - 0. Donations Mr. R o b e r t M a r q u a r d t , P r e s i d e n t o f M e m o r i a l Medical C e n t e r , p r e s e n t e d a m o n e t a r y g i f t i n t h e amount o f $ 3 4 , 0 0 0 t o C h a i r m a n Wood t o h e l p f u n d t h e D i s t a n c e Learning/Internet initiative. Motion by Trustee B o u r g a u l t , seconded by T r u s t e e M e i k l e t o accept t h e g i f t o f $34,000 and t o send a l e t t e r o f g r a t i t u d e t o Memorial Medical Center. Motion c a r r i e d 7 - 0 . The n e e d t o e s t a b l i s h a m e e t i n g d a t e a n d t i m e t o Organizational h o l d a n o r g a n i z a t i o n a l m e e t i n g was d i s c u s s e d . Meeting Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e B u l g e r t o h o l d t h e m e e t i n g o n M o n d a y , J u l y 3, 1 9 9 5 a t 4:00 p.m. i n t h e B o a r d Room. Motion carried 7-0. The p r o g r e s s made t o w a r d a c h i e v i n g t h e FY'95 I n s t i t u t i o n a l G o a l s was h i g h l i g h t e d b y D r . Anderson. FY'95 Goals Dr. A n d e r s o n p r e s e n t e d t h e p r o p o s e d institutional g o a l s f o r FY'96. Motion by Trustee K e i l , seconded by T r u s t e e C l i n g a n t o a p p r o v e t h e proposed goals as p r e s e n t e d . Motion carried 7 - 0 . FY'96 Goals C h a i r m a n Wood d i s c u s s e d D r . A n d e r s o n ' s a n n u a l e v a l u a t i o n , t h a n k i n g and commending h i m f o r t h e e x c e l l e n t j o b he i s d o i n g , a d d i n g t h a t he considers Dr. Anderson's e v a l u a t i o n e x c e l l e n t . President's Evaluation �WSCC M i n u t e s Regular Meeting J u n e 19, 1995 Page -3C h a i r m a n Wood r e c o m m e n d e d t h e e x t e n s i o n o f D r . Anderson's c o n t r a c t out t o i t s normal configuration of t h r e e y e a r s , i n c l u s i v e o f 1997-98. He a l s o recommended a p p r o v a l o f a P r o f e s s i o n a l Development Leave r e q u e s t e d by Dr. A n d e r s o n f o r J u l y and A u g u s t , 1995. M o t i o n by T r u s t e e C l i n g a n t o a p p r o v e t h e P r o f e s s i o n a l D e v e l o p m e n t Leave and e x t e n d Dr. A n d e r s o n ' s c o n t r a c t t h r o u g h 1997-98, s e c o n d e d by T r u s t e e K e i l . Motion carried 7-0. T r u s t e e C l i n g a n s t a t e d t h a t Dr. Anderson's l e a v e i s h i g h l y d e s e r v e d and added t h a t a r r a n g e m e n t s h a v e b e e n made f o r t h e c o l l e g e t o r u n e f f e c t i v e l y i n h i s absence. M o t i o n by T r u s t e e K e i l , seconded by T r u s t e e B u l g e r , t o move i n t o c l o s e d s e s s i o n t o d i s c u s s negotiations. M o t i o n p a s s e d on a r o l l call v o t e w i t h a l l members c a s t i n g an a f f i r m a t i v e vote. The B o a r d moved i n t o c l o s e d s e s s i o n a t 4:45 p.m. The m e e t i n g r e c o n v e n e d Members p r e s e n t . a t 5:15 p.m. with Extension of President's C o n t r a c t and Approval of Professional Development Leave Closed Session a l l Board M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e C l i n g a n t o a p p r o v e a n o v e r a l l i n c r e a s e o f 2% i n a d m i n i s t r a t i v e s a l a r i e s f o r FY'96 a n d t o a p p r o v e p a r t i c i p a t i o n of a d m i n i s t r a t o r s i n the Separation R e c o g n i t i o n Program. Motion c a r r i e d 7-0. Administrative Salaries M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e Supervisory McCarthy, t o r a t i f y the proposed one-year c o n t r a c t Contract b e t w e e n West Shore Community C o l l e g e and S u p e r v i s o r y S t a f f t o i n c l u d e a 2% w a g e i n c r e a s e a n d t o u p d a t e p o s i t i o n t i t l e s and m i n o r l a n g u a g e c l a r i f i c a t i o n in the c o n t r a c t . Motion carried 7-0. M o t i o n by T r u s t e e C l i n g a n , seconded by T r u s t e e K e i l , t o r a t i f y the proposed one-year c o n t r a c t w i t h the Educational Support Personnel t o i n c l u d e a 2% w a g e i n c r e a s e , p a r t i c i p a t i o n o f support s t a f f i n the Separation Recognition Program and u p d a t i n g o f j o b c l a s s i f i c a t i o n s i n A p p e n d i x A. Motion c a r r i e d 7-0. Support Staff Contract �WSCC M i n u t e s Regular Meeting J u n e 19, 1995 Page - 4 Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d a t i o n f o r a F e d e r a l Work wage i n c r e a s e f o r F e d e r a l a n d S t a t e Work S t u d y S t u d y Wage R a t e P r o g r a m f i r s t y e a r s t u d e n t s f o r FY'96. Motion by T r u s t e e M e i k l e , seconded by Trustee C l i n g a n t o approve t h e recommendation. Motion carried 7 - 0 . V i r g i n i a Fox p r e s e n t e d t h e F i n a n c i a l Statement f o r t h e m o n t h o f May a n d r e q u e s t e d a p p r o v a l o f t h e following expenditures: $472,384.54 G e n e r a l Fund 27,604.24 A u x i l i a r y Fund Motion by T r u s t e e Bulger, seconded by T r u s t e e K e i l t o a p p r o v e t h e May e x p e n d i t u r e s . Motion carried 7-0. Financial Statement M o t i o n by T r u s t e e B u l g e r , seconded by T r u s t e e K e i l , t o a p p r o v e t h e p r o p o s e d b u d g e t f o r 1995-96 as p r e s e n t e d a t t h e b u d g e t h e a r i n g . Motion c a r r i e d 7 - 0. Budget Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e Bulger t o adjourn. Motion carried 7 - 0 . Meeting a d j o u r n e d a t 5:35 p.m. Adjournment Respectfully R o n a l d M. Recorded by: K a t h y Brown submitted, Wood, Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Organizational Meeting J u l y 3, 1 9 9 5 The b i e n n i a l o r g a n i z a t i o n a l m e e t i n g o f t h e B o a r d C a l l t o Order o f T r u s t e e s o f West Shore Community C o l l e g e was and c a l l e d t o o r d e r a t 4 : 0 0 p.m. i n t h e B o a r d Room o f Roll Call Campus C e n t e r . Dr. Terry Luxford presided u n t i l the election o f a chairperson. The r e m a i n i n g p o r t i o n o f t h e m e e t i n g was c h a i r e d b y n e w l y r e - e l e c t e d C h a i r m a n R o n a l d M. Wood. B o a r d members p r e s e n t w e r e : John B u l g e r , Charles K e i l O.D., B e t h M c C a r t h y a n d C h a i r m a n Wood. Absent: Richard Bourgault, Donald Clingan and Denis Meikle. Others present: Dr. Terry Luxford, David Y a r n e l l and Sadie R i f f l e . Nomination b y T r u s t e e McCarthy, seconded by T r u s t e e B u l g e r o f R o n a l d M. Wood a s C h a i r m a n , h e a r i n g n o o t h e r n o m i n a t i o n t h e nominations were c l o s e d anda u n a n i m o u s b a l l o t c a s t f o r R o n a l d M. Wood a s C h a i r m a n . Carried 4 - 0 . Chairman Nomination by T r u s t e e Bulger, seconded by T r u s t e e K e i l o f D o n a l d C l i n g a n as V i c e Chairman, h e a r i n g no o t h e r n o m i n a t i o n t h e nominations were c l o s e d and a unanimous b a l l o t c a s t f o r Donald C l i n g a n as V i c e Chairman. Carried 4 - 0. Vice Chairman Nomination by T r u s t e e Bulger, seconded by T r u s t e e K e i l o f B e t h McCarthy as S e c r e t a r y , h e a r i n g no o t h e r n o m i n a t i o n t h e nominations were c l o s e d anda unanimous b a l l o t c a s t f o r B e t h McCarthy as S e c r e t a r y . Carried 4 - 0 . Secretary Nomination b y T r u s t e e K e i l , seconded by T r u s t e e B u l g e r o f R i c h a r d B o u r g a u l t as T r e a s u r e r , h e a r i n g no o t h e r n o m i n a t i o n t h e n o m i n a t i o n s w e r e c l o s e d a n d a unanimous b a l l o t c a s t f o r R i c h a r d B o u r g a u l t as Treasurer. Carried 4 - 0. Treasurer Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l t o a p p o i n t Dr. W i l l i a m Anderson as a d m i n i s t r a t i v e r e p r e s e n t a t i v e t o MCCA, R o n a l d Wood a s t r u s t e e r e p r e s e n t a t i v e and Jack Bulger t o serve as t r u s t e e a l t e r n a t e . Motion carried. 4 - 0 MCCA Representatives �WSCC B o a r d o f T r u s t e e s Organizational Meeting J u l y 3, 1 9 9 5 Page - 2 - Motion by T r u s t e e McCarthy, seconded by T r u s t e e K e i l to h o l d r e g u l a r meetings o f t h e Board o f Trustees o n t h e t h i r d M o n d a y o f t h e m o n t h a t 4:00 p.m. Motion carried 4 0. Meeting Dates and Time T h i s b e i n g a p u b l i c m e e t i n g C h a i r m a n Wood a s k e d f o r p u b l i c comment. T h e r e was n o n e . Public Comment Motion by T r u s t e e K e i l , seconded by T r u s t e e to adjourn. Motion carried 4 - 0 . Meeting a t 4:20 p.m. Adjournment tfullv Ronald Recorded by: Sadie Riffle Approved: Bulger adjourned submitted, °i Ml. ULJl M. Wood, Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting J u l y 17, 1995 The J u l y 1 7 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s f o r West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John B u l g e r , C h a r l e s K e i l O.D., a n d C h a i r m a n Wood. Absent: Donald Clingan, Beth McCarthy, and D e n i s M e i k l e . Others present: Robert A m s t e r b u r g (WKLA), S h a r o n B l u h m , D r . Cameron Brunet-Koch, Dr. Timothy Dykstra, V i r g i n i a Fox, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Dr. T e r r y L u x f o r d , D a v i d Y a r n e l l and S a d i e Riffle. Motion by T r u s t e e K e i l , seconded by T r u s t e e Bourgault t o approve t h e minutes o f t h e J u n e 19, 1995 r e g u l a r m e e t i n g , t h e b u d g e t h e a r i n g o f J u n e 19, 1995 a n d t h e o r g a n i z a t i o n a l m e e t i n g o f J u l y 3, 1 9 9 5 . M o t i o n c a r r i e d 4 - 0 . Minutes Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e B u l g e r t o a p p r o v e t h e agenda as printed. Motion carried. Agenda C h a i r m a n Wood r e q u e s t e d a n y p u b l i c at this time. T h e r e was n o n e . P u b l i c Comment Mr. Westphal presented comment the following donations: 1) 3 9 , 0 0 0 p o u n d s o f s c r a p s t e e l f r o m P a n d r o l Jackson, Inc. f o r t h e welding department valued a t $9,750 ( t h i s i s t h e t o t a l s c r a p d o n a t e d during FY'95 f r o m P a n d r o l Jackson). 2) f o r t y f e e t o f c h a i n l i n k f e n c e , p o s t s a n d b r a c k e t s f r o m F i s h e r F e n c e Company i n L u d i n g t o n f o r t h e R e c r e a t i o n Center v a l u e d a t $100. Motion by T r u s t e e K e i l , seconded by Trustee B o u r g a u l t t o accept t h e donations and t h a t l e t t e r s o f g r a t i t u d e be f o r w a r d e d t o t h e d o n o r s . Motion c a r r i e d 4 - 0. Donations �WSCC M i n u t e s Regular Meeting J u l y 17, 1995 Page - 2 A request t o h o l d two r e g u l a r board meetings o f f campus was p r e s e n t e d . As h a s b e e n t h e p r a c t i c e f o r t h e past s e v e r a l years t h e October and A p r i l b o a r d m e e t i n g s a r eh e l d a t h i g h schools i nt h e c o l l e g e d i s t r i c t . Motion by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t t o a u t h o r i z e D r . A n d e r s o n t o make t h e arrangements f o r t h e two off-campus board meetings. Motion carried. Final arrangements f o r t h e meetings w i l l be p r e s e n t e d a t t h e September board meeting. O f f Campus Meetings Dr. L u x f o r d r e p o r t e d he h a d r e c e i v e d a l e t t e r o f r e s i g n a t i o n f r o m P r o f e s s o r Emma B u c k e f f e c t i v e August 10, 1995. M o t i o n b y T r u s t e e K e i l , seconded by Trustee Bulger to accept t h e r e s i g n a t i o n w i t h regrets. Motion c a r r i e d 4 - 0 . Resignation Dr. D y k s t r a gave a b r i e f i n t r o d u c t i o n o f the status o f developmental education. He t h e n i n t r o d u c e d S h a r o n Bluhm who gave a n i n depth report o f t h e developmental educat i o n p r o g r a m a t West Shore Community C o l l e g e a n d t h e c h a n g e s t h a t h a v e b e e n made d u r i n g the past f i v e years. After the presentation T r u s t e e B o u r g a u l t suggested an update next y e a r w o u l d b e h e l p f u l t o a s s e s s t h e new system. Developmental Education Mr. W e s t p h a l p r e s e n t e d t w o b i d s t o p r o v i d e t h e s t r u c t u r e d w i r i n g s y s t e m f o r a l l campus b u i l d i n g s : 1) S h a r c o C o m m u n i c a t i o n s - Grand Rapids $47,358 a n d 2) V i c e Data Systems T r a v e r s e C i t y $37,830.86. Mr. W e s t p h a l recommended t h e c o n t r a c t be awarded t o Voice Data Systems. Motion by Trustee K e i l , seconded by T r u s t e e Bulger t o award t h e b i d t o V i c e Data Systems i n t h e amount of $37,830.86. Motion carried 4 - 0 . Wiring System Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d a t i o n f o r t h e p u r c h a s e o f a new t e l e p h o n e system. He r e c o m m e n d e d a w a r d i n g t h e c o n t r a c t t o NETCOM Executone. He s t a t e d n o t o n l y w a s t h e p r o p o s a l sound f i n a n c i a l l y i n t h e amount o f $135,860 b u t t h a t Executone has always g i v e n t h e c o l l e g e e x c e l l e n t s e r v i c e over t h e past t h i r t e e n years. Motion by Trustee Telephone System �WSCC M i n u t e s Regular Meeting J u l y 1 7 , 1995 Page - 3 B o u r g a u l t , seconded b y T r u s t e e K e i l t o award the b i d t o NETCOM E x e c u t o n e i n t h e a m o u n t o f $135,860. Motion carried 4 - 0 . Mr. W e s t p h a l r e c o m m e n d e d t h e p u r c h a s e o f a Mainframe mainframe computer and software t o replace the a n t i q u a t e d u n i t now i n u s e . He e x p l a i n e d t h e f e a t u r e s o f t h e new c o m p u t e r / s o f t w a r e . After a b r i e f d i s c u s s i o n w a s h e l d m o t i o n w a s made b y T r u s t e e K e i l , seconded by Trustee Bulger t o p u r c h a s e a n I B M A/S 4 0 0 c o m p u t e r i n t h e a m o u n t of $70,247 a n d f r o m Computer Management a n d D e v e l o p m e n t S e r v i c e s a TEAMS 2 0 0 0 s o f t w a r e package i n t h e amount o f $183,128. Motion c a r r i e d 4 - 0. Mr. W e s t p h a l r e m i n d e d t h e b o a r d m e m b e r s t h e c o l l e g e a u c t i o n w i l l be h e l d on S a t u r d a y J u l y 22, a t t h e d i e s e l b u i l d i n g l o c a t i o n . Auction A copy o f t h ef i s c a l year-end a u d i t schedule was d i s t r i b u t e d f o r t h e b o a r d m e m b e r s p e r u s a l . F i n a l a c t i o n on t h e a u d i t by t h e Board w i l l be a t t h e N o v e m b e r 2 0 t h r e g u l a r m e e t i n g . Audit Schedule A recommendation t o finance t h e technology p r o j e c t was p r e s e n t e d b y Mr. W e s t p h a l . A f t e r a d i s c u s s i o n m o t i o n w a s made b y T r u s t e e K e i l , seconded by Trustee B o u r g a u l t t o approve internal funding with the expectation that a d m i n i s t r a t i o n w i l l r e t u r n t o t h e b o a r d when the p r o j e c t i scomplete, o r sooner i f t h e cash f l o w causes i t t o be done e a r l i e r , t o seek external five-year financing. Motion c a r r i e d 4-0. Financing Motion b y T r u s t e e K e i l , seconded b y T r u s t e e Bulger t o adjourn. Motion carried 4 - 0 . M e e t i n g a d j o u r n e d a t 5 : 0 5 p.m. Adjournment Respectfully submitted, Bethx-McCar Ronald Recorded by: Sadie Riffle M. Wood, Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting A u g u s t 2 1 , 1995 The A u g u s t 2 1 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: Richard Bourgault, Charles K e i l O.D., D e n i s M e i k l e , a n d C h a i r m a n Wood. Absent: John B u l g e r , Donald C l i n g a n , and Beth McCarthy. Others present: Robert Amsterburg (WKLA), D r . Cameron B r u n e t - K o c h , M a r g a r e t C l o u t i e r , Dr. Timothy D y k s t r a , V i r g i n i a Fox, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), M i k e L y o n s , T i m O m a r z u ( M a n i s t e e News A d v o c a t e ) , Al S e p t r i o n , David Y a r n e l l and Sadie R i f f l e . Motion by T r u s t e e B o u r g a u l t , seconded by Trustee K e i l t o a p p r o v e t h e m i n u t e s o f t h e J u l y 17, 1995 m i n u t e s as w r i t t e n . Motion c a r r i e d 4 - 0 . Motion by T r u s t e e M e i k l e , seconded by Trustee K e i l t o approve t h e agenda. T r u s t e e Wood a s k e d t h a t a 1 0 . 1 MCCA Summer W o r k s h o p b e a d d e d t o t h e p r i n t e d agenda. T r u s t e e M e i k l e amended h i s m o t i o n t o i n c l u d e t h e 10.1 a d d i t i o n , seconded by T r u s t e e Keil. Motion carried 4 - 0 . Virginia Fox r e p o r t e d t h e f o l l o w i n g donation: Minutes Agenda Donations Mr. a n d M r s . J o s e p h L e w i s d o n a t e d 160 b o o k s t o t h e l i b r a r y , n o v a l u e was g i v e n . Motion by T r u s t e e K e i l , seconded by T r u s t e e B o u r g a u l t t o accept t h e d o n a t i o n o f books and send a l e t t e r o f g r a t i t u d e t o t h e donors. Motion c a r r i e d 4 0. C h a i r m a n Wood r e q u e s t e d time. T h e r e was n o n e . any p u b l i c comment a t t h i s Public Comment Dr. Cameron B r u n e t - K o c h r e p o r t e d on t h e s t a t u s o f e s t a b l i s h i n g a c h a p t e r o f H a b i t a t f o r Humanity on t h e West S h o r e Campus. H o p e f u l l y , w i t h t h e a s s i s t a n c e o f an AmeriCorp v o l u n t e e r t h i s c a n be completed d u r i n g t h e school year. Habitat f o r Humanity Al Septrion, custodial supervisor, introduced Mike Lyons. Mike has r e c e n t l y been h i r e d as a member o f t h e c u s t o d i a l s t a f f . New Staff �WSCC M i n u t e s Regular Meeting A u g u s t 2 1 , 1995 V i r g i n i a Fox p r e s e n t e d t w o b i d s t o c o m p l e t e a s p h a l t r e p a i r s t o walkways t o b r i n g them i n t o compliance w i t h ADA r e q u i r e m e n t s . The b i d s w e r e as f o l l o w s : Asphalt Bids $12,182 $12,458 Laman A s p h a l t , I n c . Ron B r o w n & S o n s I n c . Proposals were r e q u e s t e d by t h r e e f i r m s , however, o n l y two s u b m i t t e d b i d s . Motion by Trustee M e i k l e , seconded by T r u s t e e K e i l t o award t h e b i d i n t h e amount o f $12,182 t o t h e l o w b i d d e r , Laman A s p h a l t . Motion c a r r i e d 4 - 0 . M a r g a r e t C l o u t i e r gave an updated r e p o r t on t h e c a p i t a l p r o j e c t s on campus. She r e p o r t e d t h e w i r i n g f o r t h e t e l e p h o n e system i s 99% f i n i s h e d and t h e " c u t - o v e r " s h o u l d o c c u r b y September 1. T h e new A/S 4 0 0 c o m p u t e r a n d a c c o m p a n y i n g s o f t ware s h o u l d a r r i v e i n September, w i t h i n s t a l l a t i o n o f t h e s o f t w a r e t o b e g i n soon a f t e r . Capital Projects V i r g i n i a Fox r e p o r t e d t h e c o l l e g e a u c t i o n r e c e n t l y h e l d n e t t e d $12,100. Auction C h a i r m a n Wood r e p o r t e d o n t h e a n n u a l M i c h i g a n C o m m u n i t y C o l l e g e A s s o c i a t i o n m e e t i n g he a t t e n d e d in Traverse City. MCCA Motion by T r u s t e e K e i l , seconded by Trustee to adjourn. Motion carried 4 - 0 . Meeting a t 4:30 p.m. Adjournment Respectfully Beth Recorded by: Sadie R i f f l e Approved: submitted, McCarthy, R o n a l d M. Bourgault adjourned Wood, Secretar Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting S e p t e m b e r 18, 1995 The S e p t e m b e r 1 8 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West S h o r e Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room o f t h e Campus C e n t e r b y C h a i r m a n R o n a l d M. Wood. Call t o Order and Roll Call Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Beth McCarthy, Denis M e i k l e a n d C h a i r m a n Wood. Absent: Charles K e i l , O.D. Others present: D r . W i l l i a m M. A n d e r s o n , D r . Cameron B r u n e t - K o c h , Harry C a l d w e l l , Paul D r e l l e s , Dr. Timothy Dykstra, Debra Hanna, C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), D r . D e n n i s Houk, Mary LaDue, D r . T e r r y L u x f o r d , T i m O m a r z u ( M a n i s t e e News A d v o c a t e ) , Connie Schumacher, G e r a l d Svendor, W i l l i a m Westphal, David Y a r n e l l and Sadie Riffle. Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e Meikle t o approve t h e minutes o f t h e August 2 1 , 1995 r e g u l a r m e e t i n g a s w r i t t e n . Motion carried 6-0. C h a i r m a n Wood w e l c o m e d D r , A n d e r s o n b a c k two month s t u d y l e a v e . from h i s Motion by T r u s t e e M e i k l e , seconded by T r u s t e e McCarthy t o a p p r o v e t h e agenda as p r i n t e d . Motion carried 6 0. C h a i r m a n Wood r e q u e s t e d time. T h e r e was n o n e . any p u b l i c Minutes comment a t t h i s Agenda Public Comment Off-Campu At t h e J u l y 1 7 t hr e g u l a r board meeting t h e board had Board a u t h o r i z e d D r . A n d e r s o n t o make a r r a n g e m e n t s t o hold Meetings two board meetings off-campus t h i s academic y e a r . Dr. A n d e r s o n r e p o r t e d arrangements h a v e b e e n made to h o l d t h e October r e g u l a r meeting a t Brethren H i g h School L i b r a r y and t h e A p r i l m e e t i n g w i l l be a t t h e Free S o i l gymnasium. Motion by Trustee Bulger, seconded by Trustee McCarthy t o h o l d t h e two o f f campus m e e t i n g s as a r r a n g e d a n d t h a t a p p r o p r i a t e n o t i c e s be p o s t e d . Motion carried 6 0. �WSCC M i n u t e s Regular Meeting September 18, 1995 Page - 2 Dr. A n d e r s o n r e p o r t e d t h a t a r r a n g e m e n t s have been completed t oh o l d a work s e s s i o n o f t h e board a t G i b b s r e s t a u r a n t o n T u e s d a y , O c t o b e r 3, 1 9 9 5 a t 3:00 p.m. T h i s i s a n i n f o r m a l p l a n n i n g s e s s i o n a n d no i t e m s o f a c t i o n w i l l b e h a n d l e d a t t h e m e e t i n g . Motion b y T r u s t e e C l i n g a n , seconded b y T r u s t e e B o u r g a u l t t o a p p r o v e t h e a r r a n g e m e n t s a s made b y Dr. A n d e r s o n . Motion c a r r i e d 6 - 0 . B o a r d Work Session Dr. D y k s t r a gave a n u p d a t e t o t h e p r e p a r a t i o n f o r the u p c o m i n g v i s i t f r o m N o r t h C e n t r a l . He s t a t e d t h a t t h e S t u d e n t Outcome Assessment model h a s been s u b m i t t e d a n dhas been f o r m a l l y approved. He a l s o g a v e t a r g e t e d d a t e s f o r t h e c o m p l e t i o n o f the p r e p a r a t i o n . North Central Dr. D y k s t r a i n t r o d u c e d Mr. P a u l D r e l l e s , A s s o c i a t e Professor o f Mathematics, who h a s r e c e n t l y j o i n e d the West Shore s t a f f . Dr. T e r r y L u x f o r d , i n t r o duced Connie Schumacher, A s s o c i a t e P r o f e s s o r o f B u s i n e s s S t u d i e s , who r e c e n t l y j o i n e d t h e s t a f f a t West Shore a s a f u l l - t i m e i n s t r u c t o r . Connie has t a u g h t s e v e r a l y e a r s a s a p a r t - t i m e i n s t r u c t o r in t h e business area. Staff Motion b y T r u s t e e B o u r g a u l t , seconded b y T r u s t e e B u l g e r t o move t o a c l o s e d s e s s i o n t o d i s c u s s negotiations. Motion c a r r i e d 6 - 0 on a r o l l call vote. ( 4 : 1 5 p.m.) Closed Session T h e m e e t i n g w a s r e c o n v e n e d a t 4 : 4 5 p.m. w i t h a l l b o a r d members l i s t e d a t t h e b e g i n n i n g a s p r e s e n t in attendance. Reconvened Mr. W e s t p h a l g a v e a b r i e f r e c a p o f t h e c h a n g e s i n the c o n t r a c t w i t h t h e WSCC F a c u l t y A s s o c i a t i o n . Motion b y T r u s t e e B o u r g a u l t , seconded b y T r u s t e e C l i n g a n t or a t i f y t h e t e n t a t i v e agreement w i t h t h e WSCC F a c u l t y A s s o c i a t i o n . M o t i o n c a r r i e d 6 - 0. Negotiations Faculty A c a p i t a l p r o j e c t s u p d a t e was g i v e n b y Mr. W e s t p h a l . Capital The s t r u c t u r e d w i r i n g p r o j e c t f o r phones a n d d a t a Projects j a c k s i n a l l o f f i c e s andclassrooms hasbeen completed. The new t e l e p h o n e s y s t e m has b e e n i n s t a l l e d a n d t r a i n i n g has b e e n c o m p l e t e d . T h e new A/S 4 0 0 c o m p u t e r i s o n campus a n d s t a f f w i l l s o o n b e g i n w o r k i n g w i t h t h e v a r i o u s s o f t w a r e modules. �I WSCC M i n u t e s Regular Meeting S e p t e m b e r 18, 1995 Page -3- V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t f o r t h e months o f J u l y and A u g u s t . She r e g u e s t a p p r o v a l of the f o l l o w i n g expenditures: Financial Statement $643,388.15 G e n e r a l Fund $118,751.51 A u x i l i a r y Fund Motion Bulger Motion by T r u s t e e t o approve carried 6 B o u r g a u l t , seconded by T r u s t e e t h e e x p e n d i t u r e s as p r e s e n t e d . 0. Mary LaDue, D i r e c t o r o f A d m i s s i o n s , announced a r e c o r d e n r o l l m e n t f o r F a l l 1995. There are 1,617 s t u d e n t s w i t h 13,234 c r e d i t s . Enrollment M o t i o n by T r u s t e e B o u r g a u l t , seconded by T r u s t e e McCarthy t o a d j o u r n . Motion c a r r i e d 6-0. M e e t i n g a d j o u r n e d a t 5:00 p.m. Adjournment R o n a l d M. Recorded by: Sadie R i f f l e Approved: I Wood, Chairman �WEST SHORE COMMUNITY BOARD OF TRUSTEES Regular Meeting O c t o b e r 16, 1995 COLLEGE The O c t o b e r 1 6 , 1995 r e g u l a r m e e t i n g o f t h e Board o f Trustees o f West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n the B r e t h r e n High School L i b r a r y by Chairman R o n a l d M. Wood. Call t o Order and Roll Call C h a i r m a n Wood t h a n k e d Mr. G r e g o r y Webster, S u p e r i n t e n d e n t , KND S c h o o l D i s t r i c t , f o r h i s hospitality. Dr. Anderson introduced t h e West Shore Community C o l l e g e s t a f f i n attendance, then t h a n k e d Mr. W e b s t e r f o r t h e c r e a t i v e welcome extended by t h e B r e t h r e n Middle School SixthGrade T h e a t r i c a l / D r a m a class. Trustees Present: Richard Bourgault, John Bulger, Donald C l i n g a n , Beth McCarthy, Denis M e i k l e a n d C h a i r m a n Wood. Absent: Charles K e i l , O.D. Others present: D r . W i l l i a m M. A n d e r s o n , D r . Cameron B r u n e t - K o c h , D r . T i m o t h y Dykstra, Virginia Fox, Dr. T e r r y Luxford, William Rosenow, Gregory Webster (KND Superintendent), William Westphal, David Y a r n e l l a n d C a t h e r i n e Szymke. Motion by Trustee Bourgault, seconded by Trustee Meikle t o approve t h e minutes of September 18, 1995 r e g u l a r m e e t i n g as w r i t t e n . M o t i o n c a r r i e d 6-0. Minutes T r u s t e e B o u r g a u l t r e q u e s t e d t h a t t h e agenda be revised t o show t h e r e m o v a l o f i t e m 6.3, A p p r o v a l o f C o l l e g e D e p o s i t o r y , as t h e F i n a n c e Committee continues t o study t h e issue. Motion by Trustee McCarthy, seconded by T r u s t e e C l i n g a n t o approve t h e agenda w i t h t h e r e m o v a l o f i t e m 6.3. M o t i o n c a r r i e d 6-0. Agenda C h a i r m a n Wood r e q u e s t e d a n y p u b l i c this time. T h e r e was n o n e . Public comment a t Comment �D r . A n d e r s o n p r e s e n t e d t h e B o a r d w i t h " T h e KND Connection Enrollment Data", i n d i c a t i n g t h a t the f i g u r e s r e p o r t e d were c o n s e r v a t i v e . The r e p o r t , however, c o n f i r m e d a s t r o n g l e v e l o f p a r t i c i p a t i o n b y KND r e s i d e n t s . Communications Dr. Anderson announced that the next L e g i s l a t i v e B r e a k f a s t w o u l d be h e l d on Monday, O c t o b e r 3 0 , 1 9 9 5 a t 9:30 a.m. i n t h e M y r t l e B. T h o m p s o n Room. Dr. Anderson announced that West Shore Community College, t h e WSCC B u s i n e s s a n d Industrial Development Institutute, and t h e Greater Muskegon Chapter o f t h e American S o c i e t y f o r Q u a l i t y C o n t r o l w i l l be p r e s e n t i n g a teleconference entitled "Quality Happens Through People". The t e l e c o n f e r e n c e w i l l be h e l d o n O c t o b e r 2 6 , 1 9 9 5 a t 1 1 : 0 0 a.m. i n t h e M y r t l e B. T h o m p s o n Room. A l l B o a r d members are invited. Dr. Anderson reported on t h e T h i r d Annual W r i t e r ' s C o n f e r e n c e w h i c h was h e l d o n campus. T h i s o u t s t a n d i n g e v e n t b r o u g h t 80 p a r t i c i p a n t s from a l l over t h e s t a t e o f Michigan t o hear k e y n o t e speaker, Helga Sandberg's p r e s e n t a t i o n on p o e t r y a n d t h e c o n f e r e n c e w h i c h f o l l o w e d on Saturday. C h a i r m a n Wood i n f o r m e d t h e B o a r d t h a t h e h a d r e c e i v e d a very nice note o f thanks from Sadie R i f f l e f o r t h e S t a f f Member o f t h e S e m e s t e r Award she r e c e i v e d . Chairman Wood p u b l i c l y r e a d a " B o s s ' s D a y " l e t t e r o f thanks p r e s e n t e d t o Dr. Anderson by Dr. Brunet-Koch, Dr. D y k s t r a , Dr. L u x f o r d and Mr. W e s t p h a l . Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d a t i o n t h a t the Board approve t h e low b i d proposal o f Helminski Construction i n t h e amount of $ 3 5 , 7 8 8 t o r e m o d e l t h e Campus a n d M e d i a C e n t e r restrooms per the specifications f o rthe project. A second b i d i n t h e amount o f $56,000 was received from Structural Specialties. The r e m o d e l i n g o f t h e r e s t r o o m s College Facilities �i n t h e Campus a n d M e d i a C e n t e r w i l l provide restroom facilities i n compliance with ADA requirements. Motion by Trustee Bourgault, seconded by Trustee Meikle t o approve t h e b i d proposal of Helminski Construction i n the a m o u n t o f $ 3 5 , 7 8 8 t o r e m o d e l t h e Campus a n d Media c e n t e r restrooms p e r t h e s p e c i f i c a t i o n s for the project. M o t i o n c a r r i e d 6-0. Mr. W e s t p h a l p r e s e n t e d a r e c o m m e n d a t i o n t h a t the Board accept t h e low proposal from Davis R o o f i n g , I n c . i n t h e amount o f $2,400 f o r repair o f t h e Technical Center roof. The f o l l o w i n g bids t o r e p a i r t h e Technical Center roof were r e c e i v e d : Davis Roofing, I n c . i n the amount o f $2,400; and Clingan-Irvine Assoc., I n c . i n t h e amount o f $2,765. The repair should be considered an interim s o l u t i o n o r t e m p o r a r y remedy which w i l l e x t e n d the remaining l i f e o f t h e roof from two t o four years o r more. Motion by Trustee B o u r g a u l t , seconded by T r u s t e e C l i n g a n that the Board accept the proposal of Davis Roofing, I n c . i n t h e amount o f $2,400 f o r r e p a i r o f t h e Technical Center roof. Motion c a r r i e d 6-0. V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t for t h e month o f September. She r e q u e s t s approval of t h e following expenditures: Financial Statement $391,783.58 G e n e r a l Fund $ 84,418.33 A u x i l i a r y Fund Motion by Trustee McCarthy, seconded Trustee Meikle t o approve t h e expenditures presented. M o t i o n c a r r i e d 6-0. by as Mr. W e s t p h a l e x t e n d e d h i s t h a n k s t o V i r g i n i a Fox a n d h e r s t a f f f o r t h e t r e m e n d o u s effort they put f o r t h i n working with the auditors. He t h e n p r e s e n t e d t h e B o a r d w i t h t h e FY 95 Audit Report. Motion by Trustee Bourgault, seconded by Trustee McCarthy t h a t t h e Board accept receipt o f t h e FY 95 A u d i t Report. M o t i o n c a r r i e d 6-0. FY 95 A u d i t Dr. Brunet-Koch presented t h e Board w i t h a report detailing statistics regarding the students being served by t h e c o l l e g e this Enrollment Report �fall. Percentages of male/female students, part-time/full-time students, f i r s t t i m e / c o n t i n u i n g s t u d e n t s , r a n g i n g i n age from u n d e r 18 t o o v e r 61, were o u t l i n e d i n her report. Mr. Rosenow reported on the intramural activities being conducted at West Shore Community C o l l e g e under t h e c o o r d i n a t i o n o f Dan Meyer. He reported that 100-110 individuals participate i n i n t r a m u r a l s each year. Both male and female athletes participate in flag football, volleyball, b a s k e t b a l l , b a s e b a l l , a n d d e c a t h l o n games h e l d a t West Shore Community C o l l e g e and a t o t h e r colleges around the State. West Shore Community College teams will travel to M o n t c a l m Community C o l l e g e i n December, and t o Northwestern Michigan College i n Traverse C i t y next spring. T h e y w i l l a l s o be c o m p e t i n g s o o n i n a s t a t e f l a g f o o t b a l l tournament a t F e r r i s State University. Mr. Rosenow expressed thanks t o the Student Senate f o r t h e i r support of the i n t r a m u r a l program. Student Senate bought s p e c i a l T - s h i r t s f o r a l l of l a s t year's participants. The B o a r d d i s c u s s e d t h e t r e n d s r e l a t e d t o i n t r a m u r a l s p o r t programs. Mr. Rosenow s t a t e d t h a t t h e p r o g r a m has generated a l o t of interest, and may be helpful in a t t r a c t i n g students looking f o r a well-rounded educational experience. The B o a r d applauded Mr. R o s e n o w ' s e f f o r t s . Intramural Report Dr. B r u n e t - K o c h p r e s e n t e d a r e q u e s t p u t f o r t h b y V i c t o r i a Oddo a n d the Executive Council p e r t a i n i n g t o t h e r e v i s i o n o f t h e West Shore Community C o l l e g e Refund P o l i c y . Motion by Trustee McCarthy, seconded by Trustee B o u r g a u l t t h a t the Board approve the f e d e r a l l y mandated Federal Refund Policy. Motion carried 6-0. Refund Dr. Brunet-Koch presented a memo f r o m M a r y LaDue and t h e E x e c u t i v e C o u n c i l i n w h i c h t h e y recommended t h e a p p r o v a l o f B o a r d P o l i c y #4012 Transfer Credits. The policy will add clarity to existing guidelines. Motion by T r u s t e e B o u r g a u l t , seconded by T r u s t e e C l i n g a n to approve Board Policy # 4 0 1 2 as a first reading of the p o l i c y . Motion c a r r i e d 6-0. Board #4012 Policy Policy �C h a i r m a n Wood a n d D r . A n d e r s o n g a v e a r e p o r t o f t h e i r e x p e r i e n c e s a t t h e M i c h i g a n Community C o l l e g e A s s o c i a t i o n m e e t i n g h e l d a t B a y d e Noc Community C o l l e g e i n Escanaba. Dr. BrunetKoch a l s o a t t e n d e d t h e c o n f e r e n c e where she p r e s e n t e d a r e p o r t on t h e Student S a t i s f a c t i o n S u r v e y a n d how t h e d a t a a r e u s e d a t W e s t S h o r e Community C o l l e g e . M.C.C.A. M o t i o n by T r u s t e e M e i k l e , seconded by T r u s t e e Bourgault t o adjourn. Motion c a r r i e d 6-0. Meeting adjourned a t 5:06 p.m. a n d was f o l l o w e d by a t o u r o f t h e Brethren High School and M i d d l e S c h o o l facility. Adjournment Respectfully submitted, R o n a l d M. Wood, Recorded by: C a t h e r i n e Szymke Approved: Chairman Report �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting N o v e m b e r 2 0 , 19 9 5 The November 2 0 , 1995 r e g u l a r m e e t i n g o f t h e Board o f Trustees o f West S h o r e Community C o l l e g e w a s c a l l e d t o o r d e r a t 4 : 0 0 p.m. i n t h e B o a r d Room i n t h e Campus C e n t e r o f W e s t S h o r e C o m m u n i t y C o l l e g e b y C h a i r m a n R o n a l d M. Wood. Call t o order and Roll Call Chairman Ronald Wood indicated that a l l t r u s t e e s were p r e s e n t and welcomed a l l t h a t were i n attendance. Trustees present: Richard Bourgault, John Bulger, Donald Clingan, Beth McCarthy, Denis Meikle, Charles Keil, O.D., and Chairman R o n a l d M. Wood. Others present: Dr. W i l l i a m A n d e r s o n , D r . Cameron B r u n e t - K o c h , D r . T i m o t h y Dykstra, Virginia Fox, Dr. T e r r y Luxford, William Westphal, Margaret Cloutier, David Y a r n e l l , C h r i s t i n e A l l e n , J a s o n W i l d e r (WKLA), and T i m Omarzu (News A d v o c a t e ) , and J i l l Whitaker. Motion by Trustee McCarthy, supported by Trustee K e i l t o approve t h e minutes of the O c t o b e r 16, 1995 r e g u l a r m e e t i n g as w r i t t e n . M o t i o n c a r r i e d 7-0. Minutes Motion by Trustee Bourgault, supported by T r u s t e e K e i l t o approve t h e agenda as p r e p a r e d for t h e meeting. M o t i o n c a r r i e d 7-0. Agenda Dr. Anderson addressed t h e board with a special expression of congratulations t o Trustee Beth McCarthy on her recent appointment as Superintendent o f Onekema schools. Communications A thank y o u was r e c e i v e d from Dan Neil expressing t h e Ludington High School, Cross Country teams and Coach Ross Donley's a p p r e c i a t i o n o f a l l t h e e f f o r t t h a t has been c o n t r i b u t e d b y West S h o r e Community C o l l e g e t o make t h e a r e a cross c o u n t r y meets r u n so smoothly. Dr. Anderson a l s o shared s u m m a r y o f a memo f r o m B i l l how t h e cross country with t h e board a Rosenow i n d i c a t i n g activities have �increased over the years including: 14 m e e t s , the home course for the West Michigan C o n f e r e n c e "D", Ludington I n v i t a t i o n a l , and Mason C o u n t y C e n t r a l m e e t s . This f a l l 146 schools p a r t i c i p a t e d i n v o l v i n g an estimated 2400 s t u d e n t s . Dr. Dykstra reported on the receipt of distance learning grants: $47,000 f r o m t h e Michigan Community College Association to partially f u n d a two-way i n t e r a c t i v e video c l a s s r o o m on campus and a s e c o n d g r a n t awarded from the rate share case t o enhance the c o l l e g e I n t e r n e t n o d e , p u r c h a s e a modem p o o l and i n c r e a s e c o n n e c t i v i t y . Both Manistee and O c e a n a I S D ' s r e c e i v e d t h e i r own g r a n t s . Dr. A n d e r s o n i n t r o d u c e d J i l l W h i t a k e r t e m p o r a r y s e c r e t a r y i n h i s o f f i c e due i l l n e s s of Sadie Riffle. C h a i r m a n Wood r e g u e s t e d a n y p u b l i c this time. T h e r e was n o n e . as to comment the the at Public Comments W i l l i a m Westphal presented t o the Trustees the donation from Cole's Antigues V i l l a , a door p r i z e o f a s e t t e e v a l u e d a t $350 w h i c h was g i v e n a w a y a t t h e A n t i g u e Show. M o t i o n by T r u s t e e B o u r g a u l t , s u p p o r t e d by T r u s t e e K e i l t o a c c e p t t h i s d o n a t i o n and send a l e t t e r o f appreciation. Motion carried 7-0. Dr. Cameron Brunet-Koch reported the r e t i r e m e n t o f Bob A m s t e r b u r g a s C o o d i n a t o r o f Placement. He w i l l b e s o r e l y m i s s e d a f t e r 1 1 years w i t h the college. Retirement With the r e t i r e m e n t of one employee, Dr. C a m e r o n B r u n e t - K o c h was g u i c k t o i n d i c a t e t h a t we would b e w e l c o m i n g a new member t o t h e staff. C h r i s t y A l l e n w i l l now t a k e on the responsibilities of Cooperative Job Placement/School t o Work C o o r d i n a t o r . She will be blending two very related responsibilities. She comes highly recommended w i t h many y e a r s o f e x p e r i e n c e i n the work f o r c e . New T r u s t e e C l i n g a n p r e s e n t e d t h e " S t a f f Member o f the Semester Award" t o Margaret Cloutier. T h i s a w a r d f o l l o w s t h e many h o u r s o f w o r k t h a t Margaret contributed t o such projects as: i n s t a l l a t i o n o f new phone system, w i r i n g o f campus, and the change over to the Staff the Award Employee Member o f Semester �hospitalization program. Dr. T e r r y L u x f o r d p r e s e n t e d t h e b o a r d w i t h h i s recommendation for the bid to purchase c o m p u t e r s f o r t h e CAD l a b . T h e f o l l o w i n g b i d s were r e c e i v e d : O f f i c e Machines $56,541 Syscom 59,120 Dell 67,366 DMC U n l i m i t e d 67,279 Zeros 72,934 E n t r e computer Cnt 78,013 CAD Program He supported DMC U n l i m i t e d and based his r e c o m m e n d a t i o n on t h e f a c t t h a t t h e y p r o v i d e a t h r e e y e a r w a r r a n t y and w o u l d g u a r a n t e e that a l l o f o u r s o f t w a r e p r o g r a m s w o u l d be u s a b l e . M o t i o n by T r u s t e e C l i n g a n s u p p o r t e d by T r u s t e e B u l g e r t o a p p r o v e t h e b i d f r o m DMC Unlimited f o r 2 1 c o m p u t e r s y s t e m s c o m p l e t e w i t h CD Rom and c o l o r m o n i t o r s . Motion c a r r i e d 7-0. W i l l i a m W e s t p h a l gave t h e T r u s t e e s an u p d a t e on T e c h n i c a l C e n t e r E x p a n s i o n P r o j e c t . We a r e nearing the close-out of these grants which helped finance this project with only the reguirements of the state's grant t o complete. A t t h i s t i m e i t l o o k s as i f we w i l l b e $ 9 8 , 0 0 0 under p r o j e c t e d budget. Administration will be b r i n g i n g a r e c o m m e n d a t i o n f o r t h e u s e s o f these unexpended funds. The b o a r d r e s p o n d e d w i t h a Westphal f o r h i s e f f o r t s . thank you to Bill V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t for the month of October. She requests approval of the following expenditures: $556,291.24 31,167.30 Financial Statement General Fund A u x i l i a r y Fund M o t i o n by T r u s t e e B u l g e r , s u p p o r t e d by T r u s t e e Bourgault t o approve the October expenditures as p r e s e n t e d . M o t i o n c a r r i e d 7-0. T r u s t e e B u l g e r p r e s e n t e d t h e FY 95 a u d i t a n d n o t e d t h a t we r e c e i v e d a c l e a n o p i n i o n . Bill W e s t p h a l c o n g r a t u l a t e d V i r g i n i a Fox and her s t a f f f o r a j o b w e l l done. M o t i o n by T r u s t e e B u l g e r , s u p p o r t e d by T r u s t e e K e i l t o a p p r o v e the FY 95 A u d i t . Motion c a r r i e d 7-0. William Westphal presented an update to the FY 95 Audit Bid �board concerning Program. the MCC Risk Management M o t i o n by T r u s t e e M e i k l e , s u p p o r t e d by T r u s t e e B o u r g a u l t t o approve the second r e a d i n g of T r a n s f e r C r e d i t P o l i c y #4012. Motion c a r r i e d 7-0. Board P o l i c y $4012 2nd Reading M o t i o n t o a d j o u r n t h e m e e t i n g a t 4:45 p.m. by T r u s t e e K e i l , s u p p o r t e d by T r u s t e e B o u r g a u l t . Motion c a r r i e d 7-0. Adjournment Respectfully Beth McCarthy, Ronald Recorded by: J i l l Whitaker Approved: Submitted, M. Wood, Secreta Chairman �WEST SHORE COMMUNITY COLLEGE BOARD OF TRUSTEES Regular Meeting D e c e m b e r 1 8 , 19 9 5 The D e c e m b e r 1 8 , 1995 r e g u l a r m e e t i n g o f t h e B o a r d o f T r u s t e e s o f West Shore Community C o l l e g e w a s c a l l e d t o o r d e r a t 4:00 p.m. i n t h e B o a r d Room i n t h e Campus C e n t e r o f West Shore Community C o l l e g e b y C h a i r m a n R o n a l d M. Wood. C h a i r m a n Wood w e l c o m e d those Call t o Order and Roll Call i n attendance Trustees present: R i c h a r d B o u r g a u l t , John Bulger, Donald C l i n g a n , Charles K e i l O.D., B e t h M c C a r t h y a n d C h a i r m a n Wood. Trustees absent: Denis Meikle. Others present: D r . W i l l i a m M. A n d e r s o n , K a t h y B r o w n , D r . Cameron B r u n e t - K o c h , M a r g a r e t C l o u t i e r , D r . T i m o t h y D y k s t r a , V i r g i n i a F o x , Deb H a n n a , C h e r y l H i g g i n s o n ( L u d i n g t o n D a i l y News), Roz H o w e l l , D r . D e n n i s H o u k , D r . T e r r y L u x f o r d , G e r a l d S v e n d o r , L i n d a Wagner, W i l l i a m Westphal, David Y a r n e l l and Sadie Riffle. Motion by T r u s t e e B o u r g a u l t , seconded by Trustee K e i l t o approve t h e minutes o ft h e November 2 0 , 1995 m e e t i n g as p r i n t e d . Motion c a r r i e d 6 - 0 . Minutes Dr. A n d e r s o n s t a t e d t h a t he was r e q u e s t i n g i t e m 3.2 "Closed Session f o r Grievance H e a r i n g " be removed f r o m t h e agenda. He was c o n t a c t e d b y t h e g r i e v a n t t h a t s h e w a s not ready f o r t h e h e a r i n g and she requested t h e t i m e be r e s c h e d u l e d . Motion by Trustee McCarthy, seconded by Trustee Bourgault t o approve t h e p r i n t e d agenda w i t h t h i s d e l e t i o n . Motion c a r r i e d 6 - 0 . Agenda C h a i r m a n Wood r e q u e s t e d a n y p u b l i c at this time. T h e r e was n o n e . Public Comment comment Correspondence Dr. A n d e r s o n p r e s e n t e d t h e f o l l o w i n g correspondence: 1) l e t t e r t o m e m b e r s o f t h e WSCC s t a f f , f r o m Manistee P u b l i c Schools personnel, t h a n k i n g t h e m f o r a c c o m m o d a t i o n s f o r a m e e t i n g MCC h e l d on campus; 2) a c o p y o f t h e a n n u a l r e p o r t f r o m Bear L a k e S c h o o l s was s h a r e d . The r e p o r t o u t l i n e d extended �WSCC M i n u t e s Regular Meeting December 18, 1995 Page - 2 s e r v i c e s a t West Shore t h a t Bear Lake s t u d e n t s are involved with. T h i s i s j u s t an example o f how a r e a h i g h s c h o o l s t u d e n t s a r e e x p a n d i n g their e d u c a t i o n a l o p p o r t u n i t i e s t h r o u g h West S h o r e ; 3) l e t t e r f r o m t h e h o s t c o m m i t t e e f o r t h e A I D S m e m o r i a l q u i l t t h a n k i n g West Shore f o r t h e o p p o r t u n i t y ' t o have t h e q u i l t on d i s p l a y i n t h e a r e n a a t West Shore. I n a d d i t i o n t o t h e g e n e r a l p u b l i c a p p r o x i m a t e l y 1,380 a r e a s t u d e n t s visited t h e d i s p l a y w h i l e i t was a t W e s t S h o r e ; 4 ) 1,350 s e r v i c e a r e a s t u d e n t s came t o W e s t S h o r e t o see t h e p r o d u c t i o n " M i r a c l e Worker"; 5) o v e r 800 s e c o n d g r a d e s t u d e n t s a t t e n d e d t h e a n n u a l C h r i s t m a s c e l e b r a t i o n a t West S h o r e t h i s year; 6) s e v e r a l g r o u p s f r o m t h e W a l k e r v i l l e P u b l i c S c h o o l h a v e b e e n v i s i t i n g t h e campus a n d u s i n g the R e c r e a t i o n Center. Dr. A n d e r s o n s t a t e d t h a t Dr. Tim D y k s t r a has been North s e r v i n g as c h a i r m a n o f t h e N o r t h C e n t r a l S e l f S t u d y s i n c e F e b r u a r y o f 1994. He a s k e d D r . Dykstra t o r e p o r t t o t h e board t h e s t a t u s o f the Self-Study. Dr. D y k s t r a i n t r o d u c e d t h e m e m b e r s o f t h e s t a f f who h a v e s e r v e d a s c h a i r s o f t h e various committee w h i l e compiling the Self-Study. He t h e n g a v e a n overview o f t h e process o f p r e p a r i n g and w r i t i n g a Self-Study. Some o f t h e h i g h l i g h t s he o u t l i n e d w e r e as f o l l o w s : 1) l i s t o f p a s t t e n y e a r activities 2) r e c o m m e n d a t i o n s f r o m t h e 1986 a c c r e d i t a t i o n visitation 3) t w o c h a p t e r s o n a s s e s s m e n t 4) a t t h e e n d o f e a c h c h a p t e r l i s t e d a r e s t r e n g t h s , weaknesses and recommendations Central Dr. A n d e r s o n t h e n r e v i e w e d t h e o v e r a l l l i s t o f i n s t i t u t i o n a l s t r e n g t h s , weaknesses and recommendations f o r improvement l i s t e d i n t h e S e l f Study. Motion by T r u s t e e Bougault, seconded by T r u s t e e K i e l t o recess t o a closed session f o r negotiations. R o l l c a l l v o t e i n d i c a t e d a l l ayes c a s t . Recessed a t 4:35 p.m. Recess M e e t i n g w a s r e c o n v e n e d a t 5:15 w i t h same b o a r d m e m b e r s p r e s e n t as l i s t e d a t t h e b e g i n n i n g o f t h e m i n u t e s . Motion by T r u s t e e C l i n g a n , seconded by T r u s t e e Reconvened �WSCC M i n u t e s Regular Meeting December 18, 1995 Page -3K e i l t o r e f e r t h e proposed changes t o t h e d e n t a l / v i s i o n insurance program t o t h e Finance Committee because t h e r e was n o t e n o u g h i n f o r m a t i o n p r e s e n t e d t o t h e b o a r d r e g a r d i n g t h e impact t h e suggested change i n i n s u r a n c e coverage w o u l d have on t h e commitment o f f i n a n c e s f r o m the college. I t was r e q u e s t e d t h a t t h e i n f o r m a t i o n be f u r n i s h e d t o t h e F i n a n c e C o m m i t t e e p r i o r t o t h e January meeting. Motion carried 6 - 0 . Mr. W e s t p h a l r e p o r t e d t h a t t h e dam h a s r e c e n t l y b e e n Dam i n s p e c t e d b y N o r d l u n d a n d A s s o c i a t e s a n d was f o u n d t o Inspection be s t r u c t u r a l l y s o u n d . However, t h e r e p o r t d i d i n d i c a t e t h a t d u r i n g t h e n e x t f i v e t o t e n y e a r s some m a i n t e n a n c e w i l l need t o be p e r f o r m e d . I t would i n c l u d e r e p l a c e m e n t o f some o f t h e c o r r u g a t e d m e t a l p i p e t h a t i s showing s i g n s o f c o r r o s i o n and r e a t t a c h i n g the anti-vortex plate. The wooden s t o p - l o g s , w h i c h are used t o c o n t r o l t h e w a t e r l e v e l o f t h e pond, w i l l a l s o need t o be r e p l a c e d . V i r g i n i a Fox p r e s e n t e d t h e f i n a n c i a l s t a t e m e n t f o r the month o f November. She r e q u e s t e d a p p r o v a l o f the following expenditures: $522,875.08 $ 28,242.36 Financial Statement G e n e r a l Fund A u x i l i a r y Fund M o t i o n by T r u s t e e McCarthy, seconded by T r u s t e e Bulger t o approve t h e e x p e n d i t u r e s f o r t h e month o f November. Motion carried 6 - 0 . Some r e c o m m e n d e d e d i t o r i a l a n d l a n g u a g e r e v i s i o n s to t h e c u r r e n t board p o l i c i e s were s u b m i t t e d f o r board consideration. Motion by Trustee C l i n g a n , seconded b y T r u s t e e K e i l t o a p p r o v e t h e recommendations f o rf i r s t reading. Motion carried 6 - 0 . Board Policies �WSCC M i n u t e s Regular Meeting December 18, 199^ P a g e -4- M o t i o n by T r u s t e e C l i n g a n , seconded by T r u s t e e Bulger t o adjourn. Motion carried 6 - 0 . Meeting a d j o u r n e d a t 5:30 p.m. Respectfully submitted, Ronald Recorded by: Sadie R i f f l e Approved: M. Wood, Chairman Adjournment � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Description An account of the resource Board members, policies, procedures, founding Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 1993-Dec1995.pdf Date A point or period of time associated with an event in the lifecycle of the resource 1993 - 1995 Board Minutes